Part Traceability Data Standards - Spec · PDF fileATA 2004 eBusiness Forum Part Traceability Data Standards Jon Andresen President Technology Solutions Oakland, CA Spec 2000 - An

ATA 2004 ATA 2004 eBusinesseBusiness ForumForum

Part TraceabilityPart TraceabilityData StandardsData Standards

Jon AndresenPresident

Technology Solutions

Oakland, CA

Spec 2000 - An Industrial Standard for this Millennium

Atlanta, GA

© Technology Solutions 2004

29 October 2004


Here to tell you: forget the damn technology !

(I’m really the Data Guy!)

Who Am I ?Who Am I ?


Don’t get sucked in by the technology !






nn YaYa gottagotta prove everything !prove everything !–– Where did it come from?Where did it come from?–– When did it come from there?When did it come from there?–– Who brought it?Who brought it?–– Where is it going ?Where is it going ?–– When will it get there ?When will it get there ?–– Where is it now ?Where is it now ?–– Who has it ?Who has it ?–– What condition is it in?What condition is it in?

Here’s the Problem !Here’s the Problem !Safety Critical

Security Critical

Cost Critical


The Problem:The Problem:

More Info to Customer

More Efficient

Less Staff

Collaborate w/ Suppliers

Expand Customer Base

Keep Costs Down

More Regulations

You !

–– Faster Faster –– Cheaper !Cheaper !Better Better


Why Spec 2000 ?Why Spec 2000 ?

Customer A Supplier 1

Is this your business model ?


…because of this !…because of this !

Customer A Supplier 1

Customer D

Customer C

Customer B

Customer E

Supplier 4

Supplier 5

Supplier 2

Supplier 3

It is too costly to do business 25 (or 2500) different ways !


Customer/Supplier InterchangesCustomer/Supplier InterchangesRequirements Specification for new part (documents, diagrams, etc.)

Design Data (performance specs, visuals, CAD drawings, etc.)

Commercial negotiations (discussion documents, contract drafts, etc.)

Progress Monitoring/updates (letters, phone calls, documents, etc.)

Initial/replenishment Purchasing Transactions (POs, expedites, etc.)

Parts Shipments Involving New, Repair, Warranty, & Exchange Parts

Trading Transactions (quotes, warranties, invoices, etc.)

Engineering & Maintenance Information (manuals, graphics, training, etc.)

Customer Support & Service Bulletins (documents, photos, graphics, etc.)

Customers

Suppliers

Parts Traceability : mfgr, install, remove, repair, store, ship, scrap, etc.


What’s Needed for Success?

nn Common dataCommon data–– Whose Part # are we talking about? How long can it be? Whose Part # are we talking about? How long can it be?

Can it have special characters in it?Can it have special characters in it?

nn Common identityCommon identity–– How does everyone uniquely identify this part? What is its How does everyone uniquely identify this part? What is its

Social Security Number that never changes?Social Security Number that never changes?

nn Minimum Standard for TraceabilityMinimum Standard for Traceability–– When you do something to the part, what data do you When you do something to the part, what data do you

record? What business benefit is gained by having data?record? What business benefit is gained by having data?


The IssuesThe Issues

nn Data standardsData standards??–– When you say “Part #”, whose are you talking about?When you say “Part #”, whose are you talking about?

nn Common formatCommon format to the data you send/receive?to the data you send/receive?–– Excel spreadsheet? Word document? Transaction?Excel spreadsheet? Word document? Transaction?

nn Communication meansCommunication means??–– Email? FTP? Online? Paper? Email? FTP? Online? Paper?


Issues Solved !Issues Solved !With Spec 2000With Spec 2000

nn Data Dictionary defines all dataData Dictionary defines all data–– Definition, field lengths, special characters, etc.Definition, field lengths, special characters, etc.

nn Simple spreadsheet data formatsSimple spreadsheet data formats–– It works from PC’s Excel to mainframe SQLIt works from PC’s Excel to mainframe SQL

nn Communication remains flexible Communication remains flexible –– accommodates your needs and capabilitiesaccommodates your needs and capabilities

What is Spec 2000 ?What is Spec 2000 ?ØØ A specification to exchange information:A specification to exchange information:

-- Purchasing transactions Purchasing transactions -- Repair Order transactionsRepair Order transactions-- Aircraft and Engine warrantyAircraft and Engine warranty-- Reliability Data Collection and Exchange Reliability Data Collection and Exchange -- Part Marking using data (not just text)

ØØ System for buying and selling aircraft parts and repair serviceSystem for buying and selling aircraft parts and repair servicess-- Defines data for business transactionsDefines data for business transactions

ØØ Established network of 1500 suppliers and airline operators Established network of 1500 suppliers and airline operators ØØ Established and very well supported EDI formatEstablished and very well supported EDI format

-- used for 40+ years used for 40+ years -- started as ATA Spec200started as ATA Spec200

In Summary:

Spec 2000 is a data standard and an eBusiness standard.


Electronic Data Interchange

File Transfers

AutoID

Purchasing / InvoicingRepair Order Admin.Warranty Claims

Customer

MFR / Supplier / Repair Agencies

Marketplace Databases

Bar Coded Shipping LabelsPerm. Bar Code/RFID ID on Parts

1500+ companies involvedWorldwide !

Tools, Test, & Ground Equip.Manufacturer Prices / Lead Times

Repair Agency Capabilities / PricesSurplus Parts Availability

Reliability DatabaseProvisioningDelivery Configuration

Inventory Consumption DataLead Time Performance Data

Reliability Data

Spec 2000 eBusiness

Traceability Databases

EDI Standards


Permanent Bar Code/RFID Identification of Parts

Legend:Existing Standards

‘In-Process’ StandardsFuture Standards

Jon Andresen, President

© Technology Solutions

Rev: May 2004

Spec 2000 Common Data

The Foundation is laid with common data!(giving parts a Social Security Number)

Functional and Data ArchitectureSpec 2000


• It is the strong foundation you want to build on

• It is persistent

• It guides corporations in all decisions

• It spans applications and ERP systems, and yes,

even Vice Presidents!


2000

x !

Cost to fix an error

Cost to make an error

2000

How much does bad data cost you ?


Benefits of RFID/Bar Code Technology

Time Accuracy Time Accuracy

Manual Data Entry RFID/Bar Code Data Entry

1) Touch typists average 1 error every 30 characters

2) Bar code errors occurs once every 3 million characters !How many touch typists in your production areas ?

3) RFID is even more accurate than that !


263265930What’s this ?

This is a NAKED number with no intelligence whatsoever !

Part Number

? Serial Number ?

Employee Number ? Location ?

Order Number ?SSN without the dashes ?Who knows ???


Example of an Intelligent NumberSerial Number showing the Text Element Identifier (TEI)

SER 263265930

spac

e

TEI

4 characters

Serial Number

1à15 characters

Simple, plain text, WYSIWYG, easy for people - easy for computers


Example of an Intelligent NumberSerial Number showing the Text Element Identifier (TEI)

Simple, plain text, WYSIWYG, easy for people - easy for computers

RFID Tag

<SER> 263265930 </SER>Serial Number

Antenna


The business problem we’re trying to solve is one of

( ) identification and traceability.

ØØ Historically, real parts traceability is done poorly Historically, real parts traceability is done poorly and is very expensiveand is very expensive–– Most parts tracked by Serial # within Part # it Most parts tracked by Serial # within Part # it

hasn’t worked ! hasn’t worked ! –– Three logic flawsThree logic flaws

»» Customers invent their own numbering systems for partsCustomers invent their own numbering systems for parts»» When form / fit / function changes When form / fit / function changes -- new Part # requirednew Part # required

-- this effectively loses the ability to track itthis effectively loses the ability to track it

»» No control between companies of Part Numbers assigned, no legal No control between companies of Part Numbers assigned, no legal ‘teeth’ regarding bogus parts‘teeth’ regarding bogus parts

Tracking Parts Tracking Parts –– Why so hard ?Why so hard ?

common


Tracking Parts Tracking Parts -- the Solutionthe SolutionSpec 2000 Permanent Bar Code/RFIDSpec 2000 Permanent Bar Code/RFID

What is it?§ A universal ‘Social Security Number’ for serialized parts

§ Simple elegance - Only 2 rules:1) unique Serial # within CAGE Code2) RFID tag, label or mark lasts the life of the part

Easy to understand, Easy to communicate


Who is using Perm. Part Marking?Who is using Perm. Part Marking?

§§ Used by 1500+ international companiesUsed by 1500+ international companies§§ An ISO 21849 specificationAn ISO 21849 specification§§ Adopted by the AIA (Adopted by the AIA (Aerospace Industries Association)Aerospace Industries Association)

§§ Included in Included in DoDDoD Unique Identifier (UID) policyUnique Identifier (UID) policy§§ It is adopted by the railroad industryIt is adopted by the railroad industry§§ It is used in some automotive companiesIt is used in some automotive companies§§ It is used in several military programsIt is used in several military programs§§ C17, CH47 Helicopter, torpedo markingC17, CH47 Helicopter, torpedo marking


So why do we want to mark parts ?So why do we want to mark parts ?1. We have too much money and we need to spend it.

2. We want to look busy for the rest of our careers.

3. We are mentally unstable.

The sharing of identification and tracking of the part has ALL the benefits !


§§ Every piece of data is intelligentEvery piece of data is intelligent§§ the electronic data (quotes, orders, adv. shipping notice, etc.)the electronic data (quotes, orders, adv. shipping notice, etc.) and the bar coded data and the bar coded data

(shipping labels, perm. bar code ID) both use the same data iden(shipping labels, perm. bar code ID) both use the same data identifier tifier

§§ Bar coded data and HRI allows for business transitionsBar coded data and HRI allows for business transitions§§ Human readable data allows for existing business systems to contHuman readable data allows for existing business systems to continue, and allows for inue, and allows for

more advanced companies to benefit from Auto ID savings.more advanced companies to benefit from Auto ID savings.

§§ Bar coded data and HRI allows for manual failBar coded data and HRI allows for manual fail--overover§§ Human readable data is included with all bar codes to allow manuHuman readable data is included with all bar codes to allow manual processes to al processes to

continue when technology failscontinue when technology fails

Benefits of Spec 2000 Implementation


Example of Spec 2000-Formatted Permanent ID Data Plate

Permanent

Identifier

( = SSN )

“Current”

Part #


DMF 082000DMF(Conditional Data Element)

PNR F100F200(Conditional on DPM Applications)PNRPNR

USN USN 12345ABC123oror

USN (= MFR+SER)

MFR 12345 MFR 12345 SER ABC123 (see Note)SER ABC123 (see Note)

Encoded in Data Matrix Encoded in Data Matrix MFR 12345/SER ABC123 MFR 12345/SER ABC123

Note:Human Readable Interpretation does NOT include embedded slash “/” but the data does include it.A Carriage Return is not embedded in the 2D Data Matrix

MFR / SERMFR / SER

2-D Data Matrix(Preferred on Direct Part Marking)

1-D Linear Barcode(Preferred on Data Plates)

Data Elements

MFR 12345

SER ABC123

USN 12345ABC123

PNR F100F200

DMF 082000

For New Parts: ß 1Dß

2D


SPL / UCN(Used for In-Service Serialized Parts)

UST 54321123ABC

Other data elements shown above may also be included.

or

UST (= SPL+UCN)

SPL 54321UCN 123ABC (see Note)

Encoded in Data MatrixSPL 54321/UCN 123ABC

Note:Human Readable Interpretation does NOT include embedded slash “/” but the data does include it.A Carriage Return is not embedded in the 2D Data Matrix

2-D Data Matrix(Preferred on Direct Part Marking)

1-D Linear Barcode(Preferred on Data Plates)

Data Elements

SPL 54321

UCN 123ABC

Other Data Elements

UST 54321123ABC

For In-Service Parts: ß1D

ß2D


0.10”

2D SSN on a turbine blade


Example of Spec 2000-Formatted Permanent ID Data Plate

Permanent

Identifier

( = SSN )

“Current”

Part #

RFID chip


nn Confused about what makes up a SSN ?Confused about what makes up a SSN ?

New SSN:New SSN: MFR MFR xxxxxxxxxx SER SER yyyyyyyyyyyy……

InIn--Service SSN: Service SSN: SPL SPL xxxxxxxxxx UCN UCN yyyyyyyyyy……

PNR is the PNR is the currentcurrent, manufacturer’s Part #, manufacturer’s Part #DMF is conditional on New Parts, doesn’t apply for InDMF is conditional on New Parts, doesn’t apply for In--Service PartsService Parts

Data SummaryData Summary

CAGE Code of the company marking the part

Unique Number within the CAGE Code


ØØ Forget the technology !Forget the technology !–– create a unique Serial Number system firstcreate a unique Serial Number system first

ØØ TheThe preference for Serialized Part Markingfor Serialized Part Marking–– LabelsLabels : : Data Plates or Polyester Labels, if appropriateData Plates or Polyester Labels, if appropriate

»» Data:Data: CAGE Code, unique Serial #, Part # on 2Part # on 2ndnd label label

»» Bar code: on existing data plate using Code 128 Bar code: on existing data plate using Code 128 symbologysymbology

–– Direct Part MarkingDirect Part Marking»» Data:Data: CAGE Code, unique Serial #, Part # in 2Part # in 2ndnd bar codebar code»» Bar code: 2D Data Matrix Bar code: 2D Data Matrix symbologysymbology using laser etch/dot peenusing laser etch/dot peen

3. 3. RFID chipsRFID chips –– same data as in bar code, plus more !!same data as in bar code, plus more !!

So how So how shouldshould I mark my parts?I mark my parts?

We’re aiming at lowest cost, most ubiquitous use of the data !


Permanent Bar Code/RFID ID on Parts – BenefitsWIIFM

- parts can be tracked from cradle-to-grave

- easy, error-free data entry to improve tracking

- social security number for every company to use: OEM, Supplier, Customer, repair shop, distributor

- no clearinghouse to allocate serial numbers or to register them

- works for New parts and existing In-Service parts

- meets FAA/JAA regulations and Best Commercial Practice – safety!

- works in today’s “open systems” world

-allows industry to share data, e.g.,

è

è

è

TraceabilityReliabilitySerial # trackingSupply chain collaboration

So We’ve Marked our Parts

• Let’s Get to Traceability !

ATA 2004 eBusiness Forum


What is Traceability ?What is Traceability ?

nn The ability to show where a part has been The ability to show where a part has been since it was manufactured/last certified.since it was manufactured/last certified.

How do you get it ?How do you get it ?

nn By sharing data with others By sharing data with others –– Customers, Customers, Suppliers, distributors, repair agencies, and, Suppliers, distributors, repair agencies, and, yes, even Competitors!yes, even Competitors!


Spec 2000 Traceability StandardSpec 2000 Traceability Standard

nn International Coordinating Group approval in International Coordinating Group approval in October 2003October 2003

nn The first Traceability standard to cover The first Traceability standard to cover repairable and repairable and rotablerotable parts parts

nn Provides a data standard and an industry Provides a data standard and an industry standard for cradlestandard for cradle--toto--grave tracking of partsgrave tracking of parts

Example: Data record for MFG

Social Security #

P7DTR26SRV1234567CollinsMFG8197920020420P7DTR26123456761G49

Other data, etc…..Your Part #Cond.Code

Original Serial #

OEMName

Action Code

Action Company

Action DateCurrent Part #

Unique Serial #CAGE

Code

Minimum Traceability StandardData You Want

Action Code

MFG – ManufacturedThe six common required data elements are sufficient for a new part

being manufactured with a Spec 2000 unique identification on thepart/data plate. The ‘birth’ record of the part contains the necessary

social security number.


UNSAC – YVL depotSHP8197920020420P7DTR26123456S61G49

SRVBA – LHRJJSHP 8197920020420P7DTR26BB3456761G49

SRVUAL – MIAJLSHP8197920020420P7DTR26A23456761G49

P7DTR26UNSHoneywell - PhoenixSHP8197920020420P7DTR26123456761G49

Other data,

etc…..

Your Part #Cond.Code

Ship ToLocation

Action Code

Action Company

Action DateCurrent Part #

Unique Serial #

CAGE Code

Social Security #

Minimum Traceability Standard

SHP – ShippedShipped To Location (Mandatory) – when any part is shipped from one location to another

(within a company), or from one company to another (outside the company), a mandatory Shipped To Location text field should be included to track the parts’ destination. The text

should be descriptive enough for a non-expert to make sense of whether the location is an outside vendor, the OEM, or an internal warehouse.

Action Code Data You Want

Example: Data record for SHP


TRACEABILITY Database Example Min. Traceability Standard Your Information (optional) “Social Security Number”

CAGE Code

Serial Number

Current Part #

Action Action Date

Action company

OEM Original Serial #

Aircraft Number

Condition Code

Internal Location

Etc…

61G49 1234567 P7DTR26 RMV 23/11/99 83PH4 Collins T52D611 UA3482 UNS Shop 141 91673 83H6290 459873L8 INS 23/11/99 83PH4 Collins 83H6290 UA3482 SRV UA3482 91673 SS12932 9J9846 SCP 24/11/99 83PH4 Honeywell H12933 UNS 1283S 836 LPY67FF INS 29/11/99 83PH4 Lucas UA5534 SRV UA5534 91673 9943 28374-22 OVH 30/11/99 83PH4 Boeing SRV Shop 180 83845 489GD5 938475-1 SLD 01/12/9 83PH4 P&W 489GD5 SRV Delta 83845 MR32121 -

143 P9475-503 OVH 5/8/00 83PH4 Lucas 75463 UA2234 SRV StkRm C

81979 TS1-5221 7109783H MRK 6/29/00 81979 EIA 591783 UA1731 UNS Shop 142

Action Codes: Condition Codes: MFG - manufactured SRV - Serviceable MRK - marked (initialized) unit UNS - Unserviceable SHP - shipped INS - installed RMV - removed RPR - repaired OVH - overhauled EXC - exchanged SLD - sold SCP - scrapped WHR - warehoused

ATA SCD/Traceability Database Example


Common Required Data Elements in All Processes

1. CAGE Code of the manufacturer (MFR) or supplier (SPL)

2. Part Serial Number (SER) or Unique Component No. (UCN)

3. Current Part Number (PNR)

4. Action company’s CAGE Code (ACO)

5. Action Date (ACD)

6. Action Code (ACT) – see approved codes below

Traceability RequirementsATA 2004 eBusiness Forum

• MRK – marked unit • MFG – manufactured• SHP – shipped to• INS – installed on/in• RMV – removed from• RPR – repaired• OVH – overhauled• EXC – exchanged with

• SLD – sold to• BUY – bought from• SCP – scrapped• WHR – warehoused• OTH – other • RCD – received from • UPG – upgraded to new Part #• INP – inspected / tested

Approved Industry Action Codes are:

Traceability Requirements

These are the events in a part’s life that should be tracked





‘In-Process’ StandardsFuture Standards



Rev: May 2004


The Foundation is laid!(giving parts a Social Security Number)



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Traceability/Authentication of Parts


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Future StandardsJon Andresen, President


Rev: May 2004

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This important piece added in 2003 !



Functional and Data Architecture

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Inventory Control


Traceability/Authentication of Parts


‘In-Process’ Standards

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Rev: May 2004

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Spec 2000


The Near Term Future – Commercial World

Customer C

Customer B

Customer A

Supplier 1

Supplier 2

Supplier 3

Reliability

Database

Internet

Repair Agency

Traceability DB

Traceability DB

Traceability DB

ODBC Linksor

web services

Job Cards

Old Way of Doing Business

Suppliers

TechnicalInformation

MaterialsManagement

MaintenanceOperations

SPEC 2100

Manuals

PartsSPEC 2000 Parts

InformationEngineering

Warehouse

This is a monologue – not a dialogue !


Spec 2000 Approach to Collaboration

Suppliers


MaterialsManagement


SPEC 2100

Manuals


Spec 2100Engineering

Warehouse

Database(s)Key: common data

like SSN

Data

Data

Data

Data

Job Cards

SPEC 2100



Spec 2000 Approach to Collaboration

Suppliers


MaterialsManagement


SPEC 2100

Manuals


InformationEngineering

Warehouse

Database(s)Key: common data

like SSN

Data

Data

Data

Data

Data

Detailed InternalDatabase

SharableParts Data

Data


SharableParts Data

Data


SharableParts Data

Data

Detailed InternalDatabase Sharable

Parts Data

Authentication

Authentication

Aut

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Fire

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Authentication

Supplier

Customer

AirframeManufacturer

Supplier

Internet

Network ofTraceability Databases

Jon AndresenTechnology Solutions

21 February 2003

ODBC or Web Service links

ODBC or Web Serv

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ODBC

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links

ODBC or Web Service links



Why Spec 2000 ?Why Spec 2000 ?

nn Complete system with a SSN concept for partsComplete system with a SSN concept for partsnn Simple Simple –– unique Serial # within CAGE Codeunique Serial # within CAGE Codenn WYSIWYG WYSIWYG –– good for computer good for computer andand peoplepeoplenn Common data definitions for Common data definitions for eBusinesseBusinessnn XMLXML--compatible datacompatible datann Established : 20 years, 1500+ companiesEstablished : 20 years, 1500+ companiesnn It works!It works!


Part ID and Tracking is Complex in our business…

but it all revolves around Standard Data

Parts

Process

People

Standard

D A T A

Standard data is the only True North– not your policies, not ERP systems – Data !

Spec 2000 delivers standard, collaboration-quality data !


Thank YouThank Youfor your attention !for your attention !

Or contact:

Jon AndresenPresident, Technology Solutions

5069 Dublin Ave.

Oakland, CA 94602-2604

(510) 531-2201

Email: [email protected]

www.spec2000.com

For more information on Spec 2000 Permanent Bar Code ID:

© Technology Solutions 2004

Documents

Part Traceability Data Standards - Spec · PDF fileATA 2004 eBusiness Forum Part Traceability Data Standards Jon Andresen President Technology Solutions Oakland, CA Spec 2000 - An