Parent-Teacher Organization 2008-2009 General Meeting April 29 th, 2009

Parent-Teacher OrganizationParent-Teacher Organization 2008-2009 2008-2009General MeetingGeneral Meeting

April 29April 29thth, 2009, 2009

PTO Meeting 04-29-09PTO Meeting 04-29-09

• Old Business – Past ActivitiesOld Business – Past Activities– Book Fair – M. WidenskyBook Fair – M. Widensky– Mishloah Manot Activity – L. WeinbergMishloah Manot Activity – L. Weinberg– Nursery Pajama Party – S. GoldsteinNursery Pajama Party – S. Goldstein– Parent-Teacher Conferences – D. BerlinParent-Teacher Conferences – D. Berlin– Internet Safety – M. MatlisInternet Safety – M. Matlis– Ladies Night – S. GoldsteinLadies Night – S. Goldstein– Trenton Thunder Tickets – J. StromTrenton Thunder Tickets – J. Strom– Typing Software – M. MatlisTyping Software – M. Matlis

• New BusinessNew Business– Teacher’s Lounge “Make-Over”- M. MatlisTeacher’s Lounge “Make-Over”- M. Matlis– Main Office Help – Volunteers neededMain Office Help – Volunteers needed– Lunch Program Project – M. Matlis/J. ParkerLunch Program Project – M. Matlis/J. Parker– Recruitment Campaign – New Families – M. MatlisRecruitment Campaign – New Families – M. Matlis– Budget – Update & Approval of New Expenditures – PTO Leadership TeamBudget – Update & Approval of New Expenditures – PTO Leadership Team– New Activities – M. MatlisNew Activities – M. Matlis

• Questions?Questions?

PTO 2008-2009PTO 2008-2009Meeting Agenda ItemsMeeting Agenda Items

Old BusinessOld Business


• Old Business – Past ActivitiesOld Business – Past Activities– Book Fair – M. WidenskyBook Fair – M. Widensky

– Mishloah Manot Activity – L. WeinbergMishloah Manot Activity – L. Weinberg

– Nursery Pajama Party – S. GoldsteinNursery Pajama Party – S. Goldstein

– Parent-Teacher Conferences – D. BerlinParent-Teacher Conferences – D. Berlin

– Internet Safety – M. MatlisInternet Safety – M. Matlis

– Ladies Night – S. GoldsteinLadies Night – S. Goldstein

– Trenton Thunder Tickets – J. StromTrenton Thunder Tickets – J. Strom

– Typing Software – M. MatlisTyping Software – M. Matlis

Old Business -Old Business -2-3 minute update for each topic2-3 minute update for each topic

New BusinessNew Business


• New BusinessNew Business– Teacher’s Lounge “Make-Over”- M. MatlisTeacher’s Lounge “Make-Over”- M. Matlis

– Lunch Program Project – M. Matlis/J. ParkerLunch Program Project – M. Matlis/J. Parker

– Recruitment Campaign – New Families – M. MatlisRecruitment Campaign – New Families – M. Matlis

– Budget – Update & Approval of New Expenditures – PTO Budget – Update & Approval of New Expenditures – PTO Leadership TeamLeadership Team

– New Activities – M. MatlisNew Activities – M. Matlis

• Questions?Questions?

PTO 2008-2009PTO 2008-2009Meeting Agenda ItemsMeeting Agenda Items


• The Teacher’s Lounge will stay in its current locationThe Teacher’s Lounge will stay in its current location• We want to “refresh” the room and make it more friendlyWe want to “refresh” the room and make it more friendly• Things we are looking to do are:Things we are looking to do are:

– PaintPaint– Furniture replacementFurniture replacement– Kitchen – change the cabinets, refresh the area, dishwasher, coffee center?Kitchen – change the cabinets, refresh the area, dishwasher, coffee center?– Move current documents stored in the area to the basementMove current documents stored in the area to the basement– Window Treatments/CurtainsWindow Treatments/Curtains– Separate the Copying Area from the rest of the areaSeparate the Copying Area from the rest of the area

• We will have a small budget to work with to be used to purchase supplies, We will have a small budget to work with to be used to purchase supplies, etc. Hopefully, we will be able to allocate some of the items needed for the etc. Hopefully, we will be able to allocate some of the items needed for the area by using donations.area by using donations.

• Current Volunteers to design a new area are: R. Blumenthal, M. MatlisCurrent Volunteers to design a new area are: R. Blumenthal, M. Matlis• Need more volunteersNeed more volunteers• We would like to finish the project in the early part of the summer.We would like to finish the project in the early part of the summer.

New Business – Teacher’s Lounge New Business – Teacher’s Lounge “Makeover” Project“Makeover” Project


• The School would like to offer a full lunch program for everyone The School would like to offer a full lunch program for everyone to use. The program would offer a full lunch including: Entree, to use. The program would offer a full lunch including: Entree, vegatable, side snack, desert and juice or milk.vegatable, side snack, desert and juice or milk.

• Where the child did not like the Entree being offered that day, Where the child did not like the Entree being offered that day, alternatives would be offered.alternatives would be offered.

• PTO help is needed to help develop menus for about 10 different PTO help is needed to help develop menus for about 10 different meals that would be rotated daily – minimize boredom with the meals that would be rotated daily – minimize boredom with the children. Also, help with selecting what the alternative menus are.children. Also, help with selecting what the alternative menus are.

• We need parents help to develop these menus and support the We need parents help to develop these menus and support the project. project.

New Business – New Lunch New Business – New Lunch Program - DiscussionProgram - Discussion


• The goal is to recruit and maintain the students in the schoolThe goal is to recruit and maintain the students in the school• Make it a friendly experience for the parents of new childrenMake it a friendly experience for the parents of new children• Better understand what the families need and may need to maintain the Better understand what the families need and may need to maintain the

children at AHA.children at AHA.

• Create a list of parents for each grade that is willing to meet with potential Create a list of parents for each grade that is willing to meet with potential parents of new students attending AHAparents of new students attending AHA– Possible ideas:

• Host them for Shabbat lunch, coffee, etc• Communicate with them via phone, email, etc.• Meet children their own ages• Participate at Open Houses (e.g. Nursery, Kindergarten, etc.)• Work with staff to assist in the facilitation of this process

We need volunteers!We need volunteers!

New Business – Recruitment New Business – Recruitment Campaign - recapCampaign - recap


Bucks County (PA):Bucks County (PA):Sheri Goldstein - NurserySheri Goldstein - Nursery

Karen Neuhaus – Nursery, Elementary SchoolKaren Neuhaus – Nursery, Elementary SchoolMeryl Widensky – Nursery, Elementary SchoolMeryl Widensky – Nursery, Elementary School

Dalit Berlin – Elementary SchoolDalit Berlin – Elementary SchoolMMóónica Matlis – Elementary Schoolnica Matlis – Elementary SchoolLiz Weinberg – Elementary SchoolLiz Weinberg – Elementary School

Meryl Widensky –Nursery & Elementary SchoolMeryl Widensky –Nursery & Elementary SchoolRachel Blumenthal – All GradesRachel Blumenthal – All GradesShoshana Couzens – All GradesShoshana Couzens – All Grades

Iris Gold – Middle SchoolIris Gold – Middle SchoolSherri Klemow-Shevlin – Middle SchoolSherri Klemow-Shevlin – Middle School

Lower Merion (PA):Lower Merion (PA):To be IdentifiedTo be Identified

Mercer County (NJ):Mercer County (NJ):Sara Bucholtz – Elementary SchoolSara Bucholtz – Elementary School

Jill Swartz-Chevlin – Elementary SchoolJill Swartz-Chevlin – Elementary SchoolLeslie Kornsgold Leslie Kornsgold ** – Elementary & Middle School – Elementary & Middle School

Cherry Hill (NJ):Cherry Hill (NJ):To be IdentifiedTo be Identified

AHA Parent “Welcome” Contacts AHA Parent “Welcome” Contacts – by County– by County

** Parent & AHA Teacher


• Volunteers needed to answer the phones Volunteers needed to answer the phones in the Main Office in the Main Office

• Hours needed: 3:00 PM – 5:00 PMHours needed: 3:00 PM – 5:00 PM

• Please contact Nancy Wiggins in the Please contact Nancy Wiggins in the office if you know of anyone who would office if you know of anyone who would like to volunteer.like to volunteer.

Main Office Volunteers NeededMain Office Volunteers Needed

** Parent & AHA Teacher

New Business – Budget Update New Business – Budget Update Sources of Funds & Sources of Funds & ExpendituresExpenditures


Sources of Funds Proposed 08/09 Budget Year to Date 4/27/09

Estimated to Finish Year Total Year

Fundraising ProgramsDues 6,264$ 6,264$ 6,264$ Purim, Mishloach Manot Baskets 2,000 3,273 3,273 Spring Vendor Craft Fair 1,000 1,105 1,105 Social Events (including Preschool) 800 265 265 Challah 750 1,665 (800) 865 Box Top Refunds 380 309 309 Kids Stuff Books 250 500 500 School Store - 300 300 Total Fundraising Programs 11,444$ 13,680$ (800)$ 12,880$

Gift ProgramsChanukah & Year End Teachers/Staff Gifts 5,000 6,169 6,169 Book Fair Revenues 4,000 5,120 5,120 Total Gift Programs 9,000$ 11,289$ -$ 11,289$

Total Sources of Funds 20,444$ 24,969$ (800)$ 24,169$

Uses of Funds Proposed 08/09 Budget

Recurring Programs (School Initiated)Chanukah Teachers/Staff Gifts 5,000 6,250 6,250 Book Fair Purchases (1/2 books, 1/2 supplies) 4,000 5,120 5,120 Year End Teacher's Gifts 3,200 3,200 3,200 Welcome Picnic 2,100 2,266 2,266 Israel Trip (sundry expenses) 1,200 1,200 1,200 Parent Teachers Conference Dinner 1,000 788 788 Directory 300 310 310 DARE 100 100 100 Total Recurring Programs 16,900$ 15,934$ 3,300$ 19,234$

Annual ProgramsPTO Meetings 250 100 100 Internet Safety 250 200 200 Eating Disorders 250 - Respecting Individuals 250 - Nursery Programming 250 265 265 Anti-Bullying 250 250 Social Events (including Preschool) 1,000 - Total Annual Programs 2,000$ 465$ 350$ 815$

Total Uses of Funds 18,900$ 16,399$ 3,650$ 20,049$

School donations07/08 & Prior Surplus Funds 5,300 5,300 5,300 Smart Board (3,600) (3,600) (3,600) Net prior year surplus* 1,700$ 1,700$ -$ 1,700$

* Prior year preschool fundraisers were for playground .

Surplus** 3,244$ 10,270$ (4,450)$ 5,820$

**Donations for surplus to be determined at end of year.

Abrams Hebrew AcademyPTO Statement of Sources and Uses of FundsProposed Budget for 2008/09 Academic Year

(Jewish Year 5769)Fundraising Programs Consist of dues received during registration and activities performed by parents for the purpose of raising funds for the PTO.New fundraisers:Consignment ShopSchool StorePencilsMacy's Shop 4 a Cause

Gift ProgramsConsist of "pass-through" programs where funds raised are contributed entirely for purpose stated.

Recurring ProgramsConsist of those activities that historically have been school initiated and funded by the PTO for more than 2-5 years. Amounts vary from year to year.

School DonationsThe PTO has a history of providing funds for much needed items that enhance the school.


Abrams Hebrew AcademyAbrams Hebrew Academy

PTO Statement of Sources and Uses of FundsPTO Statement of Sources and Uses of Funds

““YTD 2008/09 Academic Year (Jewish Year 5769)"YTD 2008/09 Academic Year (Jewish Year 5769)"

Sources of Funds Proposed 08/09 Budget Year to Date 4/27/09


Fundraising ProgramsDues 6,264$ 6,264$ 6,264$ Purim, Mishloach Manot Baskets 2,000 3,273 3,273 Spring Vendor Craft Fair 1,000 1,105 1,105 Social Events (including Preschool) 800 265 265 Challah 750 1,665 (800) 865 Box Top Refunds 380 309 309 Kids Stuff Books 250 500 500 School Store - 300 300 Total Fundraising Programs 11,444$ 13,680$ (800)$ 12,880$

Gift ProgramsChanukah & Year End Teachers/Staff Gifts 5,000 6,169 6,169 Book Fair Revenues 4,000 5,120 5,120 Total Gift Programs 9,000$ 11,289$ -$ 11,289$

Total Sources of Funds 20,444$ 24,969$ (800)$ 24,169$

Fundraising Programs Consist of dues received during registration and activities performed by parents for the purpose of raising funds for the PTO.New fundraisers:Consignment ShopSchool StorePencilsMacy's Shop 4 a Cause

Gift ProgramsConsist of "pass-through" programs where funds raised are contributed entirely for purpose stated.


Recurring ProgramsConsist of those activities that historically have been school initiated and funded by the PTO for more than 2-5 years. Amounts vary from year to year.




Uses of Funds Proposed 08/09 Budget Year to Date 4/27/09


Recurring Programs (School Initiated)Chanukah Teachers/Staff Gifts 5,000 6,250 6,250 Book Fair Purchases (1/2 books, 1/2 supplies) 4,000 5,120 5,120 Year End Teacher's Gifts 3,200 3,200 3,200 Welcome Picnic 2,100 2,266 2,266 Israel Trip (sundry expenses) 1,200 1,200 1,200 Parent Teachers Conference Dinner 1,000 788 788 Directory 300 310 310 DARE 100 100 100 Total Recurring Programs 16,900$ 15,934$ 3,300$ 19,234$

Annual ProgramsPTO Meetings 250 100 100 Internet Safety 250 200 200 Eating Disorders 250 - Respecting Individuals 250 - Nursery Programming 250 265 265 Anti-Bullying 250 250 Social Events (including Preschool) 1,000 - Total Annual Programs 2,000$ 465$ 350$ 815$

Total Uses of Funds 18,900$ 16,399$ 3,650$ 20,049$





Proposed 08/09 Budget Year to Date 4/27/09


School donations07/08 & Prior Surplus Funds 5,300 5,300 5,300 Smart Board (3,600) (3,600) (3,600) Net prior year surplus* 1,700$ 1,700$ -$ 1,700$

* Prior year preschool fundraisers were for playground .

Surplus** 3,244$ 10,270$ (4,450)$ 5,820$

**Donations for surplus to be determined at end of year.

School DonationsThe PTO has a history of providing funds for much needed items that enhance the school.




Expenditure Approval by PTO - VoteExpenditure Approval by PTO - Vote

• Hebrew Software for Laptops - $300Hebrew Software for Laptops - $300• Teacher’s Lounge Makeover - $1000Teacher’s Lounge Makeover - $1000• School Store Inventory - $500School Store Inventory - $500• Nursery - $2900 - $2,900 towards nursery renovation Nursery - $2900 - $2,900 towards nursery renovation

project - funds to be used for teacher directed portions project - funds to be used for teacher directed portions of the nursery renovation project budget. Playground of the nursery renovation project budget. Playground project deferred.project deferred.


– Upcoming EventsUpcoming Events• May 4May 4thth – Israel Trip – Israel Trip

• June 7June 7thth – Bucks County Jewish Festival – Bucks County Jewish Festival– AHA Table – 11:00 AM – 4:00 PMAHA Table – 11:00 AM – 4:00 PM

– PTO General Meetings:PTO General Meetings:• February 25February 25thth – Costume Swap – – Costume Swap – combined with 2/18/2009combined with 2/18/2009

• March 18March 18thth – Pesach Recipe Swap – Pesach Recipe Swap

• May 20May 20thth – 529 & College Savings Plans – 529 & College Savings Plans

• June 17June 17thth, 2009 – Year-End Wrap Up, 2009 – Year-End Wrap Up

New Business – Upcoming EventsNew Business – Upcoming Events


Questions, Comments, Questions, Comments, Suggestions, Ideas?Suggestions, Ideas?


Remember to….Remember to….

• Mark your calendars! Next PTO General Meeting has been scheduled for:Mark your calendars! Next PTO General Meeting has been scheduled for:– May 20th, 2009 – Rescheduled due to Conflict with the Art Show (9 AM -12 May 20th, 2009 – Rescheduled due to Conflict with the Art Show (9 AM -12

PM)PM)

– June 17June 17th - th - 20092009

• Sign up for those activities you are interested in volunteering for.Sign up for those activities you are interested in volunteering for.

• Feel free to contact any of us at any time with ideas, etc…Feel free to contact any of us at any time with ideas, etc…– Karen NeuhausKaren Neuhaus - Sheri Goldstein- Sheri Goldstein

– Rachel BlumenthalRachel Blumenthal - Jessica Strom- Jessica Strom

– Mónica MatlisMónica Matlis

Thank you for coming to our meeting today and for your commitment to the Thank you for coming to our meeting today and for your commitment to the school PTO!school PTO!


Happy Spring!Happy Spring!

Documents

Parent-Teacher Organization 2008-2009 General Meeting April 29 th, 2009