Planning Activities
Payables Management in Microsoft Dynamics GP 2013
Course DescriptionOverviewThe one-day Microsoft Dynamics GP
Payables Management course examines the accounting cycle and the
processes required to enter vendor invoices and process checks.
This course also shows you how to perform additional functions such
as adjustments, prepayments, month-end closing, and cash flow
control.
A thorough understanding of these topics allows for capitalizing
on vendor discount dates to reduce accounts payable liabilities and
easily select the right vouchers for payment by date, vendor,
number, or custom query to control cash outlay. This course also
provides guidance on how to define default values that
automatically populate data fields and how to gather the
information needed to make better business decisions by exploring
powerful inquiry and lookup functions.Target AudienceThis course is
intended for customers wanting to learn the basic features and to
develop a working knowledge of the typical day-to-day procedures
required to effectively use Microsoft Dynamics GP Payables
Management. The class is targeted toward data entry clerks,
administrators, office managers, CEOs, and consultants who need to
understand the technical aspects of Payables Management and gain
foundational knowledge of the application
functionality.PrerequisitesBefore attending this course, students
must have:A working knowledge of Microsoft WindowsKnowledge of
basic accounting principlesAt Course Completion After completing
this course, students will be able to:Set up Payables Management
and identify the customizable options available in the setup
windows.Perform all Payables Management related data entry
functions including vendor invoicing, check processing, recurring
vouchers, and manual checks.Select documents for payment and make
appropriate adjustments to payment amounts prior to check
processing.Correct input errors using the Edit Transaction
Information window.Perform maintenance on Payables Management
documents and other records such as vendors and recurring
invoices.Understand the steps and requirements to void checks and
invoices.Use inquiries or print reports to verify data and perform
financial analysis for audit trail purposes.Identify the impact of
Payables Management on other areas of Microsoft Dynamics GP.Course
Structure/Content OutlineModule 1: Overview and Setup
ProceduresThis module discusses the necessary setup options to
start using Payables Management in Microsoft Dynamics GP. It
discusses the general setup windows, and also key record setups
including vendors and vendor classes.LessonsFeatures and
BenefitsPayables Management SetupPayables Setup OptionsVendor Class
MaintenanceVendor Class Accounts SetupVendor MaintenanceVendor
Maintenance OptionsVendor Address MaintenanceVendor Account
MaintenanceBeginning BalancesVendor HistoryLab : Payables
Management SetupLab : Setting up a New Vendor ClassLab : Setting up
a New Vendor
Module 2: Daily ProceduresThis module explains the different
types of transactions that can be entered in Payables Management.
Transactions discussed include invoices, credit memos, debit memos
and scheduled payment invoices.LessonsBatch EntryPayables
Transaction EntryScheduled Payments EntryPost Scheduled PaymentsLab
: Enter an InvoiceLab : Enter and Pay an InvoiceLab : Enter a
Credit MemoLab : Payables Scheduled Payments
Module 3: Entering PaymentsThis module explains how to enter
payments made to vendors. It discusses entering manual payments and
generating checks to pay vendors.LessonsPayables Manual Payment
EntryComputer Checks - Select ChecksEdit Payables ChecksEdit
Payables Check BatchesPrint and Post ChecksApply Payables
DocumentsBatch RecoveryLab : Manual Payments, Credit CardLab :
Manual Payments, Enter a PrepaymentLab : Select ChecksLab : Edit
Payables Checks; Adding a PaymentLab : Edit Payables Checks;
Removing a Vendor/VoucherLab : Printing and Posting ChecksLab :
Applying Payables Documents
Module 4: Intercompany TransactionsThis module discusses the
capabilities and use of intercompany transactions in Payables
Management.LessonsDefine Intercompany RelationshipsEnter
Intercompany TransactionsPost Intercompany Transactions in General
LedgerView Intercompany Transactions in Inquiry
Module 5: Maintaining RecordsThis module focuses on how to
manage vendor relationships and the transaction data that you
collect from purchasing transactions. Also included in this module
is information about reporting and inquiry on vendors and
transactions that are associated with purchasing.LessonsVendor and
Transaction HoldsVoid Open Payables TransactionsVoid Historical
TransactionsEdit Payables TransactionsChange or Delete Vendor
RecordsRemove HistoryReconcileUse InquiriesReport Options and
PrintingReport GroupsLab : Transaction HoldsLab : Void an Open
TransactionLab : Void a Historical TransactionLab : Edit
Transaction InformationLab : Delete a VendorLab : Remove
History
Module 6: Period-End ProceduresThis module discusses period-end
closings and the recommended steps that must be completed at each
closing. Many of the steps are optional.LessonsClosing a
PeriodClose the Calendar YearClose the Fiscal YearLab : Close
Fiscal PeriodsLab : Year-End Closing
