# Part Seven Asset Management. Learning Objectives Understand how firms manage cash Understand how to accelerate collections and manage disbursements Understand

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• Part Seven

Asset Management

• Learning ObjectivesUnderstand how firms manage cashUnderstand how to accelerate collections and manage disbursementsUnderstand the characteristics of various short-term securitiesUnderstand the major components of inventory managementBe able to use the EOQ model to determine optimal inventory levels

• 20-*Reasons for Holding CashSpeculative motive hold cash to take advantage of unexpected opportunitiesPrecautionary motive hold cash in case of emergenciesTransaction motive hold cash to pay the day-to-day billsTrade-off between opportunity cost of holding cash relative to the transaction cost of converting marketable securities to cash for transactions

• 20-*Understanding FloatFloat difference between cash balance recorded in the cash account and the cash balance recorded at the bankDisbursement floatGenerated when a firm writes checksAvailable balance at bank book balance > 0Collection floatChecks received increase book balance before the bank credits the accountAvailable balance at bank book balance < 0Net float = disbursement float + collection float

• 20-*Example: Types of FloatYou have \$3000 in your checking account. You just deposited \$2000 and wrote a check for \$2500.What is the disbursement float?What is the collection float?What is the net float?What is your book balance?What is your available balance?

• 20-*Example: Measuring FloatSize of float depends on the dollar amount and the time delayDelay = mailing time + processing delay + availability delaySuppose you mail a check for \$1000 and it takes 3 days to reach its destination, 1 day to process and 1 day before the bank makes the cash availableWhat is the average daily float (assuming 30-day months)?Method 1: (3+1+1)(1000)/30 = 166.67Method 2: (5/30)(1000) + (25/30)(0) = 166.67

• 20-*Example: Cost of FloatCost of float opportunity cost of not being able to use the moneySuppose the average daily float is \$3 million with a weighted average delay of 5 days.What is the total amount unavailable to earn interest?5*3 million = 15 millionWhat is the NPV of a project that could reduce the delay by 3 days if the cost is \$8 million?Immediate cash inflow = 3*3 million = 9 millionNPV = 9 8 = \$1 million

• 20-*Cash CollectionOne of the goals of float management is to try to reduce the collection delay. There are several techniques that can reduce various parts of the delay.

• 20-*Example: Accelerating Collections Part IYour company does business nationally and currently all checks are sent to the headquarters in Tampa, FL. You are considering a lock-box system that will have checks processed in Phoenix, St. Louis and Philadelphia. The Tampa office will continue to process the checks it receives in house. Collection time will be reduced by 2 days on averageDaily interest rate on T-billls = .01%Average number of daily payments to each lockbox is 5000Average size of payment is \$500The processing fee is \$.10 per check plus \$10 to wire funds to a centralized bank at the end of each day.

• 20-*Example: Accelerating Collections Part IIBenefitsAverage daily collections = 3(5000)(500) = 7,500,000Increased bank balance = 2(7,500,000) = 15,000,000CostsDaily cost = .1(15,000) + 3*10 = 1530Present value of daily cost = 1530/.0001 = 15,300,000NPV = 15,000,000 15,300,000 = -300,000The company should not accept this lock-box proposal

• 20-*Cash DisbursementsSlowing down payments can increase disbursement float but it may not be ethical or optimal to do thisControlling disbursementsZero-balance accountControlled disbursement account

• 20-*Investing CashMoney market financial instruments with an original maturity of one year or lessTemporary Cash SurplusesSeasonal or cyclical activities buy marketable securities with seasonal surpluses, convert securities back to cash when deficits occurPlanned or possible expenditures accumulate marketable securities in anticipation of upcoming expenses

• 20-*Figure 20.6

• 20-*Characteristics of Short-Term SecuritiesMaturity firms often limit the maturity of short-term investments to 90 days to avoid loss of principal due to changing interest ratesDefault risk avoid investing in marketable securities with significant default riskMarketability ease of converting to cashTaxability consider different tax characteristics when making a decision

• 21-*Inventory ManagementInventory can be a large percentage of a firms assetsThere can be significant costs associated with carrying too much inventoryThere can also be significant costs associated with not carrying enough inventoryInventory management tries to find the optimal trade-off between carrying too much inventory versus not enough

• 21-*Types of InventoryManufacturing firmRaw material starting point in production processWork-in-progressFinished goods products ready to ship or sellRemember that one firms raw material may be another firms finished goodDifferent types of inventory can vary dramatically in terms of liquidity

• 21-*Inventory CostsCarrying costs range from 20 40% of inventory value per yearStorage and trackingInsurance and taxesLosses due to obsolescence, deterioration or theftOpportunity cost of capitalShortage costsRestocking costsLost sales or lost customersConsider both types of costs and minimize the total cost

• 21-*Inventory Management - ABCClassify inventory by cost, demand and needThose items that have substantial shortage costs should be maintained in larger quantities than those with lower shortage costsGenerally maintain smaller quantities of expensive itemsMaintain a substantial supply of less expensive basic materials

• 21-*EOQ ModelThe EOQ model minimizes the total inventory costTotal carrying cost = (average inventory) x (carrying cost per unit) = (Q/2)(CC)Total restocking cost = (fixed cost per order) x (number of orders) = F(T/Q)Total Cost = Total carrying cost + total restocking cost = (Q/2)(CC) + F(T/Q)

• 21-*Figure 21.3

• 21-*Example: EOQConsider an inventory item that has carrying cost = \$1.50 per unit. The fixed order cost is \$50 per order and the firm sells 100,000 units per year.What is the economic order quantity?

• 21-*ExtensionsSafety stocksMinimum level of inventory kept on handIncreases carrying costsReorder pointsAt what inventory level should you place an order?Need to account for delivery timeDerived-Demand InventoriesMaterials Requirements Planning (MRP)Just-in-Time Inventory