PASCO SCHOOL DISTRICT NO. 1 Board of...Lionel Hampton Jazz Festival in Moscow, ID. •Overnight Travel for Pasco High School FFA Students to attend the EMERGE Leadership Conference

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PASCO SCHOOL DISTRICT NO. 1 Board of Directors’ Regular Meeting Tuesday,

March 19, 2019 6:30 p.m. C. L. Booth Education Service Center, 1215 W. Lewis Street, Pasco, WA 99301

A G E N D A

4:30 PM-5:30 PM Executive Session: RCW 42.30.110 (1)(i) litigation

1. CALL TO ORDER

2. FLAG SALUTE

Mr. Steve Christensen

Delta High School led by Principal Michael Johnson

3. ROLL CALL Steve Christensen Sherry Lancon Scott Lehrman Amy Phillips

Aaron Richardson Alpha Diaz Isabella Lara Kassidy Naef

4. AGENDA REVIEW

5. SPECIAL RECOGNITION

A. School Counselors Mr. Shane Edinger

B. Classified Appreciation Week Mr. Shane Edinger

6. AUDIENCE COMMENTS

7. APPROVAL OF MINUTES Regular Meeting of February 19, 2019

8. CONSENT AGENDA

A. Personnel Ms. Kelli York

B. Warrants Mr. Kevin Hebdon C. Overnight Student Travel for Chiawana High

School Speech and Debate Team to Attend theState Speech Tournament in Tacoma, WA.

Dr. Jenny Rodriquez

D. Overnight Travel for Chiawana High School BandStudents to Participate in the 2019 Music for All Festival in Vancouver, WA.

Dr. Jenny Rodriquez

E. Overnight Student Travel for Pasco High SchoolKey Club to Participate in Pacific Northwest District Convention in Seattle, WA.

Dr. Jenny Rodriquez

F. 2019 Erate Network Infrastructure Upgrade Mr. Mark Garrett G. Overnight Student Travel for Pasco High School

Speech and Debate Team to Attend the StateSpeech Tournament in Tacoma, WA.

Dr. Jenny Rodriquez

H. Out of State and Overnight Travel for ChiawanaHigh School DECA Students to attend theInternationals Career Development Conferencein Orlando, FL.

Dr. Jenny Rodriquez

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I. Overnight Student Travel for Delta High SchoolSpeech and Debate Students to Attend theState Speech Tournament in Tacoma, WA.

Dr. Jenny Rodriquez

J. Overnight Travel for Chiawana High School DeafEducation Students to Attend a Day at Junior Achievement World in Auburn, WA.

Dr. Jenny Rodriquez

9. ACTION ITEMS10. REPORTS

A. Columbia River Elementary Boundary Update Dr. Susana Reyes B. School Naming Procedure Update Ms. Sarah Thornton C. Weather Impacts Ms. Michelle Whitney

11. EXTENDED STUDY/DISCUSSION

A. Long Term Facilities Plan Update Dr. Susana Reyes 12. FUTURE AGENDA ITEMS

13. COMMUNICATIONS

14. ADJOURN

PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary

AGENDA ITEM NO. : 05A BOARD MEETING DATE: March 19, 2019

TOPIC: Special Recognition – School Counselors

CABINET ADMINISTRATOR: Michelle Whitney

PRESENTER: Shane Edinger

REPORT 1ST READING DISCUSSION 2ND READING ACTION REQUIRED

OBJECTIVE: To recognize school counselors in honor of National School Counseling Week February 4 – 8, 2019.

BACKGROUND: (Pertinent past action/events) Administrator: Kristi Docken Recognition of counselor representatives. Invited counselors: Angelou Chess Chiawana Chiawana Chiawana Chiawana Chiawana Chiawana Chiawana Chiawana Curie Emerson Franklin Frost Captn. Gray Livingston Longfellow McLoughlin McLoughlin McLoughlin

Meghan Mendoza Emma Mercado Ginaflor Hinnant Connie Wallace Mary Gutierrez Brian Thomas Norma Espindola Domingo Gonzales Tino Barrera Andre Wren Gabriela Perez Sylvia Macias Imelda Ramirez Tana Perkes-Smith Joshua Hurst Kelly Longsdorff Elizabeth Espindola Sarah Overturf Corey Kincaid Diana Partida

Markham McClintock McGee New Horizons Ochoa Ochoa Pasco High Pasco High Pasco High Pasco High Pasco High Pasco High Pasco High Pasco High Robinson Stevens Stevens Twain Whittier

Kristy Piceno Salina Castro Lindsey Mott Emilia Jasen David Almaguer Kirsten Metcalf Amanda Freeman Andrea Lopez Axel Garcia Cindy Sandoval Lisa Chiesa John Austin Rebecca McLaughlin Ericka Parrish Laura Rudeen Azalia Norwood Tino Riojas Bernadette Flores Carmen Gonzalez

POSSIBLE ALTERNATIVES:

PROJECTED COSTS: BUDGET CODE:

SUGGESTED MOTION:

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AGENDA ITEM NO. : 05B BOARD MEETING DATE: March 19, 2019

TOPIC: Special Recognition – Classified Employees Appreciation


PRESENTER: Shane Edinger


OBJECTIVE: To recognize classified staff in honor of Classified School Employees Week, March 11-15.

BACKGROUND: (Pertinent past action/events) Recognition of representatives from classified PSD employee unions (PSE and IUOE).

Invited classified employee representatives: Angelou Delta Captain Gray Paula Post McLoughlin Heather Brickey Chess Ochoa Curie Stevens Emerson Mary Anderson Chiawana Nancy Martin Franklin Karla Contreras New Horizons Adrian Galvez Frost Cheryl Jenkins Pasco High Brenda Al-Abadi Livingston Laurice Richardson iPal Tana Beeghly Longfellow Parent Ed Center Adrian Cortez Markham Juliana Mendoza Migrant Program Maria Manzo McClintock Nutrition Services Genive Cash McGee Print Shop Debbie Price Robinson Maricela Montelongo Maint. & Custodial Twain Chris Mayfield Booth Mari Villa Whittier Rosalva Garcia ELC Bertha Corria

Transportation


SUGGESTED MOTION:

NEXT STEPS:

Board Meeting Minutes February 19, 2019 1

Pasco School District No. 1 Board of Directors’ February 19, 2019, 6:30 p.m.

C. L. Booth Education Service Center, 1215 West Lewis Street, Pasco, WA 99301M I N U T E S

CALL TO ORDER Board President Christensen called the meeting to order at 6:30 p.m.

FLAG SALUTE Student Representatives, Alpha Diaz, Isabella Lara, and Kassidy Naef, led the flag salute.

PRESENT Board of Directors Booth Administrators Steve Christensen, President Amy Phillips, Vice President Scott Lehrman, Member Aaron Richardson, Member Sherry Lancon, Member Alpha Diaz, Student Representative Isabella Lara, Student Representative Kassidy Naef, Student Representative

Michelle Whitney, Superintendent Sarah Thornton, Assistant Superintendent Susana Reyes, Assistant Superintendent Erich Bolz, Assistant Superintendent Randy Nunamaker, Executive Director of Operations Shane Edinger, Director of Public Affairs Mark Garrett, Director of Technology Susan Sparks, Director of Professional Learning Robin Hay, Planning Principal Alma Duran, Director of Special Programs Megan Nelson, Director of STEM Toni Neidhold, Director of Employee Relations

AUDIENCE Audience sign-in is available in the Superintendent's office upon request.

AGENDA REVIEW Order and Notice of Adjournment: Due to inclement weather, the regular meeting of the Board of Directors of Pasco School District No. 1, Franklin County, Washington, is hereby adjourned by the Secretary to the Board of Directors to the following date and time: Tuesday February 19, 2019. Regular meeting convenes at 6:30 p.m.

Item Number 5, Special Recognition of Counselors has been moved to February 26, 2019 meeting.

The title of item 8L on the Consent Agenda was changed to Resolution No. 970 Middle School # 4 Constructability Recommendations.

AUDIENCE COMMENTS Audience member Nathan Grim addressed the Board Members regarding the Study Session discussion on the Long Term Facilities Plan. He suggests that two documents are produced


rather than one: A long term strategy plan that addresses capital adjustments and a short term facilities plan that addresses the bonds.

Superintendent Whitney was provided thank you notes for the Board Members from Livingston students, she invited the Board Members to review these messages after the board meeting.

APPROVAL OF MINUTES Dr. Richardson moved to approve the minutes of the regular board meeting of January 22, 2019 as presented. Mr. Lehrman seconded the motion; the motion carried.

CONSENT AGENDA Approved Consent Agenda items include:

• Personnel• Warrants• Three Rivers Elementary Construction Change Order No. 1• Out of State Travel for 6th Grade Maya Angelou Students to Participate in Science Day at

Silverwood in Athol, ID.• Out of State Student Travel for Ochoa Middle School Jazz Choir to Participate in the

Lionel Hampton Jazz Festival in Moscow, ID.• Overnight Travel for Pasco High School FFA Students to attend the EMERGE Leadership

Conference in Wenatchee, WA.• Overnight Travel for Pasco High School DECA Students to Participate in the DECA State

Conference in Bellevue, WA.• Overnight Student Travel for Chiawana High School FCCLA Club to Attend the State

Leadership Conference in Wenatchee, WA.• Overnight Student Travel for Chiawana High School FCCLA Student Leaders to Attend the

State Leadership Pre-Conference in Wenatchee, WA.• Overnight Travel for Chiawana High School DECA Students to participate in the DECA

State Conference in Bellevue, WA.• Overnight Travel for McLoughlin Middle School FCCLA Students to Participate in the

FCCLA State Leadership Conference in Wenatchee, WA.• Resolution No. 970 Middle School #4 Constructability Recommendations• Resolution No. 971 Final Acceptance of 2018 Portables Project• Overnight Travel for New Horizons High School FFA Students to Attend the EMERGE

Leadership Conference in Wenatchee, WA.

Mr. Lehrman moved to approve the Consent Agenda as amended. Ms. Lancon seconded the motion. A roll call vote was taken as follows; the motion carried.

Mr. Christensen – Yes Ms. Phillips – Yes

Ms. Lancon - Yes Mr. Lehrman – Yes

Dr. Richardson - Yes


ACTIONS Three Rivers Elementary School Boundary Recommendation – Dr. Susana ReyesThe purpose of this item is to request Board action on a recommendation for attendance boundaries for Three Rivers Elementary School. The school is scheduled for completion in the summer of 2019 and will open in August of 2019. Three Rivers Elementary is scheduled to open in August 2019. The boundary revision work began in May 2018 with an online survey and board study session resulting in the guiding principles. A committee of district staff and community used the guiding principles to developed initial boundary scenarios. In collaboration with JUB Engineering consultant, Spencer Montgomery, the boundary committee developed draft boundary scenarios for Three Rivers Elementary, Columbia River Elementary, Middle School #4, and Stevens Middle School Replacement. Community meetings took place in November 2018 which offered stakeholders an opportunity to review and provide feedback on draft scenarios. The draft scenarios and feedback form were also available online. Feedback was received from parents, staff, students, and community members and was reviewed and analyzed along with student enrollment projection data. Board study sessions and board meetings have included boundary revision work updates along with review and discussion regarding the work and the draft scenarios. A recommendation for Three Rivers Elementary was presented to the Board on January 22, 2019. Based on Board feedback, additional review took place, and this rendered two alternate scenarios, B.3 and B.4.

Audience member, Travis Kloth, addressed the board members in regard to the Livingston boundaries in favor or approving modified B.2. Audience member, Nathan Grim, addressed the board members in regard to the boundary approval against approving modified B.2. He feels that it would be a mistake to approve scenario B.2 as it overcrowds the building because the community wants to be overcrowded. He suggests that if the Board Members defer the decision the committee can come up with a better boundary scenario. Audience member, Melissa Welch, addressed the board members in favor of approving scenario B.2 as it allows Livingston Elementary to continue to provide the services to their students, such as behavioral programs.

Board discussion followed.

Ms. Lancon moved to approve scenario modified B.2 as the recommended boundary for Three Rivers Elementary School opening August 2019 as presented. Dr. Richardson seconded the motion. A roll call vote was taken as follows; the motion carried.

Scott Lehrman thanked the community and staff members that shared with the Board and encourages the Board to work towards defining when it is acceptable to be at brick and mortar capacity and when it is not, prior to future boundary choices. Mr. Lehrman asked to be recused from the voting process due to his children being students at Livingston Elementary.


Ms. Phillips, discussed pros and cons og B.2 and B.3 scenarios. She asked for more discussion about B.4.

Dr. Richardson addressed that a decision needs to be made, it has been pushed out way too long and it is affecting staffing, community members, and students. He supports B.2 and would like to make future boundary decisions more quickly and concisely. He encourages the district to allow family choice for students to be able to attend the schools that they would like to go to.

Mr. Christensen agreed with Dr. Richardson, that the community that needs a decision and stated that though Three Rivers is opening slightly under capacity, they will not be under capacity for long as there are many houses being built near that school.

Mr. Christensen – Yes Ms. Phillips – Yes

Ms. Lancon - Yes Dr. Richardson -Yes

Mr. Lehrman (recused)

REPORTS Inclusive Playgrounds Report – Ms. Tracy Wilson The purpose of this report is to share inclusive playground design selection for Three Rivers Elementary.

Three rivers Elementary School is to be completed summer 2019 and selection of playground equipment will follow an inclusive playground design for maximum inclusive play opportunities for all students. RFP was submitted, reviewed and accepted through the construction budget.

Board discussion followed. It was requested to discuss how the district can evaluate current playgrounds, so they can also be inclusive playgrounds.

There were no audience comments.

Bus Lease Program Update – Mr. Kevin Hebdon The purpose of this report is to update the Board of Directors and the public on recent developments of the Bus Lease Program to acquire 15 school buses.

On September 25, 2018 Steve Story first presented that staff was exploring the options around a bus lease program to replace acquire 15 new school buses. The Board of Directors approved a commercial bus lease agreement with Mercedes-Benz Financial at its meeting on November 13, 2018 as a consent agenda item. In working to execute that agreement, Fiscal Services became aware of the Washington Office of the State Treasurer’s LOCAL Program as an improved funding options to acquire the 15 buses on order. The lease agreement approved in November 2018 was not executed and the District’s application has been withdrawn by Fiscal Services staff.

Board discussion followed.


There were no audience comments.

EXTENDED STUDY/DISCUSSION There was no extended study/discussion.

FUTURE AGENDA ITEMS February 26th is the next Board Meeting. The Executive Session will take place before the Board meeting at 4:30 regarding school board elections, legal council will be present. During the board meeting, Dr. Reyes will present on the boundaries for Columbia River Elementary. Due to the winter weather last week that caused the rescheduling of this board meeting, it is requested that the study session that is listed in the Future Agenda Items section, Professional Development for PLCs, be moved to the March Board Meeting.

COMMUNICATIONS Scott Lehrman – Thanked everyone that attended the meeting tonight. Thanked Mr. Hebdon who met with all the Board members to discuss the bus lease program. He attended the New Horizons graduation on Feb 7th, it was incredibly inspiring to see the students overcome their challenges and the staff that work so hard to help them graduate. Mr. Lehrman visited New Horizons and tour of the building, he thanked Principal Johnson for his time. He also thanked Mr. Jisa at Livingston for allowing him to visit his school as well.

Ms. Lancon – Thanked the committees that worked on the boundaries for the elementary school.

Dr. Richardson – The last few ready for kinder sessions are coming up, encourages parents to take advantage of the opportunity to attend the classes.

Isabella Lara – Attended the New Horizons graduation and congratulated the students that graduated.

Kassidy Naef – Encouraged everyone to download the Paso School District app if they don’t already have it, it was super helpful to keep updated with the winter weather delays and closure notifications and it is a great resource for several other items as well.

Alpha Diaz – Thanked Tracy Wilson and her team for their presentation on the inclusive playgrounds, she is excited to see these types of playgrounds for the new schools.

Ms. Phillips – Thanked transportation and the district staff for all their hard work with the winter weather the past week. Ms. Phillips congratulated the Chiawana High School wresters that won state, and the Pasco High wrestlers that took home second, also congratulations to the High School basketball teams that have advanced to districts.

Mr. Christensen – Shared in thanking the boundary committees for participating in the exercise and looks forward to working together for the next two new school boundary


changes: Columbia River and Middle School #4. Mr. Christensen attended the Pasco High Outsiders play, it was outstanding play, the students and staff involved did a great job. The Legislative visit in Olympia was cancelled due to the weather, but we will keep you posted as we know more.

Ms. Whitney – Shared the KEPR story, Victor Silva, one of our hearing-impaired students that is a phenomenal wrestler. He has an incredible team, his drill partner, a fellow student, learned ASL to work with him and his interpreter is down on the mat with him signing. It is wonderful example of the “We are Pasco” and encourages folks to look it up on YouTube and watch it if you haven’t seen it already: https://www.facebook.com/811569458953918/posts/1890238317753688/

Ms. Whitney acknowledged Steve Story, Jose Hernandez, our incredible maintenance, custodial, grounds and transportation staff for all their hard work they did during the extraordinary weather we had this past week.

ADJOURNMENT The Board of Directors adjourned at 9:02 p.m.

President of the Board Secretary of the Board

https://www.facebook.com/811569458953918/posts/1890238317753688/



TOPIC: Personnel Actions

CABINET ADMINISTRATOR: Kelli York

PRESENTER: Kelli York

REPORT 1ST READING DISCUSSION 2ND READING

X ACTION REQUIRED

OBJECTIVE: Board approval of personnel actions as presented in the packet.

BACKGROUND:



SUGGESTED MOTION: I move to approve the personnel actions as presented in the packet.

NEXT STEPS:

PASCO SCHOOL DISTRICT NO. 1 REPORT FOR BOARD OF DIRECTORS – February 26, 2019

CERTIFICATED-ADMINISTRATIVE-COACHING PERSONNEL ACTIONS

2/8/19 – 2/21/19 Request Board approval of the following personnel actions. All salary amounts are based on the negotiated agreement between the Pasco School District and the Pasco Association of Educators.

NAME POSITION ACTION TAKEN EFFECTIVE DATE

Arreguin, Irene Visual Arts Leave of absence extended 12/12/18 – 3/11/19 Whittier

Cronenwett, Abigail SLP Leave of absence revised 11/20/18 – 3/4/19 Ochoa

Figueroa, Mark Social Studies Hired 2/19/19 Pasco High (provisional contract)

Gutierrez, Corina Special Education Hired 2/19/19 Stevens (provisional contract)

Hoeft, Brandon Science Leave of absence extended 3/12/18 – 3/11/19 McLoughlin

Morrison-Smith, Ron Special Education Leave of absence extended 10/4/17 – 6/6/19 McClintock

Nix, Trevor Special Education Leave of absence 5/8/19 – 6/7/19 Pasco High

Ortega, Rachel 3rd Grade Leave of absence 4/19/19 – 9/23/19 McClintock

Rivera, Gabrielle Special Education Resigned 1/4/19 Stevens

Russell, Amanda Consulting Peer Educator Leave of absence 3/25/19 – 4/22/19 Booth

Wilcox, Amber English Leave of absence 5/6/19 – 6/18/19 Pasco High

PASCO SCHOOL DISTRICT NO. 1 REPORT FOR BOARD OF DIRECTORS – March 12, 2019

CERTIFICATED-ADMINISTRATIVE-COACHING PERSONNEL ACTIONS

2/22/19 – 3/7/19 Request Board approval of the following personnel actions. All salary amounts are based on the negotiated agreement between the Pasco School District and the Pasco Association of Educators.


Arreguin, Irene Visual Arts Leave of absence extended 12/12/18 – 3/18/19 Whittier

Barnard, Anita Nurse Retired 6/12/19 Ochoa

Berg, Adam Assistant Coach Hired 2/28/19 Golf (coaching contract) Pasco High

Bickenheuser, Diane Special Education Retired 6/12/19 McLoughlin

Camp, Frances Assistant Coach Hired 3/15/19 Softball (coaching contract) McLoughlin

Denman, Becky Music Leave of absence 4/9/19-4/24/19 Captain Gray

Dorton, Doug Assistant Coach Hired 2/25/19 Track (coaching contract) Chiawana

Figueroa, Mark Assistant Coach Hired 2/25/19 Boys’ Soccer (coaching contract) Chiawana

French, Megan Mental Health Therapist Hired 3/11/19 McLoughlin (provisional contract)

Garcia, Anabel 5th Grade English Flip Hired 2/22/19 Angelou (provisional contract)

Hanan, Bernice Spanish Retired 6/12/19 Chiawana

Hardy, Kay 6th Grade Retired 8/23/19 Curie

Hargis, Ruth Special Education Retired 6/12/19 Ochoa

Hartley, Camille SLP Resigned 6/12/19 Booth

Hughes, Monte Dwayne Health/Fitness Retired End of 2018/19 SY Stevens

Jaimes, Antonio Assistant Coach Hired 2/25/19 Boys’ Soccer (coaching contract) Chiawana

Jansons, Stephen Math Resigned 6/12/19 Chiawana Kibling, Debra Reading Recovery Leave of absence 2/4/19 – 3/25/19 Livingston Lara, Ryan Assistant Coach Hired 2/28/19 Track (coaching contract) Pasco High Martinez, Neydeen Assistant Coach Hired 2/28/19 Golf (coaching contract) Pasco High Menchaca, Rene Assistant Coach Hired 2/25/19 Tennis (coaching contract) Pasco High Nickel, Colt Behavior Intervention Resigned 6/12/19 Whittier Nolan, Brian Assistant Coach Hired 2/25/19 Boys’ Soccer (coaching contract) Chiawana Pedersen, Kevin Health/Fitness Retired 6/12/19 Chiawana Shelestovskiy, Galina 3rd Grade Leave of absence 4/8/19 – 6/3/19 McGee Sonderland, Daniel Assistant Coach Hired 2/28/19 Track (coaching contract) Chiawana Tomlinson, Virginia Science Resigned 6/30/19 Stevens Williams, Kristilyn Music Retired 6/12/19 Frost Wilson, Nathan Assistant Coach Hired 2/28/19 Baseball (coaching contract) Pasco High

PASCO SCHOOL DISTRICT NO. 1 REPORT FOR THE BOARD OF DIRECTORS – February 26, 2019

CLASSIFIED PERSONNEL ACTIONS

2/8/2019 – 2/21/2019

Request Board approval of the following personnel actions:


Carpenter, Monique Paraeducator, Special Services Twain

Hired 2/25/19

Flores, Steven Driver Transportation

Hired 2/4/19

Lira, Esperanza Paraeducator, Special Services Franklin

Hired 2/19/19

Munoz, Maira Paraeducator Early Learning Center

Hired, Temporary 2/1/19

Patino Mora, Marina Driver Transportation

Hired 2/4/19

Viveros, Rafael Home Visitor Migrant Program

Resigned 3/1/19

PASCO SCHOOL DISTRICT NO. 1 REPORT FOR THE BOARD OF DIRECTORS – March 12, 2019

CLASSIFIED PERSONNEL ACTIONS

2/22/2019 – 3/7/2019

Request Board approval of the following personnel actions:


Albertsen, Jeffrey Driver Transportation

Resigned 3/12/19

Ayala, Selena Student Achievement Specialist New Horizons


Collop, Joshua Manager Maintenance and Custodial

Hired 2/22/19

Davis Bernard, Ann Driver Transportation

Hired 2/25/19

James, Erana Ann Driver Transportation

Hired 2/11/19

Sharer, Beth Marie Paraeducator Franklin


Trujillo, Dyann Serve Tri-Cities AmeriCorps Program Director Regional Service Corps

Hired 2/27/19

Vanaman, Jonathan Electrician Maintenance & Custodial

Hired 3/4/19



TOPIC: Approval of Warrants

CABINET ADMINISTRATOR: Kevin Hebdon

PRESENTER: Kevin Hebdon


OBJECTIVE: Obtain board approval of accounts payable warrants for 2018-2019 General, Capital Projects, Associated Student Body, and Transportation Vehicle funds.

BACKGROUND: (Pertinent past action/events) All district warrants are subject to board approval. Policy 7322 allows the district to issue accounts payable warrants in advance of board approval. In the event any claim is disapproved, the auditing officer and superintendent will cause the claim to be recognized as a receivable and pursue collection until the funds are collected or until the board approves the claim.

POSSIBLE ALTERNATIVES: N/A

PROJECTED COSTS: N/A BUDGET CODE: N/A

SUGGESTED MOTION:Warrant Date: January 31, 2019 Payroll Fund warrants numbered 275920-275926 in the amount of $4,308.70

Warrant Date: February 7, 2019 General Fund warrants numbered 275927-276082 in the amount of $583,562.11 Capital Projects Fund warrants numbered 276083-276094 in the amount of $428,526.25 Associated Student Body Fund warrants numbered 276095-276102 in the amount of $25,953.44

Warrant Date: February 14, 2019 General Fund warrants numbered 276103-276204 in the amount of $341,189.71 Capital Projects Fund warrants numbered 276205-276206 in the amount of $1,225,147.96 Associated Student Body Fund warrants numbered 276207-276211 in the amount of $11,046.19

Warrant Date: February 21, 2019General Fund warrants numbered 276212-276356 in the amount of $662,390.30Capital Projects Fund warrants numbered 276357-276366 in the amount of $369,500.25Associated Student Body Fund warrants numbered 276367-276381 in the amount of $38,739.91

Warrant Date: February 28, 2019Payroll Fund warrants numbered 276382-276412 and 276628-276634 in the amount of $60,200.80

Warrant Date: February 28, 2019General Fund warrants numbered 276413-276614 in the amount of $10,242,824.42Capital Projects Fund warrants numbered 276615-276618 in the amount of $33,800.33Associated Student Body Fund warrants numbered 276619-276627 in the amount of $16,296.30

NEXT STEPS:


AGENDA ITEM NO. : 08C BOARD MEETING DATE: March 19, 2019

TOPIC: Overnight Student Travel for Chiawana High School Speech and Debate Team to Attend the State Speech Tournament in Tacoma, WA.

CABINET ADMINISTRATOR: Erich Bolz

PRESENTER: Dr. Jenny Rodriquez


OBJECTIVE: To secure board approval for student travel.

BACKGROUND: (Pertinent past action/events) Vicky Hyde, Chiawana High School Speech and Debate advisor, is seeking permission for overnight student travel for selected students to attend the State Speech Tournament occurring on March 15-17, 2019.

There will be 9 students traveling.


PROJECTED COSTS: $2,029.00 Per Event BUDGET CODE: 1014927016-0800

SUGGESTED MOTION: I move the student travel for selected students to attend the State Speech Tournament in Tacoma, WA. occurring March 15-17, 2019 be approved as presented.

NEXT STEPS:

PASCO SCHOOL DISTRICT NO. 1 Trips with Students

Name of School, Group and Advisor: Chiawana High School Speech and Debate Vicky Hyde

Purpose of Trip: State Speech Tournament

Date of Trip: March 15 – 17, 2019

Location of Event (include venue): University of Puget Sound 1500 N. Warner St. Tacoma, WA. 98416

Method of Transportation: District Bus

Staff Chaperoning and Parent Volunteers: (Must have one chaperone for every 15 students) Vicky Hyde Sara Hyde (district employee) Ryan Flieder, PHS Coach

Cost Detail: Transportation (CHS Share) Lodging 5 rooms x 2 nights Registration Meals $31x9 students Other (specify):

Total cost entire event per

student

$ 500.00 Hotel Name, Location and Phone Number: Clarion Inn 6802 Tacoma Mall Blvd Tacoma, WA 98409 253-475-5900

$1000.00 $ 250.00 $ 279.00 N/A

$2029.00 Emergency Contact Phone Number(s): Vicky Hyde (406) 471-4129

Budget Responsibility (club, students, fund-raisers, etc.) Speech and Debate 1 0149 27 016 0800 (transportation cost split with Pasco High School) and Delta High School ITINERARY:

Please see attached Student Permission Slip. Please see attached Itinerary

Submitted by: Victoria Hyde 1-15-19

Approved by: John Wallwork 1-18-19

ITINERARY:

March 15, 2019

Time Activity 12:00 PM Pick up at Pasco High School 12:15 PM Pick up at Chiawana High School 12:30 PM Pick up at Delta High School 2:30 PM Lunch in Ellensburg 5:00 PM Arrive Tacoma Mall for shopping and dinner 8:00 PM Depart Tacoma Mall 8:15 PM Check in at Clarion Inn 10:00 PM Bed Check/Lights Out March 16, 2019

Time Activity 6:00 AM Breakfast at hotel 6:30 AM Depart for University of Puget Sound 7:00 AM Registration

8:30 AM Rounds Begin [Students will have about 90 minutes between each round. Cafeteria is open until 7 p.m. for students to eat lunch and dinner.]

9:00 PM Awards 10:30 PM Depart UPS for hotel 11:30 PM Bed Check/Lights Out March 17, 2019

Time Activity 8:00 AM Breakfast at hotel 8:30 AM Depart hotel 11:00 AM Lunch in Ellensburg 11:30 PM Depart Ellensburg 1:30 PM Drop off at Delta High School 1:45 PM Drop off at Chiawana High School 2:00 PM Drop off at Pasco High School


AGENDA ITEM NO. : 08F BOARD MEETING DATE: March 12, 2019

TOPIC: E-Rate Network Infrastructure Upgrade

CABINET ADMINISTRATOR: Susana Reyes

PRESENTER: Mark Garrett


OBJECTIVE: Approve the bid response for the district’s Network Infrastructure Request for Proposal, which is eligible for E-Rate funds.

BACKGROUND: (Pertinent past action/events)

We are asking the board to accept the winning bid proposal from Edentics, Inc. as a final requirement before requesting E-Rate funds.

Contract # Company Total Amount District Share Term IC-WA001-01032019-3 Ednetics $ 1,450,836.96 $ 304,501.15 Binding upon approval and

acceptance of E-Rate funds

Information Systems released a Request for Proposal (RFP) in January 2019 for a district wide upgrade to its network infrastructure. The upgrade will move every school into the most modern, highest throughput switching platform; allowing the district to accommodate growth, especially in wireless/mobile traffic over the next several years. After the bidding period closed, Information Systems evaluated the submitted proposals to determine how well each vendor's proposed solution met the needs of the District as described in the vendor's bid according to the requirements and score criteria identified within the RFP. The district was able to highly leverage E-Rate program funds, resulting in the district paying just 21% of the total upgrade cost. The proposal is not binding until the district is awarded Erate funds and decides to accept those funds. It’s projected that the district will receive funding and complete the projects in Winter of the 2019-20 school year.

Contracts are available in the Superintendent’s office for review.


PROJECTED COSTS: Annotated Above BUDGET CODE: E-Rate 9734, General Fund

SUGGESTED MOTION: I move to accept the winning bid from Ednetics for the district wireless upgrade project.

NEXT STEPS: Pasco School District files Form 471 with E-Rate and awaits notification of funds approval.

Ednetics | (888) 809-4609 · [email protected]

Date March 1, 2019

Customer Contact Glenn Whitcomb, IT Operation Manager

RFP / 470 Application Number District Infrastructure / 190020056

Ednetics SPIN 143008534

Ednetics Contact Dalton Bly, Account Manager

Proposal Number IC-WA0001-01032019-3b

Ednetics Internal Connections – District Infrastructure

Updated 3/11/19 with District Requested Changes

Pasco School District 1215 W Lewis St, Pasco WA 99301

Ednetics Inc. | V 4.5 | IC-WA0001-01032019-3b 2

Table of Contents

Summary 3

Angelou ES 4

Chess ES 5

Curie ES 6

Emerson ES 7

Franklin ES 8

Frost ES 9

Gray ES 10

Livingston ES 11

Longfellow ES 12

Markham ES 13

McClintock ES 14

McGee MS 15

McLoughlin ES 16

New Horizons HS 17

Ochoa MS 18

Pasco HS 19

Robinson ES 20

Stevens MS 21

Twain ES 22

Whittier ES 23

Fees 24

Professional Services - Scope of Work 25

Company Background 27

Purchasing Agreements 28

Ednetics Capabilities 28

Company Certifications 30

References 32

Ednetics Terms and Conditions 33

Contract Acceptance 37


Summary

All proposed equipment and services are eligible for e-rate funding. Please note: we responded to the district provided parts

list as requested; with the exception of the Network Advantage licensing. Each C9300 switch requires the associated Network

Advantage license. Our proposal reflects the corrected quantities.

We realize this new switching platform has some exciting options that are not within the scope of this RFP and are not eligible

for reimbursement via the e-rate program. Our partnership with Cisco allows us to extend a discount of 65% off Cisco

published list pricing for DNA Center Appliances and DNA Subscriptions for a period of 12 months after RFP award date.

Finally, we also want to mention that we may have additional design recommendations that could reduce overall hardware

costs. If Ednetics is apparent winner; we are extending an offer to further optimize the design prior to contract finalization and

funding requests.


Angelou ES


Chess ES


Curie ES


Emerson ES


Franklin ES


Frost ES


Gray ES


Livingston ES


Longfellow ES


Markham ES


McClintock ES


McGee MS


McLoughlin ES


New Horizons HS


Ochoa MS


Pasco HS


Robinson ES


Stevens MS


Twain ES


Whittier ES


Fees


Professional Services - Scope of Work Project Summary: Ednetics is to install new Cisco 9300 series switches across 20 district locations. The installation will include the replacement of

MDF and IDF closets at these locations. This is to replace the districts existing switching infrastructure with modern networking

hardware. Ednetics will disconnect and remove existing UPS’s and replace them with newly purchased UPS’s which were

purchased from Ednetics as part of the project. Ednetics will provide project management throughout, including all

scheduling and coordination.

The Customer is responsible for: • Any necessary wiring including new cabling, testing, tracing, and labeling.

• Providing any necessary electrical facilities (power outlets, UPS’s, etc).

• Providing any necessary environmental facilities (Air Conditioning, etc).

• Providing any necessary racks and rack space for new equipment.

• Completing any Ednetics-provided customer network templates.

• Providing Ednetics with a fully functional IPSEC remote access VPN to the network for the life of the project and any

subsequent support contracts.

• Providing a technical resource for the coordination of remote and on-site planning, installation, configuration and

testing during the project.

• Consenting to a Materials Staging Agreement allowing Ednetics to receive project-related equipment for staging at

Ednetics’ facilities.

• Removal and disposal of existing, non-functioning, replaced or obsolete equipment.

Ednetics will perform preparation tasks including: • Ship all UPS’s to the district to a single location in which the district owns.

• Work with Customer to determine equipment IP addresses/network parameters.

• Work with Customer to plan a consistent naming convention for new equipment labeling and management.

• Receive all project-related network equipment at our facilities for staging.

• Create an asset sheet for all network equipment involved in the installation.

• Obtain any necessary recommended software versions for project equipment.

• Work with Customer to schedule a service outage window for network configuration and implementation.

• Work with Customer to create a pre- and post-install test plan for critical devices.

• Execute specified pre-install test plan to establish accurate service availability and identify pre-existing issues.

• Work with Customer to determine any special quality of service (QoS) needs.


Ednetics will perform build tasks including:

• Disconnection and removal of UPS units to a single designated location; does NOT include disposal or recycling of

the old batteries and UPS units.

• Power on and burn-in each piece of switching equipment that we receive.

• Verify all project equipment is upgraded to recommended software versions.

• Ensure all project equipment is running a consistent, updated software version.

• Configure project equipment to implement the specified Layer 2/Layer 3 design.

• Apply quality of service (QoS) configurations according to customer requirements.

• Label all project equipment with Ednetics- or Customer-specified labeling preferences.

Ednetics will perform install tasks including:

• Un-patch and remove existing switching equipment from racks.

• Physical installation of new switching equipment into existing racks as specified.

• Patch equipment into existing terminations according to customer preference.

• Physical installation of UPS equipment in locations as specified, ensuring proper operation.

• Verify all new network equipment is uplinked and communicating properly.

• Configure switch ports with descriptions and access for special services as necessary.

• Complete on-site programming and make any final changes to system data.

Ednetics will perform test/documentation tasks including: • Execute post-install test plan to verify network operation including LAN connectivity, availability of critical services,

and connectivity to critical devices and resources.

• Provide project closeout documentation including configuration backups, asset sheets, network diagrams, and any

other relevant project information.

• Provide thirty days of up and running technical support for installed network equipment operation and

configurations performed during the project.


Company Background

At Ednetics, we believe that technology, when well executed, has the power to make things better in many ways. Students

and teachers gain greater access to resources that support engagement and learning. Campus and local government offices

gain efficiency by using up-to-date tools that support communication and collaboration. Crucial safety measures are

thoughtfully integrated, making physical environments more secure. To provide a high-level of industry-specific services,

Ednetics maintains a singular focus on the technology needs of K12, libraries, higher education, and government institutions.

Our goal is to provide these customers with the most up-to-date, relevant technology solutions to drive their success.

We know from more than twenty years of experience that our team approach makes a difference. Ednetics solutions are the

result of collaboration between our account specialists, project managers, installers, and industry certified engineers. This team

approach enables us to provide essential solutions and services at levels that match individual customer requirements. The

Ednetics team is committed to caring for our customers and our communities, while delivering solutions designed with each

customer’s specific needs in mind.

At the core of each Ednetics customer partnership resides a highly functional project management office. The office’s primary

role is to keep projects on track and maintain close communications with each customer. Across all our locations, the Ednetics

team shares a client-focused mentality that allows us to bring these projects to successful completion, while building mutually

beneficial, long-lasting customer relationships.

Our team approach enables Ednetics to consistently deliver high-value IT architectures that employ the full capability of the

network. To achieve this, our solution portfolio is comprised of advanced technologies designed to optimize operations and IT

services. With so many years of experience solving problems unique to these sectors, Ednetics is able to reliably deliver highly

technical, large-scale projects featuring stable timelines and budgets in service of customer-defined results.

Since our first day of business, we have been driven by a passion for technology and a spirit of service. In the early days, we

recognized that while IT had huge potential for the education community, few services beyond internal staff were available to

design and implement technology solutions. We committed ourselves to these customers and grew from there.

Headquartered in Post Falls, Idaho, Ednetics has regional offices in Boise, Moscow, Issaquah, Kennewick, Portland, Phoenix, and

Los Angeles. Our early instincts to specialize in education and government has enabled us to evolve over time with our

customers’ growing needs and has led to a strong solutions portfolio and continued company growth.

Ednetics Profile • Founded in 1997

• Education and government specific technology solution provider

• A Pacific Northwest company with five offices located across the region

• 120+ full-time employees with over 65 engineers and technicians

• Over 200 active K-12 and higher education clients

• $50+ million annual revenue in FY2017


E-rate Experience Ednetics has been working as an E-rate service provider since the program’s start in 1997. To date, Ednetics has worked with

applicants on projects receiving over $105 million in Category 1 and Category 2 funds.

USAC SPIN: 143008534

Pre-Discount Category 1 Services Awarded To-Date: $36,770,030.90

Pre-Discount Category 2 Projects Awarded To-Date: $311,809,935.47

Combined Total E-rate Awards: 7,450

Insurance and Bondability Ednetics has a strong relationship with our insurance and bonding provider, The Hartford and Alliant Insurance Services. Our

general insurance coverage limits are $1mm for each occurrence and $2mm aggregate. We can easily accommodate specific

insurance requests in a timely manner. Our bonding limit is $15mm aggregate.

Purchasing Agreements Ednetics has been awarded a number of statewide pricing agreements for similar networking or information technology

products and services. The following is a partial list of other participating purchasing agreements.

• NASPO ValuePoint Cisco

• NASPO ValuePoint NetApp

• WSIPC Unified Communication Services

• WSIPC Wired and Wireless Infrastructure

• WSIPC Integrated Safety and Security

• WLS School Safety Products and Services

• DigitalEdge School Safety Solutions

• OETC Hosted VoIP

• OETC Networking

Ednetics Capabilities Ednetics is a Cisco Premier Partner and a recognized leader in providing network technology solutions in K-12. Routing,

switching, firewalls and wireless have been part of that business since the beginning and each of our telephony projects

involves not only our Voice Engineering Team but also our Network Team, dedicated to routing, switching, firewalls, network

segmentation, security, wireless, and network resiliency. We assist our customers with developing routing plans for both WAN

and LAN environments, from collapsed core to advanced routing protocols. Internally on the LAN, we design and configure IP

schemas for network segmentation via VLANs.

As part of our network engineering services, Ednetics also has a decade and a half of experience assisting our customers in

provisioning Internet services. This has included: assisting with coordination with Internet Service Providers (ISPs), DNS

registrations and changes, expert firewall and edge router configuration, and video conferencing endpoint configurations. At

the Internet edge we provide solutions for security and bandwidth management/reporting. For bandwidth management,

load balancing, traffic classification/traffic policing, we employ border routers from Cisco’s ISR (Integrated Services Router) line.

Another key area of experience that Ednetics brings is the design and implementation of physical security solutions in the K-12

environment. Ednetics provides video surveillance and access control solutions to school districts across the Pacific Northwest


with particular expertise in integrating these systems with Unified Communications systems to maximize the capabilities and

effectiveness of every tool you have at your disposal.

Contracting and Project Management Office The Ednetics Contracting and Project Management Office provides in-house project management and contracting services for

Ednetics solutions including:

• Data Networking

• Wireless Networking

• Tele/data/fiber optic cabling

• Fiber optic fusion splicing

• IP video surveillance systems

• IP paging systems

• Classroom AV systems

• IP Access Control

Ednetics Support Ednetics creates close, collaborative relationships with customers. Those relationships are based on delivering a high level of

customer satisfaction, and customer support is central to ensuring that result. The Ednetics Support desk offers industry-

leading customer service with timely, expert troubleshooting and resolution of common service issues. The support desk uses

an internal escalation system to bring in specialized engineering teams when necessary. Ednetics support puts the expertise,

skill, and dedication of the Ednetics team on your team. The Ednetics team knows that consistent IT performance and timely

resolution of support issues are essential to the success of education and government organizations. Ednetics has options that

include the expertise and experience of the entire Ednetics Service Team within guaranteed response times to help resolve

issues quickly and effectively.

Team Specializations Ednetics has more than 65 engineers and installation technicians that have been trained in advanced technologies and

implementation procedures. Ednetics personnel are held to the highest levels in the industry through training and

certifications for the products and solutions that we are bringing to the market. Documentation for Ednetics personnel

certifications is available upon request.

• Cisco Certified Internetwork Expert

– Security (CCIE-S)

• Cisco Certified Internetwork Expert

– Collaboration (CCIE-COLLA)

• Cisco Certified Design Professional (CCDP)

• Cisco Certified Network Professional (CCNP)

– Security (-S), Collaboration (-COLLA),

Route Switch (-RS)

• Cisco/Meraki Certified Meraki Networking

Professional (CMNP)

• CISSP Certified Information Systems Security

Professional

• CISA Certified Information Systems Auditor (CISA)

• NetApp Systems Engineer Professional

• NetApp Clustered Data ONTAP (CDOT)

• VMware Certified Professional (VCP)

– Desktop, vSphere

• Microsoft Certified Professional (MCP)

– Multiple Offerings

• Microsoft Certified Systems Engineer

• Project Management Professional Certifications

(PMPs)

• Registered Communications Distribution Designers

(RCDDs)

• Certified 06 Low Voltage Contractor

• Certified 01 Electrician


Company Certifications Ednetics has achieved advanced certifications to meet the needs of our customers. Below is a list of our top company

certifications, Specializations and Partnerships. Documentation for Ednetics certifications is available upon request.

Cisco Premier Partner • Advanced Enterprise Networks Architecture Specialization

• Advanced Data Center Architecture Specialization

• Advanced Collaboration Architecture Specialization

• Advanced Security Architecture Specialization

• CCIE-Security

• CCIE-Route Switch

Physical Security Solution Partners • Arecont Vision Advanced Certified Channel Partner (Camera Hardware)

• Avigilon Authorized Dealer (IP Access Control Systems/IPVS)

• Axis Silver Partner (Camera Hardware)

• Bosch Intrusion Certified (Intrusion)

• DMP Certified Dealer (Intrusion)

• Exacq Technologies Elite Dealer (IPVS Management)

• Hanwha Gold Partner (Camera Hardware)

• OnSSI Security Preferred Reseller

Broadcast Communications Partners • Singlewire Software Authorized Reseller (Notification and Emergency Alerting)

• Atlas Sound Authorized Distributor (IP Clock/Speaker Equipment)

• Advanced Network Devices Certified Premier Integrator (IP Clock/Speaker Equipment)

HPE/Aruba Partner • PRfN Silver Partner

NetApp Gold Partner • 14 Accredited Sales Professionals (NASP)

• 3 Accredited Technical Sales Professionals (NATSAP)

• 1 ONTAP Sales Professional

• Installation Accreditation

• SLED Contract Training

VMWare Enterprise Partner • 5 VMware Sales Professionals (VSP)

• 5 VMware Technical Sales Professionals (VTSP)

• 3 VMware Certified Professionals (VCP)

• Server Virtualization Competency


Microsoft Silver Partner - Competencies • Silver Windows and Devices Competency

• Authorized Education Reseller – Academic Volume

• Licensing: V83460

Additional Partnerships • APC Channel Partner

• Tripp-Lite Partner

• Extron Channel Partner/Integrator


References

The following customer references are provided for similar projects recently completed by Ednetics. Additional reference

information is available upon request.

Customer: Yakima School District

Contact: Andres Gonzalez, Director of Technology

Address: 104 N 4th Avenue, Yakima WA 98902

Phone: 509-573-7170

Email: [email protected]

Customer: Sunnyside School District

Contact: Nic Olinsky, Director of Information Services

Address: 1110 S 6th St., Sunnyside WA 98944

Phone: 509-836-8412


Customer: Wapato School District

Contact: Glenn Green, Executive Director of Technology and Assessment

Address: PO Box 38, Wapato WA 98951

Phone: 509-877-5040



Ednetics Terms and Conditions

These Terms and Conditions (“Agreement”) are between Ednetics and the entity identified as the customer (“Customer”); each

referred to as a “Party” and collectively referred to as the “Parties.” This Agreement consists of these Terms and Conditions, Sales

Order(s) and any forms or authorizations attached hereto, all of which are incorporated herein by reference. The Parties agree to

be bound by this Agreement and affirm that each have caused this Agreement to be executed by their respective duly

authorized representatives on the dates written below their names.

1. Services(s). For purposes of this Agreement, “Service(s)” shall mean a variety of products and services available for use in

transporting information within the school to the classroom, within a library to public areas, or to administrative areas or

other buildings as defined in the Eligible Service List. Ednetics Service(s) include data distribution components, firewalls and

other data protection components, interfaces, gateways, wireless access points, servers, storage devices, software, cabling

and installation as well as Ednetics equipment and services integral to performance or delivery of Service(s) under this

Agreement, such as maintenance and technical support. Ednetics will provide Service(s) as referenced on the Sales Order(s)

in accordance with the terms of this Agreement. 2. Change Order(s). If changes are required during the course of a project, a Change Order(s) will be provided and work will

continue upon agreement and execution of the Change Order(s). 3. Exclusions. Any part, material, service or item not explicitly included in this document is excluded from the proposal. 4. Performance Bond: A performance bond may be provided at one and one-half percent (1½%) of the proposal cost.

Performance bonds will be invoiced and are not E-rate eligible.

General Terms and Conditions 5. Obligations of the Customer. Customer agrees to accept a Material Staging Agreement, provide all necessary information

required, access to the premises, support for timely installation, proper use of Service(s) and to comply with all the terms

and conditions of this Agreement. Customer acknowledges and understands that not accepting the Material Staging

Agreement may subject Customer to higher costs. 6. Customer Representations. Customer warrants they have the legal right and ability to enter into this Agreement and are

authorized to act on behalf of the school, library, or state/local government entity. Customer represents and warrants that

Customer name and contact information is true and correct. Customer acknowledges and agrees that Ednetics relies on

the information supplied by Customer and providing false or incorrect information may result in delays in the provisioning

and delivery of Service(s), and/or the suspension or termination of Service(s). Customer agrees to promptly notify Ednetics

whenever personal or billing information changes, including, but not limited to, Customer name, address, e-mail address,

telephone number, and credit card information if appropriate. 7. Term Commitment. Service will be delivered July 1 through September 30 of the funding year corresponding to

Customer’s funding request or when specified by Customer through a Notice to Proceed (“NTP”). The contract term is fixed

for 5 year(s) to allow Customer to file in subsequent funding years in the event funding is not received in the first year. The

Service(s) will be made available to Customer unless Customer advises Ednetics, in writing, that Service is in material non-

compliance with the specifications contained in the Sales Order(s). If this is the case, the term commitment for Service(s)

will not commence until such time as Ednetics and Customer mutually agree the issue with Service(s) has been resolved

and will continue for the number of months/years set forth in the applicable Sales Order(s) (“Initial Service(s) Term”).

8. Term Renewal. Upon expiration of the Initial Service Term and as long as Customer is not in default of the terms of this

Agreement, Customer may extend their Service(s) under the same terms and conditions for a period of one (1) year, in one

(1) year increments, for up to five (5) years, by notifying Ednetics in writing at least thirty (30) days prior to the expiration of


the Initial Service Term and each subsequent one (1) year term. Alternatively, Customer may extend the term at any time

prior to the Initial Service Term expiration for up to one (1) additional five (5) or three (3) year term upon notification to

Ednetics in writing at least thirty (30) days prior to the expiration of the Initial Service Term. 9. Fees and Charges. Customer shall pay for all Service(s) Ednetics provides Customer. Sales Order(s) specify the fees

Customer will pay for the Service(s). 10. Payment. Ednetics invoices will be due and payable thirty (30) days from the invoice date (“Due Date”). While Ednetics will

invoice USAC directly via the Service Provider Invoice (SPI), Customer is ultimately responsible for payment to Ednetics of

delivered Service(s). For the purposes of billing and adjustments, Ednetics assumes thirty (30) days in a month. A late

payment fee may be applied on balances remaining unpaid thirty (30) days following the Invoice Date at the rate of one

and one-half percent (1½%) per month applied to the amount of the unpaid balance from the Due Date. Subject to any

applicable state or federal regulations and in addition to the remedies contained in this Agreement, Ednetics reserves its

right in law and equity, including, but not limited to, its rights under the Uniform Commercial Code. 11. Taxes. Customer hereby acknowledges and agrees that all pricing for Service(s) and other charges due hereunder, including

sales taxes, duties, fees, levies or surcharges imposed by, or pursuant to the laws, statutes or regulation of any governmental

agency or authority, are the sole responsibility of Customer and as such shall be paid promptly when due by Customer.

Customer acknowledges and agrees to indemnify and hold Ednetics harmless from any liability for Customer not paying all

taxes due. Except as set forth herein, all amounts payable by Customer under this Agreement shall be made without any

deduction or withholding and, except to the extent required by any law or regulation, free and clear of and deduction or

withholding on account of any tax, duty or other charges of whatever nature imposed by any taxing or governmental

authority. If Customer is required by any law or regulation to make any such deduction or withholding, Customer shall,

together with the relevant payment, pay such additional amount as will ensure that Ednetics actually received and is entitled

to retain, free and clear of any such deduction or withholding, the full amount which it would have received if no such

deduction or withholding had been required. 12. E-Rate. This Agreement and all attachments begins upon the later of its execution by both Ednetics and Customer and

either Customer's E-rate funding approval or Customer approval to proceed with service by authorizing a Purchase Order

or signing a Notice to Proceed (“NTP”), which is attached to this Agreement as Exhibit A and made a part of this Agreement

by reference. Customer understands and agrees the cost of Ednetics Service(s) as represented by this Agreement and all

attachments are Customer's firm contractual obligation for the duration of this contract after customer receives E-rate

funding or has given Ednetics a Notice to Proceed (“NTP”) with service. 13. Bill Disputes. Customer’s billing disputes or requests for adjustment, together with all supporting documentation, must

be made in good faith and must be received in writing by Ednetics within thirty (30) days from the Invoice Date, or

Customer’s right to raise such billing disputes is waived. Customer shall otherwise timely pay any undisputed amount. If

Ednetics determines a disputed charge was billed in error, Ednetics will issue a credit to reverse the amount incorrectly

billed. If Ednetics determines the disputed amount was billed correctly, Ednetics will inform Customer of such determination

and provide Customer with proof of correct billing. If Customer does not accept such proof as definitive, the dispute will be

escalated for an officer review/resolution with Ednetics and Customer in accordance with this Agreement. In the event the

escalated dispute is resolved against Customer, or in the event Customer accepts the foregoing proof as definitive (or if

Customer fails to notify Ednetics within thirty (30) days that Customer does not accept proof as definitive), Customer shall

pay the previously disputed amount within ten (10) days thereafter. 14. Resolution of Disputes. Except as otherwise provided herein, any dispute, controversy or claim (individually and

collectively referred to hereinafter as a "Dispute") arising under this Agreement shall be resolved in accordance with the

procedures set forth herein. In the event of a Dispute, and upon the written request of either Party, each of the Parties shall

appoint, within five (5) business days after a Party's receipt of such request, a designated representative who has authority

to settle the Dispute and who is at a higher level of management than the person with the direct responsibility for


administration of the Agreement. The designated representatives shall meet as often as they reasonably deem necessary in

order to discuss the Dispute and negotiate in good faith in an effort to resolve such Dispute. The specific format for such

discussions is left to the discretion of the designated representatives; however, all reasonable requests for relevant

information made by one Party to the other shall be honored. If the Parties are unable to resolve issues related to the Dispute

within thirty (30) days after a Party's request is made for appointment of designated representatives as set forth above,

either Party may seek any relief to which it is entitled, whether at law or in equity. 15. Prices. Prices do not include applicable taxes, insurance, or third party setup fees, services or materials unless

specifically stated. Prices are guaranteed for one hundred and eighty (180) days from the proposal date unless otherwise stated. Supply is subject to availability.

16. Shipping Charges. Ednetics does not bill shipping charges unless otherwise stated. 17. Substitutions/Additions. The school district or library may substitute equipment listed in this proposal or add equipment

to this proposal with the following conditions: a. Any equipment substitution/addition must meet E-rate eligibility requirements as outlined by the Universal Service

Administrative Company (USAC) for the Schools and Library Program.

b. Substitutions/additions must be of the same product type and be used to fulfill the same purpose.

c. Both Ednetics and the school district must approve any substitutions/additions by executing a Change Order(s) as

described in Section 2.

d. Equipment substitutions/additions may increase equipment, installation and support costs. Any increased costs will

be the sole responsibility of the school district.

e. Pricing for hardware outside of what is listed in this proposal will be based on the following:

i. Cisco: Cisco hardware and software will be based at thirty-five percent (35%) off of the published Cisco list

price;

ii. American Power Conversion (APC). Customer may provision APC uninterruptable power supply (UPS)

equipment at a minimum discount rate of ten percent (10%) off of the published list price;

iii. Tripp Lite. Customer may purchase Tripp Lite UPS equipment and accessories at ten percent (10%) off of

published list price;

iv. HP/Aruba. Customer may purchase HP/Aruba switch and wireless equipment at a rate of twenty-five percent

(25%) off of the published list price.

18. Equipment Trade-in. All equipment trade-ins must meet trade-in criteria established by USAC and Ednetics guidelines as

follows:

a. Equipment originally purchased with E-rate funds may be used for trade-in if the district has owned the equipment

for over five (5) years at the time of equipment trade-in. Equipment not purchased with E-rate funds does not have

any trade-in restrictions.

b. Trade-in equipment must be specifically identified and documented at the time of proposal acceptance. Ednetics

reserves the right to approve or deny any requested changes in equipment trade-in inventory.

c. Trade-in discounts are processed as a rebate after project completion and all trade-in equipment has been received.

d. The district will not use trade-in credits to show the district meets funding match commitments for E-rate approval.

19. Basic Maintenance. Basic Maintenance items listed in this Agreement are per year and are for service from July 1 through

June 30. The district may choose to add maintenance on any items from this contract provided support is purchased in one

(1) year increments.

a. Cisco SMARTnet / Cisco Base: Pricing will be based at twenty-two percent (22%) off the published list price for all

equipment covered.

b. Ednetics One Support coverage includes technical support for existing equipment, software and configurations and

may be purchased from Ednetics under a separate Agreement.


20. Limitation of Liability. Ednetics shall not be liable or responsible for any of the following: (a) unauthorized access to

Customer owned equipment; (b) claims for damages caused by Customer through fault, negligence or failure to perform

Customer’s responsibilities; (c) claims against Customer by any other party; (d) any bodily injury arising from causes beyond

Ednetics reasonable control; (e) any damage to materials arising from causes beyond Ednetics reasonable control; and (f)

any act or omission of any other party furnishing services to Customer, or the installation and/or removal of any and all

equipment supplied by any other services provider. EDNETICS SHALL HAVE NO LIABILITY TO CUSTOMER OR ANY THIRD-

PARTY FOR OR WITH RESPECT TO ANY SPECIAL, INCIDENTAL, INDIRECT, CONSEQUESTIAL, OR PUNITIVE DAMAGES OF ANY

NATURE OR FOR THE LOSS OF REVENUE, LOST PROFITS, LOSS OF BUSINESS, LOSS OF PROSPECTIVE OR POTENTIAL BUSINESS

OR ECONOMIC LOSS OF ANY KIND FOR ANY REASON WHATSOEVER, REGARDLESS OF WHETHER EDNETICS IS INFORMED OF

THEIR POSSIBILITY.

21. Liability of Customer. In the event any claim, demand, lawsuit or liability is made or assessed against Ednetics or any of

the officers of Ednetics by any third-party and the same arises out of, or is directly or indirectly related to, or is caused by any

act or omission of Customer, then, and in such event, Customer shall indemnify, defend and hold harmless Ednetics and its

officers, agents and representatives of and from any all such claims, demands, causes of action and liability, including the

payment of reasonable attorneys’ fees to defend such action. Additionally, Customer shall reimburse Ednetics for damage

to Service(s) including those due to any malfunction of any equipment provided by an entity other than Ednetics.

22. Transfer and Assignment. Customer may not sell, assign or transfer any of Customers rights or obligations under this

Agreement without Ednetics prior written consent. Ednetics may assign this Agreement upon notice to customer.

23. Force Majeure. Any delay, interruption, or nonperformance of any provision of this Agreement on the part of Ednetics

caused by conditions beyond Ednetics reasonable control shall not constitute a breach of the Agreement and the time for

performance of such provision shall be deemed to extend for a period equal to the duration of the conditions preventing

performance. Such examples include, but are not limited to, acts of God, acts of civil or military authority, terrorist acts, riots,

insurrections, epidemics, power blackouts, fire, explosion, vandalism, cable cut, adverse weather conditions, earthquakes,

nuclear accidents, floods, governmental action, moratoriums or injunctions related to the construction and shortage of

labor and materials (collectively a Force Majeure Event).

24. Notices. All notices, requests, demands or other communications which are required or may be given pursuant to the terms

of this Agreement shall be in writing and shall be deemed to have been duly given (a) on the date of delivery if personally

delivered by hand or (b) upon the third day after such notice is (i) deposited in the United States mail, if mailed by registered

or certified mail, postage prepaid, return receipt requested, or (ii) upon the first business day following deposit if sent by

overnight delivery by a nationally recognized overnight express courier, or (iii) by facsimile upon written confirmation (other

than the automatic confirmation received from the recipient's facsimile machine) of receipt by the recipient of such notice.


PLEASE COMPLETE NOTICE SECTION BELOW

Notices to Ednetics: Ednetics, Inc.

Attn: Lisa Tucker

971 S. Clearwater Loop

Post Falls, Idaho 83854

T (208) 618-4050

F (208) 619-4161

With a copy to: Ednetics, Inc.

Attn: Jenny George

971 S. Clearwater Loop

Post Falls, Idaho 83854

T (208) 777-4709

F (208) 777-4708

If to Customer: _________________________

_________________________

_________________________

_________________________

_________________________

_________________________

25. Governing Law and Venue. This Agreement shall be construed and governed in accordance with the laws of the State of

Washington and venue for any actions arising under this Agreement shall be in the courts of county jurisdiction or the State

of Washington, as appropriate.

26. Non-Disclosure and Publicity. Customer shall not disclose to any third party the terms and conditions of this Agreement

without the prior written consent of Ednetics.

27. Entire Agreement. This Agreement is the complete agreement between the Parties, concerning any non-

telecommunications Service(s) provided by Ednetics hereunder, and replaces any prior oral or written communications

between the Parties. Except for prior obligations of confidentiality and/or nondisclosure, there are no conditions,

understandings, agreements, representations, or warranties, expressed or implied, which are not specified in this

Agreement.

28. Severability. In the event any of the terms of this Agreement or the applications of any such term shall be invalid by any

court of any competent jurisdiction, the remaining terms of this Agreement or their application shall not be affected thereby

and shall remain in full force and effect.

29. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be an original, but all

of which together shall constitute an Agreement. Facsimile signatures and electronic signatures (including electronically

transmitted signed documents) shall be accepted and treated the same as an original.

Contract Acceptance The parties have caused these Terms and Conditions to be executed by their respective duly authorized representatives as of

the last date signed below (“Effective Date”).

EDNETICS, INC. CUSTOMER

By: ______________________________________ By: _____________________________________

Name: ___________________________________ Name: __________________________________

Title: ____________________________________ Title: ___________________________________

Date: ___________________________________ Date: ___________________________________


AGENDA ITEM NO. : 08D BOARD MEETING DATE: March 19, 2019

TOPIC: Overnight Travel for Chiawana High School Band Students to Participate in the 2019 Music for All Festival in Vancouver, WA.

CABINET ADMINISTRATOR: Erich Bolz PRESENTER: Dr. Jenny Rodriquez



BACKGROUND: (Pertinent past action/events) Kevin Clayton, Chiawana High School Band Advisor, is seeking permission for student overnight travel for selected students to compete in the 2019 Music for All Festival occurring on April 12-13, 2019.



PROJECTED COSTS: $4,749.50 per event BUDGET CODE: 1013727016-0800

SUGGESTED MOTION: I move the student travel for selected students to attend the 2019 Music for All Festival in Vancouver, WA. occurring April 12-13, 2019, be approved as presented.

NEXT STEPS:


Name of School, Group and Advisor: Chiawana High School Band Advisor Kevin Clayton

Purpose of Trip: Participate in the 2019 Music for All Festival

Date of Trip: April 12-13, 2019

Location of Event (include venue): Mountain View High School, Vancouver, WA.

Method of Transportation: Charter Bus – arranged by PSD, trip ID# 7331

Staff Chaperoning and Parent Volunteers: Kevin Clayton, Peter Blake, Debbie Loehding (volunteer form on file), Kim Brown (volunteer form on file)

Cost Detail: Transportation Lodging Registration Meals Other (specify):


student

$2500.00 Hotel Name, Location and Phone Number: Red Lion 13206 Highway 99 Vancouver, WA 98686 (360) 573-0511

$1449.50 $ 500.00 $ 300.00

$4749.50 Emergency Contact Phone Number(s): Kevin Clayton (509) 737-7957

Budget Responsibility (club, students, fund-raisers, etc.) Registration through VPA 1 0137 27 016 0800, transportation and meals through ASB 4016-4418 ITINERARY:

Please see attached Student Permission Slip. April 12, 2019 2:00 pm Depart CHS for Vancouver 6:00 pm Dinner at Burgerville 7:30 pm Arrive at Hotel

April 13, 2019 7:00 am Breakfast provided by hotel 8:00 am Depart for MVHS 8:30 am Participate in Festival 12:00 pm Lunch on campus 1:00 pm Participate in festival 5:00 pm Depart MVHS for dinner at Old Country Buffet 6:30 pm Depart for CHS 10:30 pm Arrive at CHS

Submitted by: Kevin Clayton 2-7-19



AGENDA ITEM NO. : 08E BOARD MEETING DATE: March 19, 2019

TOPIC: Overnight Travel for Pasco High School Key Club Students to Participate in Pacific Northwest District Convention in Seattle, WA.

CABINET ADMINISTRATOR: Erich Bolz PRESENTER: Dr. Jenny Rodriquez



BACKGROUND: (Pertinent past action/events) Marcie White and Julia Dudley, Pasco High School Key Club advisors, are seeking permission for overnight student travel for selected students to attend the Pacific Northwest District Convention occurring on March 8-10, 2019.




SUGGESTED MOTION: I move the student travel for selected students to attend the Pacific Northwest District Convention in Seattle, WA. occurring March 8-10, 2019 be approved as presented.

NEXT STEPS:


Name of School, Group and Advisor: Pasco High School, Key Club Advisors: Marcie White, Julia Dudley

Purpose of Trip: Pacific Northwest District Convention

Date of Trip: March 8 -10, 2019

Location of Event (include venue): Seattle Convention Center 705 Pike St, Seattle, WA 98101

Method of Transportation: District Vehicle Both Advisors have Type II licenses

Staff Chaperoning and Parent Volunteers: Marcie White, Julia Dudley and Lawrence Elfering

Cost Detail:

Transportation Lodging Registration Meals $50.00 x 5 students Other (specify)

Total cost entire event per student

$ 500.00 Hotel Name, Location and Phone Number: Hyatt Regency 808 Howell Street Seattle, Washington 98101 206-973-1234

included $2075.00 $ 250.00

$2825.00 Emergency Contact Phone Number(s): Marcie White – 509-366-7921 Julia Dudley – 503-400-9775

Budget Responsibility (club, students, fund-raisers, etc.) PHS ASB Key Club account 4015 4416 5000

ITINERARY:

Please see attached itinerary.

Students attending (see attached Vehicle Departure Form/Student Roster)

Submitted by: Marcie White 2-1-2019

Approved by: Lawrence Elfering 2-20-19

March 8, 2019 9:30 am Depart Pasco High School, stop in Ellensburg for lunch 2:00 pm Arrive at Hyatt Regency, check-in to rooms, travel to Convention Center 3:00 pm District Convention registration, return to hotel 5:00 pm Dinner at Convention, provided 6:00 pm Club caucusing at hotel 11:00 pm Lights out March 9, 2019 8:00 am Depart for Convention Center, breakfast provided at Convention 9:00 am-11:59 pm Workshop sessions, Service Fair, lunch (provided), workshop sessions,

dinner on own, closing session, formal ball, return to hotel 12:30 am Lights out March 10, 2019 9:00 am Breakfast, travel to Convention Center 10:00 am Closing message 12:00 pm Depart Seattle, stop for lunch in Ellensburg 5:00 pm Arrive at Pasco High School


AGENDA ITEM NO. : 08F BOARD MEETING DATE: March 19, 2019

TOPIC: E-Rate Network Infrastructure Upgrade

CABINET ADMINISTRATOR: Susana Reyes

PRESENTER: Mark Garrett


OBJECTIVE: Approve the bid response for the district’s Network Infrastructure Request for Proposal, which is eligible for E-Rate funds.

BACKGROUND: (Pertinent past action/events)

We are asking the board to accept the winning bid proposal from Edentics, Inc. as a final requirement before requesting E-Rate funds.

Contract # Company Total Amount District Share Term IC-WA001-01032019-3 Ednetics $ 1,456,608.07 $ 306,402.93 Binding upon approval and

acceptance of E-Rate funds

Information Systems released a Request for Proposal (RFP) in January 2019 for a district wide upgrade to its network infrastructure. The upgrade will move every school into the most modern, highest throughput switching platform; allowing the district to accommodate growth, especially in wireless/mobile traffic over the next several years. After the bidding period closed, Information Systems evaluated the submitted proposals to determine how well each vendor's proposed solution met the needs of the District as described in the vendor's bid according to the requirements and score criteria identified within the RFP. The district was able to highly leverage E-Rate program funds, resulting in the district paying just 21% of the total upgrade cost. The proposal is not binding until the district is awarded Erate funds and decides to accept those funds. It’s projected that the district will receive funding and complete the projects in Winter of the 2019-20 school year.

Contracts are available in the Superintendent’s office for review.


PROJECTED COSTS: Annotated Above BUDGET CODE: E-Rate 9734, General Fund

SUGGESTED MOTION: I move to accept the winning bid from Ednetics for the district wireless upgrade project.

NEXT STEPS: Pasco School District files Form 471 with E-Rate and awaits notification of funds approval.


AGENDA ITEM NO. : 08G BOARD MEETING DATE: March 19, 2019

TOPIC: Overnight Student Travel for Pasco High School Speech and Debate Team to Attend the State Speech Tournament in Tacoma, WA.





BACKGROUND: (Pertinent past action/events) Ryan Flieder, Pasco High School Speech and Debate advisor, is seeking permission for overnight student travel for selected students to attend the State Speech Tournament occurring on March 15-17, 2019.




SUGGESTED MOTION: I move the student travel for selected students to attend the State Speech Tournament in Tacoma, WA occurring March 15-17, 2019 be approved as presented.

NEXT STEPS:


Name of School, Group and Advisor: Pasco High School, Speech and Debate, Ryan Flieder


Date of Trip: March 15 - 17, 2019

Location of Event (include venue): University of Puget Sound, 1500 N Warner St, Tacoma, WA. 98416 253-879-3100


Staff Chaperoning and Parent Volunteers: (Must have one chaperone for every 15 students) Ryan Flieder, Andrea Luther (district sub), Vicky Hyde, Sara Hyde (district employee) Cost Detail:

Transportation (PHS Share) Lodging 5 rooms x 2 nights Registration Meals $50x12 students Other (specify):


student

$ 500.00 Hotel Name, Location and Phone Number: Clarion Inn 6802 Tacoma Mall Blvd Tacoma, WA 98409 253-475-5900

$1000.00 $ 250.00 $ 600.00 N/A

$2350.00 Emergency Contact Phone Number(s): Ryan Flieder 509-947-2929

Budget Responsibility (club, students, fund-raisers, etc.) Speech and Debate 1 0149 27 015 0800, transportation cost split with Chiawana High School and Delta High School ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, meal times, etc.)


Submitted by: Ryan Flieder 1/29/2019

Approved by: Lawrence Elfering 1/30/19

ITINERARY:

March 15, 2019 Time Activity 12:00 PM Pick up at Pasco High School 12:15 PM Pick up at Chiawana High School 12:30 PM Pick up at Delta High School 2:30 PM Lunch in Ellensburg 5:00 PM Arrive Tacoma Mall for shopping and dinner 8:00 PM Depart Tacoma Mall 8:15 PM Check in at Clarion Inn 10:00 PM Bed Check/Lights Out March 16, 2019 Time Activity 6:00 AM Breakfast at hotel 6:30 AM Depart for University of Puget Sound 7:00 AM Registration

8:30 AM Rounds Begin [Students will have about 90 minutes between each round. Cafeteria is open until 7 p.m. for students to eat lunch and dinner]

9:00 PM Awards 10:30 PM Depart UPS for hotel 11:30 PM Bed Check/Lights OUt March 17, 2019 Time Activity 8:00 AM Breakfast at hotel 8:30 AM Depart hotel 11:00 AM Lunch in Ellensburg 11:30 AM Depart Ellensburg 1:30 PM Drop off at Delta High School 1:45 PM Drop off at Chiawana High School 2:00 PM Drop off at Pasco High School


AGENDA ITEM NO. : 08H BOARD MEETING DATE: March 19, 2019

TOPIC: Out of State and Overnight Student Travel for Chiawana High School DECA Students to Attend the Internationals Career Development Conference in Orlando, FL.





BACKGROUND: (Pertinent past action/events) Leslie Bell, Chiawana High School DECA advisor, is seeking permission for overnight student travel for selected students to attend Internationals Career Development Conference occurring on April 25-May 1, 2019.



PROJECTED COSTS: $1,930.00 Per Student BUDGET CODE: 40164444-0800

SUGGESTED MOTION: I move the student travel for selected students to attend the Internationals Career Development Conference in Orlando, FL. occurring April 25-May 1, 2019 be approved as presented.

NEXT STEPS:


Name of School, Group and Advisor: Chiawana High School, Distributive Education Clubs of America, Leslie Bell

Purpose of Trip: DECA Internationals Career Development Conference in Orlando, Florida. Students will compete in business and marketing competition and academies Date of Trip:

April 25th – May 1st, 2019 Location of Event (include venue): Hyatt Regency Convention Center and Orange County Convention Center 9800 and 9801 International Drive Orlando, FL. 32891 Method of Transportation:

Air Travel, Airline TBD Staff Chaperoning and Parent Volunteers: (Must have one chaperone for every 15 students) Leslie Bell and Brian Thomas

Cost Detail: Transportation Lodging Registration Meals Other (specify):


student

$750 Hotel Name, Location and Phone Number: Hyatt Regency Orlando 9801 International Dr. Orlando, FL. 32891 407-284-1234

$450 $140 $140 $450

$1930 Emergency Contact Phone Number(s): 509-521-5725 Bell

Budget Responsibility (club, students, fund-raisers, etc.) DECA #4444 budget for all student costs, the Marketing budget will pay for advisor costs, 1 3161 27 016 ITINERARY:

Please see attached Itinerary.

Submitted by: Leslie Bell 2-13-19


ITINERARY:

Date Thursday, April 25th, 2019 Time Activity 6:00 AM to 4:00 PM

Travel day, flight information will be provided when arranged

Date Friday, April 26th, 2019 Time Activity 8:30 AM Breakfast and conference orientation 12:00 PM Lunch 1:00 PM DECA competition seminars 3:00 PM DECA chapter time 6:00 PM Dinner 8:00 PM DECA State meeting 11:00 PM Curfew Date Saturday, April 27th, 2019 Time Activity 8:30 AM Breakfast and competition and academies 12:00 PM Lunch 1:00 PM DECA competition and academies 5:00 PM Dinner, DECA chapter time and night at Universal 11:00 PM Curfew Date Sunday, April 28th, 2019 Time Activity 8:30 AM Breakfast and competition and academies 12:00 PM Lunch 1:00 PM DECA competition and academies 5:00 PM Dinner, DECA chapter time and night at Disneyland 11:00 PM Curfew Date Monday, April 29th, 2019 Time Activity 8:30 AM Breakfast and competition and academies 12:00 PM Lunch 1:00 PM DECA competition and academies 5:00 PM Dinner, DECA chapter time and night out 11:00 PM Curfew Date Tuesday, April 30th, 2019 Time Activity 8:30 AM Breakfast and general session for competition finalist announcements 12:00 PM Lunch 1:00 PM DECA final competition 3:00 PM DECA chapter time 6:00 PM Dinner 8:00 PM Grand Award Session and scholarship announcement Date Wednesday, May 1st, 2019 Time Activity 7:00 AM to 1:00 PM Travel day, flight information will be provided when arranged


AGENDA ITEM NO. : 08I BOARD MEETING DATE: March 19, 2019

TOPIC: Overnight Student Travel for Delta High School Speech and Debate Team to Attend the State Speech Tournament in Tacoma, WA.





BACKGROUND: (Pertinent past action/events) Heather Hppe, Delta High School Speech and Debate advisor, is seeking permission for overnight student travel for selected students to attend the State Speech Tournament occurring on March 15-17, 2019.




SUGGESTED MOTION: I move the student travel for selected students to attend the State Speech Tournament in Tacoma, WA occurring March 15-17, 2019 be approved as presented.

NEXT STEPS:


Name of School, Group and Advisor: Delta High School Speech and Debate Heather Hoppe


Date of Trip: March 15-17, 2019

Location of Event (include venue): University of Puget Sound, 1500 N Warner St. Tacoma, WA. 98416 253-879-3100


Staff Chaperoning and Parent Volunteers: (Must have one chaperone for every 15 students) Heather Hoppe, Ryan Flieder, Vicky Hyde

Cost Detail: Transportation (DHS Share) Lodging 5 rooms x 2 nights Registration Meals $31x2 students Other (specify):


student

$ 500 Hotel Name, Location and Phone Number: Clarion Inn 6802 Tacoma Mall Blvd Tacoma, WA. 98409 253-475-5900

$1000 $ 250 $ 62 N/A

$1812

Emergency Contact Phone Number(s): Heather Hoppe (509) 438-9563 Vicky Hyde (406) 471-4129

Budget Responsibility (club, students, fund-raisers, etc.) Speech and Debate 1014927017-0800 ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, meal times, etc.)


Submitted by:

Heather Hoppe 1/24/19

Approved by:

Mike Johnson 1/24/19

ITINERARY:

March 15, 2019 Time Activity 12:00 PM Pick up at Pasco High School 12:15 PM Pick up at Chiawana High School 12:30 PM Pick up at Delta High School 2:30 PM Quick stop in Ellensburg 5:00 PM Arrive Tacoma Mall for shopping and dinner 8:00 PM Depart Tacoma Mall 8:15 PM Check in at Clarion Inn 10:00 PM Bed Check/Lights Out March 16, 2019 Time Activity 6:00 AM Breakfast at hotel 6:30 AM Depart for University of Puget Sound 7:00 AM Registration

8:30 AM Rounds Begin [Students will have about 90 minutes between each round. Cafeteria is open until 7 p.m. for students to eat.]

9:00 PM Award (optimistic estimate) 10:30 PM Depart UPS for hotel 11:30 PM Bed Check/Lights OUt March 17, 2019 Time Activity 8:00 AM Breakfast at hotel 8:30 AM Depart hotel 11:00 AM Lunch in Ellensburg 11:30 AM Depart Ellensberg 1:30 PM Drop off at Delta High School 1:45 PM Drop off at Chiawana High School 2:00 PM Drop off at Pasco High School

Revised 2-21-06


AGENDA ITEM NO. : 08J BOARD MEETING DATE: March 19, 2019

TOPIC: Overnight Travel for Chiawana High School Deaf Education Students to Attend a Day at Junior Achievement World in Auburn, WA.





BACKGROUND: (Pertinent past action/events) Robina Hamman, Chiawana High School Deaf Ed advisor, is seeking permission for overnight student travel for selected students to students to gain experience for jobs and job interviews and how to apply for services after high school occurring on March 26- 28, 2019.



PROJECTED COSTS: $734.00 Per Event BUDGET CODE: 12100016-0800

SUGGESTED MOTION: I move the student travel for selected students to gain experience for jobs and job interviews and how to apply for services after high school in Auburn, WA occurring March 26-28, 2019 be approved as presented.

NEXT STEPS:


Name of School, Group and Advisor: Chiawana High School, Deaf Education, Robina Hamman

Purpose of Trip: To gain experience for jobs and job interviews, how to balance a personal budget, and how to apply for services after high school.

Date of Trip: March 26-28, 2019

Location of Event (include venue): Junior Achievement World 1610 Perimeter Rd. Auburn, WA 98001

Method of Transportation: Bus; provided at no cost to us by Division of Vocational Rehabilitation (DVR), info sent to PSD transportation, T7409

Staff Chaperoning and Parent Volunteers: Robina Hamman, Trevor Haney, Jenny Henn, Sara Hansen, Pablo and Jennifer Ponce (volunteer forms in process)

Cost Detail: Transportation Lodging Registration Meals Other (specify): (subs x 4)

Total cost entire event per student

0 Hotel Name, Location and Phone Number: Best Western 401 8th St. S.W. Auburn, WA 98001 (253)887-7600

0 0 $200.00 $534.00

$734.00 Emergency Contact Phone Number(s): (425)773-2814

Budget Responsibility (club, students, fund-raisers, etc.) The Division of Vocational Rehabilitation (DVR) is covering transportation, lodging and registration for this event. Subs to be paid by PSD SPED 1 2100 016 0800.

See attached itinerary.

Submitted by: Robina Hamman 2-25-19


ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc. Attach additional documentation if necessary.) 3/26/19 3:00pm Bus picks us up @ CHS 8:00pm Arrive at hotel, check in, eat dinner, go to bed

3/27/19 7:00am Breakfast at hotel 9:30am Welcome and BizTown Keynote at BizTown 11:15am Lunch 11:45am BizTown rotations 5:00pm Dinner 5:30pm Deaf Works 7:30pm Hotel, go to bed

3/28/19 7:00am Breakfast at hotel 9:00am Welcome at BizTown 9:15am BizTown rotations 11:15am Lunch 11:45am BizTown rotations 2:00pm Bus picks us up @ BizTown 6:00pm Bus drops us off @ CHS for parent pick up of students



TOPIC: Columbia River Elementary Boundary Update

CABINET ADMINISTRATOR: Dr. Susana Reyes

PRESENTER: Dr. Susana Reyes


OBJECTIVE: To provide the Board with an update on the boundary revision work.

BACKGROUND: (Pertinent past action/events): This report will provide an update on the process for Columbia River Elementary School boundary scheduled to open August 2020.



SUGGESTED MOTION:

NEXT STEPS:

District Boundary Revisions Update: Columbia River Elementary (#17)

March 19, 2019

Background

• Schedule of New School Openingso Three Rivers Elementary August 2019o Columbia River Elementary August 2020o Middle School #4 August 2020 o Stevens Middle School Replacement January 2021

• Boundary Committeeo May 2018 online and paper survey

o Over 650 responses from staff, parents, and community o Working meetings beginning in July 2018

• Community Inputo Meetings November 26, 27, and 28 2018

o Approximately 140 people attendedo Over 125 feedback forms submitted

• District Special Programs staff meetings• Board Study Sessions and Board Reports

Guiding PrinciplesDeveloped by the Board during May 22, 2018 Study Session

• Ensure parent and community engagement• Neighborhood schools• Recognize natural boundaries• Seek long-term boundary solutions• Consider school bus transportation efficiency• Minimize impact to students to the extent possible• Program considerations

o Example: Dual Language• Reduce overcrowding• Diversity (represent the overall community to the extent

possible)• Feeder schools

PSD Board Prioritization of Guiding Principles

Guiding Principle Combined RankingScale of 1 – 10

Neighborhood Schools 10Seek Long-Term Boundary Solutions 8Minimize Impact to Students to the Extent Possible 7

Reduce Overcrowding 5Recognize Natural Boundaries 3Feeder Schools 3Consider School Bus Transportation Efficiency 2

Foundational Guiding Principles Include:• Parent and community engagement• Diversity (represent the overall community to the extent possible)• Program consideration (ex. Dual Language)

Draft Scenario A - Elementary

Draft Scenario B - Elementary

Draft Scenario C - Elementary

Draft Scenario A,B C – Data Table (Fall 2020)

Columbia River Elementary (#17) Boundary Scenario F

Oct 1, 2018 Enrollment Elementary School

Total Estimated Students

K-5

Building Capacity

(Brick and Mortar)

Building Capacity

Over/Under

Total Capacity

(with Portables)

Total Capacity

Over/Under

892 Angelou 628 597 (31) 893 265

835 Franklin 584 620 36 767 183

389 Markham 255 256 1 503 248

876 McClintock 783 577 (206) 675 (108)

660 McGee 589 439 (150) 784 195

0 Columbia River (#17) 320 649 329 649 329

Boundary Revision Estimated Student Numbers Fall 2020

Next Steps: Columbia River Boundary (#17)

• Open houses were held for community feedback on Scenario F• March 13, 2019 Maya Angelou

Elementary 6:00 to 7:00 PM • March 14, 2019 McClintock

Elementary 6:00 to 7:00 PM• Board action (anticipated for April

23rd)

Thank You



TOPIC: School Naming Procedures

CABINET ADMINISTRATOR: Sarah Thornton PRESENTER: Sarah Thornton


OBJECTIVE: In this discussion we will review recent changes made to procedure 9250P, Naming of Schools.

BACKGROUND: Board policy 9250 governs the naming of schools and district facilities. The accompanying administrative procedure, 9250P, Naming of Schools, was recently updated to clarify roles and responsibilities for school naming. This presentation will provide a short overview of those changes.


PROJECTED COSTS: BUDGET CODE: SUGGESTED MOTION:

NEXT STEPS:

PASCO SCHOOL DISTRICT

9250P

SCHOOL FACILITIES

I. Naming of Schools

The naming of a school shall take place in the following manner:

A. The superintendent shall select a committee of three or more, whose purpose shall be tosubmit to the board a list of not less than three, nor more than five, names for the new school.The list shall briefly state, along with each name, why the committee nominated each name.The committee may solicit nominations from students and the community.

B. The committee shall, whenever possible, follow these guidelines:

1. Each name shall be known to, and significant to, the people of the district.2. The names submitted shall not conflict with the names of other schools in the district or

surrounding districts.3. The use of names of living persons shall be avoided unless the circumstances warrant an

exception.4. Each name shall be vetted for suitability by the committee prior to submittal to the Board.4.5. The Board of Directors will provide additional, specific guidelines to the committee.

C. The board may will select the name of the new facility from the list submitted by thecommittee. In the event a majority of board members do not accept a name submitted by thecommittee, the committee will reconvene to select and submit a list of alternative names.

In recognition of the efforts of those involved in the project, a plaque containing the following information shall be attached to a new building: 1. School name;2. Date of bond issue approval;3. Completion or dedication date; and4. The names of board members, superintendent,

and building principal at the time the bond issue was approved. Names of board membersshall be listed in the following order:a. President/Chairmanb. Vice President/Vice Chairmanc. Members (alphabetically)

5. Architect, contractor, and project supervisor names6. Other information deemed appropriate to preserve the history and identity of the schools.

Formal dedication of the building shall take place on a date and time specified by the board.

II. Naming of Existing Facilities

This language moves to procedure 9230P, Construction Design

When the district is asked to recognize the contributions of an individual by naming a facility, other than a school building, for that individual, the following shall apply: A. The request must be submitted in writing to the Superintendent’s Office. The request must

include a description of the individual’s contributions to the district. B. The superintendent will convene a committee to review the request and to recommend to the

board whether the request should be approved. Criteria used to evaluate the request will include, but not be limited to:

a. Length of service to the district; b. Scope and lasting impact of benefits to students; c. Extraordinary contributions to district programs or activities;

d. Whether the individual has been recognized by the district or the community in another manner;

e. Other factors determined to be relevant by the committee. C. After evaluating the request, the committee may make any of the following recommendations

to the board: a. Approve the request; b. Deny the request; c. Acknowledge the individual in another manner (see section III). The board shall have final approval of any request to name a facility. III. Recognition of Contributors Support of individual community members is essential to the success of district programs. The board may designate ways to recognize the significant contributions of individuals in a particular program or school. Such recognitions may include designated awards, events, the creation of plaques or honor roles to be posted in specific locations, or other methods as identified by the board. Adoption Date: March 28, 2006 January 23, 2019


AGENDA ITEM NO. : 10C BOARD MEETING DATE: March 19, 2019

TOPIC: 180 Days Requirement Waiver Due to Delay/Cancellation of School


PRESENTER: Michelle Whitney


OBJECTIVE: To provide an overview of the impacts of inclement weather resulting in school delays/closures and considerations for the possible changes to the current calendar and graduations.

BACKGROUND:


PROJECTED COSTS: BUDGET CODE: SUGGESTED MOTION:

NEXT STEPS:

180 Days Requirement Waiver Due to Delay and Cancellation of School

March 19, 2019

Calendar Impacts

Background

• The Tri-Cities area has experienced recordingbreaking snow fall in the month of February

• Impact to instructional timeo 7 cancellation dayso 4 two-hour delay days

• The Board can direct district staff to apply to OSPIfor a waiver for days cancelled due to weatherunder the Governor’s proclamation

Waiver Requirements

In order to qualify for a waiver, school districts are required to:

• Hold school until at least June14th• Make up at least three of the cancelled days• Meet the required district wide average of 1,027

instructional hours• The last five days of the 180 days can be non-

instructional for seniors

Context for the Recommendation

• 2016-2017 was also extraordinary winter resultingin:• 17 disrupted school days December-February

• 7 two-hour delay days• 10 cancellation day

• Based on collaboration with labor unions,community input and Board interest, the followparameter were set:• Maintain graduation

• Senior Saturdays• Use a combination of make up and waiver

days to finish the school year

Recommendation

• Make-up 4 of the 7 snow cancellation daysMarch 15, 2019May 24, 2019June 13, 2019June 14, 2019

• Request a waiver for 3 snow cancellation daysDistrict wide annual average total instructional hour

offerings would be 1038.19• Maintain graduation dates of June 6, 7 and 8

Thank You



TOPIC: Long Term Facilities Management Plan Update

CABINET ADMINISTRATOR: Dr. Susana Reyes

PRESENTER: Dr. Susana Reyes


OBJECTIVE: To provide the board with an update on the progress of the long-term facilities management planning timeline and the work of the Community Builders Group.

BACKGROUND: (Pertinent past action/events): The board has requested the development of a long-term facilities management plan (LTFMP) to address facility needs for Pasco School District. The purpose of this report to the board is to provide an update regarding the LTFMP progress for this work. Specifically, the report will consist of a preliminary draft of a LTFMP for the Board to discuss and consider.



SUGGESTED MOTION:

NEXT STEPS:

Long-Term Facilities Management Plan (LTFMP)Review and Preliminary Recommendation

March 19, 2019

Operational Expectations: Facilities

Goal• Improve learning and achievement for each student and

employee by ensuring operations, facilities planning andresources for a safe, effective and nurturing learning environment

• Through the development of a long-term plan that establishespriorities for construction, renovation/replacement andmaintenance projects

Community Builders Group

Purpose of the Community Builders Group

– Inform and contribute to thedevelopment of the LTFMP

Long-Term Facilities Management Planning Timeline

Recommendation for School Size

• Elementary Schools: 700 to 800 students

• Middle Schools:900 to 1300 students

• High Schools: 2000 to 2600 students

Recommendation for Site Size

• Elementary Schools: 10 – 15 acres

• Middle Schools:20 – 40 acres

• High Schools: 35 – 70 acres

Priorities

1st List Prioritization• New High School • Additional Land • Improvement to Schools • Multi-Purpose Activity Center • New Middle School • New Innovative High School• New Elementary School• Early Learning Center• Consolidation of Excess Portables into

Transitional School During Modernization or New-in-Lie Replacement

Priorities2nd List Prioritization• Warehouse Space • Freezer• Maintenance Shops (Facilities)• Add Shops to Chiawana High School• Energy Projects • Accommodation Features for Hearing

Impaired – Upgrade Chiawana High School– Upgrade Chess Elementary

• 24 Classroom Expansion– Chiawana High School

• Upgrade Shops at Pasco High School• Curie Addition

– 4 Classrooms• Home Link

Priorities

3rd List Prioritization• Athletic Fields• Security Enhancements• Technology• Parking Lots• Student Services Center • Parent Education Center • Improvements for Booth

Building– HVAC

Guiding PrinciplesDeveloped by the Board during February 19, 2019 Study Session

• Consider district goals: Outrageous Outcomes• Engage the community• Build to meet capacity needs• Ongoing analysis of projected growth and development to align with future building sites• Bond projects considerations

• Keep up with aging buildings• Growing enrollment

• Bond measures parameters• Target amount to around $100M• 4-year frequency beginning in 2020• Bond measure components approach

• Relatively detailed for Bonds 1,2 and, if possible, 3• Establish a target rate• Develop a project timeline for enrollment and capacity to intersect with forecasts and

future planned buildings• Reassess the Long-Term Facilities Management Plan on a regular schedule (i.e. every 2 years)• Standardize school design for each level• Standardize educational and design specifications, including materials and equipment

Preliminary Recommendation

• Considers Guiding Principles• Prepared through a process with the Technical Work Group and Community Builders

Group that included – Several meetings beginning in December 2017– Review and analysis of data and information about district facilities – Extensive and thoughtful dialogue/discussion which included

• Consensus building approach• Prioritization of Needs• Development of an initial 12 year project timeline• Establish a 2-year review cycle of the plan

DRAFT Bond Timeline ScenarioYear 2020 Year 2024 Year 2028 Year 2032 Bond Amount $100,100,000 $103,200,000 $115,100,000 $100,000,000

Projects to be determined from the list below High School $83,000,000 Livingston(N/L) $19,700,000 ES #18 $45,700,000 Tier 1 Tier 2Warehouse $2,250,000 Livingston New $15,000,000 McGee (N/L) $16,400,000 Improvements Add shops to ChiawanaEdwin Markham (Mod) $7,000,000 MS #5 $53,000,000 McLoughlin MS (N/L) $48,000,000 Longfellow Energy PojectsAthlet ic Fields $2,000,000 Land $5,000,000 Land $5,000,000 PHS Upgrade classroomsField Turf $850,000 Freezer $1,000,000 Capt. Gray 24 Classroom expansion ChiawanaLand $5,000,000 Maintenance Shops $9,500,000 Emerson Upgrade shops at PHS

Frost Curie ClassroomsMult i Purpose Activity Center Home LinkMS #6 Tier 3

Mod: Modernizat ion Mod: Modernizat ion Mod: Modernizat ion Innovative H.S Wresteling Room ChiawanaN/L: New in Lieu N/L: New in Lieu N/L: New in Lieu New Elementary School Security Enhancements

Early Learning Center TechnologyAll costs are estimates All costs are estimates All costs are estimates Portable Transit ion School Parking Lots

Student Services Ctr.Parent Ed. Ctr.Improvements to Booth Building

Financial AnalysisEXAMPLE Bond Timeline Scenario

Issuance Date Authorization

Authorization Amount Term

Total Debt Service From To Levy Rate $200,000 $250,000 $300,000

12/1/2020 2020 $100,100,000 15.00 $148,649,575 2020 2021 1.10$ $220 ann / $18 mon $275 ann / $23 mon $329 ann / $27 mon12/1/2024 2024 $103,200,000 15.00 $146,238,150 2024 2025 (0.00)$ ($0) ann / ($0) mon ($0) ann / ($0) mon ($0) ann / ($0) mon12/1/2028 2028 $115,100,000 16.00 $183,321,625 2028 2029 (0.00)$ ($0) ann / ($0) mon ($0) ann / ($0) mon ($0) ann / ($0) mon12/1/2032 2032 $100,000,000 20.00 $180,423,775 2032 2033 (0.00)$ ($0) ann / ($0) mon ($0) ann / ($0) mon ($0) ann / ($0) mon

$418,400,000 1.10$ $219 ann / $18 mon $274 ann / $23 mon $329 ann / $27 mon

Scenario 21: 4 Authorizations/Sales - $100.1M in 2020; $102.3M in 2024; $115.1M in 2028; $100M in 2032

Total Change

Tax Levy ImpactBonds Tax Change Based on Home ValueRate Change

Assessed Value Assumptions: 6% growth in 2020, 21, 22, and 23; 5% in 2024; 4% in 2025; 3% in 2026 and thereafter

$5.95

$3.94 $3.85

$4.95 $4.95 $3.86

$2.97

$2.15

$-

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$8020

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Levy

Am

ount

Milli

ons

Pasco School District No. 1EP&O Levy Amount + Bond Debt Service and Levy Rate

EP&O Levy Existing Bonds New Bonds (2020) New Bonds (2024)

New Bonds (2028) New Bonds (2032) EP&O and Bonds Levy Rate

Financial AnalysisDRAFT Bond Timeline Scenario

Next Steps

• Present Recommendation for the LTFMP

March 26, 2019

• Board Action April 23, 2019

DISCUSSION

Board Meeting: March 12, 2019 Item No. : 12 Future Agenda Items

03/26/2019 Study/Retreat Reports/Discussion/Updates Action Item Consent Agenda Board Self-Assessment and Board Characteristics

Voting Rights Act Update Weather Waiver

GFOA Overview

Documents

PASCO SCHOOL DISTRICT NO. 1 Board of...Lionel Hampton Jazz Festival in Moscow, ID. •Overnight Travel for Pasco High School FFA Students to attend the EMERGE Leadership Conference