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Request for Tender
Clyde Street Mall Streetscape Improvement Works
Contract No. 2019/20-68
Part CC1. Instructions
C2. Tender Form (Returnable)
Tendering Form – Part C 1
C.1 Instructions
Prospective Tenderers are to complete the document contained within Part C2 detailing their offer to Council and submit it to Council in accordance with the Tendering Conditions.
Note:
Council has chosen to set out this document in a particular way, taking into account the evaluation process.
Do not alter the layout of this document and confine your responses to each particular issue in the sequence given.
Responses are to be answered in the form provided not elsewhere in your submission.
All documents must be submitted in PDF or Microsoft Office Format (Word) only. References to a Dropbox, Cloud or any other third party links will not be accepted.
You must only lodge the Tender Offer and supporting material in the electronic Tender box (Tender Box) in accordance with the Tender conditions, (Refer Part A). Tender Offers submitted to Council officers or Council sites will not be accepted.
Council’s electronic Tender Box may experience a high traffic volume load leading up to the nominated Tender close date and time. It is your responsibility to ensure you allow enough time to upload and commit your response. It is advisable when submitting your Tender offer not leaving it to the last moment, as disappointment may be encountered if your Tender submission has not fully completed its upload by the nominated closing date and time. Your Tender submission must be fully accepted at the Frankston City Council electronic Tender Box, not when it has been sent. File transfers still in progress at the exact closing time will not be accepted.
Each document forming the Tender Offer must not be greater than 20 Mb in size.
You must not withdraw the Tender Offer once lodged for a period of 60 days.
Tendering Form – Part C 2
C.2 Tender Form
1.1 Tenderer’s Details
Contract No: 2019/20-68
Contract Name: Clyde Street Mall Streetscape Improvement Works
Dated this day of 2020
Full Company Name
Trading Name
Registered Office /
Business Address
Mailing Address
A.B.N.
A.C.N.
Contact Person
Office Telephone
Mobile Telephone
Email Address
Note:Council cannot enter into a contract with a Trust as it is a non-legal entity. It is however able to enter into a contract with a company or individual. The ABN / ACN listed above should not contain the trust ABN / ACN.
Tendering Form – Part C 3
1.2 Bill of Quantities and Lump Sum Price
This BILL OF QUANTITIES is provided only as a guide to assist Tenderers in submitting a price. TENDERERS ARE REMINDED THAT THIS IS A LUMP SUM FIXED PRICED CONTRACT.
Note that the quantities shown have been taken out with all due care by the Frankston City Council; however no responsibility is accepted for their ultimate accuracy.
The Tenderer is expected to take out their own quantities for each item. This Bill of Quantities is NOT a fully detailed plant, labour, materials and activity list of the works as expressed on the construction drawings and associated detailed project and authority specifications, relevant Acts, Regulations and Codes.
The submitted Lump Sum to perform the works shall include all the costs that the Tenderer would incur to perform the construction as proposed and collate those costs relevant to the items of this schedule. If the Tenderer believes that there are activities and or expenses that are inappropriate to any of the scheduled items, then the Tenderer shall utilise "ADDITIONAL ITEMS", expressing a brief detail and the Tendered cost.
GENERAL NOTES
Under the terms of the contract, no adjustment to the contract sum will be made for any errors in this Builders Quantities.
The drawings and specifications constituting the tender documents define the scope of works. Tenderers must satisfy themselves of the adequacy of the descriptions and quantities contained within this Builders Quantities.
Council accepts no liability for any reliance on or use of the Builders Quantities by any party.
SPECIFICATION & DRAWINGS
The Contractor is referred to the relevant specification sections AND drawings for full particulars and will be deemed to have allowed here or in the measurement rates for all costs in connection therewith.
MEASUREMENT AND PRICES
This Builders Quantities have NOT been measured in accordance with the Australian Standard Method of Measurement of Building Works.
All dimensions stated are approximate only and the Contractor will examine and will be deemed to have examined the existing structure(s) to ascertain the full extent of the work involved as no claim will be allowed for lack of knowledge of site conditions through failure to comply with this clause.
Prices shall be deemed to include for all works necessary to fully provide and commission the installations in accordance with the drawings and specifications.
All items shall be priced to include for the supply and installation of the item inclusive of all labour, plant and materials.
TENDERERS ARE REMINDED THAT THIS IS A LUMP SUM FIXED PRICED CONTRACT.
Tendering Form – Part C 4
ENSURE THAT GST IS NOT INCLUDED IN THE RATE FOR EACH LINE ITEM.
Lump Sum Price Summary (Australian Dollars):
Item No Description Quantity Unit
Item Rate
excluding GST
Amount excluding
GST
A PRELIMINARIES
A.1Contractor to allow for preliminaries and overheads applicable to the project including but not limited to the following:
A.2 Project Management and Administration A.3 Design Management A.4 Construction Management and Site Supervision A.5 Site Accommodation A.6 Site hoarding, fencing, signage and equipment A.7 Permits and fees A.8 Programming A.9 Temporary works and services
A.10 Traffic and pedestrian Management A.11 Cleaning A.12 Defects A.13 Insurance A.14 Bank Guarantees A.15 Allow here for any such items not specifically
included in the aboveSUB TOTAL PRELIMINARIES $
B DEMOLITIONB.1 Remove all existing brick pavements and paving
base course and stockpile all undamaged units for reinstatement (ms) at the transition between the new works and the existing works at Balmoral Street. Remaining bricks to be disposed off site
222 m2
B.2 Remove all existing asphalt pavements and paving base course and dispose off site. Scarify to full compacted depth.
369 m2
B.3 Remove existing bike racks, including the footings. Salvage at Council’s Operation Centre in Seaford.
8 no
B.4 Disconnect and remove existing lighting, including poles, fixtures, cables control gear and footings. Salvage Street lighting pole only at Council’s Operation Centre in Seaford. All other items must be disposed off site.
3 no
B.5 Remove existing grated stormwater pit and seal below proposed concrete pavers/slab level
1 no
B.6 Remove existing grated stormwater pit lids 3 noB.7 Protect existing 300mm stormwater pipeB.8 Protect Existing stormwater drainage side entry pitB.9 Allow for protection to existing concrete slab
fronting substation roomB.10 Allow for disposal off site 1 item
Tendering Form – Part C 5
Item No Description Quantity Unit
Item Rate
excluding GST
Amount excluding
GST
OTHERB.11 Allow here for any such items not specifically
included in the aboveitem
SUB TOTAL DEMOLITION $
C GROUND WORKSC.1 All items are measured as net theoretical
quantities. Prices shall be deemed to include all additional excavation necessary for construction detailing, working space etc. as required.GENERAL ITEMS
C.2 Allow for tests, samples, submissions, warranties etc. as required
C.3 Allow for site investigationC.4 Allow for keeping excavations free from rain and
water by pumping or other meansC.5 Allow for locating and marking existing servicesC.5 Allow for builders works in connection with
building servicesC.7 Allow for planking and strutting
SITE PREPARATIONC.8 Allow for site clearing and preparation 1 item
EXCAVATIONC.9 Excavation to 100mm depth for reinstated brick
pavements at the transition between the new works and the existing works at Balmoral Street
1 item
C.10 Bulk excavation from underside of brick and asphalt paving bedding to formation level; for Paving areas
237 m3
C.11 Bulk excavation from underside of brick and asphalt paving bedding to formation level; for Garden Bed (SL01) areas
24 m3
C.12 Protect pipes and services to be retained 1 itemC.13 Allow for safeguarding and protection of
underground services including live underground low and high voltage cables to be retained
1 item
C.14 Detailed excavation for pad footings to the all-new light poles; from bulk excavation formation level
1 Item
C.15 Allow for disposal of stockpile off site 1 itemOTHER
C.16 Allow here for any such items not specifically included in the above
item
SUBTOTAL GROUNDWORKS $D CONCRETE WORKS
D.1 Prices for concrete pavers/slabs placed on ground shall include for ground preparation, sand bed or crushed rock, and appropriate membrane
Tendering Form – Part C 6
Item No Description Quantity Unit
Item Rate
excluding GST
Amount excluding
GST
D.2 Prices shall include for Reinforcement in accordance with the structural documentation. Reinforcement has not been measured separately.
D.3 All slabs finished to falls as requiredGeneral Items
D.4 Allow for tests, samples, submissions, warranties etc. as required
item
D.5 Allow for works below ground level itemD.6 Allow for forming spoon drains, sundry setdowns,
pockets, rebates & the likeitem
D.7 Allow for cast-in in & forming openings for services pipes, including waterstops, sealants, formwork and reinforcement etc. as required
item
D.8 Allow for testing itemD.9 Allow for protecting and curing concrete item
D.10 Allow for tests, samples, submissions, warranties etc. as required
item
CONCRETE/PAVINGSD.11 All concrete specifications are to be in accordance
with the tender drawings and engineer's specificationsPrecast Concrete Paving
D.12 PV01 - 60mm min thick Urbanstone Precast concrete pavers; on 50mm high strength mortar base
455 m2
D.13 180mm min thick Concrete slab underneath with SL92 mesh fabric to top
455 m2
D.14 150mm min compacted depth of 20mm N.S. Class 2 FCR
455 m2
D.15 Sawcut Joints 152 mD.16 Isolation Joints 77 m
Permeable PavingD.17 PV02 - 90mm X 90mm Cobblestone permeable
pavers; on 50mm laying course 7mm evenly graded FCR
30 m2
D.18 300mm compacted depth of 20mm NOM evenly graded base
30 m2
Granite PavingD.19 PV03 - 70mm min thick Granite pavers; on 50mm
high strength mortar base43 m2
D.20 170mm min thick Concrete slab underneath with SL92 mesh fabric to top
43 m2
D.21 150mm min compacted depth of 20mm N.S. Class 2 FCR
43 m2
D.22 Hall of Fame granite carving in granite pavers of 1000mm x 500mm size
30 paver
Light Pole FootingsD.22 Light Pole Footings 4 no
MASONRY PAVING
Tendering Form – Part C 7
Item No Description Quantity Unit
Item Rate
excluding GST
Amount excluding
GST
D.23 Take from stockpile and reinstate existing brick paving surrounding the work zone to be retain and protected at the transition between the new works and the existing works at Balmoral Street; inclusive of reinstating disturbed subbase.
1 item
KERBSD.24 Sawcut and replace kerb and channel and side
entry concrete apron through extent of reconstructed paving to existing levels
6 m
D.25 Sawcut and replace existing mountable kerb through extent of reconstructed paving to existing levels
18 m
OTHER
D.26 Allow here for any such items not specifically included in the above
item
SUBTOTAL CONCRETE/PAVING WORKS $
E CARPENTRY AND METAL WORKSGENERAL ITEMS
E.1 Allow for tests, samples, submissions, warranties etc. as required
item
E.2 Allow for shop drawings itemE.3 Allow for all necessary fixings and footings as
detailed in the Drawings and the Specificationsitem
FURNITURE AND FIXTURESE.3 Rubbish bin general as per City of Frankston
standards; and in accordance to the drawings and specifications
1 no
E.4 Rubbish bin recycle as per City of Frankston standards; and in accordance to the drawings and specifications
1 no
E.5 Bike rack/stand as per City of Frankston standards; and in accordance to the drawings and specifications
3 no
E.6 Timber seats as per City of Frankston standards; and in accordance to the drawings and specifications
3 no
STEEL EDGINGE.7 150 x 5mm Weathered Steel edge with penetration
for drainage as detailed70 m
REMOVABLE BOLLARDSE.8 Supply and Install removable bollards as specified 10 no
SIGNAGEE.9 Allowance for statutory signage item
OTHERE.10 Allow here for any such items not specifically
included in the aboveItem
Tendering Form – Part C 8
Item No Description Quantity Unit
Item Rate
excluding GST
Amount excluding
GST
SUBTOTAL PAVING WORKS $
F SOFT LANDSCAPING
F.1 Allow for tests, samples, submissions, warranties etc. as required
F.2 Allow for all additional costs for working outside the boundary of the site
F.3 Allow for temporary and site works as requiredF.4 Allow for signage as required
PLANTINGF.5 Tree planting activities required to plant and settle
incl. soil preparation, tree supporting - stakes and ties, soil backfilling etc. Trees to be supplied by Council - Crepe Myrtle tree
F.6 Allow for tree planting only 7 noF.7 75mm Inorganic fully composted mulch 7 eachF.8 Tree support: Stake and Tie 7 eachF.9 Soil and subsoils; as described in the specifications 7 each
F.10 Structural soil 1 itemF.11 Mulched Garden BedF.12 Planting incl. plants and activities required to plant
and settle incl. soil preparation, plant supporting, soil backfilling etc.
F.13 Allow for planting only; as Plants will be supplied by Council
62 m2
F.14 Inorganic garden bed mulch 62 m2F.15 Imported Type A topsoil - 300mm deep 19 m3F.16 Cultivation of subgrade - to 100mm deep 6 m3F.17 Filling and compaction where required 1 itemF.18 Disposal of surplus material/spoil 1 itemF.19 MAINTENANCEF.20 Maintain and establish all plantings for the
scheduled period as specified, during which make good all defects. Maintenance tasks shall begin prior to practical completion and shall continue until the completion of the Defects Liability Period. Throughout the Planting Establishment Period, continue to carry out recurrent works of a maintenance nature. Activities included as per specifications
1 item
F.21 Maintain and establish general landscaping and works for the scheduled period as specified, during which make good all defects. Maintenance tasks shall begin prior to practical completion and shall continue until the completion of the Defects Liability Period. Activities included as per specifications
1 item
Tendering Form – Part C 9
Item No Description Quantity Unit
Item Rate
excluding GST
Amount excluding
GST
OTHERF.22 Allow here for any such items not specifically
included in the aboveItem
SUBTOTAL SOFT LANDSCAPING $
G IRRIGATION AND WATER SUPPLYG.1 GENERAL ITEMSG.2 Allow for tests, samples, submissions, warranties
etc. as requireditem
G.3 Allow for all additional costs for working outside the boundary of the site
item
G.4 Allow for temporary and site works as required itemG.5 Allow for signage as required item
AUTOMATED CONTROLLED IRRIGATION SYSTEMG.6 Design development & documentation 1 itemG.7 Provision of conduits under pavements to allow
the installation of the irrigation system1 item
G.8 Supply and construction of irrigation mainlines 1 itemG.9 Supply and construction of valve assemblies 1 itemG.10 Supply and construction of sub-surface irrigation
system1 item
G.11 Supply and installation of Irrigation Controller Box in secure lockable cabinet.
1 item
G.12 Supply, installation and commissioning of control system
1 item
G.13 Provision of monitoring, maintenance and operating manuals
1 item
G.14 Provide As-built documentation at Practical Completion indicating all pipes, valves, valve boxes and concealed work
1 item
WATER SERVICEG.15 Supply and install of new water authority water
meter 1 no
G.16 Garden water tap with anti-vandal fittings 2 noOTHER
G.17 Allow here for any such items not specifically included in the above
Item
SUBTOTAL IRRIGTION AND WATER SUPPLY $
H STORMWATER DRAINAGEH.1 Thrust blocks and concrete encasement to fittings,
valves etc. have not been measured. Prices will be deemed to include for all such items.GENERAL ITEMS
H.2 Allow for giving notices, obtaining permits, paying fees, obtaining certificates of satisfactory completion issued by a local authority where required and similar, in connection with the
item
Tendering Form – Part C 10
Item No Description Quantity Unit
Item Rate
excluding GST
Amount excluding
GST
installationsH.3 Allow for testing installations itemH.4 Allow for cleaning and flushing and removal of all
debris and sediment from the stormwater drainage system prior to hand over
item
H.5 Allow for marking pipes with colour bands, tags, plates, badges or lettering for identification purposes, or with arrows for indicating directions of flow for each type of installation
item
H.2 Allow for providing as constructed drawings as specified
item
H.3 Allow for providing Operator Training and Maintenance Manuals as specified
item
STORMWATERH.4 Excavation and trenching for landscaping subsoil
drainage88 m
H.5 AG Drain - 90mm dia UPVC slotted pipe embedded in a 290mm width x 100mm min depth pack of 20mm size gravel with min 100mm surround wrapped in Geotextile with overlapped sides with pipe falls; as detailed in the drawings - in Garden beds
88 m
H.6 Excavation and trenching for landscaping subsoil drainage
17 m
H.7 AG Drain - 90mm dia UPVC slotted pipe embedded in a 290mm width x 100mm min depth pack of 20mm size gravel with min 100mm surround wrapped in Geotextile with overlapped sides with pipe falls; as detailed in the drawings - under Permeable paving
17 m
H.8 Testing and commissioning of new drainage infrastructure
1 item
H.9 Existing 900x600 grated stormwater drainage pit to converted to junction pits and adjusted to suit new paving levels, type and orientation. Include infill pit lids
3 no
H.10 Existing 900x600 grated stormwater drainage pit to be adjusted to suit new paving type and orientation. Include new grated pit lid.
1 no
H.11 New 600x600 stormwater drainage grated pit (Frankston City Council std. drg. sd230 or similar approved)
2 no
H.12 New 225 dia Class 2 RRJ RCP between new grated pit to existing junction pit including connection to the existing pit and make good
4 m
H.13 Allow for connection of existing pipes and drains to replaced new pits
4 each
H.14 Allow for pipe to pipe connection to existing stormwater network
6 no
H.15 Form invert line in pavement 34 m
Tendering Form – Part C 11
Item No Description Quantity Unit
Item Rate
excluding GST
Amount excluding
GST
H.16 Flush out points 6 noOTHER
H.17 Allow here for any such items not specifically included in the above
Item
J ELECTRICAL WORKSMEASUREMENT AND PRICES
J.1 The electrical services/systems have been given as items and have not been measured out in detail.GENERAL ITEMS
J.2 Allow for all builder's work in connection with the electrical services/systems as required and as detailed in the specification
item
LIGHTINGJ.3 Supply and install all street light poles, luminaires,
conduits and wiring1 item
J.4 Supply and install all under bench LED strip lighting, including conduits and wiring.
1 item
Supply and install all the lighting control system, conduits and wiring
J.5 Refer to the Electrical Services Drawings (by others) and the Electrical Specification (by others) for final sub-circuit cabling distribution for lighting from distribution boards.
1 item
J.6 Refer to the Electrical Control Schematic and the Electrical Specification regarding lighting control systems (by others).
1 item
J.7 Provide fully detailed assembly, installation and Shop Drawings as required
1 item
J.8 Provide appropriate protection of all equipment and provide clear and accurate labelling of all equipment
1 item
J.9 Conduct comprehensive testing, commissioning with the Lighting Designer present and balancing of each specified system
1 item
J.10 Make provision for the demonstration and training of all utilised lighting systems to key personnel as required
1 item
J.11 Provide detailed Operating and Maintenance Manuals including “As-Built” drawings.
1 item
J.12 Make provision of warranties for all equipment 1 itemJ.13 Ensure compliance with all relevant Standards,
Codes and Authorities.1 item
ELECTRICAL SERVICESJ.14 Electrical conduits 1 itemJ.15 Comms conduit 1 itemJ.16 New in ground electrical pit 4 itemJ.17 Distribution board as per drawing EL-100 and
specifications1 item
J.18 Existing lighting and in ground circuits to be extended to new pit
1 item
Tendering Form – Part C 12
Item No Description Quantity Unit
Item Rate
excluding GST
Amount excluding
GST
J.19 Relocate existing United Energy electrical distribution pillar located at the norther end of the Clyde Street
1 item
J.20 Provide a lighting control system complete with all switching modules, sensors, control panels, power supplies, wiring and other equipment
1 item
J.21 Retain existing United Energy electrical distribution pillar located at the southern end of the Clyde Street
Note
J.22 Allow for protection/treatment to the pillar and the existing bollard as per the drawings/ specifications
1 item
OTHERJ.23 Allow here for any such items not specifically
included in the aboveItem
SUBTOTAL ELECCTRICAL WORKS $
TOTAL LUMP SUM PRICES (Items A-J).EXCLUDING PROVISIONAL ITEMS $
K PROVISIONALK.1 Provide new Electric distribution pillar 1 noK.2 Exposed Concrete Aggregate 200 Sq.mtK.3 Replace existing concrete slab in front of Clyde
Street substation and replace with Precast concrete pavers with 170mm thick concrete slab as abase
15 Sq.mt
TOTAL PROVISIONAL ITEMS $
TOTAL LUMP SUM PRICES
including PROVISIONAL ITEMS , excluding GST$
TOTAL LUMP SUM PRICES
including PROVISIONAL ITEMS , including GST
$
NOTE:
This is a Lump Sum Contract and therefore includes all disbursements including but not limited to printing, photocopying, postage, travel time and costs.
The Contract Sum payable by Council is not subject to rise and fall in the costs of labour, materials or any other items and is subject to variation only in accordance with the Contract.
Tendering Form – Part C 13
Tenderers are required to provide prices for different combination of infill, layout and maintenance approach. Council reserves right to choose any of combination of options above.
1.3 Cost Savings
Please detail any cost savings that could be made to the proposed Contract including details of material, quality, quantity changes and the finance and/or time savings that could be made.
1.4 Value Add and Innovation
Please advise any Value Added Work(s)/Service(s) the Tenderer would like to offer
1.4.1 Value Add
1.4.2 Innovation
Tendering Form – Part C 14
1.5 Customers & Staff
1.5.1 How would a customer complaint about an employee be handled?
1.5.2 How would a customer complaint about the quality of work be handled?
1.5.3 What methods and processes are used to ensure staff adhere to the Contract conditions?
1.5.4 Does the Tenderer have an Equal Employment Opportunity Policy?
Tendering Form – Part C 15
1.6 Trading History
1.6.1 Please provide a brief history of the Tenderer, including description of primary business.
1.6.2 Please state the ownership of the Tenderer and List other financial interests held by the Tenderer.
1.6.3 How many years has the Tenderer been in the business under its current business name?
1.6.4 How many years’ experience has the Tenderer had in the type of service / works it would be required to provide under the Contract?
1.6.5 Please list any trade or professional associations that the Tenderer is a member of?
1.6.6 Have any civil court or tribunal judgements been obtained against the Tenderer in the past 7 years? If so, provide details.
Tendering Form – Part C 16
Tendering Form – Part C 17
1. 7 Tenderer’s Experience and Past Performance on Similar Projects
1.7.1 Tenderer’s Experience
The Tenderer shall submit details describing its previous relevant experience and achievements in performing similar or comparable work, together with names of clients or authorities for which work was undertaken, including the time when such work was carried out.
Name of Project Description Time period and Cost of the Project
* Add tables as necessary
1.7.2 What experience does your Organisation currently have in the following areas:
Area Experience (Description and involvement of tenderers organisations members)
Working in busy Mall environment with high pedestrian movementStreet lighting works Exposed Precast concrete paving, porphery Stone paving
Landscaping works
Granite Carving works
Tendering Form – Part C 18
1.7.3 Past Performance in similar projects (please provide a list of up to 5 contracts within Australia) with the following information:
This Request for Tender requires a minimum of three references. There is a preference for the referees to be from a Council or government agency, or where the work completed is similar in nature to that requested in this Tender. Referees must be from outside Frankston City Council.
Project 1 & Referee Details
Contract Name:
Location:
Description of Work Performed:
Client’s Name:
Total Contract Value $
Contract Start Date:
Contract Finish Date
Contact Details of Client’s Representative:
Name:
Position:
Address:
Phone Number:
Email address:
Tendering Form – Part C 19
Project 2 & Referee Details
Contract Name:
Location:
Description of Work Performed:
Client’s Name:
Total Contract Value $
Contract Start Date:
Contract Finish Date
Contact Details of Client’s Representative:
Name:
Position:
Address:
Phone Number:
Email address:
Tendering Form – Part C 20
Project 3 & Referee Details
Contract Name:
Location:
Description of Work Performed:
Client’s Name:
Total Contract Value $
Contract Start Date:
Contract Finish Date
Contact Details of Client’s Representative:
Name:
Position:
Address:
Phone Number:
Email address:
The Referees should be advised that a member of the evaluation team may contact them with regard to this Tender and have given their express permission. The evaluation team may visit two of the above sites.
Note : Council will treat the contact persons set out above as the Tenderer’s referees and may contact any or all of the nominated personnel, or any other relevant person representing the nominated organisation. Any information provided by the referees will be treated as having been given as commercial in confidence.
Tendering Form – Part C 21
1.8 Tenderers Capability, Capacity, Current Commitments and Ability to meet Project Timeframe
1.8.1 The tenderer is requested to detail their capability and capacity for the Contract with the following information.
The key staff, their qualifications and experience within the organisation and sub-contractors who will be involved on this contract specifically.
Name: Role in Project: Qualifications: Experience / Previous Projects:
1. Demolition
2. Precast concrete paving
3. Project Management (please identify the Key Project Manager for the Contract)
4. Porphyry Paving Works
5. Granite Carving
6. Electrical Works
7. Landscaping
1.8.2 Capacity and Current Commitments and Ability to meet Project Timeframe;
The Tenderer shall submit details describing his current workload, together with names of clients or Authorities for whom work is being undertaken presently including telephone numbers of contact persons and the date when such work was started and anticipated to be completed.
Name of Client/ Details of Work being Performed and Date Works Date Works to be
Tendering Form – Part C 22
Contact Person/Telephone No. Cost of Project Started Completed
The Tenderer must explain how if they are successful in this tender, will they manage capacity to deliver this project on time and within their resources available (e.g. people, equipment and product).
* Add tables as necessary
1.8.3 The Tenderer is required to submit a Project Plan (including Gantt chart) for the contract works.
No. Question Tenderers Response1 Any float in the Programme.
2Authority approval process. (please detail)
3
Please advise the steps the Tenderer will take to ensure that supplies are delivered as required and there will be no work stoppages due to lack of materials
4
Please advise the steps the Tenderer will take to ensure that the Contractor and sub-contractors will adhere to the Contract Conditions, that the work will be to the highest standard and there will be no work stoppages due to lack of labour.
5 Please advise the steps the
Tendering Form – Part C 23
Tenderer will take to ensure that the Contract throughout runs to the scheduled time lines and within budget.
6Please advise how you will ensure that the Project will be completed on time.
1.8.4 Estimated Timelines
Description Date / Answer
Council’s Preferred Start Date: (Early June 2020, Tender to be awarded by Mid-May 2020. For further details please refer section.)Confirm earliest possible start date.Identify the Number of Industrial RDOs and Public holidays.Date of completion:
Number of weeks on Project:
Minimum of 10 Number of wet days allowed: Yes/No
1.9 Methodology Offered and ability to meet technical requirements
Within this section the Tenderer is required to demonstrate their methodology to deliver the works in a busy pedestrian Mall environment.
1.9.1 Tenderers to demonstrate:
A. What provisions have been made so that there is minimum inconvenience to residents and traders
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
B. What provisions have been made to maintain pedestrian access to the apartment building along Clyde Street Mall be maintained at all the times---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
C. What is the provision made for site security fencing and security
---------------------------------------------------------------------------------------------------------------
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Tendering Form – Part C 24
D. If the paving works would be undertaken in stages, if yes, how many stages---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
E. How noisy works are planned to ensure least inconvenience to traders, shoppers and residents
---------------------------------------------------------------------------------------------------------------
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F. Provisions made for security lights during the Contract period
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1.9.2 Works Methodology - Detail Components
The Tenderer must complete this method statement to identify each stage of the construction process, which it will be monitored against.
Work Element
Tenderer’s approach, includingi. staging of works,
ii. any afterhours works considered, iii. any possible impact on traders,iv. pedestrian management etc.
Demolition
Above Ground
Below Ground
Excavation
Concrete Footings
Light pole Footings
Electrical Conduit Works
Construction
Street light footing
Exposed Concrete Paving
Porphyry Stone Paving
Precast concrete paving
Granite paving
Electrical Works
Cabling Work
Tendering Form – Part C 25
Light pole installation
How Contractor is intending to liaise with United Energy
Landscaping works
1.9.3 Frankston City Council has a goal of zero variance contracts. How will the Tenderer work collaboratively with Council to ensure this?
1.9.4 What do you consider to be the key issues with management of the Contract and how this will be managed?
1.9.5 Please advise how the Tenderer will work with the Council Contract Supervisor to ensure Council is fully informed in regard to the contract progress, including management of Requests for Information.
1.9.6 Please advise the process to ensure all the requirements and deliverables within Part B, Specifications are met.
1.9.7 Please advise how do you manage stakeholders having competing priorities.
Tendering Form – Part C 26
1.10 Sub-contractors
Will any sub-contractors be engaged by the organisation in the completion of this Tender?Please mark appropriate box below.
☐ Yes ☐ No
If “Yes”, please complete the table below for each contractor to be engaged.
Sub-Contractor 1Business Name.Project RolesandResponsibilities.Previous Project Engagement ofSub-Contractor.Previous Project$ Value of Work.
Sub-Contractor 2Business Name.Project RolesandResponsibilities.Previous Project Engagement ofSub-Contractor.Previous Project$ Value of Work.
Sub-Contractor 3Business Name.Project RolesandResponsibilities.Previous Project Engagement ofSub-Contractor.Previous Project$ Value of Work.
Sub-Contractor 4Business Name.Project RolesandResponsibilities.Previous Project Engagement of
Tendering Form – Part C 27
Sub-Contractor.Previous Project$ Value of Work.
** Add as necessary
1.11 Environmental Management System
1.11.1 Policy and Management
YES NO
Does the Tenderer have a written organisation environmental policy? ☐ ☐Does the Tenderer have an environmental management system certified by a recognised independent authority? (If yes, provide details.) ☐ ☐
Does the Tenderer have an organisation environmental management system manual or plan? (If yes, provide a copy of contents page[s].) ☐ ☐
Is the Tenderer’s environmental management system integrated with systems for quality assurance and OH&S? ☐ ☐
Are environmental responsibilities clearly identified for all levels of staff? (If yes, provide details.) ☐ ☐
1.11.2 Environmental Work Practices and Procedures
YES NO
Has the Tenderer prepared environmental procedures or specific environmental instructions relevant to its operations? (If yes, provide a summary listing of procedures or instructions.)
☐ ☐
Is there a documented incident investigation procedure? (If yes, provide a copy of a standard incident report form.) ☐ ☐
Are there procedures for maintaining, inspecting and assessing the environmental aspects of the company’s operations by the Tenderer? (If
☐ ☐
Tendering Form – Part C 28
yes, provide details.)
Does the Tenderer have procedures to identify legal requirements in relation to the environmental aspects of its activities? (If yes, provide brief outline.)
☐ ☐
Has the Tenderer established documented environmental objectives and targets? (If yes, provide a list.) ☐ ☐
1.11.3 Implementation and Operations of Environmental System
YES NO
Are the responsibilities and authorities clearly defined, documented and communicated? (If yes, describe how this is carried out.) ☐ ☐
Is the performance of the environmental management system regularly reported to top management for review? (Please describe the process.) ☐ ☐
Does the Tenderer have an emergency response procedure to identify and respond to accidents and emergency situations? (If yes, provide details of frequency of review, testing, etc.)
☐ ☐
1.11.4 Environmental Training
Tendering Form – Part C 29
YES NO
Describe how environmental awareness and competence training is conducted by the Tenderer.
Is a record maintained of all training and induction programs undertaken for employees by the Tenderer? (If yes, provide examples of environmental training records.)
☐ ☐
1.11.5 Environmental Consultation
YES NO
Are Toolbox Meetings held on a regular basis? ☐ ☐Are employees involved in decision making over environmental matters? (If yes, please provide details.) ☐ ☐
1.11.6 Checking and Corrective Action
YES NO
Has the Tenderer established a documented procedure to monitor and measure the environmental impact of its operations? (If yes, provide details.)
☐ ☐
Are non-conformance and corrective and preventative actions reports used by the Tenderer? ☐ ☐
Has the Tenderer established procedures for the keeping of environmental records? ☐ ☐
Does the Tenderer conduct regular internal audits of its environmental management system? (Please supply details of a recent audit.) ☐ ☐
Tendering Form – Part C 30
Does the top management conduct a “management review” on a regular basis? ☐ ☐
1.11.7 Environmental Performance Monitoring
YES NO
Is there a system for recording and analysing environmental performance statistics? (If yes, provide details.) ☐ ☐
Are employees regularly provided with information on the Tenderer’s environmental performance? (If yes, provide details.) ☐ ☐
Has the Tenderer ever been convicted of an environmental pollution offence? (If yes, provide details.) ☐ ☐
1.12 Occupational Health and Safety (OHS) Policy and Management
1.12.1 Occupational Health and Safety (OHS) Policy and Management
YES NO
Does the Tenderer have a written health and safety policy? (If yes, a copy of the policy may be requested for verification.) ☐ ☐
Does the Tenderer have an OHS Management System certified by a recognised independent authority (e.g. SafetyMAP)? ☐ ☐
Does the Tenderer have a documented OHS Management System? (If yes, a copy of the contents page(s) may be requested for verification.) ☐ ☐
Are health and safety responsibilities formally identified for all levels of staff? (If yes, provide details.) ☐ ☐
Tendering Form – Part C 31
1.12.2 Safe Work Practices and Procedures
YES NO
Has the Tenderer prepared safe operating procedures or specific Safety instructions relevant to its operations? (SWMS) (If yes, a list of procedures/instructions may be requested for verification.)
☐ ☐
Does the Tenderer have any Permit to Work systems? (If yes, a summary list of permits may be requested for verification.) ☐ ☐
Does the Tenderer have a documented incident investigation procedure? (If yes, a copy of an incident report form may be requested for verification.)
☐ ☐
1.12.3 Plant
YES NO
Does the Tenderer have procedures for maintaining, inspecting and assessing the hazards of plant operated/owned by the Tenderer? ☐ ☐
Does the Tenderer have procedures to ensure that all plant is registered and operators licensed? ☐ ☐
1.12.4 Hazardous Substances
YES NO
Does the Tenderer have procedures for storing, handling and disposing of hazardous substances? ☐ ☐
1.12.5 Manual Handling
YES NO
Tendering Form – Part C 32
Does the Tenderer have procedures for identifying, assessing and controlling risks associated with manual handling? ☐ ☐
1.12.6 Health and Safety Training
YES NO
Describe how health and safety training is conducted by the Tenderer.
Does the Tenderer maintain a record of all training and induction programs undertaken for employees? ☐ ☐
1.12.7 Health and Safety Workplace Inspection
YES NO
Does the Tenderer undertake regular health and safety inspections at worksites? ☐ ☐
Does the Tenderer use standard inspection checklists to conduct workplace health and safety inspections? ☐ ☐
Does the Tenderer have procedures by which employees can report hazards at workplaces? ☐ ☐
1.11.8 Health and Safety Consultation
YES NO
Does the Tenderer have a workplace health and safety committee? ☐ ☐Does the Tenderer involve employees in decision making over health and safety matters? ☐ ☐
Does the Tenderer have employee elected health and safety representatives? ☐ ☐
Tendering Form – Part C 33
1.12.9 Health and Safety Performance Monitoring
YES NO
Does the Tenderer have a system for recording and analysing health and safety performance statistics? ☐ ☐
Are employees regularly provided with information on company health and safety performance? ☐ ☐
Has the Tenderer ever been convicted of an occupational health and safety offence in the last 5 years? (If yes, provide date and details of offence.)
☐ ☐
1.12.10 OHS Record
Provide details of Lost Time Injuries (LTI) using the following table format:
1 Jan – 31 Dec 2017 1 Jan – 31 Dec 2018 1 Jan 2019 – to date
LTI total hours
Number of Hours Worked in the Period
LTIFR
= LTI's in the Period x 1,000,000 / Number of Hours Worked in the Period
Lost Time Injury Frequency Rate (LTIFR) are the number of injuries per million hours worked.
Tendering Form – Part C 34
1.13 Child Safety Standards Assessment
Council is committed to promoting child safety and ensuring compliance with the Victorian Child Safe Standards. As a key priority, Council is activity promoting child safety and reducing the factors that lead to children being harmed.
As a Child Safe Organisations, Council reviews contractors who are undertaking work on behalf of Council who may involve direct or incidental contact with children (see Definitions table below).
Council’s Child Safe Policy and Child Safety Statement of Commitment is available from Council's website.
Child Safety Assessment Part 1
1 Will any of the following situations involving children under 18 years of age (see below for further information) apply to this contract:
a) Direct care / supervision / engagement with children ☐ Yes
☐ No
b) Storing and / or using information / data about children ☐ Yes
☐ No
c) Incidental Contact including situations where the contractor may be working at locations where children are / may be present.
☐ Yes
☐ No
2 Is your organisation / company required to be compliant with the Child Safe Standards?
For more information see www.ccyp.vic.gov.au/child-safety/
☐ Yes
☐ No
If yes, proceed to Q3.
3 If yes, is your organisation / company compliant with the Child Safe Standards?
☐ Yes
☐ No
INSTRUCTIONS
If you answered No to all of the above, no further information is required –do not complete Part 2 of the Child Safety Assessment on the next page.
If you answered Yes to any of the above, please complete Part 2 of the Child Safety Assessment set out on the next page.
Tendering Form – Part C 35
Child Safety Assessment Part 2
In relation to compliance with the Victorian Child Safe Standards, verify the measures below that your organisation / company currently has in place. Note: If your organisation / company has:
direct care or supervision of children or stores information / data about children, use the first column and verify the measure currently in place.
incidental contact only with children, use the second column and verify those measures currently in place.
Child Safety Assessment Part 2
Direct Contact & / or is Storing Information
Incidental Contact
Examples of Measures
Standard 1
There is an organisational culture of child
safety, including through effective
leadership arrangements
Management Committee / Board has designated Child Safety Officer / Committee.
☐ Yes
☐ NoNot
required
Child Safe Training is a requirement for Management Committee / Board members.
☐ Yes
☐ NoNot
required
Child Safety is a standard agenda item for meetings ☐ Yes
☐ NoNot
required
Standard 2
There is an child safe policy or statement of
commitment to child safety
There is a Child Safety Policy or statement of commitment to child safety.
☐ Yes
☐ No
☐ Yes
☐ No Frankston City Council’s Child Safe Policy has been read and understood.
The Child Safe Commitment Statement/ Policy is displayed in a visible location for staff / volunteers / service users to see.
☐ Yes
☐ No
☐ Yes
☐ No
Standard 3
A code of conduct sets
clear expectations for
appropriate behaviour for
children
There is a code of conduct that establishes clear expectations of staff and volunteers for appropriate behaviour with children.
☐ Yes
☐ NoNot
required
Processes are in place for reporting inappropriate behaviour of staff / volunteers.
See Reportable Conduct Scheme
☐ Yes
☐ No
☐ Yes
☐ No
Processes are in place to
report inappropriate behaviour of
staff.
Standard 4 Staff / volunteers have position ☐ Yes Not required
Tendering Form – Part C 36
Child Safety Assessment Part 2
Direct Contact & / or is Storing Information
Incidental Contact
Examples of Measures
Human resources practices
reduce the risk of child abuse
by new and existing
personnel is reduced through
screening, supervision and
training.
descriptions / role statements that include child safety. ☐ No
Regular recruitment screening for staff and volunteers involves Police Checks, Working with Children Checks and Identity checks.
☐ Yes
☐ No☐ Yes☐ No
Front line staff have regular
screening
Training is provided on child safety and codes of conduct / appropriate standards of behaviour with children.
☐ Yes☐ No
Not required
Child safety issues and / or risks are identified and discussed at supervision and staff and volunteer meetings.
☐ Yes☐ No
Not required
Standard 5
Processes for responding to and reporting
suspected child abuse
Staff / volunteers are trained and can identify different types of child abuse.
☐ Yes☐ No
Not required
Management / staff / volunteers know / have easy access to the processes for responding and reporting suspected child abuse.
☐ Yes☐ No
☐ Yes☐ No
Staff are aware of authorities
to report suspected child
abuse incidents.
Records are securely kept on child abuse incidents and reported appropriately.
☐ Yes☐ No
Not required
Standard 6
Measures to identify and
reduce or remove risks of
child abuse
Service users are award of the procedures to report suspected child abuse.
☐ Yes☐ No
Not required
Age appropriate staff / volunteer supervision of children is included in all activities / programs.
☐ Yes☐ No
Not required
Standard 7
The participation
and employment of
children is
Staff / volunteers are implementing inclusive and accessible strategies for children from a Culturally or Linguistically Diverse background, an Aboriginal or Torres Strait Islander background and / or
☐ Yes☐ No
Not required
Tendering Form – Part C 37
Child Safety Assessment Part 2
Direct Contact & / or is Storing Information
Incidental Contact
Examples of Measures
promoted with a disability.
The voices and input of children are included in organisational planning.
☐ Yes☐ No
Not required
Definitions – Situations involving children
Direct care / supervision / engagement with children under 18 years
and /or
Storing information / data about children
The goods / services / works being procured or delivered include on or more of the following:
- Children / young person related work;
- Access to children and young person or their families personal information; and
- Includes anyone that has a role directly with children or access to their information e.g. libraries, IT services.
Contracts may be delivered or undertaken in one or more of the following service types: children’s services, youth services, respite services, sport or recreation programs, festivals, concerts, leisure programs.
Direct contact with children involves one or more of the following:
- Supervised;
- Unsupervised;
- Face to face;
- Verbal, written or electronic;
- In the absence of their parent or guardian; and
- Survey or other consultation and engagement processes.
Incidental contact
The goods / services / works being procured or delivered is not child related.
Contracts may be delivered or undertaken in one or more of the following service types: children’s services, youth services, respite services, sport or recreation programs, festivals, concerts, leisure programs.
Possible / unlikely contact with children and young people who will be supervised.
Tendering Form – Part C 38
1.14 Local Content
Frankston City Council has made a commitment to growing its local economy (for further detail regarding this please refer to the Frankston Industry Participation Plan (FIPP) www.frankston.vic.gov.au/business ).
Prospective Tenderers are requested to provide detail with regards to, local employment opportunities, local goods and services and skills and technology that could be anticipated as part of their Tender submission.
There are a range of Council services available to all Tenderers to assist with addressing local content.
a) Employment Creation Opportunities
Please provide detail of the anticipated employment opportunities created in the Frankston City municipality as a result of your Tender. Please also specify if you will be hiring or employing apprentices and/or trainees (Express the number of jobs by Equivalent Full Time (EFT)).
To assist Apprentices & Trainees are defined as:
Apprentices & Trainees – Are those employees engaged in a State or Federal Government approved apprenticeship or traineeship. (approved by the Department of Education, Employment and Work place Relations of the Department of Education and Early Childhood Development).
b) Local and Imported Content
Please detail below in Table 1 the anticipated local and imported content as a percentage of your overall contract price. Please note that this is an estimate (only) and should focus on key inputs into the contract.
To assist ‘Local and Local Content’ is defined as:
Local – covers businesses located in Frankston City (Frankston, Frankston North, Carrum Downs, Langwarrin, Seaford, Skye, Sandhurst and Karingal).
Local Content – products sourced from a business located in Frankston City. It does not refer to the origin of the product. Example: timber purchased from a timber yard in Seaford is considered local content even though the product origin is Tasmania.
Table 1 – Local and Imported Content as percentage (%) of Contract Price:
Locally Sourced Content
Tendering Form – Part C 39
Item Supplier/s % Description
e.g. Granite XYZ Quarry Langwarrin 10% Stone
Imported Content (not local)
Item Supplier/s % Description
e.g. Piping Smith & Sons Plumbing Chelsea
2%
Plumbing
TOTAL:
c) Skill and Technology Transfer
New and innovative skills, methods or technologies can contribute significantly to a local industry. Without disclosing intellectual property or trade secrets, briefly describe if and how you intend to utilise innovative skills or technology in the completion of this project.
To assist ‘Technology and Skills Transfer’ is defined as:
Technology/Skills Transfer – relates to new machinery, equipment, processes and skills used on a project.
Tendering Form – Part C 40
1.15 Tenderer’s Financial Interest
The information listed here will authorise the Council to seek information, if required, from the Tenderer’s principal bankers.
Bank Details
Bank Name:
Branch:
Address:
Contact Person:
Telephone Number:
1.16 Financial Report
All Tenderers must submit financial statements incorporating the profit and loss statement and balance sheet of the organisation for each of the preceding two completed financial years if requested by Council. Please note the Tendering Conditions.
1.17 Insurance Details
What insurance policies does your company currently maintain? Please mark appropriate box(es) below.
Professional Indemnity Insurance
Minimum level of cover required for consultant type services.
☐ $5,000,000
Public Liability Insurance
Minimum level of cover required for all Works and Service Contracts.
☐ $20,000,000
Workers Compensation Insurance
☐ Workers Compensation, in the form of WorkCover or self-insurance arrangements in accordance with the Workplace Injury Rehabilitation and Compensation Act or evidence of alternative forms of cover.
Other(please specify.)
Tendering Form – Part C 41
1.18 Quality Assurance System Quality Assurance System
1.18.1 What Quality Assurance System is currently applied in your company and accredited through third party certification? Please mark appropriate box below and complete the information required.
☐ AS/NZS ISO 9001:
Date of Certificate of Conformity
Company Quality or Procedures Manual
(Provide description)
Date of Accreditation
Expiry Date
☐ No Accredited Quality Assurance System
Comments
1.18.2 Please advise the Accredited Quality System which the Principal Company is intending to use for this Project.
1.18.3 Please advise the intended Best Practice Procedures and System to Manage the Construction and Design.
Tendering Form – Part C 42
1.19 Non – Conformance Statement
The Tenderer must state whether its Tender is a Conforming Tender or a Non-Conforming Tender by marking the appropriate box below.
This Tender is a
**Conforming Tender** **Non-Conforming Tender**
☐ ☐
Where the Tenderer is unwilling to accept certain Specification and/or General Conditions of Contract subject to conditions, the non-acceptance or partial-acceptance must be clearly and expressly stated below. It is not sufficient that the statement appear only as part of an attachment to the Tender or be included in a general statement of the Tenderer’s usual operating conditions.
Council is prepared to contemplate minor variations or departures from the Specifications and General Conditions of Contract. However, Tenderers should note that significant or substantive variations or departures from the documents will not be viewed favourably (in particular changes to the liability clauses) unless the Tenderer is able to demonstrate to the satisfaction of Council the necessity for such variations or departures. It should be noted that it is Council’s policy to view any clauses limiting the liability of the Contractor as a serious non-conformance and can result in the non-conforming Tender being automatically rejected.
Contractual Issue (non-conformance)
Relevant
Clause Reference
Proposal
(e.g. insert clause to replace it with, or deletion of clause etc.)
Council will not accept any preferred Tenderer bringing up issues with the Contract Agreement or Specification clauses in the negotiation period that do not appear in the list provided in this Request for Tender.
If no list is provided in the Tender, it will be assumed that the Contract will be signed without delay by the Tenderer should Council nominate them as the preferred party.
Tendering Form – Part C 43
1.20 Addendums Issued
Please list all Addendums, additional information and correspondence (if any) that the Tenderer received from Council prior to the Tender closing time and date.
1
2
3
4
5
1.21 Conflict of Interest
If the Tenderer has a conflict of interest (or any potential for a conflict of interest) concerning this.
Request for Tender, details of that conflict or potential conflict are as follows:
1.22 Additional Information
Please attach or enter any additional information the Tenderer considers is required to enable evaluation against the evaluation criteria.
Tendering Form – Part C 44
1.23 Declaration
Having examined the Tender Conditions, the Specifications, any Drawings and the General Conditions of Contract together with any schedules and all other documents and information relating to this Contract for the performance of the Works and submitting the Tender Response Form, we offer to carry out those Works in accordance with the terms and conditions of the Contract documents for the price and the rates stated in the Tender Form.
This document together with Council’s written acceptance thereof shall constitute a legally binding Contract between us. If Council requires a formal agreement to be signed, then we will sign and return such an agreement within 21 days of our receipt of such a document.
We understand that you are not bound to accept the lowest or any Tender you may receive and you will not pay any expenses incurred by us in preparing and submitting this Tender.
Signed by or on behalf of the Tenderer
Signature:
Name:
Title:
Date:
END OF TENDER FORM
Tendering Form – Part C 45