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Laboratory Management- Paper Work with Purpose
Patricia HugmanSenior Laboratory Technician
St Joseph’s College [email protected]
Previously presented at ConQEST 2014 by Wendy Hurle, Lab Manager; Narre Warren South P-12 College
Introduction
Budgets and Inventories
Chemical OH&S
General Management aspects
Forum – over to you
Introductions
Presenter – Patricia
Not set in stone tablets
Job description
manager roles
technician rolesThere’s plenty else we have to take care of!
Introductions Budgets and InventoriesChemical OH&SGeneral Management aspects
Budgets and InventoriesKeeping track of:
Money - budgets - expenditure record - analysis
Stock - equipment locator- Supplier lists- consumable levels
Budget Controlby subject by function
Junior ScienceTeacher resourcesStaff requisitesClassroom
resourcesIn/excursion
Senior Science (Bio, Physics, Chem, Earth, Ag, Sc21)
Prep roomDepartment costs
Affiliation/membership
ChemicalEquipment
Repair Updating breakages
ConsumablesOperating & officeTechnology (updating)
Library (text, workbooks & resources)
In/excursions
At SJC...Consumables
Budget control - details
DATE, brief description, SUPPLIER, order number, Invoice number, (TOTAL WITH GST), TOTAL WITHOUT GST
Email tracking
Database tracking
Budget monitoring
Spread sheets vs DatabasesSpreadsheets- manipulate data that is entered
Databases- are used to collect, manipulate, filter and report on various
kinds of data.
Inventory Control
Equipment register -
inc Posters - DVDs - videos - software
Supplier register – easy replacement
Chemical register – continuous updating
Inventory control
•What•Supplier•Cost•Serial #
•Where•Room /area•cupboard
Suppliers – get list too
Keeping track of resourcesrecord books / borrowing bookBroken record“where to find” (suppliers, staff,
parents)using the EQ LABBIES list
Chemical Register
Need to add chem supplier
Introductions Budgets and Inventories Chemical OH&SGeneral Management aspects
Chemical OH&SSDS …chemWatch or Vendor or both
Handling / use Storage / disposal
Hazardous Goods RegisterRisk Assessment
Introductions Budgets and Inventories Chemical OH&S General Management aspects
Communication
Relationships - managing staff
Liaison - know your useful people
Communication - do I know that you know what I mean?
- does the department know what I am doing?
Managing the Science stuffProviding advice to teaching staff
regarding conduct of pracPrep notes & Written record of
modifications - stored yr to year in folder
Prep AdviceProviding advice to teaching staff regarding conduct
of prac(Few prac are done straight from the book)
Group email with appropriate subject
reminders from last year
Print & send with pracStore in folders for next yr
Prep notes Prep notes & Written record of modifications - stored yr to year in folder
Overview/teaching plan possible prac (compiled over yrs) pracs done
Check with teachers how prac went … dialogue on improvements
diary; Outlook (invite to appointment)Risk Assess (scheduling)Net-bookit / PC SchoolsOther
Scheduling – prac & other resources
Forum – you & me
Thank you for listening
for your ideas
USB will arrive by post
Survey will arrive by email