CITY OF LANGFORD

PARKS, RECREATION, CULTURE AND BEAUTIFICATION COMMITTEE

Monday, February 25 t h , 2013 @ 5:00 pm

Council Chambers

AGENDA

Page

1 . CALL TO ORDER

2. APPROVAL OF THE AGENDA

3. ADOPTION OF THE MINUTES

a) Parks, Recreation, Culture & Beautification Committee Meeting - November 26 t h , 2012 001

4. PRESENTATION

a) Mr. Ian McKenzie, Westshore Watershed Society

Re: Interpretive Signage

5. REPORTS

a) Kettle Creek-Communi ty Gardens 003

- Staff Report (File 5900-01)

b) Island Radio Operated Car Club (IROC) 010

- Staff Report (File 5900-01)

c) Municipal Park Regulation - Bylaw 1449 013

- Staff Report (0540-20 / 3900-1449)

6. CORRESPONDENCE

a) BC Seniors Games 025

Re: Invitation to Host the BC Seniors Games

7. ADJOURNMENT

CITY OF LANGFORD

MINUTES OF THE PARKS, RECREATION, CULTURE AND BEAUTIFICATION COMMITTEE

Monday, November 26 t h , 2012 @ 5:00 pm

Council Chambers

PRESENT

Councillor: L. Seaton (Chair); R. Wade (Vice-Chair), Members: K. Reece, M. Stearns, R. Prettie, A.

Sturgeon, G.Terlson and VCMMC Rep. M. Gibbins.

ATTENDING

Administrator, J. Bowden, Parks Manager, M. Leskiw, Parks Planner, J. Waters, Director of Planning, M.

Baldwin, Director of Finance, S. Ternent and Deputy Director of Finance, A. Kryklywyj.

ABSENT

Members: G. Brownlow.

1 . CALL TO ORDER

The Chair called the meeting to order at 5:00 p.m.

2. APPROVAL OF THE AGENDA

MOVED BY: COUNCILLOR WADE

SECONDED: M.STEARNS

That the Parks, Recreation, Culture and Beautification Committee approve the Agenda as

presented.

CARRIED.

3. ADOPTION OF THE MINUTES

a) Parks, Recreation, Culture and Beautification Committee Meeting - September 24 t h , 2012

MOVED BY: COUNCILLOR WADE

SECONDED: K. REECE

That the Minutes of the Parks, Recreation, Culture and Beautification Committee meeting of

September 24 t h , 2012 be adopted as circulated.

CARRIED.

Minutes of the PRC&B Committee November 26 t h 2012

Page 2 of2

4. REPORTS

a) Parks Capital Budget - 2013 -2017 Five Year Financial Plan

- Staff Report (File No. 1705-20)

MOVED BY: COUNCILLOR WADE

SECONDED: M.STEARNS

That the Parks, Recreation, Culture and Beautification Committee recommend to Council:

That Council approve in principle the 2013-2017 Parks Capital projects as listed in the report

dated November 26 t h , 2012 and forward them to the Director of Finance for inclusion in the

budget with the following amendments:

1. That $25,000 be removed f rom the Video Screen Budget;

2. That $25,000 be added to the Centennial Park Budget; and

3. That the Centennial Park Ball Field upgrades be amended from

$65,000 to $90,000.

CARRIED.

b) Parks Operation Budget - 2013 - 2017 Five Year Financial Plan

- Staff Report (File No. 1415-01)

MOVED BY: COUNCILLOR WADE SECONDED: M.STEARNS

That the Parks, Recreation, Culture and Beautification Committee recommend to Council: That Council approve in principle the 2013-2017 Parks Operating Budget as listed in the report dated November 26 t h , 2012 and forward to the Director of Finance for inclusion in the budget.

CARRIED.

5. ADJOURNMENT

The Chair adjourned the meeting at 5:37 p.m.

CHAIR CERTIFIED CORRECT

(Administrator)

City of Langford www.cityoflangford.ca

Staff Report

to

Parks, Recreation, Culture and Beautification Committee

Date: February 25, 2013

Department: Parks

File No.: 5900-01

Subject: Kettle Creek - Community Gardens

Background Some residents f rom Kettle Creek have approached the Parks and Recreation Department requesting

that the City consider allowing al lotment gardens in the green space at Kettle Creek (Schedule A}.

Other residents (Schedule B) have asked that this area be used for a park and that a playground be

constructed at Kettle Creek.

Commentary Kettle Creek is a growing community wi th young families thus the need for public open space. Presently

there is limited public open space in Kettle Creek however the City wil l be receiving additional green

space as more development occurs. At this t ime there is no proposed funding f rom the City to build a

playground.

Financial Implications The construction of a playground or addition of park amenities would require financial support. In most

cases there are some City costs associated wi th a community garden.

Legal Implications

If a community gardens area/allotment garden was recommended this would require some form of legal

agreement wi th the group or society.

1. That the Parks and Recreation Committee recommends the use of public open green space at

Kettle Creek for community gardens

Options

2nd Floor • 877 Goldstream Avenue • Langford, BC Canada • V9B 2X8 T • 250-478-7882 F • 250-478-7864

20130225

Park, Recreation, Culture and Beautification Committee - Kettle Creek Community Garden 2 j P a g e

Or

2. The parks and Recreation Committee does not recommend the use of public open green space

at Kettle Creek for community gardens

Or

3. The parks and Recreation Committee recommends:

Mike Leskiw

Parks Manager

JVlatthew Baldwin, MCIP, RPP

Director of Planning

Treasurer

http://hub/lrc/Governance/Council/CommitteeParksAndRecreatlon/Reports/201302125 Kettle Creek Green Space Use.docx

Schedule A - Kettle Creek- Community Gardens

February 25,2013 - Report to PRC&B Cte.

BYLAW 1215 - Appendix "A" GOLDSTREAM MEADOWS

SCHEDULE "E" TO BYLAW 300 - ZONING BYLAW

AREA1 AREA 2 AREA 3 AREA 4

BUSINESS PARK MIXED USE CLUSTER HOUSING AMENITY & PARK

Zoning Bylaw No. 300 Schedule E City of Langford 20 Jul 09

P5

(iii) have a per unit fair market value certified by an independent quantity surveyor or architect of not less than $100 000 and not more than $150 000 not including GST;

(iv) be provided in a location acceptable to the City;

(v) be subject to a further housing agreement with the City to be entered into within one month of the date on which the City approves the location of the dwelling, which.further agreement provides that:

(a) the dwellings shall be owner-occupied and snail not be occupied under a residential tenancy agreement;

(b) the maximum resale price of the dwelling unit, for a period of at least five years after the issuance of the original occupancy permit, shall be the price paid by the first purchaser plus the annual interest rate paid on a daily interest savings account at a specified bank or credit union, and the owner and any subsequent purchaser of the dwelling unit must provide to the City prior to transferring the dwelling unit to a purchaser a statutory declaration disclosing the full selling price of the dwelling unit; and

(c) provides that, in the event that the unit is occupied under a residential tenancy agreement or sold for more than the price specified in the agreement, all rental payments made under the tenancy agreement and any excess portion of the price for which the unit has been transferred, as the case may be, shall be forfeited to the City; and

(vi) be constructed and ready for occupancy such that four affordable dwelling units are constructed and ready for occupancy prior to the authorization of every 50 t h dwelling unit in excess of three in Area 2 - Mixed-Use of the CD1 Zone.

(3) For the purposes of subsection 6.90.02(2)(b) and (c), a dwelling unit is authorized in the CD1 Zone when a building permit authorizing the construction of the dwelling unit is issued. (Bylaw No. 1215)

(4) Notwithstanding subsection 6.90.02(1), there may be more than 300 residential dwellings within Area 3 - Cluster Housing of the CD1 Zone if the owner: (Bylaw No. 1215)

(a) has at the owner's expense conducted a neighbourhood consultation process with residents of the CD1 Zone to determine the features they wish to be included within the community park on Lot A, Plan 81816, in consultation with and to the satisfaction of the City Parks Manager, has prepared a concept plan for the improvement of the community park with a certified construction value of not more than $100 000 excluding any site preparation works such as backblading and seeding, and has obtained the approval of the Parks Manager to the concept plan; and

(b) has either constructed the park improvements shown on the approved concept -- • pfan-to~tfte^tisfaetiort-oH^

City under s.219 of the Land Title Act requiring that the owner construct the community park within one (1) year of the date of approval.of the concept plan, and provided security satisfactory to the Parks Manager securing the owner's obligations under the covenant.

Zoning Bylaw No. 300 City of Langford

Page CD1-6 1 Oct 12

SCHEDULEB

Park in Kettle Creek Station

We are striving to achieve a park in Kettle Creek Station before the projected 300 homes, for the safety of our children who are resorted to playing in the street and driveways. We ail have very small yards and were told at the time of purchase that we will have a park in the near future. The amount of young families living out here is rapidly increasing and a park is becoming necessary.

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Park in Kettle Creek Station

We are striving to achieve a park in Kettle Creek Station before the projected 300 homes, for the safety of our children who are resorted to playing in the street and driveways. We all have very small yards and were told at the time of purchase that we will have a park in the near future. The amount of young families living out here is rapidly increasing and a park is becoming necessary.

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Park in Kettle Creek Station

We are striving to achieve a park in Kettle Creek Station before the projected 300 homes, for the safety of our children who are resorted to playing in the street and driveways. We all have very small yards and were told at the time of purchase that we will have a park in the near future. The amount of young families living out here is rapidly increasing and a park is becoming necessary.

Name Address Phone Number

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P9

City of Langford www.cityoflangford.ca

Staff Report

to

Parks, Recreation, Culture and Beautification Committee

Date: February 25,2013

Department: Parks

File No.: 5900-01

Subject: Island Radio Operated Car Club (IROC)

Background Island Radio Operated Car Club (IROC) has approached the City requesting that a permanent site in

Langford be found for the club to hold radio control model car races. The Club is currently using the Old

Island Highway at the Juan-de-Fuca Centre (Schedule A).

Commentary Presently, radio operated cars are being run at Eagle Ridge Arena under Westshore RC. IROC has been

in contact wi th Westshore RC and Performance Plus. There may be opportunity for IROC to join wi th

Westshore RC or rent t ime at Eagle Ridge Arena.

Financial Implications If IROC rents t ime and operates out of Eagle Ridge Arena, there are no financial costs to funding a new

permanent site and the City wil l receive a percentage of the rentai of Eagle Ridge Arena.

Legal Implications if IROC rents t ime and operates out of Eagle Ridge Arena, there are no legal implications f o r t he City.

1. That the Parks and Recreation Committee recommends that IROC work wi th Westshore RC and

Performance Plus to use Eagle Ridge Arena (interior space):

Options

Or

2nd Floor • 877 Goldstream Avenue • Langford, BC Canada • V9B 2X8 T • 250-478-7882 F • 250-478-7864

P10

20130225

IROC Facility Rental Request - Eagle Ridge Arena

Page 2 of 2

2. The Parks and Recreation Committee recommends:

Mike Leskiw

Parks Manager

latthew Baldwin, MC1P, RPP

Director of Planning

+4 iteve Ternent

Treasurer

Jim Rpwden

linistrator

http://hub/lrc/Governance/Council/CommitteeParksAndRecreation/Reports/20130225 IROC Facility rental request- Eagle Ridge Arena.docx

Glenn Armstrong 2656 Nugget Terrace Victoria BC V9B 6A7 ph: 250-391-6244 email: cherie_a@telus.net

S c h e d u l e A

July 11/2012

Application for Permanent Radio Control I rack Location

Dear Ms. Kaercher

In relation to our discussion on Friday June 29th, the Island Radio Operated Car Club (IROCC) is interested in applying for a permanent facility for the purpose of holding radio

control model car races.

As stated we have a temporary site near the Jaun-de-Fuca center opposite Wendy's, on the Old Island Highway.

I would be grateful if you would consider this letter as an application for a permanent site in Langford.

Please instruct us in what is needed to proceed in this request. Thank you very much for your time in this matter

Glenn Armstrong (IROCC) Representative

P12

City of Langford www.cityofkngford.ca

Staff Report

to

Parks, Recreation, Beautification and Culture Committee

Date: February 25,2013

Department: Parks

Pile No.: 0540-20

Subject: Municipal Park Regulation - Bylaw 1449

Background Parks and Planning Departments have revised the Bylaw 1449 to more dearly reflect appropriate park

uses in Langford's municipal park system, park permit requirements, and new park classification

definitions.

Commentary With the new revisions to this Bylaw, the Langford Bylaw Enforcement Department will be appraised of these changes so that they will be able to provide appropriate enforcement of park usage offences. The new park classifications will also improve rezoning and development permit applications to the Planning Department

Financial Implications None

Legal Implications None

Options

1. That the Parks and Recreation Committee recommend the revised Municipal Park Regulation -Bylaw 1449 to Council for adoption.

Or

2. The Parks and Recreation Committee does not recommend the Municipal Park Regulation -

Bylaw 1449 for adoption by Council

and Floor • 877 Goldstream Avenue • Langford, BC Canada • V9B 2X8 T - 250-478-7882 F * 250-478-7864

20130225 Municipal Park Regulation - Bylaw 1449 Page | 2

OR

3. The Parks and Recreation Committee recommends the following:

Jane Waters Park Planner

Mike Leskiw Parks Manager

latthew Baldwin, MCIP, RPP "Director of Planning

Lome Fletcher Manager Bylaw

^SteveTernent Treasurer

Michelle Mahovlich, P.Geo., P.Eng. Director of Engineering

httpr//hub/lrtyGovernance/Counc]t/CommitteeParksAndRBcreation/RepDrts/20130225 Municipal Park Regulation - Bylaw 1449.docx

CITY OF LANGFORD

BYLAW NO. 1449

A BYLAW TO AMEND BYLAW NO. 177 BEING THE Langford Municipal Park Regulation Bylaw No. 177, 1996.

The Council of the City of Langford in open meeting assembled enacts as follows:

1. Bylaw No, 177 cited as the Langford Municipal Park Regulation No. 177,1996'\s amended by:

A) Replacing Sections 1, 2, 3, 4, 5 and 6 with the following and renumbering subsequent sections

accordingly:

" l . Definitions

13* ^ G ^ i s M ^ a r ^ r f ^ i j i s ^ R i ^ s:;lhdu'dihg both indoor

example-of a ';C"

13.

1.4. "Linear Park" - means a Park whose characteristics typically allow for some form of connection between properties, places, or other transportation networks such as roads or rights-of-way. Linear parks may provide either pedestrian/bicycle access or a corridor for wildlife,

1.5. Open Space - means land that is in an undeveloped state that is owned by the City of Langford as a lot In fee simple.

1 6.

i .7. Ci ty^mefe

P15

1.9. Sunrise - the hour of the day for the rising of the sun as determined by Environment

Canada.

1.10. Sunset - the hour of the day for the setting of the sun as determined by Environment

Canada.

141. Trail - means a pedestrianor cycling route designed and maintained by the City of Langford on Park land, road right-of-way, or statutory right-of-way.

•Police.

1-14. Contractor -•'means,those individuals' or^companies hired by the City of'Uangford to carry outthe'mamtenance aWoperaticmal actfvitiesiof City lands

1*15. Fireafm - includes-a rifle, handgun orosprihg gun, crossbow, longbow, air pellet rifle, and

. afV-dther^eapte

1>16- "-Fir§worRs^iihclqfe mines, Roman Candles;, sky ^prodiacts or devices mahufactured W: pyrojtechnip, effect.. This -does hot

I r i c f u l l S ^ °r mode! rocketengirtes.

1,17.1 i^e; r ^ sr^e^rt^itrii^Bj[jity ^^sfs^arice bogs far persons with disabilities and Guide

0ogs;M

Life Lea'sfred -/.mean's { a f f i ^ tether, or locked extendable' leash not exceeding

6-feWlh ^

2, eiassifrdatfbrtv^ 2"ii.' For tfie> ^^^r^Wf^0^ik^iM^ operation and use, municipal parks listed on

"Schedule A'* are hereby classified as^either Class "A", Class "C" or Class "E" parks.

2.2. Any land that is .dedicated as park, but that is not listed on "Schedule A" is hereby classmed'a&'Class "E" park.

3. Operating Hours

3.1 Ail-Glass < ^ closed to public-access between sunset and sunrise daily, unless otherwise specified in this bylaw or in an operating agreement pertaining to the park.

3.2 All* "'^-^tSifTBfeiliSl^Ef:j3&^l^dtili^*fW' attached to and forming part of this bylaw are closed to public access, with the exception of those parts of a park occupied by a trails maintained by the City Of Langford or unless otherwise Specified in this bylaw or in an operating agreement pertaining to the park.

3.3 Notwithstanding subsections 3.1 and 3,2 all parks listed on Schedule "A", attached to and forming part of this bylaw.are hereby closed between 5:00 p.m. and 7:00 a.m.

P16

4. Park Use

4,1. No person shall enter, use, occupy or.remaln in a municipal park contrary to Section 3 of

this bylaw.

4*2*

4;3v

or in any way destroy or'damage any tree shrub plant, turf, seat, bench, swing,

playground equipment, sports equipment, or ornaments of-any kind ih any park, trail or

on any beach.

4.4. No person shall, whether or not with the use or aid. of any ahimaj, vehicle or other thing, perform of engage in any stunt or other activity within a park that is likely to distract, startle or interfere with other users of the park or cause damage to public or private property,

4.5. No person shall, in a park, possess or consume liquor as defined in the Liquor Control and Licensing Act, except as is authorized under a Special Occasion Licence.

4.7, No.'.f erson-..^ 'dispose Qf any-garbage in a; park-, trail stream or lake -^m"vi+-ii^i'^;.t;^ ^™ii??,nrom™'a'fKaw the nark:

4 &

srj.il>. tf^t^ytydodv^, oriother matter from a park or excavate, dig; cut into or open up" the:natural terrain of any park, trail or beach.

4.9. No'person? without lawful .excuse, other than a duly authorized officer acting, in lawful c a p ^ ^ ' ^ i t h W - ^ r i T O f t -.fseHirti slbiT from the Parks. Manager, shall carry- or discharge any"Si^|rfn).'j& or explode any fireworks, or fire or explode any combustible or exploiiv'e'matef-iaf

4.10. No,person:shaij:carrip overnight ih or on any portion qf any park br beach.

4&1> Np.:p;et;s.ori sh^il^e&nstruct of ;piace in or or* a.oy portion of any-park a tent, or temporary

• b . u i i d i n l ^

4;d& Nb;fp^Ysdh^riail^i^ fentte -or-maintaih'-a f i re on: 'any park, trail, or beach- without first

4.13, No^persqmsh^ or serviees or.conduct any business

i h a h y p ^

J.14. N p . p e r ^ mafeh;,cigar,-cigarette s u b ^ a r ^ e ^ f e ^ of any park, trail or beach.

or other burning

P17

4 i 2i . : ^ g g i ^ { ^ Police-DSg, shall allow or permit a dog in t n e i f ^ at anytime.

5 R^rikRerrrtits

54> • ,ATiy?;persOh: wishi^ to.ajs'e a ,^tk ^m^f^f^W event must apply :tp ;the City for a : of 5 million dollars' liability Insurance

to,the;elty.

5.2. Any person issued a paiik permit to hold an event in a municipal Park must be responsible/for c lean^ (Schedule B)

6. Enforcement

6.1. The Municipal Bylaw Enforcement Officer or a Royal Canadian Mounted Police Officer is hereby authorized to enforce this bylaw.

6.2. Municipal Bylaw Enforcement Officer or a Royal Canadian Mounted Police Officer may issue, in writing, such notices or orders as may be necessary to inform a park user where a contravention of this bylaw has been observed.

6.3. The Municipal Byfaw Enforcement Officer or a Royal Canadian Mounted Police Officer may order a person who contravenes this bylaw to comply within the period specified.

7. Offence

7.1. No person shall do any act or suffer or permit any act or thing to be done in contravention of this bylaw.

7.2. Every person who contravenes this bylaw commits-ail offence and is liable, on summary conviction, to a fine, of not more than $10,000.

P18

7.& Each day darfeig which a contravention of this bylaw occurs or conMnues shall he deemed a

separate offence."

2; Citation

litis B^aw shati $• cited for all purposes ss-the seventh amendment of the n&ng$iw8 MUrticlpal Park

READ A TIME this day of .

RI&B A SECWD TIME this day of .

READ A WTO TIME this dgy of -

ADOPTED this day of ,

MAYOR CLERK-ADMINISTRATOR

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SCHEDULE B

City of Langford www.dtyoflangford.ca

PARKS USE PERMIT

Date:

USER INFORMATION

Organization:

Address: ,

Phone:,

Fax:

FACILITY REQUEST

Park Name:

Date Required:

Time Required:

Cell:

Contact Name:

City: Postal Code:

Email:

to

to

Purpose of Request (Pleaseji^"'de all details of request, ie: type of equipment being used, serving

food, etc)

The City of Langford requires $5,000,000 liability insurance coverage be provided naming the City of

Langford as an "Additional Insured" on the user/group's insurance policy. The City must be provided

a copy of this document 2 weeks prior to the event.

Approved 0

Not Approved O

Manager, Parks Department

and Hoor • 877 Goldstream Avenue • Langford, BC Canada • V9B 2X8 T • 250-478 7882 F • 250-478-7864

Temporary address: 2089 Vallis Place Sidney, BC V8L2L3

Email: bcsgs@shaw.ca WebSite: www.bcseniorsgames.org

January 25, 2013

Mayor Stewart Young City of Langford 2 n d Floor, 877 Goldstream Avenue Victoria, BC V9B2X8

Re: Invitation to Host the BC Seniors Games

Dear Mayor Young

On behalf of the BC Seniors Games Society, it is my pleasure to invite your Community to host the 28 h and 29 t h consecutive annual BC Seniors Games to be held in August or September in 2015 and 2016. Your Community may bid on one or both of these Seniors Games, however, only one will be awarded.

The BC Seniors Games has become an Economic Tourism Sporting Event for any Community. The last economic factor was completed after the 2009 Richmond BC Senior Games, where 3,900 55+ residents of BC participated in 29 sports, leaving over $2,000,000.00 in the Business Community of Richmond.

The BC Seniors Games Society assists the Host Communities and Volunteers by providing Event Management Services through an Agreement with the BC Games Society. We provide $85,000.00 in funds from the Ministry of Community, Sport and Cultural Development as well as a portion of all Participant registration fees.

A Bid Document Package has been included. The deadline for bid proposals is 12 noon on June 28, 2013 to be received at the BCSGS temporary office at 2089 Vallis Place, Sidney, BC V8L 2L3.

If you have any questions regarding the bid process, please contact Peter Denby (Bid Committee Chair) at 250.383.5820 or bcsgs@shaw.ca. .

We look forward to receiving your bid proposal.

June Parsons, President BC Seniors Games Society

Sincerely

I O CounaaAsawa - • BlsirltotatoCHUttil