Parkhotel Zug Conference documentation

OUR ROOMS AND THEIR SIZES

ROOM LENGTH

M

WIDTH

M

HEIGHT

M

SURFACE

M

PARK I 7.5 5.5 3.4 41

PARK II 6.5 7.0 3.4 45.5

PARK I / II 14.0 7.0 3.4 98

BOARDROOM 7.5 6.0 3.4 45

TITLIS 7.9 2.3 2.6 30

BÜRGENSTOCK 7.9 3.8 2.6 35

ROOM LENGTH

M

WIDTH

M

HEIGHT

M

SURFACE

M

GARDEN

ROOM 8.4 6.7 2.6 56

PARKHOTEL ZUG

URFACE

M2

SEMINAR U-FORM RECT.

TABLE

CONCERT ROUND

8-TABLES

OVAL

TABLE

41 12 10 12 24 24 12

45.5 12 12 12 20 32 12

98 46 30 - 80 80 20

45 - - 12 - - -

30 - - 12 -

35 - - 12 -

CITY GARDEN HOTEL

URFACE

M2

SEMINAR U-FORM RECT.

TABLE

CONCERT

56 22 16 10 40

VAL

ABLE

PROPERTIES

12 Can be comb ined w ith Pa rk I I , d i rect access to the L i v ing Room Ter race, day l ight

12 Can be comb ined w ith Pa rk I , project ion screen, day l ight

0 Direct Access to the L i v ing Room Ter race , day l ight

View to the garden on three s ides , separated f rom the other rooms, LCD monitor w ith VGA and HDMI por t .

In the annex next to the Parkhote l

Zug . D immable l ight s , separate lavatory , break room, day l ight

PROPERTIES

View to the garden, d immable l ight s , day l ight , modern pro jector

TABLE SIZES IN CM

STRAIGHT BANQUET TABLES

ROUND BANQUET TABLES

SEMINAR TABLES

BISTRO TABLES

STAGE

ROOM RENTAL

ROOM M

PARK I

41

PARK II

45.5

PARK I & II

98

BOARD ROOM

45

GARDEN ROOM

56

TITLIS

24

BÜRGENSTOCK

39

Room rental including 1 moderator kit, access throughout the building. Our prices are quoted in Swiss Francs

L B H

153 76.5 72

- - 72

159.5 60 74

115

200 100 Adjustab le

M2 PER DAY

08:00 – 18:00

½ DAY

08:00 – 12:00

13:00 – 18:00

E

FROM

41 300.00 210.00

45.5 350.00 240.00

98 650.00 450.00

45 400.00 280.00

56 450.00 320.00

24 230.00 160.00

39 300.00 210.00

moderator kit, 1 beamer table, 1 pin board, 1 flip chartaccess throughout the building. Break out rooms available upon request.

in Swiss Francs and include 8% VAT.

Ø

-

151

-

59.5

-

EVENINGS

FROM 19:00

150.00

170.00

320.00

200.00

230.00

120.00

150.00

chart and free WLAN

EQUIPMENT / FACILITIES / SERVICES

PRESENTATION / MODERATION

Portable pin board

Portable flip chart

Moderator kit

Laser pointer

PROJECTION / TV Portable beamer

Beamer table

LCD-Monitor with VGA port (only in Boardroom

Portable projection screen on wheels

AUDIO

Directional microphone system

Handheld microphone

Headset microphone

COMPUTER EQUIPMENT

Laptop

PC-Speakers incl. power and audio cables

COMMUNICATIONS

Conference phone

Video conference

Telephone

Internet Business-Corner

Internet Swisscom Hotspot Wireless LAN

Fax

Printer

Simultaneous translation facilities

MISCELLANEOUS

Lectern

Stage unit

Power adapter (220V)

OFFICE SERVICES

A4 photocopies

A4 color photocopies

A4 photocopies


A3 photocopies


Fax transmission, Switzerland

Fax transmission, Europe

Fax transmission, overseas

Name badges (unlabeled)

Name badges (labeled)

- The prices below are valid for equipment- Should additional equipment be required, third- The rental prices include all staff costs for installation and instruction.

- Our prices are quoted in Swiss Francs and include 8% VAT.

SERVICES COMMENTS UNIT

1 pin board included in the room rental Size: W:120xH:140cm

1 flip chart included in the room rental Size: W:70x H:100cm

Deposit: 50.00

1 day / ½ day

Boardroom) Size: W:143xH:80cm

Size: W:195xH:140cm

1 day / ½ day

1 day / ½ day

Externally rented

Price on request

Per 15 minutes

Throughout the building 7 days

Externally rented

Externally rented

Externally rented

Lectern excl. light or microphone

Size: 200x100cm

Deposit: 25.00

Paper Page

Paper Page

Transparency Sheet

Transparency Sheet

Paper Page

Paper Page

Page

Page

Page

For tables and name clips Badge

For tables and name clips Badge

for equipment of the Hotelbusiness Zug AG, while stocks last. Should additional equipment be required, third-party prices shall apply (on request).

costs for installation and instruction.

quoted in Swiss Francs and include 8% VAT.

NIT PRICE PER DAY

15.00

25.00

30.00

10.00

150.00 / 80.00

Free of charge

Incl. in room rental

40.00

250.00

50.00

50.00

100.00 / 80.00

35.00

150.00 / 80.00

On request

Telephone fees

Per 15 minutes 5.00

10.00

On request

On request

On request

50.00

50.00

Free of charge

0.40

0.80

2.00

4.00

1.00

1.50

1.00

1.50

1.50

2.00

5.00

DAILY RATE BUSINESS

(10 people or more) ___________________________________________

OUR DAILY RATE BUSINESS INCLUDES THE FOLLOWING SERVICES:

Plenum

(size corresponding to the number of people

1 morning coffee break with coffee, tea, orange

juice, croissants and fruit basket

Mineral water in the plenum

3 course business lunch or buffet

(drinks not included).

1 afternoon coffee break with coffee, tea,

orange juice, pastries and fruit basket

Technical standard equipment

(flip chart, moderator kit, pin board and pens).

PRICE: Mon-Thu CHF 99.00 per day

PRICE: Fri-Sun CHF 85.00 per day

ROOM RATES / D

In combination with Daily Rate Business

for ten or more rooms in the Parkhotel or the City Garden Hotel (subject to availability)

SINGLE ROOM

DOUBLE ROOM

Our prices are quoted in Swiss Francs, p

___________________________________________

the number of people)

morning coffee break with coffee, tea, orange

coffee break with coffee, tea,

nd pens).

/ person

/ person

DAILY RATE BUSINESS

(10 people or more) ___________________________________________

OUR DAILY RATE BUSINESSTHE FOLLOWING SERVICES:

Plenum

(size corresponding to the number of people


juice, croissants and fruit basket

Mineral water in the plenum



1 afternoon coffee break with coffee, tea,

orange juice, pastries and fruit basket


(flip chart, moderator kit,

For dinner, our chef de cuisine

excellent seasonal 4 course menu


PRICE: Mon-Thu CHF 148.00

PRICE: Fri-Sun CHF 134.00 Our prices are quoted in Swiss Francs and

DAILY RATE BUSINESS & BUSINESS

Business or Business Deluxe the following room rates are available

in the Parkhotel or the City Garden Hotel (subject to availability)

WEEKDAYS (MON-THU) WEEKENDS

225.00

280.00

in Swiss Francs, per room, per night and include 3.8% VAT

BUSINESS DELUXE

___________________________________________

BUSINESS DELUXE INCLUDES

ponding to the number of people)


ce, croissants and fruit basket

water in the plenum


coffee break with coffee, tea,

uice, pastries and fruit basket


pin board and pens).

de cuisine will prepare an

course menu

CHF 148.00 per day / person

CHF 134.00 per day / person

Our prices are quoted in Swiss Francs and include 8% VAT.

USINESS DELUXE

lowing room rates are available

in the Parkhotel or the City Garden Hotel (subject to availability):

EEKENDS (FRI-SUN)

150.00

200.00

VAT and all taxes.

GENERAL TERMS AND

1.

2.

2.1.

2.1.1.

2.1.2.

2.2.

2.3.

2.4.

2.4.1.

2.4.2.

2.4.3.

SUBJECT OF THIS AGREEMENT

This agreement describes the provision of � rooms for conferences, meetings and banquets � hotel rooms � further required services

by Hotelbusiness Zug AG for a given event. RESPONSIBILITIES OF THE EVENT ORGANIZER

NUMBER OF PARTICIPANTS

Please note that we will invoice you for the number of participants which you informed us of. We gladly receive changes to the number of participants up through 12:00 noon on the day preceding your event. LAST-MINUTE CHANGES

In case of later cancellations we offer the following reductions: � Events up to 50 people: max. 3 cancellations free of � Events of 51 to 100 people: max. 6 cancellations free of charge.� Events of over 100 people: max. 10 cancellations free of charge.

RESERVATION OF HOTEL ROOMS

If hotel rooms are required in conjunction with an event, the Hotelbusiness Zug AG must receive the definitive list of required rooms five days prior to the event. In case the event organizer overbooks the agreed number of rooms, Hotelbusiness Zug AG reserves the right to dislodge the guests to an equivalent hotel at the expense of the event organizer. PAYMENT CONDITIONS

The invoiced amount falls due 30 days from the invoice date. Interest on late payments shall be charged at 5%. Hotelbusiness Zug AG reserves the right to request an appropriate prepayment at the time of contract signing or any other agreed point of time. LIABILITY FOR PAYMENT

If the purchaser and the event organizer are not the same person, the purchaser shall be jointly liable with the organizer for the entire invoice

amount. This liability also includes any additional goods and services used by event attendees unless direct payment was explicitly agreed. CONTRACT CANCELLATION BY THE EVENT ORGANISER

The event organizer agrees to pay the following costs in case of cancellation: CANCELLATION OF SEMINAR AND BANQUET ROOMS

� 40 - 50 days prior to the planned event: 30% of the booked services� 30 - 39 days prior to the planned event: 50% of the booked services� 11 - 29 days prior to the planned event: 70% of the booked services� 0 - 10 days prior to the planned event: 100% of the booked services

CANCELLED HOTEL ROOMS

� For reservations of 10 to 20 rooms, up to 10 days prior to arrival:Free of charge.

� For reservations as from 20 rooms, up to 19 days prior to arrival:Free of charge.

� From the written option date until the 5th day prior to scheduled arrival: 50% of the room rate.

� From the 5th to the 3rd day prior to arrival: 75% of the room rate.� From the 3rd day previous until the day of arrival: 100% of the room

rate. These cancellation conditions are valid for the entire booking duration.

SURROGATE TENANT

If a surrogate tenant can be found for the above mentioned rooms, the event organizer will be released from the duty of replacement. However the event organizer will be liable for any service provided.

AND CONDITIONS

Please note that we will invoice you for the number of participants which you gladly receive changes to the number of participants up

through 12:00 noon on the day preceding your event.

following reductions: Events up to 50 people: max. 3 cancellations free of charge.

100 people: max. 6 cancellations free of charge. Events of over 100 people: max. 10 cancellations free of charge.

If hotel rooms are required in conjunction with an event, the Hotelbusiness receive the definitive list of required rooms five days prior to the

overbooks the agreed number of rooms, Hotelbusiness Zug AG reserves the right to dislodge the guests to an

organizer.

the invoice date. Interest on late payments shall be charged at 5%. Hotelbusiness Zug AG reserves the right to request an appropriate prepayment at the time of contract signing or any

the event organizer are not the same person, the purchaser shall be jointly liable with the organizer for the entire invoice

amount. This liability also includes any additional goods and services used by y agreed.

CONTRACT CANCELLATION BY THE EVENT ORGANISER

The event organizer agrees to pay the following costs in case of cancellation:

CANCELLATION OF SEMINAR AND BANQUET ROOMS

50 days prior to the planned event: 30% of the booked services ays prior to the planned event: 50% of the booked services

29 days prior to the planned event: 70% of the booked services 10 days prior to the planned event: 100% of the booked services

to 10 days prior to arrival:

For reservations as from 20 rooms, up to 19 days prior to arrival:

day prior to scheduled arrival:

rior to arrival: 75% of the room rate. day previous until the day of arrival: 100% of the room

These cancellation conditions are valid for the entire booking duration.

entioned rooms, the event organizer will be released from the duty of replacement. However the event

3.

4.

5.

6.

6.1.

7.

8.

9.

10.

11.

12.

RESTRUCTERING DUE TO MODIFIED ATTENDANCE

Hotelbusiness Zug AG reserves the right to restructure the particular room in case the number of participants varies by more than 10% from what was pre-agreed. Any additional costs will be invoiced to the event orga

BEGINNING AND END OF THE EVENT

The beginning and the end of a particular event will be determined contractually in advance. Later changes of the agreed schedule require the agreement of Hotelbusiness Zug AG. RESERVATIONS

Option dates are binding for both parties. Hotelbusiness Zug AG reserves the right to relet the reserved facilities once the option date has passed. LIABILITY FOR DAMAGES

The event organizer is liable for any loss or damage caused by their employees or event attendees. The event organizer is responsible for handling the rented materials carefully and for their proper return.

THEFT, LOSS OR DAMAGE

Hotelbusiness Zug AG refuses all liability for theft or damage of clothing or any other items brought by the event participants.Hotelbusiness Zug AG refuses all liability for the loss or damage of any items brought by the event organizer. DECORATION

Additional decoration may only be used with the explicit consent of Hotelbusiness Zug AG. The event organizer isdecoration meets the applicable fire police requirements. Any decoration stuff brought by the event organizer must be collected after the event. All stuff left in the Parkhotel will be disposed of at the event organizer’s expense. REIMBURSEMENT OF EXPENSES

Any third-party services such as technical e

Hotelbusiness Zug AG in the name and at the expense of the event organizer. The event organizer agrees to reimburse Hotelbusiness Zug AG any such costs incurred in the fulfillment of the contract and to indemnify Hotelbusiness Zug AG against any other related obligations. GUARANTEE

Any faults or failures of the technical devices provided by AG will be immediately corrected by the technical staff and do not reduction in the agreed price. If a fault cannot be corrected, the costs shall be reduced by the amount of device. FOOD & BEVERAGES

Food and beverages shall principally AG. In exceptional cases and with the exp

AG, catering services by a third-party Zug AG will charge a corkage or service CANCELLATION BY THE HOTELBUSINESS ZUG AG

Hotelbusiness Zug AG reserves the right to withdraw from the contract without compensation: � In the event of force majeure, governmental decree or non

of the contractually agreed prepayment (point 2.2� If Hotelbusiness Zug AG have reason to believe that the

could threaten the usual business the hotel.

PLACE OF JURISDICTION

Place of jurisdiction and fulfillment is Zug.

RESTRUCTERING DUE TO MODIFIED ATTENDANCE

Hotelbusiness Zug AG reserves the right to restructure the particular room in case the number of participants varies by more than 10% from what was

agreed. Any additional costs will be invoiced to the event organizer.

BEGINNING AND END OF THE EVENT

The beginning and the end of a particular event will be determined contractually in advance. Later changes of the agreed schedule require the

Option dates are binding for both parties. Hotelbusiness Zug AG reserves the right to relet the reserved facilities once the option date has passed.

The event organizer is liable for any loss or damage caused by their

The event organizer is responsible for handling the rented materials carefully

Hotelbusiness Zug AG refuses all liability for theft or damage of clothing or event participants.

Hotelbusiness Zug AG refuses all liability for the loss or damage of any items

Additional decoration may only be used with the explicit consent of Hotelbusiness Zug AG. The event organizer is obliged to ensure all the decoration meets the applicable fire police requirements. Any decoration stuff brought by the event organizer must be collected after the event. All stuff left in the Parkhotel will be disposed of at the event organizer’s

technical equipment are obtained by

in the name and at the expense of the event ganizer agrees to reimburse Hotelbusiness Zug AG for

any such costs incurred in the fulfillment of the contract and to indemnify any other related obligations.

Any faults or failures of the technical devices provided by Hotelbusiness Zug will be immediately corrected by the technical staff and do not result in a

reduction in the agreed price. If a fault cannot be corrected, the equipment amount of rent for the corresponding technical

be purchased from Hotelbusiness Zug . In exceptional cases and with the explicit consent of Hotelbusiness Zug

is possible. In this case, Hotelbusiness service fee.

CANCELLATION BY THE HOTELBUSINESS ZUG AG

Hotelbusiness Zug AG reserves the right to withdraw from the contract

In the event of force majeure, governmental decree or non-performance prepayment (point 2.2

have reason to believe that the given event business operations, safety or the reputation of

Place of jurisdiction and fulfillment is Zug.

Documents

Parkhotel Zug Conference documentation