Capital Safety EZPay Implementation Andy McDonald IT Business
Solutions Analyst
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Capital Safety Canada signed checks by hand Also a desire to
begin using Positive Pay and ACH Capital Safety USA needed to
upgrade signatures, Positive Pay, and ACH US had a legacy hardware
solution US also had a manual Positive Pay and ACH process Business
Need
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Image of US Current 1 LAN convert 2a LAN to LPT port 2b LPT to
LPT
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Upgraded US Cables Power Network Key
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Comparison
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Project Summary Lower cost of stock Less work for ACH Less work
for Positive Pay Better security Less cables and fewer points of
failure
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Project Summary Getting QAD output to file from Linux to
Windows properly was an issue. 2 files check + payment
Specifications Scheduling time with end-users Doing 2 separate QAD
installs made project take longer than anticipated
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Contact Information Andy McDonald Capital Safety USA
[email protected]
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A Closer Look at Electronic Payments David Adams Channel Sales
Support Manager ACOM Solutions, Inc.
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Current Trends in Paperless Accounts Payable The movement to
paperless payables is being driven by three factors: Need for more
efficiency, especially in tough economic cycles The need for better
risk management & business continuity Advances in electronic
technology
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AP Challenges Over reliance on people & paper-based
processes Manual processes = discrepancies & exceptions Low
productivity & higher invoice processing costs Electronic
Invoicing = accuracy & less discrepancies Electronic ACH
payment adoption rates
Why is ePayment Adoption So Low? Difficult and time consuming
to launch Cumbersome enrollment process & labor intensive
Difficult managing vendor information Challenges managing disparate
systems
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Traditional Vendor Sign Up Ongoing Manual Updates to Accounting
System with Vendor Banking Information and Email Addresses Ongoing
Mass Mailings Manual Capture of Vendor Email Addresses Manual
Capture of Vendor Banking Information Faxes, Emails Ongoing Vendor
Communication Mass Mailing and Phone Calls
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A Compelling ROI for Paying Electronically A clear, justifiable
ROI exists when implementing a unified ePayment solution More
Secure than Paper Checks Immediate Electronic Remittance
Delivery
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Why Pay Electronically? Lets Do the Math Cost to process Check
$2.25 Cost to process ACH$0.15 The math: 1500 checks/mo. at $2.25
each = $3,375 Annual cost = $40,500 If 50% move to ACH at $0.15
each: Savings of $2.25 - $0.15 = $2.10 each 750 ACH payments x
$2.10 = $ 1,575 per month An Annual Savings of $18,900 !
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ACH E-Mail or Fax Remittance MICR Laser Printers Your QAD
Application Print Files eArchive - Save Copy as Indexed PDF File in
EZContentManager Self Service Portal
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ACOMs Approach to Electronic Payments Rapid vendor enrollment
Automated online enrollment process Easy vendor enrollment
Immediately receive electronic payments and remittance Transaction
archive Secure, online archive of payment transactions Access
payment history quickly to resolve disputes Payment options
Supports both MICR laser checks and ACH payments
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Automated Vendor Outreach
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Printed Vendor Communication
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Automated Vendor ACH Enrollment
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Vendor Request Approval Point and Click to add Vendor
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Automated Electronic Remittance (Email Addresses Automatically
Captured from Self Service Website) Email ACH Payment Notification
Remittance Information attached as PDF Email ACH Payment
Notification Remittance Information attached as PDF
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View Electronic Remittance
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Automated Payment Notification
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Archive - View Past Payments 24 x 7 Vendor Access to Past
Payments Reduce Inbound Calls to AP Department
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Automatic Payment Preference Update Banking information
Automatically populated!
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Summary - Why Pay Electronically? Significant Cost Savings
Improved efficiency Ability to process more payments Improved
ability to forecast cash flows Improved vendor relations Improved
security (check fraud )
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Questions & Answers
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ACOM Solutions, Inc. Contact: David Adams Phone: (800)
347-3638, ext. 4120 Email: [email protected] Contact Us Capital
Safety USA Contact: Andy McDonald Email:
[email protected]