Partners in Learning | 2 · notes, post-it's with important dates and numbers you can now use only one program – OneNote will satisfy all your needs regarding note-taking. OneNote

Partners in Learning | 2

TABLE OF CONTENTS

LECTURE 1: EXPLORING THE USER INTERFACE 6

LECTURE 2: TOOLBARS 8

LECTURE 3: CREATING A NOTEBOOK 10

LECTURE 4: NOTES PAGE BASICS 13

1. NAMING AND RENAMING SECTIONS 13

2. NAMING AND RENAMING PAGES 13

3. CHANGING AND DELETING DATE AND TIME 13

4. ADDING AND DELETING SECTIONS 14

5. ADDING AND DELETING PAGES AND SUBPAGES 15

6. GROUPING AND UNGROUPING PAGES 16

7. SELECTING PAGES 16

LECTURE 5: TAKING NOTES AND WORKING WITH NOTE CONTAINERS 17

1. SHOWING AND HIDING NOTE CONTAINERS 17

2. MOVING NOTE CONTAINERS 17

3. RESIZING NOTE CONTAINERS 18

4. MERGING AND SEPARATING NOTE CONTAINERS 18

LECTURE 6: (RE)ORGANIZING OUR NOTES 20

1. REARRANGING PAGES 20

2. REARRANGING SECTIONS 20

3. REARRANGING NOTEBOOKS 20

LECTURE 7: SEARCHING NOTES 21

LECTURE 8: INSERTING PICTURES 23

1. INSERTING A PICTURE 23

2. MOVING A PICTURE 24

3. RESIZING A PICTURE 24

LECTURE 9: SCREEN CLIPPING 25

LECTURE 10: SIDE NOTES 27

LECTURE 11: CONNECTION BETWEEN OUTLOOK AND ONENOTE 28

1. SENDING INFORMATION FROM OUTLOOK TO OUR NOTES 28

2. SENDING NOTES IN AN OUTLOOK E-MAIL MESSAGE 28

LECTURE 12: OUTLOOK APPOINTMENTS AND MEETING REQUESTS 30

1. CREATING AN OUTLOOK APPOINTMENT 30

2. CREATING AN OUTLOOK MEETING REQUEST 31

3. INSERTING MEETING DETAILS FROM OUTLOOK 31

4. CREATING LINKED NOTES FOR OUTLOOK MEETINGS 32


LECTURE 13: OUTLOOK TASKS AND CONTACTS 33

1. CREATING AN OUTLOOK TASK 33

2. CHANGING AN OUTLOOK TASK 34

3. CREATING AN OUTLOOK CONTACT 34

LECTURE 14: ADDING NOTE TAGS 36

1. ADDING AND REMOVING NOTE TAGS 36

2. SEARCHING FOR TAGGED NOTES 36

3. MODIFYING NOTE TAGS 37

LECTURE 15: PAGE TEMPLATES 39

1. HOW TO APPLY A PAGE TEMPLATE? 39

2. CUSTOMIZING A TEMPLATE 40

LECTURE 16: SHARED NOTEBOOKS 42

1. CREATING A NEW SHARED NOTEBOOK 42

2. SYNCHRONIZATION 44

3. MANUAL SYNCHRONIZING 44

4. SYNCHRONIZATION CONFLICTS 45

5. SYNCHRONIZATION SETTINGS 46

LECTURE 17: LIVE SHARING SESSIONS 47

1. START A LIVE SHARING SESSION 47

2. PARTICIPATE IN A LIVE SHARING SESSION 49

3. LEAVE A LIVE SHARING SESSION 49

LECTURE 18: CONNECTIONS WITH WORD AND POWERPOINT 50

1. SENDING NOTES TO WORD 50

2. INSERTING DOCUMENTS OR FILES INTO NOTES 50

LECTURE 19: WORKING WITH PRINTOUTS 52

1. INSERTING A DOCUMENT OR FILE AS A PRINTOUT 52

2. MOVING AND RESIZING A PRINTOUT 53

3. COPYING TEXT FROM A PRINTOUT 54

LECTURE 20: UNFILED NOTES 55

1. VIEWING NOTES IN THE UNFILED NOTES SECTION 55

2. MOVING UNFILED NOTES PAGES TO ANOTHER SECTION 55

LECTURE 21: HYPERLINKS 57

1. HYPERLINKS TO WEBSITES 57

2. HYPERLINKS TO PAGES, SECTIONS AND NOTEBOOKS 57

3. EXAMPLE: CREATING A TABLE OF CONTENTS 58

4. CREATE INLINE DEFINITIONS 59

LECTURE 22: CREATING TABLES 61

1. INSERTING A TABLE 61


2. SELECTING PARTS OF THE TABLE 61

3. ADDING ROWS AND COLUMNS 62

4. DELETING ROWS AND COLUMNS 63

5. TABLE BORDERS 63

6. COLUMN WIDTH 63

7. FORMATTING TABLE 63

LECTURE 23: DRAWING TOOLS 65

LECTURE 24: CALCULATE WITH ONENOTE 67

1. HOW TO USE A CALCULATOR? 67

2. SUPPORTED ARITHMETIC OPERATORS 67

3. SUPPORTED MATH AND TRIGONOMETRY FUNCTIONS 67

LECTURE 25: TEXT FORMATTING 69

1. SELECTING TEXT 69

2. FORMATTING TEXT 69

3. CREATING LISTS AND USING OUTLINES 70

4. ADDING OR DELETING SPACE ON A PAGE 71

5. FULL PAGE VIEW 72

6. SAVING NOTES 72

LECTURE 26: RECORDING AUDIO AND VIDEO NOTES 73

1. HOW TO RECORD? 73

2. PLAYING A RECORDING 74

3. SHARING RECORDINGS WITH OTHERS 75

4. RECORDING SETTINGS 76

LECTURE 27: PROTECT YOUR NOTES 78

1. SETTING A PASWORD 78

2. CHANGING THE PASSWORD 78

3. REMOVING THE PASSWORD 79

4. LOCK ALL PASSWORD-PROTECTED SECTIONS AT ONCE 79

5. PASSWORD PROTECTION OPTIONS 79

LECTURE 28: PUBLISH NOTES AS PDF AND XPS 81

1. INSTALL THE ADD-IN 81

2. EXPORTING FILES 83

3. VIEWING AND CHANGING FILES IN PDF AND XPS FORMATS 83

LECTURE 29: PRINTING YOUR NOTEBOOKS 84

1. HOW TO PRINT IN ONE NOTE? 84

2. PRINT PREVIEW AND PRINT SETTINGS 85

3. PAGE SETUP 86

APPENDIX: KEYBOARD SHORTCUTS 87

GREAT ONENOTE RESOURCES 98


ONE NOTE 2007 TUTORIAL

Welcome to the OneNote 2007 tutorial!

Irrespective of whether you already use OneNote or you haven't even tried yet – we believe that this tutorial will help you realize, how much OneNote can help you stay organized and always prepared for whatever you do! We also believe that, like many others, you will find OneNote indispensable once you start using it, no matter if you work alone or in a team.

What exactly is OneNote?

The simplest way to describe OneNote is to describe it as an electronic version of a paper notebook or a note folder where you can write down notes, questions, ideas, reminders, important dates and all kinds of other information.

Staying organized saves our precious time. Instead of many hard to follow notebooks, class and meeting notes, post-it's with important dates and numbers you can now use only one program – OneNote will satisfy all your needs regarding note-taking.

OneNote offers a free-form canvas where you can type, write or draw notes in the form of text, images, diagrams, tables, lists and even handwriting. Your information appears in separated note containers, which can be easilly moved or merged.

Unlike paper notes, OneNote lets you add, move and delete anything on any page or in any section. You can add more space if you need it and drag your notes to the new page or section or even into a different notebook.

In this tutorial, we will explore Brazil. Making of the notebook will be presented step by step in the following lectures.

Let's start and launch the program:

- Start – All programs – Microsoft Office – Microsoft Office OneNote 2007. - If you're Windows Vista user, do this: Start – start writing »OneNote« into the Start Search box –

click Microsoft Office OneNote 2007.


LECTURE 1: EXPLORING THE USER INTERFACE

Office 2007 Suite has changed a lot compared to its previous versions. Word, PowerPoint, Excel, Outlook and Access 2007 now have a new working environment, consisting of the Ribbon, Office Button and Quick Access Toolbar. Programs offer a variety of new and improved features, including Live preview.

In contrast to them, OneNote's appearance didn't change much. On the top of the window we can still find the menus and toolbars with different commands. However, OneNote 2007 has changed compared to its first edition.

Before we start with the work, let's take a look at the workspace and user interface of OneNote.

1 Menu Bar with the menu commands. Clicking the heading on a menu bar displays menu commands.

2 Toolbars with commands. Toolbar buttons provide shortcuts to menu commands.

3 Search Box. Searching our notes is one of the main benefits of taking


notes in OneNote.

4 Notes Page. We take and collect notes within a notebook here.

a. Notebook title and section tabs. Access to each section in the current notebook. Notebook can contain an optional number of sections (which could also be called chapters). Each section can contain an optional number of pages and subpages.

b. Page and subpage tabs. Access to each page in the current notebook section. We can expand or collapse page tabs.

c. Page Title. The title of the current page.

d. Note containers. Boxes that

contain typed or handwritten notes, images, tables, graphics, and other objects. Note containers can be formatted, moved, resized and merged.

5 Navigation Bar. Quick access to notebooks on our computer and in shared locations. We can expand or collapse the Navigation Bar to show or hide the section structure of our notebooks, access the Unfiled Notes section and view a complete list of open notebooks (All Notebooks).

6 OneNote screen clipper and launcher. Placed in the notification area of the Windows taskbar. We can use it to open a new side note, start an audio recording or capture a screen clipping without first starting OneNote. We can also use it to open OneNote.


LECTURE 2: TOOLBARS

We've already mentioned that Word, PowerPoint and Excel 2007 now have a completely changed user interface – toolbars as we know them, were completely removed from those programs.

However, there are still 9 different toolbars available in OneNote. A toolbar can be docked to the top, bottom, or side of the screen, or it can float. Docked toolbars can be shown in one, two, or more rows.

We can display or hide any toolbar in OneNote.

To show or hide a toolbar:

- On the View menu, point to Toolbars. - Click the toolbar to:

o Select the check box next to the name of the toolbar if you want to display it. o Clear the check box next to the name of the toolbar if you want to hide it.

You can also:

- Right-click the menu bar or any toolbar and: o Click the name of the toolbar that you want to show. o Clear the check box next to the name of the toolbar that you want to hide.

We can leave the toolbars as they are or move them to different parts of the screen.

To move a toolbar:

- Drag the move handle on a docked toolbar to the new location.


- Drag the title bar on a floating toolbar to the new location.

Moving a docked toolbar might affect the location and size of other toolbars on the same row.

If you move the toolbar to the edge of the program window (to the top, bottom or side of the screen), it becomes a docked toolbar (it dockes automatically). If you move the toolbar away from the sides of the screen, it will float.

When two or more toolbars are docked together on the same row, they may overlap. We can make one toolbar smaller to see more of the commands on the other toolbar.

To resize a docked toolbar:

- Drag the move handle. If a toolbar is on a row by itself, you can't resize it.

We can also change the shape of a floating toolbar (or menu bar). The same buttons or menus remain on the toolbar when we change its shape.

To reshape a floating toolbar:

- Point to any edge of the toolbar. - When the pointer changes to a two-sided arrow, drag the edge of the toolbar to reshape it.


LECTURE 3: CREATING A NOTEBOOK

OneNote 2007 files are called notebooks. This is not a coincidence – an electronic notebook in OneNote looks and functions a lot like your paper notebooks. Still, no paper notebook can compete with what an electronic notebook has to offer.

The advantages of using OneNote are hard to explain in a sentence or two – as you can see, this tutorial has numerous pages. We dare to say that if you follow along, you will just love all the great features in OneNote!

But we have to start at the beginning. Now that we are familiar with the workspace, we can create our first notebook in OneNote.

There are two ways of creating a notebook:

1. Click File – point to New – click Notebook.

New Notebook Wizzard takes us through the process of creating a new notebook.

Step 1

- Name the notebook (write the name in the Name box). - Optional:

o Select the color of the notebook (select a color from the Color list). o Choose a template (select a template from the From Template list).

If you have an idea on how to arrange your notebook, select Blank. Instead of a blank template you can choose from a variety of templates and use the advantage of ideas and advice that OneNote offers with each of them.

- Click Next.


Step 2

- Decide who will use the notebook that you are creating (Who will use this notebook?)

We can use a notebook on one or on multiple computers, or we can share it with others. We will talk about shared notebooks later.

We will select I will use it on this computer.

- Click Next.

Step 3

- Confirm the location of the notebook (Path).

By default our notebooks are stored in the OneNote Notebooks folder in My Documents folder (Windows XP) or Documents folder (Windows Vista). If you prefer another location, click Browse and select it.

- Click Create.


The first page in the first section of the notebook BRAZIL opens.

2. Instead of the File menu we can use the toolbar commands. To create a new notebook:

- Click the down arrow next to New in the toolbar and select Notebook.

- Follow the procedure described above.


LECTURE 4: NOTES PAGE BASICS

Before we start editing our notebook we have to learn some basic stuff: adding and deleting parts of our notebooks, naming and renaming them, grouping and selecting them. Even though your paper notebooks didn't demand that kind of knowledge, you will see that after trying it once or twice, the notes page basics are a piece of cake for you!

1. NAMING AND RENAMING SECTIONS

Let's name the first section of our notebook.

There are two ways of naming a section:

- Double-click the section's name to highlight it. Now type the name of the section.

- Right-click the section's name, select Rename and type the name of the section.

You can rename the section's name anytime by doing the same.

2. NAMING AND RENAMING PAGES

There is a title area at the top of any notes page.

We name the page by typing a title into the title area. If we leave the title area blank, the first line of the notes automatically becomes the title of the page.

To rename the page, type a different title into the title area.

3. CHANGING AND DELETING DATE AND TIME

Date and time automatically appear under the page title as we create a new notebook, section, page or subpage. We can change or delete one of them or both.

To change the date:

- Click the date and then click the calendar icon that appears.

- Select the date you want to display on the page:

o Select the month by clicking the left and right arrows.

o Select the day by clicking the suitable number.

o To choose the current date, click Today.

The new date will permanently replace the old date of the page.


To change the time:

- Click the time and then click the clock icon that appears. - Select the time and click OK.

To delete the date and/or time:

- Click the date and/or time. - Press Delete or Backspace on the keyboard.

4. ADDING AND DELETING SECTIONS

To create a new section:

- On the File menu, point to New and click Section.

OR

- Click the arrow next to the New button in the toolbar and select Section.

OR

- Right-click an existing section tab and then click New Section on the shortcut menu.

Type a new title in the selected section tab and press Enter.


To delete a section:

- Right-click the tab of the section you want to delete and select Delete on the shortcut menu.

5. ADDING AND DELETING PAGES AND SUBPAGES

Creating a page or subpage:

- To create a new page, click the New page button above the page tabs.

OR

- Right-click an existing page tab and then click New Page on the shortcut menu.

A new page is created at the end of the current section, based on a default template.

- To create a new subpage, click the arrow next to the New page button and select New Subpage.

You can also create a new subpage by right-clicking a page tab and then selecting New Subpage on the shortcut menu.

A new subpage immediately follows the current page and is grouped with it.


Deleting a page or subpage:

- Right-click its (sub)page tab and select Delete on a shortcut menu. OR

- Double-click its (sub)page tab ( a blue border appears) and press Delete on the keyboard.

6. GROUPING AND UNGROUPING PAGES

Section groups are useful for keeping related sections together.

To group pages:

- Click and drag the tab of the page that you want to be the primary page so that it appears first in the list of pages that you want to group.

- Hold down Ctrl while clicking the tabs of the page tabs of the pages that you want to group.

- Right-click the pages that you selected and select Group Pages.

To ungroup pages:

- Right-click the page tab or any of the subpage tabs and select Ungroup Pages.

7. SELECTING PAGES

To select a page:

- Click its page tab to go to that page, and then click the page tab again to select the page ( double-click the page tab).

To select a page group:

- Select the primary page in that group and then double-click its page tab.

To select several pages that are not part of a group:

- Hold down Ctrl or Shift while clicking the tabs of the pages that you want to select.


LECTURE 5: TAKING NOTES AND WORKING W ITH NOTE CONTAINERS

We're all used to taking notes using pen and paper. However, we suggest you to start practicing touch typing now – unless you use a tablet PC!

We can take notes using a keyboard or a pen-input device.

- If you are using a keyboard, click anywhere on the page where you want the notes to appear and start typing.

- If you are using a Tablet PC and therefore have a pen-input device, click Pen on the Writing Tools toolbar and then handwrite your notes anywhere on the page. To switch back to typing, click the

Type Text or Select Objects tool on the Writing Tools toolbar.

The text appears in a note container. Note containers are boxes that can contain text, pictures, drawings, tables, audio and video clips, handwriting and screen clippings.

They can also be changed: we can change their size, move them around on a page or merge their contents.

1. SHOWING AND HIDING NOTE CONTAINERS

Note containers appear on a page whenever we move the pointer over them or when we click on a page and start typing. We can turn this option off:

- On the Tools menu, click Options. - In the Category list, under Display:

o Clear the Show note containers on pages check box if you want to turn note containers off. This affects only the display of the borders and context menus – it doesn't hide the contents of the containers.

o Select the Show note containers on pages check box if you want to turn note containers on.

2. MOVING NOTE CONTAINERS

We can easily change the appearance of our pages if we rearrange the note containers. We can move a note container by:

- Dragging the container to another location on the same page: o Click the top edge of the note container and drag it

to the new location.


By default, note containers and other items on a page snap to an invisible grid when they are moved around on the page. This makes it easier to line them up. To override this setting temporarily hold down Alt while you drag a note container.

- Copying (cutting) and pasting the note container on a different page: o Press Ctrl + C to copy or Ctrl + X to cut the note container. o Press Ctrl + V to paste the note container on a page you want.

3. RESIZING NOTE CONTAINERS

The size of a note container automatically changes as we add to our notes. We can manually resize a note container if necessary (for example, after changing the font size of text from large to small). To resize a note container:

- Move the pointer over the note container that you want to resize.

- Click the sizing handle at the top right of the note container and move the pointer to the left or right to adjust the note container's size.

4. MERGING AND SEPARATING NOTE CONTAINERS

We can merge the contents of multiple note containers into one. If you merge the contents of two or more note containers, the formatting and moving of the contents is easier, for example.

To merge two containers:

- Move the pointer over the note container that you want to merge with another. - Hold down Shift, click the move handle of the first note container and drag it over any other note

container on the same page. - When the contents of the note containers are merged, release the Shift key.

We can separate the contents of a note container, too. You might want to do this to move a portion of the text to another location.

To separate the contents of one container into two or more containers:

- By a paragraph: move the pointer over the paragraph handle until the pointer becomes a four-headed arrow, then drag the paragraph outside the note container.

- To move more than one paragraph into a separate note container, select the paragraphs that you want to move, then move the pointer over one of the paragraph handles and drag the text outside the note container.


Tip!

OneNote automatically aligns text, pictures, and other objects as you place or move them on the page, by snapping them to an invisible grid. This option is called Snap To Grid.

When the Snap to Grid option is enabled, you can temporarily override it to more precisely align certain items on the page by holding down the Alt key while moving note containers and other objects.

The size of the invisible grid corresponds roughly to the Small Grid rule lines option in OneNote. To view your page with this option, on the Format menu, point to Rule Lines, and click Small Grid.

If you want to place or move items anywhere on the page, you have to turn this option off:

- On the Edit menu, click Snap To Grid.


LECTURE 6: (RE)ORGANIZING OUR NOTES

We can easily organize and rearrange pages, sections, and notebooks in OneNote. Can you imagine doing this in a paper notebook? Well, maybe, but not without tearing your notebook apart first and sticking the pages together again. If you like things nice and tidy, you will prefer electronic notebooks soon.

1. REARRANGING PAGES

To arrange the pages in your notebook into a specific sequence, do this:

- In the list of page tabs, click the tab that you want to move. - Drag the page tab up or down in the list until a small, black triangle

appears. - When the triangle points to the position where you want to move

the page tab to, release the mouse button.

2. REARRANGING SECTIONS

If you want to arrange the sections in your notebook into a specific sequence:

- In the list of section tabs, click the tab that you want to move. - Drag the section tab left or right until a small, black triangle appears. - When the triangle points to the position where you want to move the section tab to, release the

mouse button.

You can also rearrange sections in your notebook by expanding the Navigation Bar and then dragging sections to another position. A line indicates where the section will move.

3. REARRANGING NOTEBOOKS

You can also rearrange notebooks in the Navigation Bar:

- In the Navigation Bar, click the notebook that you want to move to a different position.

To make rearranging easier, expand the Navigation Bar.

- Drag the notebook icon up or down until a horizontal insertion point appears. - When the insertion point is at the position where you want to move the notebook to, release the

mouse button.

If you begin dragging a page tab or section tab or notebook and change your mind about changing its position, press Esc to cancel. If you finish dragging a page tab or section tab or notebook to a new position and then change your mind, press Ctrl+Z to undo the change.


LECTURE 7: SEARCHING NOTES

One of the most important advantages of using OneNote instead of paper notebooks is OneNote's searching capability. Instead of leafing through the notebook, you can now find whatever you want within seconds – even in audio and video notes or pictures!

How to search in OneNote? There is a search box next to the section tabs.

- In the Search box, type the text that you want to find. - To change the search scope, click the Change Search Scope arrow

next to the Search button: o To search in the current section, click This Section. o To search in all open sections, click This Section Group. o To search in all sections and pages in the current notebook, click

This Notebook. o To search in all sections and pages in all of your notebooks, click

All Notebooks.

The selected search scope is automatically applied to all subsequent searches. Therefore, check the search scope before you begin your next search!

- Click the Search button or press Enter.

- If the text is found, the total number of pages appears in the toolbar area. o To move from one instance of the text to another, click

the Previous Match or Next Match arrows.

o To review the list of pages that contain the text, click View List.

o The Page List task pane opens: To open a specific page that contains the text, click

the title of the page. To sort the list of pages in a

different way, click the option that you want in the Sort list by list.

You can sort the list ascending or descending . To change the scope of the

search, click the option that you want in the Search list.


OneNote displays only one match per page. In the Note Search Results list, click any page to display additional occurrences that may be found on that page.

- To end the search, click the red Exit Search and clear match highlighting button .

OneNote even finds text in pictures! For example, this means that you can scan a business card, take a picture of a map, an add or a notice board, and they will be included in the next search if you insert them into your notes.

Important!

- If your notebook contains password-protected sections and you want to search for notes in those sections, you must enter the passwords for those sections before you begin your search.

- To enable searching for spoken words in any audio and video (.wma and .wmv) files recorded in OneNote: o On the Tools menu, click Options, and in

the Category list, click Audio and Video. o Select the Enable searching audio and

video recordings for words check box. o Click OK.


LECTURE 8: INSERTING P ICTURES

We can make our notebooks more interesting by inserting pictures, graphics, and clipart into our notes. Even better – we can move the inserted pictures around, resize them, write over them and use them as a background. You certainly cannot do all of this in a paper notebook. Well - at least not without scissors, glue and tape .

1. INSERTING A PICTURE

We can insert a picture from a file on our computer, a picture from a camera or scanner, or a picture from the internet.

To insert a picture from a file on our computer:

- On the Insert menu, point to Pictures, and click From Files.

- In the Insert Picture dialog box, navigate to the location where the file is located, click to select the file, and then click Insert.

If you want to insert a picture from a camera or scanner, click From Scanner or Camera.

You can also drag a picture into OneNote:


To insert a picture from the internet:

- DRAG AND DROP: On a website, click and drag the picture to the page in your notebook. - COPY AND PASTE: On a website, right-click the picture that you want to insert into your notes, and

select Copy. To paste the picture, right-click on a page of your notes and select Paste or press Ctrl+V.

The source of the picture (the website's URL) automatically appears under the inserted picture.

2. MOVING A PICTURE

If you want to move an inserted picture to another location, you have to select it first.

To select a picture, move the pointer over it. A dashed blue border appears around the picture, and a blue cross-hair handle appears next to the picture. Click the border or the handle to select the picture. Now click and drag it to a new location on the same page.

To move a picture to another page in your notes, copy and paste it.

3. RESIZING A PICTURE

If you want to resize a picture that you have inserted into your notes, select it: move the pointer over it and click the dashed blue border that appears around the picture or the blue cross-hair handle next to the picture.

Now click one of the corners of the picture and drag it until the picture's size suits you.

Why doesn't clicking an inserted picture select the picture in OneNote?

Unlike most other Office programs, clicking an inserted picture in OneNote does not select the picture. Why is that? You can annotate pictures that you have inserted into your notes by typing text over them. Therefore, when you click the picture, OneNote places an insertion point for typing text.


LECTURE 9: SCREEN CLIPPING

If you're new to OneNote, you probably never heard of screen clipping. So, what is it?

We can use OneNote to take a picture (a screenshot) of all or part of our computer screen, and then insert it into our notes. These pictures, called screen clippings, let us quickly capture information that we don't need to edit.

If you research or plan a lot, but also when shopping or comparing things, screen clippings can help you a lot!

Screen clippings can range from a 25-pixel square to the entire screen. Anything within the selected area is included in the image and is automatically added both to our notes and to the Clipboard. We can easily paste additional copies of the image onto other pages in our notebook or into another program.

If you want to insert a screen clipping into a certain page in OneNote:

- Open the program that displays information that you want to capture. This can be a website in a web browser or any other program on your computer.

- In OneNote, place the pointer on the page where you want to add the screen clipping.

- On the Insert menu, click Screen Clipping. OR

- Click the Clip button on the toolbar.

OneNote is minimized and the last active window becomes visible, slightly dimmed.

- Click and hold the mouse button, and then drag the pointer in any direction to make a selection over the screen area that you want to capture.

- Release the mouse button. OneNote captures your selection as a picture and inserts it into your notes page.


To create a screen clipping without first starting OneNote:

- Right-click the OneNote icon in the notification area of the taskbar.

- On the shortcut menu, click Create Screen Clipping. OR

- Press Windows logo key+S.

The window becomes slightly dimmed.

- Drag the pointer in any direction to create a rectangular selection over the screen area that you want to capture.

- When you release the mouse button, OneNote captures your selection as a picture and inserts it into a new, blank page in the Unfiled Notes section. You can move this page to any section in any of your open notebooks, or paste the screen clipping to an existing page in your notes.

What if the notification area doesn't contain the OneNote icon?

If the OneNote icon is not visible in the notification area:

- On the Tools menu, click Options. - In the Category list, click Other, and select

the Place OneNote icon in the notification area of the taskbar check box.

- Click OK.

Whenever you create a screen clipping, it is automatically copied to the Clipboard. This means that you can insert the picture into any other program: click Paste or press Ctrl+V wherever you want to insert the picture.

Below the screen clipping, OneNote automatically displays date and time when the screen clipping was made. If we take a screen clipping of a website, OneNote even includes the URL.

Screen clipping is a picture. This means that we can move it around or resize it, just like we did with pictures in the previous lecture.


LECTURE 10: S IDE NOTES

If you are mainly working in a different program but want to capture your thoughts or copy some information into OneNote, use a Side Note.

What is a side note?

You can use a side note instead of a post-it: for writing down a telephone number or an address while making a phone call, or to jot down an important task that has to be done.

When you are reading a book, a project or an email and want to write down some details, thoughts, questions, opinions.

If you're doing research on a topic and want to gather information from the internet.

To avoid a stack of papers and notes, use side notes:

- Click the OneNote icon in the notification area of the Windows task bar.

OR

- Press Windows logo key+N while in any other program. This is a side note:

You can also select and drag text or images into a Side Note from other programs.

When you're done with note-taking, just close the side note – your notes will be automatically stored as a page in the Unfiled Notes section. You can move the notes to a corresponding section later.

We will talk about moving notes to a different section a little later.


LECTURE 11: CONNECTION BETWEEN OUTLOOK AND ONENOTE

If you're also using other programs from the Office 2007 Suite, you will be glad to hear that connections between them are very good. In the following lectures we will explore how to use OneNote in connection with Outlook, Word, PowerPoint and Excel.

First, let's look at how we can work with Outlook.

1. SENDING INFORMATION FROM OUTLOOK TO OUR NOTES

If you're using Outlook 2003 or 2007 and OneNote 2007 on the same computer, you can quickly copy the contents of any e-mail message in Outlook to a new page in OneNote.

To do so:

- In Outlook, in the Mail view, navigate to the folder that contains the e-mail message that you want to copy to OneNote.

- Click the e-mail message to select it. If you want to copy multiple e-mail messages to OneNote, hold down the Ctrl key while selecting messages in any Outlook message folder. OneNote creates a separate page in the Unfiled Notes section for each message.

- Do one of the following: o Right-click a message and click Send to OneNote.

OR o On the Standard toolbar, click Send to OneNote

button.

OR

o Open the message (= double-click it) and click Send to OneNote on the Ribbon in Outlook 2007, or on the toolbar in Outlook 2003.

The selected message is copied to a new page in the Unfiled Notes section in OneNote. You can move this page to any new or existing section in any of your open notebooks. We will talk about this in one of the following lectures.

If you want to change the location where notes sent from Outlook are stored: - On the Tools menu, click Options. - Change the settings under Outlook Integration.

2. SENDING NOTES IN AN OUTLOOK E-MAIL MESSAGE

The connection also works in the opposite direction - you can send any notes page in an e-mail message. To do so:

- Select the pages that you want to send. o To select more than one page, hold down the Ctrl key while clicking the other page tabs. o To select a page and its subpages, double-click the page tab of one of the pages in the page

group.


- On the File menu, click E-mail. OR

- On the Standard toolbar, click E-mail.

- In the new e-mail that opens, type the appropriate information in the recipients (To, Cc, Bcc) and Subject boxes.

- If you want to include a message, type your message in the Introduction box.

The selected notes are copied into the body of the message. A file is also attached to the message, so that even recipients who don't have OneNote installed can view the notes in a standard Web browser.

- Click Send a Copy.

To cancel sending notes, click E-mail on the Standard toolbar again.

Although this feature works best with Outlook 2007, it will also work with most other Windows-based e-mail programs if they properly support the MAPI interface.


LECTURE 12: OUTLOOK APPOINTMENTS AND MEETING REQUESTS

Are you a meeting person? Do you make several appointments a day? You will be happy to hear, that we can create an Outlook appointment or schedule a meeting in OneNote - even when Outlook is closed.

1. CREATING AN OUTLOOK APPOINTMENT

To create an Outlook appointment:

- If you want to include a part of your notes in the body of the Outlook appointment, do this: o To include text, select the text. o To include the entire contents of a note container, place the pointer in the note container.

- On the Tools menu, point to Create Outlook Item, and click Create Outlook Appointment.

- In the Outlook Appointment window, enter the information you want, and then click Save and

Close on the ribbon.


The appointment will be added to the Outlook calendar the next time you open Outlook.

2. CREATING AN OUTLOOK MEETING REQUEST

You can also schedule meetings while taking notes in OneNote. This means that you set up an appointment and then specify that the appointment is a meeting.

To schedule a meeting in OneNote:

- On the Tools menu, point to Create Outlook Item, and then click Create Outlook Appointment.

- On the Appointment tab, do the following: o In the Subject box, type a

description. o In the Location box, type the

location of the meeting. o Enter the start and end times.

- Click Invite Attendees. - Type a name or names in the To box

and select any additional options that you want.

- Click Send.

To add meetings to your schedule and send meeting invitations, you must open Outlook.

3. INSERTING MEETING DETAILS FROM OUTLOOK

You can insert the details of an Outlook meeting into your notes.

- On the Insert menu, click Outlook Meeting Details.

- To select a meeting, click the calendar icon and then

select a specific date, or click the Previous Day or

Next Day button to display a past or future meeting, and then click its time and subject in the list.


- Click Insert Details.

Meeting details can include the date and location of the meeting, a list of attendees, the subject matter, and the agenda items.

Meeting details are placed into OneNote as text, therefore you can add to, change, or delete any part of the meeting details in OneNote without affecting the original meeting notice in your Outlook schedule.

To view the appointments and meetings in Outlook, click Calendar in Outlook's navigation bar.

4. CREATING LINKED NOTES FOR OUTLOOK MEETINGS

If you want to take notes about a meeting, you can create linked notes for Outlook meetings:

- In Outlook, select a meeting that you want to take notes about. - Click the OneNote button with a chain link to create the linked notes.

A new page appears in the Unfiled Notes section, which contains meeting details and the link to the Outlook item.

You can alco create linked notes for Outlook contacts (if you want to take notes about a particular contact).


LECTURE 13: OUTLOOK TASKS AND CONTACTS

How many tasks do you have to do every day? How many new people do you meet? You don't need to use post-its to remember a task or a name anymore. You don't have to switch to another program for saving them. You can create Outlook tasks and contacts directly in OneNote! OneNote and Outlook synchronize as soon as you open Outlook.

1. CREATING AN OUTLOOK TASK

To create an Outlook task in OneNote:

- In any part of your notes, type a description for the task that you want to create.

- On the Insert menu, point to Outlook Task, and click the due date for the new task.

- You can also use the Standard toolbar: click the arrow next to the Task button and select the due date for the task you are creating.


A task flag appears next to the description when the task has been created. It may appear dimmed until Outlook recognizes the new task and the task is synchronized between Outlook and OneNote.

To view details about the task, move the pointer over the task icon until a tooltip appears.

The task will be added to your Outlook Tasks list the next time you open Outlook.

If your installation of Outlook is configured for multiple e-mail profiles, you must start Outlook before you can successfully create and save Outlook tasks in OneNote.

2. CHANGING AN OUTLOOK TASK

We can change the created Outlook task directly in OneNote:

- Right-click the Outlook task (the flag) that you want to change. - On the shortcut menu:

o To change the start date for the task, click a new start date. o To remove the start date for the task, click No Date. o To mark the task as completed, click Mark Complete. o To delete the task, click Delete Outlook Task. o To change the task in Outlook, click Open Task in Outlook.

3. CREATING AN OUTLOOK CONTACT

To create a new Outlook contact in OneNote:

- If you want to include a portion of your notes in the body of the Outlook contact, do this: o To include text, select the text. o To include the entire contents of a note container, place the pointer in the note container.

- On the Tools menu, point to Create Outlook Item, and then click Create Outlook Contact.

- In the Outlook Contact window, enter the information you want. You can also enter some detailed information (Details), add a picture (Picture) or create a business card (Business Card).

- Click Save & Close on the ribbon.


The new contact will be added to your Contacts list the next time you open Outlook.

To view the tasks and contacts in Outlook, click Tasks or Contacts in Outlook's navigation bar.

You can also check for tasks, meetings and appointments in the To-Do Bar:


LECTURE 14: ADDING NOTE TAGS

We can use tags to mark and easily find important parts of our notes. OneNote provides several predefined note tags. We can create our own note tags as well and search for tagged items anytime.

1. ADDING AND REMOVING NOTE TAGS

To add a note tag:

- Place the pointer in the paragraph that you want to tag. - On the Insert menu, point

to Tag, and choose a note tag from the list. OR

- On the Standard toolbar, click the arrow next to the Tag button, and select the note tag from the list.

You can also use shorcuts, like Ctrl+2 for Important (see the picture).

If you're using note tags frequently, you can display the Tags Toolbar:

- On the View menu, click Toolbars. By default, the toolbar appears on the left side of the screen.

To remove a note tag:

- To remove a note tag, right-click it on the page, and click Remove Tag on the shortcut menu.

- To remove multiple note tags, place the pointer anywhere in the text containing the tags that you want to remove and press Ctrl+0 (zero).

2. SEARCHING FOR TAGGED NOTES

After we've added tags to our notes, we can search notes for tagged items and group tagged items together according to tag name.


To search for tagged notes:

- On the Standard toolbar, click the arrow next to the Tag button, and click Show all Tagged Notes.

You can also use the Insert – Tag menu.

- The summary of all tags in our notes appears in the Tags Summary pane. o To display the tagged text, click one of the items in the

summary. o You can group tags by different criteria: Tag Name,

Section, Title, Date and Note text (Group tags by). o You can change the Search scope if needed, and click

Refresh Results. o To add a special page with all of the tagged notes, click

Create Summary Page. The page will appear at the end of all pages in the current section.

3. MODIFYING NOTE TAGS

We can modify the note tags or even create our own:

- On the Insert menu, point to Tag and select Customize My Tags.

The Customize My Tags pane opens. We can add, modify and remove note tags here.

- To remove a note tag from the list, click to select it, then click Remove.


- To modify a note tag, click to select it, then click Modify. - To create a new note tag, click Add.

In the Modify Tag dialog box: o Select the Display name, the Symbol, the Font Color and/or

the Highlight Color for the tag. o Click OK to add the note tag to the list.

- To change the order of note tags, click the note tag to select it, then click the up or down arrow to move the note tag to a different place.


LECTURE 15: PAGE TEMPLATES

We can use templates to apply a uniform page layout and design to the pages in our notebooks. Page templates can enhance the appearance of our notes through consistent use of color, background images, and text formatting. They can also help us avoid retyping common information across pages.

OneNote provides a wide range of page templates. We can use them as they are, change them, or create our own.

1. HOW TO APPLY A PAGE TEMPLATE?

To apply a page template:

- On the File menu, point to New, and click Page from Template.

OR

- On the Format menu, click Templates.

- In the Templates task pane, under Add a page, click a category in the list, and then click the name of the template you want to use.

You can choose between ACADEMIC, BLANK, BUSINESS or DECORATIVE templates or you can choose a PLANNER.

OneNote creates a new page in the current section based on the selected template. Templates can only be applied to new pages that do not already contain notes. If you decide to use a template for notes you have already taken, create a new page from the template you want, and then copy your existing notes into it.

- To apply recently used templates to a new page:

o In the page tabs list, click the arrow next to the New Page button.


o Click the name of the template you want to apply. o To create a new blank page, click Blank Template.

2. CUSTOMIZING A TEMPLATE

We can change an existing template and then save it as a custom template:

- On the Format menu, click Templates. - In the Templates task pane, Under Add a page, click a category, and

then click the name of the template you want to modify. - On the File menu, click Page Setup, and then in the Page Setup task

pane, change any options you want.

- Change any content on the page so that it is the way it should appear whenever new pages are created based on your modified template. Likewise, delete any existing template content that you do not want to keep.

- At the bottom of the Page Setup task pane, click Save current page as template.

- In the Save As Template dialog box:

o Type a name in the Template Name box.

o To apply this template to every new page that you add to the current


section in your notebook, select the Set as default template for new pages in the current section check box.

o Click Save.

We can also create a new template. If you formatted a page in your notebook and want to use it again later, save it as a template (see the procedure above).

Templates that you customize or create are automatically added to the My Templates category in the Templates task pane.


LECTURE 16: SHARED NOTEBOOKS

Unlike other programs that "lock" files for editing by one person at a time, OneNote 2007 lets multiple users access a shared set of notes at the same time. It automatically synchronizes everyone's changes to the notebook, so that the notebook is always up-to-date.

OneNote maintains a separate offline copy of the notes on each user's computer. That way, participants can edit the notes locally even when they are disconnected from the network. The next time they connect to the shared notebook, OneNote automatically merges their changes with the changes made by everyone else.

1. CREATING A NEW SHARED NOTEBOOK

To create a new shared notebook:

- On the File menu, point to New, and click Notebook.

The New Notebook Wizard guides you through the steps for creating a shared notebook in a network location or on a file share on your computer.

- Name your notebook: o In the Name box, enter a name for the shared notebook. o Optionally:

Select a color for the notebook cover. In the From Template list, select a default template to be used for the pages in the

shared notebook. o Click Next.

- Under Who will use this notebook?: o Click Multiple people will share the notebook.


o Select: On a server if you and the people who will be using the shared notebook have

permission to access and change the files on a network file share or server. In a shared folder on this computer to create a file share on your computer that others

will be able to access. You need to be logged in as an Administrator on your computer in order to create a shared folder on your hard disk drive.

If you frequently take your computer offline or travel with it, consider creating the shared notebook on a network file share.

o Click Next.

- Choose a suitable location for your new shared notebook, for example: An internal or public file share on your company's or school's computer network. A shared folder on a computer on which you have administrator permissions. A document library on a Microsoft Windows SharePoint Services Web site. A high-storage-capacity USB drive.

It's recommended that you do not use shared notebooks with any other file-sharing or folder-sharing and synchronization technologies.

o In the Location box, verify the suggested location for the shared notebook. o To compose an e-mail message that contains a link to the location of the shared notebook,

select the Create an e-mail with a link to this notebook that I can send to other people check box.

To send a link to the shared notebook after it is created, on the Share menu, click Send Shared Notebook Link to Others.

o Click Create.


OneNote creates a shared notebook on the location that you named. Depending on the options that you selected in the New Notebook Wizard, OneNote may display a dialog box and an additional Help topic to guide you through the steps to set the permissions for other users.

2. SYNCHRONIZATION

OneNote periodically synchronizes the notebook on each user's computer with the notebook files that are stored in the shared location.

OneNote must be running in order to synchronize shared notebooks. If your computer is connected to the shared location on the network, but OneNote is closed, shared notebooks will not be synchronized on your computer.

When you have a shared notebook open in OneNote, a synchronization status icon on the Standard toolbar and over the notebook icon in the Navigation Bar indicates the current synchronization status for the shared notebook:

- This icon means: OneNote is synchronizing changes. This icon is displayed whenever OneNote attempts to synchronize the changes that you made with those of other users who are editing the shared notebook at the same time. During synchronization, it is best not to disconnect from the network or to shut down your computer.

- This icon means: OneNote has finished synchronizing changes. This icon is displayed when the changes that you made to the shared notebook have been synchronized with the notebook file in the shared location. When synchronization is successful, other users can see the latest version of your notes.

- This icon means: OneNote could not fully synchronize changes. This icon is displayed when you are not connected to the location where the shared notebook is stored or if errors occurred during the most recent synchronization attempt. To view the reason for a failure, pause the pointer over the notebook name on the navigation

bar, and wait for a ScreenTip to appear. If you are not connected to the shared location, you can still edit your local copy of the

notebook on your computer. The changes that you make offline will be automatically synchronized the next time you connect to the shared location.

3. MANUAL SYNCHRONIZING

You can synchronize a shared notebook manually if necessary (for example, after making a large amount of changes to the shared notebook and then getting ready to shut down your computer):

- On the File menu, point to Sync, and select: o Sync this Notebook now to synchronize only the shared notebook that you are currently

editing. o Sync All Notebooks Now to synchronize all shared notebooks listed on your Navigation Bar.


4. SYNCHRONIZATION CONFLICTS

If the users of the shared notebook attempt to change the same paragraph of notes at the same time (or if they did it while they were offline), or if you make changes while another user's changes are being synchronized, synchronization conflicts can arise.

In this case, the notebook owner or other users have to resolve the synchronization conflicts manually. An error message appears on the yellow Information bar. You will also see an icon on the page that has the

conflict .

To resolve a shared notebook conflict:

- Click the yellow Information bar at the top of your page to view a page that lists the conflicting changes (highlighted in red).

- Incorporate the changes into the main page, if necessary. - When you finish incorporating any changes, delete the Conflicts page (right-click the page tab and

select Delete on the shortcut menu).

It is not necessary to resolve conflicts immediately. The pages that list the conflicts remain in the notebook section until you decide what action to take about the conflicts. Conflicts pages for a particular shared notebook are visible on each user's computer, so anyone who is using the shared notebook in question can resolve the conflict.


5. SYNCHRONIZATION SETTINGS

By default, automatic synchronization of shared notebooks is turned on. You can disable this setting (for example, if you don't want others to see the changes until you are finished editing them):

- Open the shared notebook for which you want to disable the automatic synchronization between your computer and the shared notebook file.

- On the File menu, point to Sync, and click Work Offline.

When you work offline, OneNote no longer attempts to synchronize any notebook changes that you make on your computer, even if you exit and restart OneNote at a later time. No one else can see your changes to the notebooks until you turn the automatic notebook synchronization feature back on.

To turn automatic notebook synchronization on:

- Open the shared notebook for which you want to enable automatic synchronization between your computer and the shared notebook file.

- On the File menu, point to Sync, and then click Notebook Sync Status.

- In the Shared Notebook Synchronization dialog box, click Sync automatically whenever there are changes, and then click Sync Now.

- Click Close when notebook synchronization is finished.


LECTURE 17: L IVE SHARING SESSIONS

If you often work with others in a team, OneNote is the perfect solution for you. Start a live sharing session to work with people who aren't in the same location as you or people who you need to share your ideas on a joint project!

When our computer is connected to the Internet or a network, we can participate in a shared note-taking session with other OneNote users. This means that all participants can view and edit each other's notes in real time. After the session ends, every participant is left with a complete copy of the notes.

As a OneNote user, you can either start a new live sharing session or join an existing session as a participant.

1. START A LIVE SHARING SESSION

To start a live sharing session:

- Open the notebook and the section that you want to share with others. You can share one or more sections of a notebook.

- On the Share menu, point to Live Sharing Session, and click Start Sharing Current Section.

The Start Live Session task pane opens.

- If you initiate the shared note-taking session, you can set a password for the session, so that only participants who enter the password can join. To do so, type a password in the Session password box in the Start Live Session pane.

- Click Start Live Sharing Session. - In the Warning dialog box, click OK.

- In the Current Live Session task pane, set the options that you want. - Invite participants to a Live Sharing Session:


o Select the settings: To allow participants in the Live Sharing Session to

edit the pages that you share, select the Allow participants to edit check box.

To allow participants in the Live Sharing Session to view but not change the pages that you share, clear the Allow participants to edit check box.

o Click Invite participants. o An e-mail message is automatically created that

contains the invitation to the session, the IP address of the session host's computer, and the password for the session, if one is needed. In the To box, type the e-mail addresses of the

participants that you want to invite. Click Send.

If you do not have Outlook installed on your computer, when you click Invite participants, a dialog box appears containing information about the shared note-taking session. You should send the participants the relevant information (such as the password or the IP address) by using a secure method of communication.

The names of all of the participants are listed in the Current Live Session task pane.

The changes that participants of the live sharing session make in the shared section are transmitted in real time, as though we are watching another person work on his or her own computer. Using a telephone or instant messaging can help to clarify which participants are adding comments or editing notes.

You can help yourself with a pen tool that you use as a pointer:

- On the Drawing Toolbar, select a Pen. OR

- On the Tools menu, point to Pen Mode and select Use Pen as Pointer.


2. PARTICIPATE IN A LIVE SHARING SESSION

Instead of starting one, you can join an existing session. To join a live sharing session:

- On the Share menu, point to Live Sharing Session, and then click Join Existing Session.

- In the Live Sharing Session Address box in the Join Live Session task pane, type the IP address of the session host's computer.

- If a password is required in order to join the session, in the Session Password box, type the password.

- Click Join Session.

3. LEAVE A LIVE SHARING SESSION

Participants can leave a shared note-taking session at any time. To leave a live sharing session:

- In the Current Live Session task pane, click Leave Shared Session.


LECTURE 18: CONNECTIONS WITH WORD AND POWERPOINT

If you've been following our tutorial, you already know that the connection between OneNote and Outlook is excellent. What about the other Office programs?

Likewise, OneNote is connected with Word and PowerPoint. We'll take a closer look at those connections in the next two lectures.

1. SENDING NOTES TO WORD

OneNote is an excellent program for exploring things and gathering different kinds of information in one place. But once you've done with the research, you have to form a formal document: a report, a project, an essay. If this is the case, you'll like this feature very much: you can send your notes to Word with one click!

To send a notes page to Word:

- On the File menu, point to Send To and click Microsoft Office Word.

The selected page opens as a Word document. You can finish with formatting here.

2. INSERTING DOCUMENTS OR FILES INTO NOTES

We can store documents and other files directly in OneNote. If you would like to keep all the information about a subject in one place, you can either attach or link files to your notes or you can insert them as printouts. In this way, you can save time and stay organized.

To attach a document or file:

- On the Insert menu, click Files.


- In the Choose a file or a set of files to insert dialog box, navigate to the location of the file that you want to insert, and then click to select it. To select multiple files, hold down the Ctrl key while selecting files.

- Click Insert.

A copy of the file is inserted on the current page and shown as an icon. To open and edit a document or file in its intended program, double-click the attachment icon.

OneNote attaches a copy of the source document or file – not a link to the source file. This means that if the source file is updated later, those changes will not appear in the copy you attached.

The easiest way of inserting documents or files into our notes, is to drag them to a notes page. If you drag a document or a file (for example a Word document or a PowerPoint presentation) into OneNote, a dialog box Insert File Options opens. You can choose between three options:

a. You can insert a link to the original file. This means that a link to the document is inserted into your notes. To open the document, you need to click on the link.

In this way, you will always have the access to the latest version of the document.

b. You can insert a copy of a file. A copy of the document is inserted as an icon. You can open it by double-clicking the icon.

Any later changes of the original document will not appear in the copy you inserted.

c. You can also insert a file as a printout. We'll cover printouts in the next lecture.


LECTURE 19: WORKING WITH PRINTOUTS

One of the new features in OneNote 2007 is the ability to "print" documents and files to the pages of our notebooks.

Printouts are a full-color, searchable pictures of any file type that your computer can print. You can type, draw, or handwrite on top of the printout picture in OneNote.

If, for example, you insert a report or lecture slides, you can type your thoughts or additional notes on top of the printouts and circle interesting areas using Drawing tools.

1. INSERTING A DOCUMENT OR FILE AS A PRINTOUT

If you woudn't like to attach or link the files to the pages of your notebooks, you can insert a printout of the information by using the OneNote printer driver. Instead of actually printing the file onto paper, the printer driver sends the printout to our notebook electronically.

To insert a printout:

- On the Insert menu, click Files as Printouts.

- In the Choose Document to Insert dialog box, navigate to the location of the file that you want to insert, and then click to select it. To select multiple files, hold down the Ctrl key while selecting the files.

- Depending on the type of file you are inserting, OneNote will attempt to launch the source program for the file and then print its contents to the current notebook page.

Another way of inserting a file as a printout, is to use the File – Print command in another Windows program and select Send to OneNote 2007 as your virtual printer.

You cannot insert a password-protected document - you must enter the correct password first.


As we've already mentioned, a printout is a picture. This means that you cannot open and edit it. Instead of this, you can:

move a printout to another location and resize it, copy text from the printout and paste it anywhere for editing, search for text inside the printout picture, and type or write over the printouts to annotate them with additional notes.

2. MOVING AND RESIZING A PRINTOUT

By default, each page of an inserted document or file is placed in your notes as a separate picture. You can move the inserted printout pictures like any other pictures:

- Select the picture by moving the pointer over it and then clicking the dashed blue border or the picture handle alongside the picture.

- Click and drag the picture to a new location.

You can also select the printout (click the dashed blue border or the picture handle alongside the picture) and resize it.


3. COPYING TEXT FROM A PRINTOUT

To copy the text from a printout and paste it elsewhere for editing:

- Right-click the printout image and select: o Copy Text from this Page of the

Printout to copy the text from only the currently selected printout picture.

o Copy Text from All the Pages of the Printout to copy the text from all of the pages of an inserted printout picture.

- Navigate to the page in your notebook (or to another program) where you want to paste the text, and paste it: o Right-click on a page and select Paste. o Press Ctrl+V.


LECTURE 20: UNFILED NOTES

The information copied from the Web browser and other programs, is stored in a special section called Unfiled Notes. The copied information can include text, pictures, screen clippings and side notes.

1. VIEWING NOTES IN THE UNFILED NOTES SECTION

Pages automatically appear in the Unfiled Notes section whenever you use OneNote to create a screen clipping or a side note and whenever you use the Send to OneNote command in programs such as Internet

Explorer and Outlook 2007 .

To view the notes that are in the Unfiled Notes section, on the Navigation Bar, click Unfiled Notes.

2. MOVING UNFILED NOTES PAGES TO ANOTHER SECTION

You can leave notes and screen clippings in the Unfiled Notes section, but we recommend you move them into other more relevant notebook sections – you will stay organized this way and it will help you find information quickly.

To move a page from the Unfiled Notes section to another section:

- On the Navigation Bar, click Unfiled Notes. - Right-click the page tab of the page you want to move, point to Move Page To on the shortcut

menu, and select Another Section.

- In the Move or Copy Pages dialog box, click the notebook section where you want to move the selected page to, and then click Move (or select any other options).


You can also drag pages from the Unfiled Notes section into other notebook sections:

- Expand the Navigation Bar to show the list of sections in your open notebooks, and then click Unfiled Notes.

- Drag a page tab of any Unfiled Notes page over any section name on the Navigation Bar. When you release the mouse button, the page is moved to the new section.


LECTURE 21: HYPERLINKS

We can create two types of hyperlinks in OneNote:

- Regular hyperlinks to the websites. - Hyperlinks to any part of our notes.

1. HYPERLINKS TO WEBSITES

OneNote automatically creates a hyperlink whenever we type or paste an Internet address into our notes.

To create a hyperlink:

- On the Insert menu, click Hyperlink. - In the Hyperlink dialog box, specify the Internet address

that the hyperlink should point to (Address), and then specifiy the Text to Display where the hyperlink appears in your notes.

- Click OK.

To edit (and also copy, select or remove) a hyperlink:

- Right-click the hyperlink, and then click Edit Hyperlink on the shortcut menu.

2. HYPERLINKS TO PAGES, SECTIONS AND NOTEBOOKS

We can also create hyperlinks that point to pages, sections, notebooks or even to a particular paragraph. You can, for example, create a table of contents or a list of frequently used pages and sections in your notebooks.

a. Hyperlink to the page:

We can add a hyperlink from a text selection to jump to another page in our notebook:

- Right-click the tab of the page that the hyperlink should point to.


- Click Copy Hyperlink to this Page on the shortcut menu.

- Click the location on the page where you want to paste the hyperlink.

- On the Edit menu, click Paste, or press Ctrl+V.

Clicking a hyperlink displays the page.

b. Hyperlink to the section:

We can add a hyperlink from a text selection to jump to a different section in our notebook:

- Right-click the tab of the section that the hyperlink should point to.

- Click Copy Hyperlink to this Section on the shortcut menu.



Clicking a hyperlink displays the section.

c. Hyperlink to the paragraph:

If you want to link to specific notes on a page:

- Right-click the first line of text of the paragraph that you want to link to.

- Click Copy Hyperlink to this Paragraph on the shortcut menu.



Clicking a hyperlink displays the paragraph.

The hyperlinks are pasted to the Clipboard. This means that we can even paste the links outside OneNote, for example, send the link to others in an e-mail! If the notes are in a shared notebook, they can click it to jump to our notes.

3. EXAMPLE: CREATING A TABLE OF CONTENTS

Let's create a table of contents:

- You can create a table of contents in a new section or you can add a new page to an existent section: o Create the section in which you want to create a table of contents. o Create a new page in the current section.

- In the list of section tabs, drag the Table of Contents section tab to the top position so that it appears first in the list. Do the same with the page tab, if necessary.

- Type Table of Contents in the title area.


- If you are creating a table of contents with hyperlinks to individual pages, do the following: o Right-click the first page tab under the Table of Contents page, and then click Copy Hyperlink to

this Page on the shortcut menu. o On the toolbar, click the Back button to return to the Table of Contents page. o On the Table of Contents page, place the cursor where you want the hyperlink to

appear, and then press Ctrl+V. OneNote pastes the name of the page as a hyperlink, which navigates to the page when clicked.

Repeat the steps for the subsequent pages in the list of page tabs, until your Table of Contents page contains hyperlinks to all of the pages in the current section.

- If you are creating a table of content with hyperlinks to individual sections, do the following: o Right-click the first section

tab next to the Table of Contents section, and then click Copy Hyperlink to this Section on the shortcut menu.

o On the toolbar, click the Back button to return to the Table of Contents section.

o On the Table of Contents page, place the cursor where you want the hyperlink to appear, and then press Ctrl+V. OneNote pastes the name of the section as a hyperlink, which navigates to the section when clicked.

Repeat the steps for the subsequent sections, until your Table of Contents contains hyperlinks to all of the sections in the current notebook.

Example

4. CREATE INLINE DEFINITIONS

We can also select words or phrases and link them to another page. This is useful if we want to explain a word or a phrase, mentioned in our notes, in detail on a separate page.

To create the linked page:


- Right-click the selected word or phrase, and then click Create Linked Page.

A page with that title will be created at the end of the current section and the selected word or phrase will be linked to it. Later, you can add or import detailed notes about the keyword or phrase from which it is linked.

In the same way we can create linked pages from handwritten text. However, the handwritten word or phrase will be automatically converted to typed text when the linked page is created.

If you move pages and sections in the current notebook, OneNote automatically updates any hyperlinks to pages and sections that you have previously created!


LECTURE 22: CREATING TABLES

To organize the information in our notes, we can easily create tables.

1. INSERTING A TABLE

There are several ways of inserting a table. We can use the keyboard, the Table menu or the toolbar button. We can even draw a table with the help of the drawing tools.

Using the keyboard:

- Type the contents of the first cell of the table that you want to create. - Press Tab.

OneNote automatically creates a table.

- Type the contents of the next cell and press Tab this creates columns. - To move to the next row, press Enter this creates rows.

Using the Table menu:

- Click the location where you want to insert a table.

- On the Table menu, click Insert Table. - In the Insert Table dialog box, enter the number of

columns and rows, then click OK.

You can also insert a table by using the Standard toolbar:

- Click the location where you want to insert a table. - Click Insert Table, and then drag the pointer down and to the right to

specify the number of rows and columns that you want.

2. SELECTING PARTS OF THE TABLE

If we want to modify the table, we have to select it first.

To select an entire table:

- Click the top edge of the note container if it contains only the table.


OR - Drag the pointer over the entire table.

OR - Click in any cell of the table and then, on the

Table menu, click Select Table.

To select a part of the table using your mouse:

- Drag the pointer over the parts of the table that you want to select.

- To select a column, move the pointer over the column that you want to select. Click, when the pointer becomes a black arrow.

- To select a row, move the pointer before a row that you want to select. Click the blue cross-hair handle that appears in front of the row.

To select the part of the table using the Table menu:

- To select a column, click in any cell of the column and then, on the Table menu, click Select Column.

- To select a row, click in any cell of the row, and then, on the Table menu, click Select Row. - To select a cell, click any cell, and then, on the Table menu, click Select Cell.

3. ADDING ROWS AND COLUMNS

To add a row or a column to your table, use the Table menu:


- ROWS: Click in the cell above or below where you want the new row to appear.

o Click Insert Rows Above to create a new row above the current table cell.

o Click Insert Rows Below to create a new row below the current table cell.

To quickly add more than one row, first select the same number of rows you want to create. Then click Insert Rows Above or Insert Rows Below.

- COLUMNS: Click in a cell to the left or right of where you want the new column to appear.

o Click Insert Columns To The Left to create a new column to the left of the current table cell.

o Click Insert Columns To The Right to create a new column to the right of the current table cell.

To quickly add more than one column, first select the same number of columns you want to create. Then click Insert Columns To The Left or Insert Columns To The Right.

4. DELETING ROWS AND COLUMNS

To delete an entire table:

- Click in any cell of the table you want to delete, and then, on the Table menu, click Delete Table.

To delete a row or a column of a table, use the Table menu:

- Select the row or rows that you want to delete, and click Delete Rows. - Select the column or columns that you want to delete, and click Delete Columns.

5. TABLE BORDERS

We can hide the table borders if we want to, and show them again anytime. To show or hide table borders, click in any cell in the table and then, on the Table menu, select or deselect Show Borders.

6. COLUMN WIDTH

To change the width of the columns:

- Move the pointer to the border of a column. - When the pointer becomes a two-sided

arrow, click and drag the border left or right.

7. FORMATTING TABLE

We can format the text in the table in the same way as any other text in our notebooks:

- Select the text that you want to format and use the commands in the Formatting toolbar.


- Change the font, the font size, the font color or the alignment.


LECTURE 23: DRAWING TOOLS

Sometimes we have to insert a diagram into our notes or we want to annotate pictures, PowerPoint slides and so on. You might even create a photoalbum with your comments. We can do this very easily with the help of drawing tools.

By default, the Drawing Tools toolbar is docked below the application window.

If the drawing toolbar isn't displayed on the screen:

- On the View menu, click Drawing Toolbar.

- You can also use the toolbar button:

While writting and selecting text, the Type Text or Select Objects command is on. If we want to draw objects, we can choose from a wide variety of options in the Drawing toolbar.

We can draw:

- lines, - arrows, - shapes or - systems of coordinates.

We can define what kind of Pen we want to use. We can choose between:

o different Felt Tip Pens and o Highlighters.

We can also select the Line Color and the Line Thickness.


To edit the drawings: - Click the line, arow or side of the shape that you to want to edit. - Change the size of the drawing, the color or thickness or move the

drawing to another place. To rotate drawings, use Rotate command.

To duplicate a shape, use Duplicate shapes command. While this command is on, you can create the same shapes with only one click.

If you want to select one or more shapes at once, Lasso Select can help you.

To erase drawings, use Eraser. The Stroke eraser removes an entire line, shape or stroke of ink with a single click or tap.


LECTURE 24: CALCULATE WITH ONENOTE

If you're not very good at mental arithmetic, you'll love this feature: we can quickly calculate numbers and mathematical functions while taking notes in OneNote. During a meeting, conference, or class you can write down various figures, and OneNote can instantly calculate the results for you.

1. HOW TO USE A CALCULATOR?

How do we use this calculator? It's very easy:

- Place the cursor where you want the result of a calculation to appear.

- Type out the mathematical expression that you want to calculate. o Do not use spaces in the expression. Type the numbers,

operators, and functions as one single, continuous string of text.

o It's good to know that function codes are not case-sensitive. - Immediately after the expression, type an equals sign (=). - Press:

o Spacebar to calculate and place the answer after the equals sign. o Enter to create a new line after the answer.

If you want only the final figure to appear in your notes, you can delete the expression that precedes it.

2. SUPPORTED ARITHMETIC OPERATORS

You can use the following arithmetic operators in your calculations:

Arithmetic operator Meaning Example

+ (plus sign) Addition 3+3

– (minus sign) Subtraction Negation

3–1 –1

* (asterisk) Multiplication 3*3

/ (forward slash) Division 3/3

% (percent sign) Percent 20%

^ (caret) Exponentiation 3^2

3. SUPPORTED MATH AND TRIGONOMETRY FUNCTIONS

You can use the following math and trigonometry functions in your calculations:

Function Description Syntax

ABS Returns the absolute value of a number ABS(number)

ACOS Returns the arccosine of a number ACOS(number)

ASIN Returns the arcsine of a number ASIN(number)

ATAN Returns the arctangent of a number ATAN (number)

COS Returns the cosine of a number COS(number)


DEG Converts an angle (in radians) to degrees DEG(angle)

LN Returns the natural logarithm of a number LN(number)

LOG Returns the natural logarithm of a number LOG(number)

LOG2 Returns the base-2 logarithm of a number LOG2(number)

LOG10 Returns the base-10 logarithm of a number LOG10(number)

PMT Calculates a loan payment based on a constant interest rate, a constant number of payments, and the present value of the total amount

PMT(rate;nper;pv)

RAD Converts an angle (in degrees) to radians RAD(angle)

SIN Returns the sine of the given angle SIN(angle)

SQRT Returns a positive square root SQRT(number)

TAN Returns the tangent of a number TAN(number)

REMEMBER: do not use spaces!


LECTURE 25: TEXT FORMATTING

We can of course format the text written in OneNote. If you are a master of formatting text in Word or other similar programs, you will find it very easy to do in OneNote, too.

We can either use the Format menu (Format - Font) or the commands on the Formatting toolbar.

1. SELECTING TEXT

First, we have to select the text that we want to format. Therefore, let's take a look at the ways of selecting text.

There are different ways of selecting text and they are similar to those used in other programs for text editing, for example Word:

- To select one word, double-click it. - To select a paragraph, triple-click anywhere in it.

Some ways of selecting text particularly apply to OneNote:

- To select the contents of the note container, click the top edge of the note container.

- To select a paragraph, move the pointer over the paragraph handle. When the pointer becomes a four-headed arrow, click.

2. FORMATTING TEXT

The default settings for fonts in OneNote are the following: the font is Calibri, size 17 for the title and 11 for other text. Font color is black. If you want to change the default settings:

- On the Tools menu, click Options. - Under Editing, change the font, the font size and the

font color.

- Click OK.

To change the font (do one of the following):

- On the Formatting toolbar, type or click a font in the Font box.


- In the Font task pane, select a font from the list. - Press Ctrl+Shift+F (use up and down arrows to choose a font,

and press Enter to apply it).

To change the font size:

- On the Formatting toolbar, type or click a font size in the Font size box.

- In the Font task pane, select a font size from the list.

- Press Ctrl+Shift+P.

To change the font color:

- On the Formatting toolbar, click the arrow next to Font Color, and select the font color.

- In the Font task pane, select a font from the list.

To apply formatting to text:

- On the Formatting toolbar: o Click Bold or press Ctrl+B. o Click Italic or press Ctrl+I. o Click Underlined or press Ctrl+U.

- In the Font task pane, select one or more formatting effects.

To apply highlighting to the text:

- On the Formatting toolbar: o Click Highlight. To choose a highlight

color, click the arrow next to the Highlight button, and click the color you want.

o To remove the highlighting, click the arrow next to the Highlight button, and then click None.

3. CREATING LISTS AND USING OUTLINES

We can also create lists in OneNote. To create a bulleted or numbered list:

- On the Formatting toolbar, click Bullets or Numbering. - Type the text you want for the first item in the list, and then press Enter. - A new bullet or number for the next list item is created automatically.


- To end the list: o Press Enter twice. o Press Backspace to delete the last bullet or number in the list.

To automatically begin a list:

- Type * (asterisk), and press Spacebar or Tab to create a bulleted list. - Type 1., and press Spacebar or Tab to create a numbered list.

We can organize up to five levels of information, and it starts to assign a hierarchical structure to your notes as soon as you indent one paragraph under another.

- To move the text to a lower level: o Place the pointer anywhere in the

paragraph and click Increase Indent Position on the Formatting toolbar.

OR

o Select the paragraph (move the pointer over the paragraph and click the paragraph handle) and press Tab on the keyboard.

- To move the text to a higher level: o Place the pointer anywhere in the paragraph and click Decrease Indent Position on

the Formatting toolbar.

OR

o Select the paragraph and press Shift+Tab.

You can use outlines , even if you don't use lists!

4. ADDING OR DELETING SPACE ON A PAGE

If you need additional space on a page or if you want to remove blank space from the page, do the following:

- On the Insert menu, click Extra writting space.

OR

- Click Insert or Remove Extra Writing Space on the Writing Tools toolbar.

- On the page, click where you want to insert (or remove) more space, and drag the pointer in the direction indicated by the arrow to add as much space as you want (or to remove it).


This is, undoubtedly, one of the great advantages of an electronic notebook compared to a paper notebook!

If you want to add more space to the bottom of a page, click Scroll Down by Half Page on the vertical scroll bar.

5. FULL PAGE VIEW

If you need a lot of space for your notes, the Full Page View can help you:

- On the View menu, click Full Page View. - You can also click the Full Page View icon on the menu bar or

press F11.

To return to the normal view, click the same button on the top left corner of the page or press F11.

6. SAVING NOTES

If you were asking yourself about saving a notebook, here's the great news:

OneNote AUTOMATICALLY SAVES our notes every thirty seconds, so there is no need to save them manually, even when you finish them. Despite this, you can save a notebook anytime by pressing Ctrl+S.

If you want to save a copy of a section of your notes to a different location, on the File menu, click Save As.


LECTURE 26: RECORDING AUDIO AND V IDEO NOTES

We can record audio and video clips as we take notes in OneNote. Audio and video recordings that we make in OneNote are directly linked to any notes we take when the recording is made. Whenever we play back the recording, OneNote shows us the accompanying notes.

This lets you later search your notes for keywords or specific text that is associated with a particular recording.

1. HOW TO RECORD?

To record audio, you need a microphone. Most laptops and Tablet PCs already have a built-in microphone. To record video, you need a digital camera, such as a webcam.

If you are in the middle of an important meeting or class, if you're interviewing someone or want to record a phone call (and have a permission for recording!):

- Click the location on the page where you want to place the recording.

- On the Insert menu, click Audio Recording or Video Recording.

OR

- On the Standard toolbar, click the arrow next to the Record button, and select Record Audio Only or Record Video.

Audio and Video Recording toolbar appears on the page and the recording starts. To finish the recording, click Stop on the toolbar.

The recording has the same name as the page, on which it is placed. Under the recording icon, OneNote automatically displays the date and time of the recording.


The toolbar shows the length of the recording. To move forward or backward, click the left or the right arrow.

You can start an audio recording, even if OneNote is not running:

- Right-click the OneNote icon in the notification area of the Windows taskbar, and select Start Recording Audio.

If you record audio, OneNote records the sound clip as a .wma file. If you record video, audio and video are combined in a .wmv file.

To record audio or video clips in OneNote, Microsoft DirectX 9.0a or later and Microsoft Windows Media Player 9 or later are required.

2. PLAYING A RECORDING

To play a recording:

- Open the page that contains the audio or video recording that you want to play. - To play the recording, do one the following:

o Double-click the recording icon. OR

o Click the Play icon on the Audio and Video Recording toolbar.

OR

o Move the pointer over the time of the recording and click the icon that appears next to the line.

To stop or pause the playback, click Stop or Pause on the Audio and Video Recording toolbar.

The recording is linked to the notes that you take while recording. A small


audio/video icon will appear next to notes associated with a recording. Clicking the icon takes you to the corresponding time in the recording.

If you want to listen without following along in your notes, click the See Playback button on the Audio and Video Recording toolbar to deactivate it.

To play back only the audio portion of a video recording, click Hide Video Window on the Audio and Video Recording toolbar.

3. SHARING RECORDINGS WITH OTHERS

You can share the audio and video recordings that you make with other people: you can send them an e-mail or publish the page with the recording in a shared location.

a. Sending audio and video files in an e-mail message: - On the Tools menu, click Options.

o In the Category list in the Options dialog box, click Sending E-mail. o Select the Attach embedded files to the e-mail message as separate files option.

o Click OK. - Click the tab of the page that contains the audio or video files that you want to send. - On the File menu, point to Send To, and then click Mail Recipient (as Attachment).

- The e-mail opens, with the following attachments:


o .wma or .wmv file (audio or video file). o .one file – this file can be opened by recipients, who have OneNote installed on their

computers. o .mht file – this file can be opened by recipients, who don't have OneNote installed on their

computers. They can view the notes page as a website. - Enter e-mail addresses of the recipients and write a message if you want to. - Click Send.

b. Publishing pages that contain audio and video files

To publish pages that contain audio and video files:

- Open the page that you want to publish. - On the File menu, click Save As. - In the Save As dialog box, navigate to the

shared location where you want to publish the .one file and the .wma or .wmv files.

- In the Save as type box, click OneNote Sections.

- Click Save.

4. RECORDING SETTINGS

If you want to change the default audio and video settings:


- On the Tools menu, click Options. - In the Category list in the Options dialog box, click Audio and Video. - Select the options you want.

o To verify that your camera, microphone, or speakers are working correctly, click Tuning Wizard.


LECTURE 27: PROTECT YOUR NOTES

If your notes contain personal data and similar information, you may not want to share them with others. If this is the case, protect your notes with passwords!

WE R ECO MM END Y OU TO U SE S TR O NG P AS SW OR D S T HA T C ON TAI N U P P ER C ASE AND LO WER C AS E

LE T TER S , NU M BER S , AN D SYMBO L S . YOU R P ASS WOR DS SH OU LD HA VE A T LEA ST 8 CH AR AC TER S . I T

IS VER Y I MP OR TA NT TO R EME MB ER T HE P A SS WO R DS , SO ST OR E T HE M I N A S AV E LO CA TI ON , A WAY

FR OM T HE FI LE S TH AT Y OU AR E P R OT EC T ING .

1. SETTING A PASWORD

To password-protect a section of your notebook:

- Click the tab of the section you want to protect. - On the File menu, click Password Protect

this Section. - In the Password Protection task pane, click

Set Password.

- In the Password Protection dialog box, type the password in the Enter Password box.

- Confirm the password by typing it in the Confirm Password box.

- Click OK.

Passwords are case-sensitive. Therefore, make sure that the Caps Lock key is turned off when you enter your password.

It is very important that you remember your password. If you forget it, Microsoft cannot retrieve it!

2. CHANGING THE PASSWORD

You can easily change the password for any section in your notebook:

- Click the tab of the section whose password you want to change.

- On the File menu, click Password Protect This Section. - In the Password Protection pane, click Change Password. - In the Change Password dialog box, type the current password

in the Old Password box.


- Type the new password that you want in the Enter New Password box. - Confirm the password by typing it in the Confirm Password box. - Click OK.

3. REMOVING THE PASSWORD

To remove the password:

- Click the tab of the section whose password you want to remove.

- On the File menu, click Password Protect This Section. - In the Password Protection pane, click Remove Password. - In the Remove Password dialog box, type the current

password. - Click OK.

4. LOCK ALL PASSWORD-PROTECTED SECTIONS AT ONCE

You can lock all password-protected sections in your notebook simultaneously:

- On the File menu, click Password Protect This Section. - In the Password Protection task pane, click Lock All or press Ctrl+Alt+L.

5. PASSWORD PROTECTION OPTIONS

If you want to change the password protection options:

- On the Tools menu, click Options. - In the Category list, click Passwords.

o To lock notebook sections after a specified amount of time, select the Lock password-protected sections after I have not worked in them for the following amount of time check box, and specify the amount of time that you want.

o To lock notebook sections immediately after you're done working in them (as soon as you navigate away from them or when you close OneNote), select the Lock password-protected sections as soon as I navigate away from them check box.


o To make notes in password-protected sections temporarily available to other applications, select the Enable add-on applications to access password-protected sections when they are unlocked check box.

Important!

Password-protected sections are not included in notebook searches. You must unlock them before you begin searching your notes.

Note flags used on the pages within a protected section are not included in the note flag summary unless the sections are first unlocked.

Password-protected sections cannot be accessed by others during a live sharing session, even if the section is unlocked during the session. To include a protected section in a live sharing session, you must first remove the section's password protection and then start or join the live sharing session.

You cannot apply passwords to audio and video recordings, because they are stored as separate files in your notebook.


LECTURE 28: PUBLISH NOTES AS PDF AND XPS

You can save your notes in formats like PDF or XPS if you want to distribute them to people who do not have OneNote or post them on a Web page.

The 2007 Microsoft Office system offers a free add-in to save or export files in a PDF or XPS format. PDF and XPS formats are intended for saving your files in a fixed-layout format that is easy to share and print and hard to modify.

To save or export a file to PDF or XPS, you must first install the Save as PDF or XPS add-in. To do so:

- Go to the Microsoft Save as PDF or XPS Add-in for 2007 Microsoft Office programs website.

This download allows you to export and save to the PDF and XPS formats in eight Office 2007 programs. It also allows you to send e-mail attachments in the PDF and XPS formats in a subset of these programs.

1. INSTALL THE ADD-IN

To install the add-in, follow the procedure below:

- On a website, click Continue.

This download is available to you if you are running genuine Microsoft Office. Clicking the Continue button begins a short validation process. Once validated, you will be returned to the page with specific instructions for obtaining the download.

- Click on the information toolbar and select Install ActiveX Control. This information toolbar appears only if the validation hasnt'b been performed yet.

Source: http://www.microsoft.com/protect/yourself/downloads/activex.mspx.

- In the dialog box, click Install.

http://www.microsoft.com/downloads/details.aspx?FamilyId=4D951911-3E7E-4AE6-B059-A2E79ED87041&displaylang=en


- Click Download.

- Click Run or Save and wait for the program to load.

If you choose Run, the program will be saved on your computer and is going to run automatically after the setup. If you choose Save, you will have to launch the program manually.

- Click Run.

- Accept the licence terms and click Continue.


- The installation is hereby complete. On the File menu, you can now find a new command: Publish as PDF or XPS.

2. EXPORTING FILES

After you install the Save as PDF or XPS add-in, you can export your files to PDF or XPS:

- You can publish one or more pages or a whole section.

- On the File menu, click Publish as PDF or XPS.

- In the File Name list, type or select a name for the file.

- In the Save as type list, click PDF or XPS.

- Next to Page Range, click the option that represents the portion of the notebook that you want to save as PDF or XPS.

- Click Publish.

3. VIEWING AND CHANGING FILES IN PDF AND XPS FORMATS

To view a PDF file, you must have a PDF reader installed on your computer (for example Acrobat Reader).

To view a file in XPS format, you need a viewer. You or the recipient of your file can download a free viewer here. If you're Windows Vista user, this viewer is already installed by default.

After you save a file as PDF or XPS, you cannot make changes directly to the file. You must change the original file in the program in which you created it and save the file as PDF or XPS again.

http://www.microsoft.com/whdc/xps/viewxps.mspx


LECTURE 29: PRINTING YOUR NOTEBOOKS

You might want to print the pages of your notebook, too. In OneNote, we can print a single page, a page group or a section.

1. HOW TO PRINT IN ONE NOTE?

You can print a page of notes by:

- clicking Print on the File menu, - clicking Print on the Standard toolbar,

- pressing Ctrl+P.

In the Print dialog box:

- Under Page Range: o Click All to print all pages. o To print single pages, click Pages, and

then in the Pages box, type noncontiguous page numbers with commas between them.

For example, to print pages 1, 3, and 6, type 1,3,6.

o To print a range of pages, click Pages, and then in the Pages box, type a range of page numbers with a hyphen between the starting and ending numbers in the range.

For example, to print pages 4, 5, 6, 7, and 8, type 4-8.

You can calso combine instructions for printing noncontiguous pages and ranges of pages, for example, to print pages 2, 4, 5, 6, and 8, type 2,4-6,8.

- To print more than one copy at a time: o In the Number of copies box, enter the number of copies that you want to print. o To print a complete copy of your notes before the first page of the next copy is printed, select

the Collate check box. If you prefer to print all copies of the first page, and then print all copies of subsequent pages, clear this check box.

o Click Print.

To print a selection of pages, you can also do this:

- Select the pages that you want to print:


o To select contiguous pages (for example, pages 5, 6, 7, and 8), click the page tab of the starting page, and then hold down the Shift key and click the page tab of the ending page.

o To select noncontiguous pages (for example, 2, 4, 8, and 10), hold down the Ctrl key and click the tab of each page that you want to print.

- On the File menu, click Print. - In the Print dialog box, verify that Selection is selected under Page

Range, and then click Print.

2. PRINT PREVIEW AND PRINT SETTINGS

If you want to preview a page before printing and/or change the printing options:

- On the File menu, click Print Preview. OR

- Click Print Preview on the Standard toolbar.

- In the Print Preview and Settings dialog box, select the options that you want : o Under Print range, select the

appropriate option: Current Page to print only the

current page, Page Group to print all the

pages in the page group, Current Section to print the whole section.

o Under Paper size, specify the paper size. o To shrink the content to make it fit the width of the specified paper size, select the Scale

content to paper width check box. o Under Orientation:

Click Portrait if you want the page to be longer than it is wide. Click Landscape if you want the page to be wider than it is long.

o To print text at the bottom of each page, in the Footer box, select the appropriate option. Click None if you don't want to print a footer.

o To use page numbering from your notebook, clear the Start page numbering at 1 check box.


You can preview how the printed pages will look like, by clicking the Next Page or the Previous Page arrow.

To print the selected page range, click Print.

3. PAGE SETUP

We can set additional options for the appearance and dimensions of the printed notebook pages by clicking Page Setup on the File menu (you can set those options even if you don't want to print).

In the Page Setup task pane, select the options:

- Under Paper size select the Size, Orientation, Width and Height.

- Under Print margins specify the margins: Top, Bottom, Left and Right.

- Select the Rule lines: Line style and Line color.

Note that rule lines don't print!

- Select the Page color.

Note that page color doesn't print!

- Under Page title, clear the Show page title option if you want to hide the page title.

Note that page title frame doesn't print even if the page title is shown!


APPENDIX: KEYBOARD SHORTCUTS

For keyboard shortcuts in which you press two or more keys simultaneously, the keys are separated by a plus sign ( + ). For shortcuts in which you press one key immediately followed by another key, the keys are separated by a comma ( , ).

Online Help

Action Shortcut

Open the Help window. F1

Close the Help window ALT+F4

Switch between the Help window and the active program. ALT+TAB

Go back to the OneNote Help home page. ALT+HOME

Select the next item in the Help window. TAB

Select the previous item in the Help window. SHIFT+TAB

Perform the action for the selected item. ENTER

In the Browse OneNote Help section of the Help window, select the next or previous item, respectively.

TAB or SHIFT+TAB

In the Browse OneNote Help section of the Help window, expand or collapse the selected item, respectively.

ENTER

Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic.

TAB

Select the previous hidden text or hyperlink. SHIFT+TAB

Perform the action for the selected Show All, Hide All, hidden text, or hyperlink. ENTER

Move back to the previous Help topic (Back button). ALT+LEFT ARROW or BACKSPACE

Move forward to the next Help topic (Forward button). ALT+RIGHT ARROW

Scroll small amounts up or down, respectively, within the currently displayed Help topic.

UP ARROW or DOWN ARROW

Scroll larger amounts up or down, respectively, within the currently displayed Help topic.

PAGE UP or PAGE DOWN

Change whether the Help window appears connected to (tiled) or separate from (untiled) the active program.

ALT+U

Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window).

SHIFT+F10

Stop the last action (Stop button). ESC

Refresh the window (Refresh button). F5

Print the current Help topic.

If the cursor is not in the current Help topic, press F6 and then press CTRL+P.

CTRL+P

Change the connection state. F6, and then press DOWN ARROW

Type text in the Type words to search for box. F6, and then press DOWN ARROW


Switch among areas in the Help window; for example, switch between the toolbar, Type words to search for box, and Search list.

F6

In a Table of Contents in tree view, select the next or previous item, respectively. UP ARROW or DOWN ARROW

In a Table of Contents in tree view, expand or collapse the selected item, respectively. LEFT ARROW or RIGHT ARROW

Microsoft Office basics

Display and use windows

Action Shortcut

Switch to the next window. ALT+TAB

Switch to the previous window. ALT+SHIFT+TAB

Close the active window. CTRL+W or CTRL+F4

Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar and then pressing CTRL+TAB to move to the task pane.

F6

Move to a pane from another pane in the program window (counterclockwise direction).

SHIFT+F6

When more than one window is open, switch to the next window. CTRL+F6

Switch to the previous window. CTRL+SHIFT+F6

When a document window is not maximized, perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window, and when you finish, press ESC.

CTRL+F8

Minimize a window to an icon (works for only some Microsoft Office programs). CTRL+F9

Maximize or restore a selected window. CTRL+F10

Copy a picture of the screen to the Clipboard. PRINT SCREEN

Copy a picture of the selected window to the Clipboard. ALT+PRINT SCREEN

Change or resize the font

Action Shortcut

Change the font CTRL+SHIFT+F

Change the font size CTRL+SHIFT+P

Increase the font size of the selected text CTRL+SHIFT+>

Decrease the font size of the selected text CTRL+SHIFT+<

Move around in text or cells

Action Shortcut

Move one character to the left. LEFT ARROW

Move one character to the right. RIGHT ARROW


Move one line up. UP ARROW

Move one line down. DOWN ARROW

Move one word to the left. CTRL+LEFT ARROW

Move one word to the right. CTRL+RIGHT ARROW

Move to the end of a line. END

Move to the beginning of a line. HOME

Move up one paragraph. CTRL+UP ARROW

Move down one paragraph. CTRL+DOWN ARROW

Move to the end of a text box. CTRL+END

Move to the beginning of a text box. CTRL+HOME

Repeat the last Find action. SHIFT+F4

Move around in and work in tables

Action Shortcut

Move to the next cell. TAB

Move to the preceding cell. SHIFT+TAB

Move to the next row. DOWN ARROW

Move to the preceding row. UP ARROW

Start a new paragraph. ENTER

Add a new row at the bottom of the table. TAB at the end of the last row

Access and use task panes

Action Shortcut

Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)

If pressing F6 doesn't display the task pane you want, try pressing ALT to place the focus on the menu bar and then pressing CTRL+TAB to move to the task pane.

F6

When a menu or toolbar is active, move to a task pane. (You may need to press CTRL+TAB more than once.)

CTRL+TAB

When a task pane is active, select the next or previous option in the task pane. TAB or SHIFT+TAB

Display the full set of commands on the task pane menu. CTRL+DOWN ARROW

Move among choices on a selected submenu; move among certain options in a group of options in a dialog box.

DOWN ARROW or UP ARROW

Open the selected menu, or perform the action assigned to the selected button. SPACEBAR or ENTER

Open a shortcut menu; open a drop-down menu for the selected gallery item. SHIFT+F10

When a menu or submenu is visible, select the first or last command, respectively, on the menu or submenu.

HOME or END

Scroll up or down in the selected gallery list. PAGE UP or PAGE DOWN


Move to the top or bottom of the selected gallery list. CTRL+HOME or CTRL+END

Open the Research task pane. ALT+Click

Use dialog boxes

Action Shortcut

Move to the next option or option group. TAB

Move to the previous option or option group. SHIFT+TAB

Switch to the next tab in a dialog box. CTRL+TAB

Switch to the previous tab in a dialog box. CTRL+SHIFT+TAB

Move between options in an open drop-down list, or between options in a group of options.

Arrow keys

Perform the action assigned to the selected button; select or clear the selected check box.

SPACEBAR

Open the list if it is closed and move to that option in the list. First letter of an option in a drop-down list

Select an option; select or clear a check box. ALT+ the letter underlined in an option

Open a selected drop-down list. ALT+DOWN ARROW

Close a selected drop-down list; cancel a command and close a dialog box. ESC

Perform the action assigned to a default button in a dialog box. ENTER

Use edit boxes within dialog boxes

An edit box is a blank box in which you type or paste an entry.

Action Shortcut

Move to the beginning of the entry. HOME

Move to the end of the entry. END

Move one character to the left or right. LEFT ARROW or RIGHT ARROW



Select or cancel selection one character to the left. SHIFT+LEFT ARROW

Select or cancel selection one character to the right. SHIFT+RIGHT ARROW

Select or cancel selection one word to the left. CTRL+SHIFT+LEFT ARROW

Select or cancel selection one word to the right. CTRL+SHIFT+RIGHT ARROW

Select from the insertion point to the beginning of the entry. SHIFT+HOME

Select from the insertion point to the end of the entry. SHIFT+END

Use the Open and Save As dialog boxes

Action Shortcut

Go to the previous folder . ALT+1


Up One Level button: Open the folder up one level above the open folder. ALT+2

Search the Web button: Close the dialog box and open your Web search page ALT+3

Delete button: Delete the selected folder or file. ALT+3

Create New Folder button: Create a new folder. ALT+4

Views button: Switch among available folder views. ALT+5

Tools button: Show the Tools menu. ALT+L

Display a shortcut menu for a selected item such as a folder or file. SHIFT+F10

Move between options or areas in the dialog box. TAB

Open the Look in list. F4 or ALT+I

Refresh the file list. F5

Taking and formatting notes

Typing and editing notes

Action Shortcut

Open a new OneNote window. CTRL+M

Open a small OneNote window to create a side note. CTRL+SHIFT+M

Undo the last action. CTRL+Z

Redo the last action. CTRL+Y

Select all items on the current page.

Press CTRL+A more than once to increase the scope of the selection.

CTRL+A

Cut the selected text or item. CTRL+X

Copy the selected text or item to the Clipboard. CTRL+C

Paste the contents of the Clipboard. CTRL+V

Move to the beginning of the line. HOME

Move to the end of the line. END





Delete one character to the left. BACKSPACE

Delete one character to the right. DELETE

Delete one word to the left. CTRL+BACKSPACE

Delete one word to the right. CTRL+DELETE

Insert a line break. SHIFT+ENTER

Check spelling. F7


Formatting notes

Action Shortcut

Highlight selected text. CTRL+SHIFT+H

Insert a hyperlink. CTRL+K

Open a hyperlink.

The cursor must be placed anywhere within the formatted hyperlink text.

ENTER

Apply or remove bold formatting from the selected text. CTRL+B

Apply or remove italic formatting from the selected text. CTRL+I

Apply or remove the underline from the selected text. CTRL+U

Apply or remove strikethrough from the selected text. CTRL+HYPHEN

Apply or remove superscript formatting from the selected text. CTRL+SHIFT+=

Apply or remove subscript formatting from the selected text. CTRL+=

Apply or remove bulleted list formatting from the selected paragraph.

CTRL+PERIOD

Apply or remove numbered list formatting from the selected paragraph.

CTRL+SLASH

Indent a paragraph from the left. ALT+SHIFT+RIGHT ARROW

Remove a paragraph indent from the left. ALT+SHIFT+LEFT ARROW

Right-align the selected paragraph. CTRL+R

Center the selected paragraph. CTRL+E

Left-align the selected paragraph. CTRL+L

Apply a font to the selected text. CTRL+SHIFT+F, UP ARROW or DOWN ARROW

Apply a font size to the selected text. CTRL+SHIFT+P, UP ARROW or DOWN ARROW

Open the Font task pane. CTRL+D

Adding items to a page

Action Shortcut

Insert a document or file on the current page. ALT+I, F

Insert a document or file as a printout on the current page. ALT+I, O

Show or hide document printouts on the current page (when running OneNote in High Contrast mode)

ALT+SHIFT+P

Insert a picture from a file. ALT+I, P, F

Insert a picture from a scanner or a camera. ALT+I, P, S

Insert a screen clipping.

The OneNote icon must be active in the notification area, at the far right of the Windows taskbar.

Windows logo key+S

Insert the current date. ALT+SHIFT+D

Insert the current date and time. ALT+SHIFT+F


Insert the current time. ALT+SHIFT+T

Insert a line break. SHIFT+ENTER

Selecting notes and objects

Action Shortcut

Select all items on the current page.

Press CTRL+A more than once to increase the scope of the selection.

CTRL+A

Cancel the selected outline or page. ESC

Move the selected note or object up. ALT+SHIFT+UP ARROW

Move the selected note or object down. ALT+SHIFT+DOWN ARROW

Move the selected note or object left. ALT+SHIFT+LEFT ARROW

Move the selected note or object right. ALT+SHIFT+RIGHT ARROW

Select the current paragraph and its subordinate paragraphs. CTRL+SHIFT+HYPHEN

Add or remove space on the page. ALT+I, N, then press the UP ARROW or DOWN ARROW key, and then press ENTER

Delete the selected note or object. DELETE

Move to the beginning of the line. HOME

Move to the end of the line. END



Go back to the last page visited. ALT+LEFT ARROW

Go forward to the next page visited. ALT+RIGHT ARROW

Tagging notes

Action Shortcut

Apply, mark, or clear the To Do tag. CTRL+1

Apply or clear the Important tag. CTRL+2

Apply or clear the Question tag. CTRL+3

Apply or clear the Remember for later tag. CTRL+4

Apply or clear the Definition tag. CTRL+5

Apply or clear a custom tag. CTRL+6




Remove all note tags from the selected notes. CTRL+0

Using outlines

Action Shortcut


Show through Level 1. ALT+SHIFT+1

Expand to Level 2. ALT+SHIFT+2








Expand all levels. ALT+SHIFT+0

Show body text for the selected heading. ALT+SHIFT+=

Hide body text for the selected heading. ALT+SHIFT+HYPHEN

Increase indent by one level. TAB

Decrease indent by one level. SHIFT+TAB

Specifying language settings

To change the writing direction for your notes, you must first enable right-to-left languages in the Microsoft Office 2007 Language Settings dialog box.

Action Shortcut

Set writing direction left to right. CTRL+LEFT SHIFT

Set writing direction right to left. CTRL+RIGHT SHIFT

Increase indent by one level in right-to-left text. TAB

Decrease indent by one level in right-to-left text. SHIFT+TAB

Organizing and managing your notebook

Working with pages and side notes

Action Shortcut

Enable or disable full page view. F11

Open a new OneNote window. CTRL+M

Open a small OneNote window to create a side note. CTRL+SHIFT+M

Print the current page. CTRL+P

Add a new page at the end of the selected section. CTRL+N

Add a new subpage to the current group of pages. CTRL+SHIFT+N

Select all items.

Press CTRL+A several times to increase the scope of the selection.

CTRL+A

Select the current page. CTRL+SHIFT+A If the selected page is part of a group, press CTRL+A to select all of the pages in the group.


Increase the page tab size. CTRL+SHIFT+LEFT BRACKET

Decrease the page tab size. CTRL+SHIFT+RIGHT BRACKET

Move the selected page tab up. ALT+SHIFT+UP ARROW

Move the selected page tab down. ALT+SHIFT+DOWN ARROW

Move the insertion point to the page header. CTRL+T

Go to the first page in the currently visible set of page tabs. ALT+PAGE UP

Go to the last page in the currently visible set of page tabs. ALT+PAGE DOWN

Scroll up in the current page. PAGE UP

Scroll down in the current page. PAGE DOWN

Scroll to the top of the current page. CTRL+HOME

Scroll to the bottom of the current page. CTRL+END

Go to the next paragraph. CTRL+DOWN ARROW

Go to the previous paragraph. CTRL+UP ARROW

Move the insertion point up in the current page, or expand the page up.

CTRL+ALT+UP ARROW

Move the insertion point down in the current page, or expand the page down.

CTRL+ALT+DOWN ARROW

Move the insertion point left in the current page, or expand the page to the left.

CTRL+ALT+LEFT ARROW

Move the insertion point right in the current page, or expand the page to the right.

CTRL+ALT+RIGHT ARROW

Go to the next note container. ALT+DOWN ARROW

Go to the beginning of the line. HOME

Go to the end of the line. END



Go back to the last page visited. ALT+LEFT ARROW

Go forward to the next page visited. ALT+RIGHT ARROW

Zoom in. ALT+CTRL+PLUS SIGN (on the numeric keypad) –OR– ALT+CTRL+SHIFT+PLUS SIGN

Zoom out. ALT+CTRL+MINUS SIGN (on the numeric keypad) –OR– ALT+CTRL+SHIFT+HYPHEN

Save changes.

While OneNote is running, your notes are automatically saved whenever you change them. Manually saving notes is not necessary.

CTRL+S

Working with notebooks and sections

Action Shortcut


Create a new notebook. ALT+N, N

Create a new section. ALT+N, S

Open a section. CTRL+O

Go to the next section. CTRL+TAB

Go to the previous section. CTRL+SHIFT+TAB

Go to the next page in the section. CTRL+PAGE DOWN

Go to the previous page in the section. CTRL+PAGE UP

Go to the first page in the section. ALT+HOME

Go to the last page in the section. ALT+END

Go to the first page in the currently visible set of page tabs. ALT+PAGE UP

Go to the last page of the currently visible set of page tabs. ALT+PAGE DOWN

Move the current section. ALT+F, R, V

Searching notes

Action Shortcut

Move the insertion point to the Find box. CTRL+F

Change the search scope. CTRL+F, TAB, DOWN ARROW

While searching, move to the next search result. ENTER

Sharing notes

Sharing notes with other people

Action Shortcut

Send the selected pages in an e-mail message. CTRL+SHIFT+E

Start a live sharing session. ALT+S, L, S

Join a shared session. ALT+S, L, J

Leave a shared session. ALT+S, L, L

Sharing notes with other programs

Action Shortcut

Send the selected pages in an e-mail message. CTRL+SHIFT+E

Send the selected page to Microsoft Office Word 2007. ALT+F, D, W

Create an appointment in Microsoft Office Outlook 2007. ALT+SHIFT+A

Create a contact in Microsoft Office Outlook 2007. CTRL+SHIFT+C

Create a Today Outlook task from the currently selected note. CTRL+SHIFT+1

Create a Tomorrow Outlook task from the currently selected note. CTRL+SHIFT+2

Create a This Week Outlook task from the currently selected note. CTRL+SHIFT+3

Create a Next Week Outlook task from the currently selected note. CTRL+SHIFT+4

Create a No Date Outlook task from the currently selected note. CTRL+SHIFT+5


Open the Outlook Tasks menu. ALT+K

Open the selected Outlook task. CTRL+SHIFT+K

Mark the selected Outlook task as complete. CTRL+SHIFT+9

Delete the selected Outlook task. CTRL+SHIFT+0

Sync changes in the current shared notebook. SHIFT+F9

Sync changes in all shared notebooks. F9

Protecting notes

Action Shortcut

Specify password protection options. ALT+F, S

Lock all password-protected sections. CTRL+ALT+L

Select the Enter Password box in the Password Protection dialog box. ALT+P

Select the Confirm Password box in the Password Protection dialog box. ALT+C

Source: http://office.microsoft.com/en-us/onenote/HA100602321033.aspx?pid=CH101691401033.

http://office.microsoft.com/en-us/onenote/HA100602321033.aspx?pid=CH101691401033


GREAT ONENOTE RESOURCES

OneNote Homepage on Microsoft Office Online

http://office.microsoft.com/en-us/onenote/FX100487701033.aspx

OneNote’s Homepage on Microsoft Office Online is the right place to go to if you need information on OneNote. You can download a trial version and test it out, you can find help and how-to articles there or watch one of the demos.

The Office Online training team has just published Get to know OneNote 2007, a new training course that beginning users can take to learn OneNote 2007 and then test their skills:

http://office.microsoft.com/search/redir.aspx?assetid=CR102641231033.

OneNote Blogs

You can also read one of the OneNote blogs. Go to Office Online or click one of the links below for more information.

Daniel Escapa's OneNote blog provides insights into OneNote extensibility and the user experience: http://blogs.msdn.com/descapa/.

Chris Pratley's OneNote blog – a user-oriented view of OneNote from one of its designers: http://blogs.msdn.com/chris_pratley/.

What it's like to be a tester on the Microsoft OneNote test team? Read the John Guin's OneNote blog: http://blogs.msdn.com/johnguin/.

David Rasmussen's OneNote blog: http://blogs.gotdotnet.com/david_rasmussen/default.aspx. Michael Oldenburg’s tips & techniques for Microsoft Office OneNote:

http://blogs.msdn.com/michael_oldenburg/archive/2008/03/24/8332511.aspx.

Online OneNote Training Videos

OneNote: the Mega-Tool for Learning:

“Channel 8” online video about OneNote and a bunch of quick demos. Mike Tholfsen, the senior test manager on the Microsoft Office OneNote team talks about his dream of “OneNote Next-Gen Learning” and shows some cool demos of OneNote’s features.

http://channel8.msdn.com/Posts/OneNote-the-Mega-Tool-for-Learning/

OneNote 2007 Personal and Collaborative Usage:

Watch this video to get tips and tricks covering many aspects of OneNote 2007, beginning with the basic concepts of a digital notebook and the flexible notes page. Take a walk with a hands-on expert, and discover how to use OneNote to help you research for a project or trip, and to run effective weekly meetings and action items.

http://msevents.microsoft.com/CUI/WebCastEventDetails.aspx?culture=en-US&EventID=1032344822&CountryCode=US

Innovative Teacher's Network OneNote Sample Materials

The materials from the World Innovative Teachers Forum in Helsinki are posted in a ZIP file on the Innovative Teacher's Network. You can download all of the materials from the forum if you join the network. Materials include: training videos, sample notebooks, and the PowerPoint presentation about maximizing learning effectiveness using OneNote 2007.

http://office.microsoft.com/en-us/onenote/FX100487701033.aspx

http://office.microsoft.com/search/redir.aspx?assetid=CR102641231033

http://blogs.msdn.com/descapa/

http://office.microsoft.com/search/redir.aspx?AssetID=XT101771731033&Origin=HH102504431033&CTT=5

http://blogs.msdn.com/chris_pratley/

http://blogs.msdn.com/johnguin/

http://blogs.gotdotnet.com/david_rasmussen/default.aspx

http://blogs.msdn.com/michael_oldenburg/archive/2008/03/24/8332511.aspx

http://channel8.msdn.com/Posts/OneNote-the-Mega-Tool-for-Learning/




How to download OneNote materials?

Go to http://www.innovativeteachers.com/. Drop down the list, choose “Corporate View” or ”US”. Click “Join the network”. Sign in to the network. Go to the “Shared Documents” section of the World Innovative Teachers forum area or

click the link below: http://pilsecure.innovativeteachers.com/Communities/AllCommunities/1781ea43-c06d-483d-9134-79924175f599/Day%20One/Document%20Library/Forms/AllItems.aspx.

Download the ZIP file titled “Big zip file containing all OneNote 2007 materials from the Innovative Teachers Forum”.

Everything you need is in that ZIP file.

Forest Ridge School video – great in-class use of OneNote

Forest Ridge School of Sacred Heart wanted to provide its students and teachers with an interactive tool that would help them excel at their work by streamlining teaching processes, enhancing organizational capabilities, and creating more dynamic opportunities for collaboration between students and teachers. When Microsoft released the 2007 Office system, they upgraded all of their laptops. See the results of using OneNote in class!

Forest Ridge Video:. http://www.microsoft.com/casestudies/resources/Files/4000001117/Ofiice_OneNote_2007_CaseStudy_300k.wvx.

Case Study: http://www.microsoft.com/casestudies/casestudy.aspx?casestudyid=4000001117.

Fun Stuff

You can even listen to a song about the magic of OneNote!

“My One and Only OneNote”: http://onenotemike.members.winisp.net/My%20One%20and%20Only%20OneNote.htm.

***

WE HOP E YOU E NJOY ED OU R ONENO TE TU TOR IA L AND W IS H YOU A LO T O F FU N U SI NG ON ENO TE !

http://pilsecure.innovativeteachers.com/Communities/AllCommunities/1781ea43-c06d-483d-9134-79924175f599/Day%20One/Document%20Library/Forms/AllItems.aspx

http://pilsecure.innovativeteachers.com/Communities/AllCommunities/1781ea43-c06d-483d-9134-79924175f599/Day%20One/Document%20Library/Forms/AllItems.aspx

http://www.microsoft.com/casestudies/resources/Files/4000001117/Ofiice_OneNote_2007_CaseStudy_300k.wvx

http://www.microsoft.com/casestudies/resources/Files/4000001117/Ofiice_OneNote_2007_CaseStudy_300k.wvx

http://www.microsoft.com/casestudies/casestudy.aspx?casestudyid=4000001117

http://onenotemike.members.winisp.net/My%20One%20and%20Only%20OneNote.htm