Parent - Queen Ethelburga's Collegiate · importantly, QE is a happy and exciting place to learn. The Collegiate is uniquely made up of four smaller schools, designed to maintain

1 Parent Handbook 2020-21

OK so we need to make the attached look pretty….!

My laptop really doesn’t like publisher, so maybe it doesn’t look as bad as it does on my comp…here’s hoping.

Can you take pages 6, 7 & 8 out The attached is the replacement Annex G and a new annex – ‘H’. All clip art and random pages of A5 photos need to go!!! Though would be good to have some photos included… Head shots of Amy/ Jeff need to be swapped out. I think I sent you amends for Jeff ’s intro? Will send it again in case… Rather than blue background we use on official docs, if we can reverse this and have white background with gold and blue Q/ writing on it or an image?0

Parent Handbook

Applicable September 2020 - June 2021

Please note all comments in these Guidance Notes relating to The Collegiateapply equally to any student enrolled by, or the responsibility of, The Collegiate


Chair of the Collegiate BoardAmy K. Martin ~ MSc. BA.

The Collegiate PrincipalJeff Smith ~ MA, BSc

The Collegiate Vice PrincipalDaniel Machin ~ BA

Head of Chapter House & Queen’s Kindergarten

Karen Kilkenny ~ BSc

Head of King’s MagnaSteven Turner ~ MA

Head of QE CollegeKevin Oldershaw ~ BA

Head of QE FacultyErica Papaglimis ~ BA

Collegiate Management

MissionFor all members of our community to aspire to the Hill Standard: ‘To be the best that I can with the gifts that I have’

VisionWe intend to be recognised, consistently, as one of the strongest educational institutions worldwide in all aspects of our endeavour.

EthosOur broadly Christian ethos, welcoming all faiths and none, instils the virtues of mutual respect and support, tolerance and compassion.

Collegiate AimsWe aim to:• Nurture, educate and equip our students to become considerate, self-assured, independent and resilient adults, respecting and celebrating cultural diversity and ready to take their place in the society in which their future lies.• Create a safe, happy and caring community in which students take pride in their endeavour and thrive, both mentally and physically.• Promote the highest academic standards for all, by providing a challenging, stimulating and varied curriculum, which fosters confidence, enthusiasm and curiosity.• Provide an enrichment programme that complements the academic curriculum, building resilience, responsibility, self-belief and skills, and promotes a sense of fulfilment and achievement in its widest sense.


Chair of the Collegiate BoardAmy Martin MSc, BA

Queen Ethelburga’s Collegiate Hill Standard is ‘To be the best that I can with the gifts that I have’. As an alumna of the Collegiate I continue to ensure that this remains at the centre of every decision we make. We are here to provide every child attending QE with a springboard to their individual successes, whichever pathway they choose.Our staff work as one team – whether they are directly teaching or supporting students as part of the Collegiate and pastoral teams, or as part of our estates team making sure that the campus works as it should – to create the right learning and living environment in which every student can thrive.Whether you are new to the QE community or are joining us for another great year - welcome! I hope that you have a wonderful year with us.

The Collegiate PrincipalJeff Smith MA, BSc (Hons)

It is a privilege as Principal to extend a warm welcome to Queen Ethelburga’s Collegiate, known locally, nationally and internationally for our academic excellence and impressive facilities. Most importantly, QE is a happy and exciting place to learn.The Collegiate is uniquely made up of four smaller schools, designed to maintain a nurturing family atmosphere and some individuality, each having their own Heads and staff teams. This allows our staff to know their students thoroughly and form outstanding student-teacher relationships based on mutual respect and unwavering support.We have established ourselves amongst the top schools worldwide, demonstrated by our outstanding academic results and impressive list of top university destinations. We know that the quality of the teacher in the classroom is the most critical component in achieving academic excellence, hence our investment in continuing professional development. We also understand the importance of developing the whole student by presenting opportunities to learn beyond the walls of the classroom through our extensive enrichment programmes that are designed to recognise and celebrate their individual skills and aspirations. We promote a culture of self-awareness which encourages and develops individual potential and personal qualities, such as leadership, critical thinking and responsibility.The most important person in our Collegiate is the student; the most important asset is the teacher.We believe in placing the student at the centre of their own learning and that learning is a life-long process. Together, as a learning community, we will continue to set and achieve the highest standards that are expected of us.


The following is intended to guide you and answer any queries that you may have whilst your child is with us. The annotation to the right of each section determines with whom general contact should be made in the first instance.

After school care: Foundation Stage & Key Stage 1After school care is available after school hours up to 6:00 p.m. each weekday evening during term time. The cost of after school care is charged at £14.60 per day ad hoc.

Bedrooms - additional equipmentStudents may not bring toasters, kettles, coffee makers, lamps, all portable cookers, portable heaters, diffusers, WiFi routers or music centres for use in their personal living area. All of these items are provided or available close by. If any of the above appliances are found to be within boarders’ possessions they will be confiscated by a member of house staff due to the potential fire risk posed. All other electrical appliances brought onto our Collegiate site must comply with current Health, Safety and Environmental standards. Boarders can tell if their appliance meets these standards if the appliance has a CE mark.

Boarding - visitorsBoarders are reminded that all areas of boarding houses, with the exception of their bedroom or en-suite facilities, are public areas, in the sense that visitors may be present at any time. Parents, senior staff or workmen may need to visit boarding houses for a variety of reasons and at a range of different times, especially if there is some sort of emergency. Although they are likely to be accompanied by a member of house staff, embarrassment will be caused if students are not appropriately dressed. For this reason, we ask students in boarding areas to be suitably dressed whenever they are out of the privacy of their own rooms. Any work which needs doing within the houses will generally be done during the academic day, when the houses are locked, to minimise any disruption to the students.

Parents / visitors are also asked to be mindful of students’ need for privacy. If you wish to enter a boarding house, even with your child, you must first make your intention and presence known to a member of staff. Please do not be upset if you are challenged as to who you are and why you are here. The safety of our students is paramount.

CalendarDay students, weekly and full boarders are all expected to make a contribution to enrichment and wider Collegiate life, including special occasions such as drama productions, house competitions, open days, social functions and sports fixtures.

Car parkingDay & Boarding parents / visitors / students – Car Park entrance F.

We respectfully remind parents that we have been asked by the emergency services that no cars should go beyond the barriers and in no circumstances be parked close to the entrances in particular of Abbey Chambers or further into the campus near the Phoenix Centre. Cars parking in these areas can block access by fire engines / ambulances and can make the areas dangerous for children. We need to ensure that the central core of the campus, as used by pedestrian children, remains as free from moving vehicles as possible. Even though it may be raining or you may have heavy luggage or small children, PLEASE obey this safety code.

Cars - studentsSixth Form day students who have passed their driving test may drive a car to and from school and park it in the main car park, provided that proof of driving licence and insurance details, have been produced. Annex I must also have been completed and submitted electronically. Day student drivers are NOT allowed to leave school during the academic day without express permission. Sixth Form boarders may drive to and from school on Sunday and Friday evenings, provided they have a full driving licence and have produced the above documents.

Sixth Form boarding students may not drive locally during the week, but may drive at weekends with all the relevant permissions. No liability can be accepted by the Collegiate for loss or damage however caused. If you wish your child to drive a car at school please complete Annex I. Should students, day or boarding, wish to carry passengers, then Annex J MUST be completed by parents of all passengers. All drivers will be issued with a permit that must be displayed in their windscreen and will be allocated a parking bay. Any students caught breaking these rules, or driving without due care and attention will have their permit withdrawn.


CCTVAll the Collegiate grounds, and other appropriate areas, including classrooms, are covered 24 hours by CCTV for the safety and protection of our students, staff and visitors. The Collegiate subscribes to the standard nationally agreed Code of Practice relating to CCTV usage in such circumstances. There are no CCTV cameras in boarding areas, changing rooms, etc, where this would be inappropriate.

Cigarettes, e-cigarettes, alcohol & drugsIt is against Collegiate rules for any student to bring cigarettes, or any other smoking paraphernalia, to school or smoke on campus. We ask boarding parents to ensure that their children are not bringing any banned substances to school at the beginning of term, after half-term or after weekends at home.

No student is allowed to bring alcohol onto the Collegiate premises or be found under the influence. The Collegiate reserves the right to breathalise any student about whom they are concerned. There are social events at which Sixth Form students may be served alcohol, but no spirits.If a student is found under the influence of mind altering substances, they are breaking the Collegiate rules. The drugs do not have to be taken on site, or in term time, and drugs cannot be brought onto site. The Collegiate operates a drug testing system and reserves the right to test any student at any time, if there are any concerns about their welfare and the use of substances. If you suspect your child may be using drugs, or would like any supportive information, please tell us. Together we can work together and offer support.

Gatings/Social isolationsSuspension

Green Amber Red

Public displays of affectionFound in possession of smoking

materials (includes vape) or alcohol bottles

Illegal downloading Entering a room or house of the opposite sex

Unauthorised food deliveries or take-away meals

Failure to comply with fire drill procedures Bringing the school into disrepute

Misuse of electronics Swearing at a member of staff

Antisocial behaviourTaking, dealing or being associated with any mind-altering substance or

in possession of paraphernalia

Association with other students who are smoking (includes vape) or

drinkingLeaving site without permission

Dangerous / Inappropriate behaviourBeing under the influence of alcohol or bringing alcohol onto site

Smoking (including vaping)Bullying

TheftSexual misconduct

VandalismRacism

Verbal or physical aggressionBreaking the conditions of the AUP / Attendance Policy

Inappropriate displays of affectionBuying or selling for personal gain

Dishonest behaviour / lack of integrityDefiance / failure to follow staff instructions

Failure to complete a sanction requires the student to complete the level above. High level sanctions can also be enforced for an accumulation of lower level sanctions.

School trips: if a student receives a Red Gating, once consent has been received and a place confirmed, the student will not be allowed to attend the trip and no refund will be possible.

Code of Conduct - Discipline Policy

Please note that any behaviour which is deemed to bring the school into disrepute, on or off site, during term time or holidays, may result in a high level sanction.


CommunicationWhile we offer a huge amount of education in the safe use of the internet, the Collegiate has strict rules regarding computers, laptops, tablets and any other device which is (a) capable of either communicating with the internet and / or other equipment / devices / systems, (b) capable of storing and sending text, personal data or images. This is to safeguard the students and to ensure they stay safe online and have a positive digital footprint. Parents must ensure such equipment has adequate software safeguards wherever possible, to prevent access to, or storage of, offensive or unacceptable content. Students who break the conditions of the Student Acceptable Use Policy may face any of the following: confiscation of any electronic devices, close monitoring of the their network activity, investigatio n of the their past network activity, withdrawal of the their access and, in some cases, permanent removal from the Collegiate and even criminal prosecution. The Collegiate also offers assistance for students to support the safe use of social media. Please note that the Collegiate has the right to confiscate and search any mobile electronic device if it suspects that a student or staff member is in danger or has misused a device. This will be done in accordance with the Collegiate’s policy on searching and confiscation, as set out in the Behaviour and Discipline Policy. Parents are responsible for ensuring any such equipment is insured. We cannot be responsible for any loss or damage howsoever caused.

Contacting your childShould you wish to telephone your son or daughter in the boarding house, or should they wish to telephone you, there are a number of methods which can be used:Every boarding bedroom has a telephone and can receive calls. Your child will be able to tell you his / her telephone number. You can ring in direct to their bedroom. If they are not there you can leave a message on their room voice mail box. Note: At the time we would expect a boarder to be in bed the telephone in their bedroom will cease to function and all incoming calls will be automatically redirected to their voice mail box – this avoids telephones ringing after lights out. The house office is accessible to your child for emergencies when this function is activated.

Parents may ring the boarding house office or emergency house mobile. The emergency house mobile is only available between the house of 22:00 and 07:00. This will connect you with a member of staff who can then help you with any query or help to find your child. If you are unsure what your child’s direct dial telephone number is, or they have moved rooms, a member of staff

should be able to tell you the correct telephone number. Parents are please asked not to make calls during prep or after your child’s bedtime.

Mobile Phones

To ensure that students are accessing only age appropriate material we block access to platforms which should not be accessed by students under 13 years of age. We also operate a Smoothwall filtering system which immediately flags any inappropriate use to the Safeguarding Team. The Collegiate can not be responsible for any inappropriate access to material using their own private 3 and 4G data. Parents and guardians are expected to apply settings which restrict access and support safe use on the internet and social media. Please note that any access to inappropriate material on any device is the responsibility of the person whose name the contract is in. Guidance and support can be found on the pastoral care website, the details of which are sent to all parents and guardians at the start of the year.

E-MailStudents are encouraged to use emails to communicate with home where possible. If your child does not have an email address, our IT staff can best advise on how to open a school email address and give training if required. Students are encouraged to use a school email address, as this is checked for viruses and other types of malware. A student using a school email address can utilize this address anywhere in the world, not just while on campus. If your child wants to use their own existing email address, please be aware the school system will screen any “unpalatable” emails which might prevent reliable communication. If you need help and advice on how to send / receive an email, we will gladly help you.

PostalDependent on which House your child is living in, the postal address is:

(Child’s Name), (Student Number), (Boarding House), Queen Ethelburga’s Collegiate, Thorpe Underwood Estate, York. Y026 9SS, England.

It is very important to remember this because we receive in excess of 3,000 letters per week, and to ensure that personal mail is not opened in error, it is essential that it is addressed as above. When a student leaves, post will be forwarded to the last known address. All children of any age look forward to receiving a letter or a package. Why not post a small package containing a few little “goodies”? The arrival of your package will bring delight


and happiness and it is helpful to clearly label the package of its contents.

The Collegiate has steps in place to detect any contraband items within all incoming post. Contraband items found in post will be confiscated. Items that are banned from being posted to the Collegiate are all perishable food products such as fish, meat and poultry; all UK Supermarket deliveries such as Morrisons, Asda, Waitrose and other national supermarket chains along with all local and international food supplier deliveries such as Amazon Pantry.

Conducting or involvement with...No student may be involved with: a business, company, website, betting, trading, gambling, publication, exhibition, demonstration, or the like, on or off the campus, without the permission of the Principal.

DamageStudents will be charged for damage and breakages in their accommodation; if an individual’s responsibility cannot be established, the reparation costs will be shared jointly

Day activity centre - MugglesThis is available to day and boarding students from Year 6 up to Year 13 subject to conditions.

Energy drinks & protein supplementsHigh energy drinks such as “Red Bull”, “Relentless”, “Rockstar”, “Monster” and “Blue Charge” are banned from campus due to the high sugar content and energy contained within them. Protein shakes, whey protein powder, supplements and bars are also not allowed on site.

ExtrasAll examination fees (eg GCSE, A-Level, BTEC, IELTS etc.,) are recharged to parents, as also are the costs of Awards, Badges, Insignia, Trips etc. For a full

list of possible “extras” please speak to the Bursar’s Office.

Extra meals - Day StudentsDay students who stay on for supper in the evening or lunches at weekends will be charged an extra £10.75 per meal. If you wish your child to take advantage of the facility, please inform their School by mid-morning of the day concerned. Prior notice must be given to the relevant school.

Fire alarmsStudents will be fined £300 and issued with a sanction if they irresponsibly cause a fire alarm and thus mass evacuation of a building. Parents should note the Fire

Service now has the ability to charge £600 for a call out resulting in Fire Engine attendance due to irresponsible actions. It is very serious to tamper with any of the Fire Protection Fire Fighting equipment.

Due to the risk of fire, please note that the possession of matches, lighters, candles or incense sticks is forbidden.

Our Fire Sensors that are located in the boarding houses are very sensitive . The use of all aerosols, such as deodorant sprays or hairspray, is forbidden. We recommend roll-on deodorant for use at school.

GlassesStudents who wear glasses for sports must have a pair with unbreakable, safety lenses.

Going to friends’ houses, parties & staying off-campusParents are reminded that we need to receive written permission from them (or guardians) for a boarding student to be absent from school (e.g. going to a friend’s house for the weekend) by the previous Wednesday. Experience has shown us that what we, or parents, are told about the nature of a stay at a friend’s house is not always accurate. Therefore, it is the responsibility of the parent (or guardian) to personally satisfy themselves as to the nature of any stay away from school and that


there is a responsible adult present: this should be done by the parents (or guardians) personally speaking to the other adult(s), where the stay will take place, before giving their permission to school. We cannot be responsible for what may or may not happen when a student is temporarily out of our care. If a “party” is involved, you may wish to decide whether the person in charge is fully in control and would exercise the same level of care and supervision as you would. Likewise, what precautions are in place to avoid inappropriate use of alcohol, drugs or inappropriate behaviour, and who else may be invited or may attend. It is Collegiate policy that no student may stay at the home of another student of the opposite sex. Students may not stay at hotels, guest houses, or the like unless they are accompanied by a parent or a guardian.

GuardiansStudents of parents who are resident overseas are reminded that a guardian must be appointed for emergency purposes and for visits at Half Term. All Guardians must be on the AEGIS “Permitted Guardian List”.

SEE FORM ~ ANNEX A. Without this form completed no student whose parents are overseas may be admitted to the Collegiate.

Gum shieldsAll students participating in sports must have their own gum shield / mouth guard and wear it when participating. No responsibility can be taken for a student who ignores this requirement. A simple mouth guard can be purchased from the School Shop although much more preferable is a mouth guard made specifically for your child’s mouth / teeth by your own dentist. Although this is more expensive, it does provide a greater level of protection. The school therefore strongly recommends that you ask your own dentist to make a fully fitted mouthguard for your child.

Hoverboards, bicycles & skateboardsHoverboards and bicycles - Hoverboards and bicycles are NOT permitted on site, for safety reasons.

Skateboards, Scooters and Roller Skates - Students are

allowed to bring skateboards, scooters and roller skates onto site. Helmets MUST be worn, and knee/elbow pads are strongly recommended. These are not provided by the Collegiate.

Incidental boardingThere is no extra charge for changing from weekly boarding to full boarding. There are no reductions for missed school, early leaving etc. The Bursar can supply details of school insurance to cover incidents such as these. For temporary boarders, there is a charge each

night of £52.75 inclusive of supper and breakfast, or if students are attending an event the charge is £31.25. Weekend boarding (Friday, Saturday and Sunday nights) would be charged at £31.25 per night and for fourteen consecutive nights the charge is £52.75 per night.

LaundryAll laundry is washed on site for all boarders, although many sixth formers opt to launder their own and have the facilities to do so. Students from Year 10 normally iron their own uniform and clothes. Although considerable efforts are made to monitor students’ laundry, the Collegiate is not liable for lost items.

LockersAll Day Students from Year 4 upwards may have their own locker in school. There are also lockers available for any boarders who want one. Any damage to, or misuse of, lockers will be charged to the person concerned. Lost locker keys will be recharged at £10 for each key replaced. All boarders, regardless of age, have their own personal lockable cash box in their bedroom. However, cash in excess of £5 should be handed to a Houseparent for safe keeping.

Lost propertyAll Day Students from Year 4 upwards may have their own locker in school. There are also lockers available for any boarders who want one. Any damage to, or misuse of, lockers will be charged to the person concerned. Lost locker keys will be recharged at £10 for each key replaced. All boarders, regardless of age, have their own


personal lockable cash box in their bedroom. However, cash in excess of £5 should be handed to a Houseparent for safe keeping.

Medical servicesThe Collegiate employs its own qualified nurses who run the Medical Centre full time. Any parent or guardian is most welcome to ring the Medical Centre to discuss any problems. Tel: 01423 333314. Our school nurses are in daily charge of the Medical Centre and provide immediate care for all students, as well as deal with administration. All boarding students are registered with a local NHS doctors’ practice (Priory Medical Practice) to whom students will be referred by the nurse if the need arises.

MedicationStudents are not permitted to hold any type of medication in their possession or within their bedrooms. All medications must be handed in to the House Staff at the beginning of Term. Any medication found in rooms that has not been authorised by the Medical Centre will be confiscated.

Naming of personal itemsAll articles of uniform and personal clothes / possessions brought to school must be clearly marked with the student’s name. We have teamed up with a company called Identitags, who manufacture laser printed plastic tags that easily attach to clothing. The tags are slightly bigger than the size of a shirt button and completely smooth. A special tool is required for attaching them to clothing, be it on the wash-care label, or concealed in some way i.e. a pocket or fold. The tool is made available in the boarding houses, so if you pass your bought tags to the boarding house staff on your child’s return to school we will attach them. Alternatively, the tool is also available for parents to purchase. https://www.identitags.com/. The tags are also reusable, so they can easily be removed and attached to other garments.

Notification of extra chargesIt costs the School/Collegiate in time and administration to write to seek parents’ permission for an extra charge to go on the bill. For this reason we automatically bill parents for items of lower value and will only write to you where the charge would be £30 or over.

Permission for tripsThe Collegiate will inform parents ahead of the date and time of any off-site visit their child could be involved in and explain the nature of the activities to be undertaken and the educational and enrichment benefits of the trip. Government guidance does not require schools to request consent for all off-site visits, however the Collegiate will respect any parents’ decision to withdraw

their child from a trip. For any visit enquiries, contact [email protected]

The Collegiate will share its vast Weekend Activities programme with parents via email. This programme includes cultural, historical and recreational off-site visits and will highlight any activity of a higher risk nature or involving water. For any Weekend Activities

enquiries, contact [email protected]

The Collegiate will always require explicit written consent from parents of any day or weekend visit involving activities of higher risk and / or water, and for all overnight visits.

Pocket money for boardersWe recommend the following guidelines for appropriate amounts of pocket money which should be transferred either via BACS, cash, or a cheque with reference of your child’s name. All cash must be handed in a sealed envelope to your child’s Houseparent on arrival each term at the boarding house.

A) Juniors: approx. £130 per term. B) Years 6~9 inclusive: approx. £175 per term.

C) Years 10~11: approx. £265 per term. D) Years 12~13: approx. £415 per term.


Posters, magazines, books & DVDsStudents are welcome to decorate their rooms with posters – however, if unsuitable they will be removed. There is a similar situation with magazines / books / DVDs. If common sense would tell a student that staff or parents would be embarrassed by the content of a poster, a magazine, or a book / DVD with strong content, then it must not be brought to school. Only DVDs and other media material of the correct age category for the student and / or friends can be brought to school.

RelationshipsWe encourage friendship but not public displays of affection. Sexual impropriety or “inappropriate behaviour”, regardless of where occurring, may result in suspension or expulsion from the Collegiate.

SearchesUnder the DfE guidance, the Collegiate has the right to search students or their possessions if they have reason to believe they may have prohibited items. The procedure for searching and confiscating are in Appendix 5 of the Behaviour and Discipline Policy.

Shopping, cash, change & phone top-upsThere are shopping trips to local supermarkets for Sixth Form students. The School Shop is open regularly for many essential school items. At two locations on the campus there are “Link” ATM cash machines which accept all the usual bank / building society credit / debit cards, plus change machines, coin + prepay / credit card payphones, and vending machines providing a variety of drinks and snacks, school essentials, postage stamps and pre-pay phone cards. Pre-pay mobile phone top ups are available from the Finance Office.

TakeawayTakeaways are usually permitted for Year 12 and 13 students only, however, from September, they are not permitted for any year groups until further notice. Alternative provision will be offered on site at weekends.


Student CharterChapter House, King’s MagnaQueen Ethelburga’s College & Faculty

This is for all students regardless of age, boy or girl, day or boarder. It explains what you can do, should you feel worried about something and what you may do if you wish to comment about how you are treated. It is important that you read through this charter and keep it somewhere safe. If you lose it, or want a separate copy, or there is something you need to talk about, you can obtain a further copy from your Houseparent, Form Tutor, Pastoral or from the Collegiate Office.

There are two things to remember: You may wish to talk to someone, or b) you may wish to make a point about something.

Either way this Student Charter will help you decide what to do. What to do if you just want to talk to someone Remember you have close friends who may be able to help, or an older student, such as a Peer Mentor or Prefect. If you wish to speak to an adult or professional, your Form Tutor or Houseparent is always ready to help, or any other member of staff you trust. Sometimes you might feel you can’t talk with a member of staff. Then you can talk to, telephone or write to any of the following: • Your Parents • Collegiate Counsellor • Independent Listener• School Doctor (or any of the medical staff ) • Spiritual Lead

In trouble It is particularly important for you to realise that if you are in trouble over something, you can have any member of staff or a friend with you when you are talking with a senior member of staff.

Bullying We are very proud of our reputation as a caring, family community and we do not tolerate bullying in any form. If bullying does occur, you should be able to tell someone and know that incidents will be dealt with promptly and effectively, and you should feel supported. There is a “virtual” bully box on the student intranet where victims, their friends or any observer can inform the Pastoral Team.

What happens if you want to make a comment or complaint about something?

Sometimes you may feel that you would like to make a comment or complaint on something that is worrying you. The first thing you should do is to speak to any member of staff you trust (e.g. Houseparent or Form Tutor); you can have a friend with you if you wish – another student, an older student, Peer Mentor or another member of staff.

If the matter cannot be easily settled, then you can make a formal representation. You can write to your Head of Boarding, Year Head, Head of School or the Principal. You will get a note back saying that your comments have been received within two school days. You will then be asked to talk to a senior member of staff and you can have a friend with you who may be another student, a Peer Mentor, your Form Tutor or any member of staff. A written answer stating what will be done about your complaint will follow.

If within two more days you are not happy that the matter has been resolved, there are a number of possible ways forward: Contact Childline or the Children’s Commissioner for England for further advice. If this leads to somebody speaking to you at school, again you can have a friend or member of staff with you. Involve your parents, if you have not already done so, and they can make a formal complaint under the Collegiate’s Parental Complaints Procedure. Contact the regulatory authorities for independent schools, the Independent Schools Inspectorate or OFSTED.You can find out more about your rights on www.rights4me.org.

School Counsellor and Doctor - Priory Medical Group Tel: 01904 781423Independent Listener Tel: 01423 333300Mrs Emma Earnshaw (Spiritual Lead) Tel: 07792 030826 Childline Tel: 0800 1111 Children’s Commissioner for England Sanctuary Buildings, 20 Great Smith Street, London SW1P 3BT Tel: 0207 783 8330

Independent School Inspectorate Ground Floor 9 -12 Long Lane, London, EC1A 9HA Tel: 0207 600 0100

OFSTED- Piccadilly Gate, Store Street, Manchester, M1 2WD Tel: 03001 231231


FeesThere are three school terms per year. Fees valid Sept 2020 ~ Aug 2021

Day UK Boarding International BoardingChapter House

Nursery AM £1,385Nursery 3 Days £1,515Nursery £2,030Foundation Stage £2,670Year 1 £2,995Year 2 £2,995Year 3 £3,100 £10,680 £13,190Year 4 £3,780 £11,480 £14,190Year 5 £3,820 £11,480 £14,190

King’ s MagnaYear 6 £4,190 £12,130 £15,000Year 7 £5,030 £12,130 £15,000Year 8 £5,030 £12,130 £15,000Year 9 £5,030 £12,130 £15,155

Queen Ethelburga’sYear 10 £5,490 £12,725 £15,745Year 11 £5,490 £12,725 £16,195Year 12 £5,875 £13,345 £16,625Year 13 £5,875 £13,345 £16,625Pre A Level £16,6255 Term A Level Boarding - £18,670

Queen’s Kindergarten0.5 Days £39 1 Day £63 1.5 Days £92 2 Days £1192.5 Days £145 3 Days £174 3.5 Days £200 4 Days £2234.5 Days £240 5 Days £254

Fees can be paid by cheque or bank transfer. For an extra charge you can also pay by Visa or American Express or spread the payments over several months.

Bus Charge Zones 2020~2021A B C D E

Incidental Basis ~ Single Journey £9.05 £13.25 £15.80 £16.80 £17.80Incidental Basis ~ Return Journey £12.10 £17.85 £20.70 £22.45 £23.75Termly Basis ~ Daily Single Journey £325 £468 £534 £564 £601Termly Basis ~ Daily Return Journey £422 £638 £723 £766 £809Childcare Vouchers accepted for activities such asAfter School Clubs and boarding.Occasional After Hours Facilities £14.60 per dayAfter Hours Facilities £645.00 per termOccasional Supper £10.75 per mealOccasional Boarding £52.75 per nightOccasional Boarding (school event) £31.25 per nightWeekend Boarding (Fri, Sat, Sun) £31.25 per night14 Consecutive Nights Boarding £52.75 per night

Please see Page 13 for the up-to-date Terms & Conditions which supersede all previous versions and apply to all parents and students. These may be different from those on the rear of the original Registration & Enrolment Form you signed. Commencement and / or continuation of your child in School / Collegiate will be deemed to be acceptance by you of these updated Terms & Conditions. A copy of the conditions, or any of our literature, is available in large print. Please ask the Admissions Team.


Terms and Conditions (revised May 2019): In all terms hereafter:(i) “Collegiate” shall include Queen Ethelburga’s College/Faculty, Queen Ethelburga’s Collegiate Ltd, Chapter House Preparatory School Ltd, King’s Magna School, Faculty of Queen Ethelburga’s Ltd, Thorpe Underwood Services Ltd, The Collegiate Charitable Foundation Ltd, Queens Kindergarten, The Collegiate Formation Ltd and all other associated companies, organisations or partnerships together with the Collegiate Board, Trustees, Principal, Headteachers, staff and professional advisors thereof; (ii) “Parent(s)” shall include natural, adoptive, step and foster parents, guardians together with any other person(s) be they individually or collectively responsible for the physical, emotional or financial wellbeing of the Pupil; (iii) “Pupil” shall include all persons enrolled at the Collegiate such enrolment occurring upon receipt by the Collegiate Registrar of an Application for Registration & Enrolment signed by the Parent(s) - enrolment is subject to acceptance by the Collegiate of the Pupil’s previous educational history and confirmation that all previous financial obligations were met. iv) “International Pupil” as (iii) above and the Pupil’s Parent(s) work or reside outside of the UK for in excess of 26 weeks a year or the Pupil is normally resident outside the UK or the Pupil or Parent(s) do not hold a British passport [excluding members of HM Forces, Foreign Office and Diplomatic staff ] These terms and conditions may by varied by the Collegiate Board at their sole discretion or by the Parent(s) upon written request to and receipt of written confirmation from the Collegiate Board.The Parent(s) accept that commencement or continuation of a Pupil at the Collegiate or settlement of an account in whole or in part is deemed acceptance of these terms and conditions. Where a Pupil’s sibling (be they natural, half, step, adoptive, fostered, or the like) is enrolled at the Collegiate, the Collegiate reserves the right to apply any or all of these terms and conditions to one or all of the siblings as the Collegiate deems appropriate.1) a) the Collegiate account must be settled in full by the Invoice Due Date; b) leaving accounts and all other monies owing must be settled in full no later than 7 days from the Invoice Date thereon.2) Failure to settle the Collegiate account in full by the Invoice Due Date permits the Collegiate to: - a) disallow the Pupil’s bursary/remission/award; b) disclose any or all information concerning the Pupil or the Parent(s) to a third party; c) not enter or withdraw the Pupil from any external examination; d) Parents shall indemnify the Collegiate against all costs and expenses (including any legal costs and expenses on a full indemnity basis) incurred or sustained by the Collegiate in recovering sums due in each case without prejudice to any other rights or remedies available to the Collegiate. Cheques delivered at any time after the first day of term will be presented immediately and will not be considered as payment until cleared. Any sum tendered that is less than the sum due and owing may in any event be accepted by the Collegiate on account only. e) execute a lien over all property belonging to the Parent(s) / Pupil or in the possession of the same whilst at the Collegiate; f ) suspend the pupil from attending / boarding at Collegiate.3) International Pupil(s) must provide an additional enrolment

deposit of up to one terms fees as set by the Collegiate Board. The Collegiate will repay this money on completion of the Pupil’s education at the conclusion of Year 13 or on departure if earlier, provided that the pupil remained at the Collegiate for 3 full terms, (following deduction of any monies due and owing) subject to the Parent and the Pupil’s strict compliance with these terms and conditions.4) The Pupil must follow an Educational Pathway or a course of study and enter examinations as directed by the Headteacher . In the event of dispute between the Pupil or the Parent(s) and the Headteacher or Principal, the Headteacher’s /Principal’s decision is final.5) The Pupil must: a) work diligently and conform to the standards required by the Collegiate; b) attend and participate in Collegiate functions and enrichment activities, courses or functions (which may occur at evenings or weekends); c) attend Collegiate during the standard published term dates. Term time holidays are at the sole discretion of the Headteacher / Principal and are rarely approved.6) The Parent(s) consent to the Pupil’s participation in all Collegiate games, Enrichment Activities sports and activities whether or not they occur upon Collegiate premises.7) The Collegiate does not accept liability for:- a) any property, personal possessions, vehicles, cash, credit cards or the like owned or in the possession of the Pupil, the Parent(s) or any associated person; b) any accident, loss or damage (including sickness and disease) howsoever caused; c) consequential losses.8) The Collegiate operates anti-drugs and smoking policies and reserves the right to test any Pupil at any time.9) In sensitive matters pertaining to the disclosure of the Pupil’s emotional, physical, psychological or moral welfare the Collegiate will, if appropriate, respect the Pupil’s right to confidentiality.10) The Collegiate will take all reasonable steps to ensure the emotional and physical health, safety, moral welfare and reasonable educational progress of the Pupil but will not be held legally, financially or consequently liable for:- a) the Pupil’s unwillingness, failure or inability to study or achieve academic expectations or examination results whatsoever the cause; b) the Pupil’s incorrect, inappropriate or illegal actions/behaviour or interaction/behaviour with other Pupils, anyone or anything else whether occurring on the Collegiate premises or not; c) the Collegiate’s failure to react appropriately to the Pupil’s medical, educational, psychological or emotional needs unless the same has been previously disclosed in writing to the Headteacher / Principal by the Parent(s) and thereafter receipt by the Parent(s) of an agreed designated plan of action from the Headteacher / Principal.11) The Parent(s) must provide to the Headteacher / Principal one full terms’ notice in writing and receive a written acknowledgement therefrom to:-a) discontinue charges for additional tuition or facilities (i.e. music, riding, activities, transport etc); b) withdraw the Pupil from the Collegiate for whatever reason (including the non-return of the Pupil following suspension or exclusion and / or a Pupil not progressing from Chapter House to King’s Magna or from King’s Magna to Queen Ethelburga’s College/Faculty of Queen Ethelburga’s, c) to change from boarding to day status.


Failure to provide such notice entitles the Collegiate to make a charge of one terms’ fees and/or charges in lieu thereof.12) The Collegiate reserves the right, at any time and without prior notice or reason (if appropriate), to:- a) suspend, exclude, expel or remove the Pupil; b) change the basis (be it financial or otherwise) on which the Pupil commences or continues education; c) vary or cease the provision of educational or boarding practices, d) cease providing education and/or welfare where the Pupil fails to conform or adhere to the expected standards including (but not limited to) behaviour, moral welfare, dress/appearance, education, health, Collegiate rules, codes of practice or conduct regardless of whether the failure occurs during term time or upon the Collegiate premises.13) The Collegiate / Charity may, without notice or liability and at its own discretion, introduce, vary, cease or withdraw any bursary/remission/award or the like, courses, facilities or educational or boarding practices, staff or the like or for any reason to vary or cease providing educational or related services as it deems necessary.14) (a) The Collegiate may withhold, disallow or cease any bursary/remission/award and/or receive full repayment of all bursary/remission/awards previously settled where:- (i) the Parent(s) and/or the Pupil act in breach of any of these terms and conditions; (ii) the Parent(s) and/or Pupil fail to adhere to any terms and conditions relating specifically to a bursary/remission/award, be they express or implied; (iii) the Pupil shall fail for any reason, including exclusion and expulsion, to complete his or her education until the conclusion of Year 13.15) Parent(s) agree and accept a bursary/remission/award will not be granted where a Pupil’s IQ is below 90; if any such bursary/remission/award is granted in error all assistance received is repayable to the Collegiate immediately.16) The Collegiate does not accept any liability for loss, injury, damage, illness, death or legal liability, directly or indirectly, caused by, happening through, in consequence of or contributed to by war, invasion, act of foreign enemy or hostilities (whether war is declared or not), civil war, rebellion, revolution or insurrection, military or usurped power or confiscation or nationalisation or requisition or destruction of or damage to property by or under the order of any government or public or local authority, riot, civil commotion, looting in connection with any of the above, strikes or lock outs, nuclear or radioactive escape, accident, explosion, waste or contamination, aircraft or other aerial devices, Influenza or any pandemic or derivation or variant thereof, arising from any fear or threat (whether actual or perceived) of such Influenza, any action taken in controlling, preventing, suppressing or in any way relating to any outbreak of Influenza.17) On occasion of an occurrence expressed in clause 16 above and/or any Authority or Government advice/recommendation/instruction suspending or closing the Collegiate, the Collegiate will not reduce/refund/waive fees or additional charges, except at the discretion of the Collegiate and in exceptional circumstances.18) The Parents(s) agree and accept they must comply with the Collegiate’s rules on quarantine of Pupil(s) and the disclosure of medical information.19) The Collegiate does not accept any liability for be it

financially, consequentially or otherwise for any acts or omissions of the Pupil nor will it reduce/refund/waive fees or additional charges where the Pupil does not attend, participate in or otherwise make use of the service provided due to sickness, accident, loss, damage, suspension, exclusion, expulsion, withdrawal (be it temporary or permanent) or study leave.20) The Collegiate will from time to time make use of CCTV, photographic, video images, sound or digital files or biometric data, of Pupils in; the running of the Collegiate, Collegiate publications, its website, marketing, advertising, films, video, DVD or electronic distribution system or the like. Please see the Collegiate’s Privacy Policy (a copy of which is available on the homepage of the Collegiate website www.qe.org by clicking on Collegiate Policies or otherwise on request).21) The Collegiate will at all times comply with The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) or any other relevant data protection legislation from time to time in force and effect, when processing your personal information, including financial information relating to the Parents and/or fee payer, and sensitive personal information relating to the Parents and/or the Pupil, as the Collegiate may deem necessary, but always in line with the Collegiate’s Privacy Policy (a copy of which is available on the homepage of the Collegiate website www.qe.org by clicking on Collegiate Policies or otherwise on request) or as is permitted under any applicable law or regulation.22) a) The Parent(s) agree to provide the Collegiate with their full support and cooperation in all matters relating to the Pupil, particularly to ensure the Pupil’s adherence to these terms and conditions; b) If the Parent(s) or Pupil has cause for concern s/he should address them in writing for the attention of the Headteacher / Principal; c) If the Parent or the Pupil feels his/her concerns have not been adequately addressed s/he should address them in writing to the Collegiate Board and ensure the same is delivered by recorded post. If theParent or the Pupil is not satisfied with the response of the Collegiate Board s/he may bring the matter to the attention of a specially convened meeting of the Collegiate Board.23) The Collegiate reserves the rights and interest in any intellectual property rights (IPR) arising as a result of the actions of a Pupil in conjunction with any member of Collegiate staff and/or other Pupils for a purpose associated with the Collegiate. Any use of IPR by a Pupil is subject to the terms of a licence to be agreed prior to use by the Pupil or Parent(s).24) The proper law of these terms and conditions shall be the law of England and the terms and conditions are subject to English Law and Practice and English Law of Jurisdiction.25) A person who is not a party to this contract has no rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of this contract but this does not affect any right or remedy or a third party which exists or is available apart from that Act.26) Bona fide errors and omissions shall not prejudice the rights of either party to this contract but shall be rectified as soon as possible.


Toys & gamesStudents may bring some inexpensive toys to school, for example when there is a craze. The children can play with them at break times or leisure times, but they would not be allowed to have them out during lessons. Hoverboards or Segways are not allowed, and it is advised that students do not bring valuable possessions.

Transport chargesTo save parents the cost of taxi fares to and from airports and railway stations, the Collegiate can sometimes provide a mini-bus with an Estate member of staff to escort students, if there are not less than 10 students travelling to the same place at the same time. However, it is sometimes not practical to provide Collegiate transport. In such circumstances parents will have to pay for the cost of the taxi fare for their child (shared if more than one child is involved). See table below. Escorted short duration trips to doctors, dentists & opticians cost about £22.

Standard Schedule

(travel days only)

Escorted Transport (16 years and under) Non Escorted Transport (17 years +)Travel Day Non Travel Day Travel Day Non Travel Day

Solo Shared Solo Shared Solo Shared Solo SharedLeeds £36 £117 £73 £128 £73 £86 £55 £97 £55

Manchester £67 £195 £116 £262 £134 £147 £91 £214 £109Heathrow £164 £608 £316 £632 £377 £486 £255 £510 £316

York £11 £55 £31 £61 £37 £36 £20 £42 £26Birmingham n/a £335 £172 £378 £189 £261 £134 £304 £151

Gatwick n/a £597 £305 £675 £342 £468 £237 £546 £274Stansted n/a £506 £256 £572 £286 £408 £207 £474 £237

Newcastle n/a £243 £122 £274 £141 £182 £91 £213 £110Doncaster n/a £164 £85 £182 £97 £110 £55 £128 £67Durham n/a £159 £79 £177 £91 £110 £55 £128 £67Liverpool n/a £257 £127 £286 £140 £189 £97 £218 £110

East Midlands n/a £243 £121 £274 £140 £182 £91 £213 £110Luton n/a £466 £232 £524 £263 £366 £182 £424 £213

Brize Norton n/a £506 £256 £572 £286 £408 £207 £474 £237Please note that Standard Schedule (travel day) transfers include ALL costs including escort for students aged 16 years and under

TravelIt is vitally important that all travel requests are received through the Parent Portal prior to the relevant deadline that is normally two weeks prior to the travel day. This is to provide the travel department with sufficient time to organise travel requirements, and ensure that the correct arrangements are in place. The Collegiate reserves the right to request for travel arrangements to be independently arranged for requests that are submitted after the Parent Portal closes due to insufficient times for our systems to be implemented thoroughly. Any arrangements that are independently arranged must be lodged with the house staff prior to the student’s departure.

Late Return / Early Departure - Students who depart early or return late back to school after a holiday will be marked with unauthorised absence, which will have an impact on their school attendance record. The Collegiate has legal obligations to report poor absence

to the Local Authority, as directed by the Department for Education, and UK Visas and Immigration. This can lead to a student being taken off the school roll and the Collegiate withdrawing sponsorship of Tier 4 Visas. It is imperative that your son/daughter’s travel dates abide by our term dates.

International Students - Due to new government policies, we now recommend that any international student under the age of 16 travels with a letter giving permission for them to travel unaccompanied which has been signed by the parent. This letter will help to reassure the Border Force officer when a child arrives in the UK, that suitable arrangements have been made.

Contact Information

Any queries relating to travel should be directed to our travel team on [email protected]


Uniform lists and policyPlease see below for the uniform requirements. The Uniform Policy can be found in the Welcome Booklet.

Chapter House uniform list

Girls4 White long sleeved revere blouses (winter) * 1 School crested navy sports top (Year 3 upwards)*

4 White short sleeved revere blouses (summer) * 1 School crested girls navy skort *

2 Gold tartan skirts * 1pr School gold/ blue hockey socks (Year 3 upwards) *

4prs Black cotton tights (winter) * 1 School navy swimsuit *

4prs White knee length or short socks (summer) *

Boys4 White long sleeved shirts (winter) * 1pr School crested navy sports shorts *

4 White short sleeved shirts (summer) * 1 School crested rugby top (Year 3 upwards) *

2prs Grey trousers with sewn in seam (winter) * 1 pr School crested rugby shorts (Year 3 upwards) *

2prs Grey school shorts - not cargo style (summer) * 1pr School navy swim shorts / jammers *

1 School tie * 1pr School blue/ gold rugby/ football socks (Year 3) upwards)*

4prs Grey ankle socks * 1pr Football boots with screw studs (Year 3 upwards) *

1 School crested navy sports top *

Girls and Boys1 School crested coat * 1 pr Swimming goggles *

1 Scarf * (optional) 1 Gold swim cap (Year 1 upwards)*

1 School crested bag * 1 pr Trainers

3 School crested jumper * 1 School crested tracksuit (Year 3 upwards) *

1 pr Black leather flat school shoes 1 pr White PE socks *

1 Sports bag * 1pr Shin guards (Year 3 upwards) *

1 Swimming bag * 1 Gumshield (Year 3 upwards) *

Chapter House, Boarders - personal items1 Smart outfits for formal occasions / parties / theatre outings 3 Nightclothes

1 pr Smart shoes 3 Vests (optional)

1 pr Smart trousers and shirt (boys) 8 Underwear

4 prs Jeans / casual trousers / tracksuit style trousers (boys/girls) 3 doz Spare name tapes - to be handed to Houseparent

5 T-shirts / tops 1 Warm waterproof winter coat

4 Jumpers / sweatshirts / fleece 1 pr Wellington Boots

8 prs Socks 1 pr Slippers (Suitable to go outside with in case of fire alarms -not slip-on ones - need good soles)1 Full-length dressing gown (warm and serviceable)

Key Stage 1 - Girls and Boys1 Set of waterproof trousers and coat (not school) S1 Pair of Wellington Boots

All items marked * are available from the School Shop, called the Trading Post. School uniform can be ordered online at the school shop website (www.qe.org/school-community/uniform-shop) or by contacting [email protected] to arrange order and collection. ALL items must be named clearly and permanently. For girls, all accessories must be black.

Miscellaneous Toilet bag, toothbrush, toothpaste, shampoo, body wash, flannels/sponge, hairbrush or comb, spare name tapes Box of tissues

Brown or yellow/ black hairbands (girls) with clips Brown Shoe cleaning kit ~ quick sponge shoe polisher type A few personal items to decorate bedroom A reuseable water bottle


Chapter House, General itemsYear 2Pack of coloured pencils*, pencil case with pencil, ruler and rubber*Year 3All of the above plus: Pencils*, pencil sharpener*

Year 4All of the above plus: Oxford Primary School Dictionary (instead of Oxford Illustrated Dictionary) for home useJunior Thesaurus

Towels, bedding and duvet covers are provided though students are permitted to bring their own if they wishAll medicines are to be handed to the School Sister.Storage space for home clothes is very limited.

PLEASE NOTE: short dresses must be worn with undershorts (cycle shorts etc) or leggings underneath, please make sure girls have appropriate underwear for these dresses

*Items marked with an asterisk can be purchased from the school shop.

King’s Magna uniform listKing’s Magna Girls uniform list (Years 6 - 9)

1 School crested coat * 1pr School gold / blue hockey socks *

1 Scarf (optional) * 1pr White PE socks *

2 School crested jumpers * 1 School crested tracksuit *

4 White long sleeved revere blouses (winter) * 1pr Trainers

4 Short sleeved revere blouses (summer) * 1pr Shin guards *

2 Purple tartan skirts * 1 Gumshield *

4prs Black 70 denier tights (winter) * 1 Sports bag * (optional)

4prs Black 40 denier tights (summer) * 1 School navy swimsuit *

1pr Black flat leather shoes 1 Gold swim cap *

1 School crested girls navy sports top * 1 School bag for books * (optional)

1 School crested girls navy skort *The Collegiate provides tennis rackets and hockey sticks.

King’s Magna Girls Boarders - personal items2 Smart outfits for formal occasions 1 Full-length dressing gown (warm and serviceable)

1 pr Smart black flat shoes 2 Nightclothes

2 prs Smart trousers Scarf, Gloves, winter hat

2 prs Jeans 1 Winter coat / raincoat (if you don’t want to wear your school coat out of class)2 prs Casual shoes /trainers

7 Blouses / T-shirts 3 doz Spare name tapes - to be handed to Houseparent

4 Jumpers / sweatshirts 1

Personal swimming costume (if you don’t want to wear your school one during free time) 14 pr min Socks

14 pr min Underwear 1 Laundry bag for dirty clothes

5 Bras

Suggested Personal Items Toiletries and Personal Care School Items Posters to decorate bedroom Blue Tac (tape is not permitted) Headphones Electronics and chargers (all chargers must be those originally provided with the device, or purchased from the same provider. Any charger which is not genuine cannot be used due to safety reasons.) Watch Own mug Teddy bear Tuck (2 pieces a day) students may also bring their own chocolate spread Reusable water bottle Swimming goggles

Shampoo, conditioner, shower gelToothbrush, toothpasteSanitary towelsHairbrush, black / purple hair tiesFace flannelRoll on deodorant (aerosols are not permitted)Laundry detergent (yrs 8 & 9 may do their own laundry if they wish)Shoe cleaning kit, small sewing kitSun cream

Scientific calculator*School bag*Collins Pocket English DictionarySports bag*Stationery*Laptop (optional)


Articles marked with asterisks are available from the School Shop. School uniform can be ordered online at the school shop website (www.qe.org/school-community/uniform-shop) or by contacting [email protected] to arrange order and collection.ALL items must be named clearly and permanently.

Any new items bought during the term also need to be named. Towels, bedding and duvet covers are provided though students are permitted to bring their own if they wish All medicines are to be handed to the School Sister.Storage space for home clothes is very limited.

King’s Magna Boys uniform list (Years 6 - 9)1 School crested coat * 1pr School crested navy sports shorts *

1 Scarf (optional) * 1pr School blue/ gold rugby / football socks *

2 School crested jumpers * 1pr White PE socks

4 White long sleeved shirts (winter ) * 1 School crested tracksuit *

4 White short sleeved shirts (summer) * 1pr Shin guards *

2prs Grey trousers with sewn in seam and black belt * 1pr Football boots with screw in studs *

1 School tie * 1pr Trainers

4prs Grey ankle socks * 1 Gumshield *

1pr Black flat leather shoes 1 Sports bag * (optional)

1 School crested rugby top * 1pr School navy swim shorts / jammers*

1pr School crested rugby shorts * 1 Gold swim cap *

1 School crested navy sports top * 1 School bag for books * (optional)

King’s Magna Boys Boarders - personal items2 Smart outfits for formal occasions 1 Full-length dressing gown (warm and serviceable)

1 pr Smart shoes Scarf, Gloves, winter hat

2 prs Smart trousers 1 Winter coat / raincoat (if you don’t want to wear your school coat out of class)2 prs Jeanss

2 prs Casual shoes /trainers 2 Pyjamas (boys are reminded that if they need attention from the School Sister or there is a meeting when they are ready for bed, pyjamas are required instead of boxer shorts)

7 Shirts / T-shirts

4 Jumpers / sweatshirts

14 prs min Socks 1 Personal swimming costume (if you don’t want to wear your school one during free time)14 prs min Underwear - NOTE 2 prs white briefs are required for ALL

sports, NOT boxer shorts 3 doz Spare name tapes - to be handed to Houseparent

1 Laundry bag for dirty clothes

Suggested Personal Items Toiletries and Personal Care School Items Posters to decorate bedroom Blue Tac (tape is not permitted) Headphones Electronics and chargers (all chargers must be those originally provided with the device, or purchased from the same provider. Any charger which is not genuine cannot be used due to safety reasons.) Watch Own mug Teddy bear Tuck (2 pieces a day) students may also bring their own chocolate spread Reusable water bottle Swimming goggles

Shampoo, conditioner, shower gelToothbrush, toothpasteSanitary towelsHairbrush, black / purple hair tiesFace flannelRoll on deodorant (aerosols are not permitted)Laundry detergent (yrs 8 & 9 may do their own laundry if they wish)Shoe cleaning kit, small sewing kitSun cream


Articles marked with asterisks are available from the School Shop. ALL items must be named clearly and permanently. Any new items bought during the term also need to be named.

Towels, bedding and duvet covers are provided though students are permitted to bring their own if they wish All medicines are to be handed to the School Sister.Storage space for home clothes is very limited.


QE Girls uniform list (Years 10 - 11)1 School crested coat * 1pr School gold / blue hockey socks *

1 Scarf (optional) * 1 pr White PE socks *

2 School crested jumpers * 1 School crested tracksuit *

4 White long sleeved revere blouses (winter) * 1pr Trainers

4 Short sleeved revere blouses (summer) * 1pr Shin guards *

2 Blue tartan skirts * 1 Gumshield *

4prs Black 70 denier tights (winter) * 1 Sports bag * (optional)

4prs Black 40 denier tights (summer) * 1 School navy swimsuit *

1pr Black flat leather shoes 1 Gold swim cap *

1 School crested girls navy sports top * 1 School bag for books * (optional)

1 School crested girls navy skort * 1 Gold swim cap *

The Collegiate provides tennis rackets and hockey sticks

QE Girls Boarders - personal items (Years 10 –13)1 pr Smart outfits for formal occasions 1 Full-length dressing gown (warm and serviceable)

2 prs Smart black flat shoes 2 Nightclothes

2 prs Smart trousers Underwear - as necessary (min 8 pairs)

1 Jeans 4 Bras

2 Skirt for formal occasions 3 doz Spare name tapes - to be handed to Houseparent

3 Blouses / t-shirts Handkerchiefs

4 prs Jumpers / sweatshirts 1 Laundry bag to hang behind door for dirty clothes

4prs Socks

Suggested Personal Items Toiletries and Personal Care School Items Posters to decorate bedroom Blue Tac (tape is not permitted) Headphones Electronics and chargers (all chargers must be those originally provided with the device, or purchased from the same provider. Any charger which is not genuine cannot be used due to safety reasons.) Watch Own mug Teddy bear Reusable water bottle Swimming goggles

Shampoo, conditioner, shower gelToothbrush, toothpasteFace flannelHairbrush / blue hairbandsRoll on deodorant (aerosols are not permitted)Sun creamLaundry detergent Shoe cleaning kit, small sewing kit


Articles marked with asterisks are available from the School Shop. School uniform can be ordered online at the school shop website (www.qe.org/school-community/uniform-shop) or by contacting [email protected] to arrange order and collection.Any new items bought during the term also need to be named. ALL items must be named clearly and permanently. Towels, bedding and duvet covers are provided though students are permitted to bring their own if they wish All medicines are to be handed to the School Sister.Storage space for home clothes is very limited.


QE Boys uniform list (Years 10 - 11)1 School crested coat * 1 pr School crested rugby shorts *

1 Scarf (optional) * 1 pr School blue / gold rugby / football socks *

2 School crested jumpers * 1pr White PE socks *

4 White long sleeved shirts (winter ) * 1 School crested tracksuit *

4 White short sleeved shirts (summer) * 1pr Shin guards *

2 prs Grey trousers with sewn in seam and black belt * 1pr Football boots with screw in studs *

1 School tie * 1pr Trainers

4prs Grey ankle socks * 1 Gumshield *

1pr Black flat leather shoes 1 Sports bag * (optional)

1 School crested navy sports top * 1pr School navy swim shorts *

1 pr School crested navy sports shorts * 1 Gold swim cap *

1 School crested rugby top * 1 School bag for books * (optional)

The Collegiate provides tennis rackets and hockey sticks

QE Boys Boarders - personal items (Years 10 –13)2 Smart outfits for formal occasions 3 Vests (optional)

1 pr Smart shoes 3 doz Spare name tapes - to be handed to Houseparent

2 prs Smart trousers 1 Laundry bag to hang behind door for dirty clothes

2 prs Jeans 2 Pyjamas (boys are reminded that if they need attention from the School Sister or there is a meeting when they are ready for bed, pyjamas are required instead of boxer shorts)

2 Tops / T-shirts

4 prs Socks

2 prs Casual shoes / trainers Underwear - as necessary (min 8 pairs). Note 2 pairs white briefs are required for ALL sports - NOT boxer shorts1 Full-length dressing gown (warm and serviceable)

Suggested Personal Items Toiletries and Personal Care School Items Posters to decorate bedroom Blue Tac (tape is not permitted) Headphones Electronics and chargers (all chargers must be those originally provided with the device, or purchased from the same provider. Any charger which is not genuine cannot be used due to safety reasons.) Watch Own mug Teddy bear Reusable water bottle Swimming goggles

Shampoo, conditioner, shower gelToothbrush, toothpasteFace flannelHairbrushRoll on deodorant (aerosols are not permitted)Shoe cleaning kit, small sewing kitSun creamLaundry detergent


Articles marked with asterisks are available from the School Shop. ALL items must be named clearly and permanently. Any new items bought during the term also need to be named.Towels, bedding and duvet covers are provided though students are permitted to bring their own if they wish All medicines are to be handed to the School Sister.Storage space for home clothes is very limited.


Valuables, cash and personal possessionsValuables and cash must be handed to a Houseparent for safe keeping. There is a lockable facility in each bedroom but this offers only limited security. Please note: Using the school’s security measures is essential as the Collegiate does not accept liability for any loss or damage to property or personal possessions ‘owned or in the possession of the pupil, the parent(s), or any associated person’.

The Collegiate has no insurance policy to cover articles of value against damage, theft or loss: separate insurance should be made for the insurance of any articles of value brought to the Collegiate.

Vehicle trafficOver the years our Campus has seen a marked increase in vehicle traffic. For the safety of our day and boarding children, staff and to create order, there is now a system of strictly enforced Entrances and Exits. Vehicles not adhering to the rules WILL be wheel clamped.

Entrance F / Exit E This is the Main Car Park. Parents are to use ONLY this car park please. On “travel days” luggage should be unloaded in this car park. Estate Staff will be available on travel days between 12noon and 6.30pm to assist with transportation of luggage to the relevant boarding house.

We respectfully remind parents that to use any other entrance, to park in an unauthorised area or to park on a roadway, not only causes a nuisance but may impede the progress of EMERGENCY VEHICLES or other legitimate estate traffic. With so many children on site we ask for your strict adherence to this procedure.

Weekend excursionsBoarders and day students have the opportunity to participate in a variety of activities on and off site on a voluntary basis which broaden their horizons. A list of weekend activities with details of how to sign up for them is sent to parents at the beginning of each term.

Welfare & pastoral support

Whether the parent or guardian of a day student, or of a boarder, there will be times when you may have concerns or worries. You may believe something is not going well for your child and that they need someone to talk to. Students are encouraged to speak to any member of staff they trust, who will guide them towards any necessary support. Our dedicated pastoral team has

overall responsibility for pastoral care across both school and boarding, and are always on hand to offer specialist, tailored support and students all have a copy of the Student Charter which guides them towards support when they encounter problems.THRIVE@QE runs across the Collegiate and offers a huge amount of support for our students. Our pastoral staff, Peer Mentors, Peer Leaders and Buddies are trained to support in areas including Forces, international support, building self-esteem, exam stress, transition, home sickness, bereavement, esafety support, resilience and a huge range of other areas. This helps students to [email protected] Pastoral team also support with behaviour modification and support. Students are encouraged to speak to any staff member they trust and the appropriate support is then offered to help the student. The school employs an Independent Listener who comes in once a week to talk to students, who may want to talk to someone they don’t see every day. We also have a School Counsellor, who comes in four times a week to provide more specialist support to students. We will always inform Chapter House parents if their son / daughter wishes to see either the counsellor or the Independent Listener. With students in King’s Magna, we strongly encourage them to inform their parents if they wish to have this support but, if they are deemed to be “Gillick Competent”, they have the right to attend sessions with the Counsellor / Independent Listener confidentially. Our preferred option is to work with parents / guardians, but there are circumstances where older children have a statutory right to deal with issues confidentially.


Parental Complaints Procedure

IntroductionThis policy applies to Queen Ethelburga’s Collegiate - Queen’s Kindergarten, Chapter House Preparatory School, King’s Magna Middle School, Queen Ethelburga’s College and The Faculty of Queen Ethelburga’s - hereafter referred to as “the Collegiate”. The Collegiate aims to ensure that any complaint is managed sympathetically, efficiently, quickly and at the appropriate level and resolved as soon as possible. We will try to resolve every complaint in a positive way with the aim of putting right a matter which may have gone wrong and, where necessary, we will review our systems and procedures in light of the circumstances of the complaint. Any matter about which a parent or a student is unhappy and seeks action by the Collegiate will be considered to be a complaint and subject to this procedure. The Collegiate’s Parental Complaints Procedure applies to complaints from parents of current students and to parents of former students if the complaint was raised when the student was registered at the Collegiate. We aim to resolve any complaints in a timely manner. Timescales for each stage are set out below in the relevant paragraphs. When we refer to working days, we mean Monday to Friday, when school is open during term time. The dates of terms are published on the Collegiate’s website.

Management of complaints. The Collegiate’s Complaints Procedure has three stages: Stage 1: informal raising of a complaint with the Head of School orally or in writing - further details of this procedure are set out below.Stage 2: a formal complaint in writing to the Principal - further details of this procedure are set out below.Stage 3: reference to the Complaints Panel - further details of this procedure are set out below. Separate procedures apply in the event of a child protection issue, or if the Principal expels or requires the removal of a student from the Collegiate and the parents seek a review of that decision. See the Child Protection Policy and the policy for Expulsion, Removal and Review, available on request from the Collegiate Office and on the Parent Portal.

Record keeping and confidentiality. An electronic record will be kept of all complaints requiring action from the Collegiate. A written record will be kept of all complaints which cannot be resolved informally, and of whether they were resolved at Stage 2 or proceeded to a Complaints Panel Hearing, including the action taken by the Collegiate as a result of the complaints (regardless

of whether they are upheld). The number of formal complaints registered during the preceding academic year will be supplied to parents on request (via the Collegiate Office). Correspondence, statements and records relating to individual complaints will be kept confidential except where access is requested by the Secretary of State or where disclosure is required in the course of an inspection or under other legal authority. A complaint about the fulfilment of the Collegiate’s EYFS requirements will be made available to Ofsted and the Independent Schools Inspectorate on request. In accordance with data protection principles, details of individual complaints will be kept only for as long as is considered to be reasonably necessary in the circumstances.

Complaints to Ofsted and the Independent Schools Inspectorate. Although the Collegiate is inspected by Independent Schools Inspectorate (ISI), an independent organisation which reports to the Government on schools, parents of children in Queen’s Kindergarten and the Reception Year of Chapter House Preparatory School have the right to contact Ofsted if they have a complaint that has not concluded to their satisfaction through the Collegiate’s procedure. Such parents can report their concerns to Ofsted on 0300 123 4666. All other parents have the right to contact the ISI if they have a complaint that has not concluded to their satisfaction through the Collegiate’s Complaints Procedure. ISI can be contacted at [email protected] or at the following address: Independent Schools Inspectorate, CAP House, 9 - 12 Long Lane, London, EC1A 9HA. It is expected that complaints made under this policy will go through the Collegiate’s Complaints Procedure before Ofsted or ISI is contacted. Stage 1 - Informal resolutionWe expect that most complaints can be resolved informally. For example, dissatisfaction about some aspect of teaching or pastoral care or a billing error should be able to be resolved by the relevant member of staff.

Who to contact. Where parents have a concern, are not happy with an aspect of school life or consider that the school needs to take some action, an informal complaint can be made verbally or in writing to the Head of their child’s school. A complaint against the Principal should be put in writing to the Chair of the Collegiate Board, who will follow the procedure set out in Stage 2. A complaint about the Chair of the Collegiate Board should be reported to the Principal and an appropriate person will


be appointed to follow the procedure set out in Stage 2. If, however, it is a safeguarding issue, it should be reported to the member of the Board with responsibility for safeguarding, in line with the Child Protection Policy. Should an informal complaint not be resolved to the satisfaction of the parents within seven working days, or the parent is not satisfied with the response to the complaint, the matter should be notified in writing as a formal Stage 2 complaint using the procedure set out in Stage 2.

Stage 2 - Formal complaintIf a parent is dissatisfied with the response to the complaint under Stage 1, or the complaint requires investigation or involves dissatisfaction with some aspect of the Collegiate’s policies or management, the complaint should be made under Stage 2. The full details of the complaint should be set out in writing and sent with all relevant documents and full contact details to the Principal. The complaint will be acknowledged by letter within three working days, indicating the action that is being taken and the likely time scale.

Investigation The Principal will ask a senior member of staff to act as Investigator and may involve one or more members of the Collegiate Board. The Investigator[s] may request additional information from the complainant and may wish to speak to him/her personally and to others who have knowledge of the circumstances. Written records will be kept of all meetings and interviews held in relation to the complaint. The Investigator[s] will prepare a report on the investigation, which will be considered by the Principal.

Decision The Principal will then notify the complainant in writing of his decision and the reasons for it within 10 working days from the receipt of the formal complaint. Where there are exceptional circumstances resulting in a delay, the parents will be notified of this within 10 working days and informed of the new timescales as soon as possible. Please note that any complaint received within two weeks of the end of a term or half term is likely to take longer to resolve owing to the presence of Collegiate holidays and the unavailability of personnel required for the investigation to be undertaken properly. In this case, in term time, parents will be notified, within three working days, of the delay, the reason for the delay, and when it will be possible to investigate the complaint. If a parent is dissatisfied with the Principal’s decision, the parent can request that the complaint be referred to the Complaints Panel under Stage 3 using the procedure set out below. Early Years

Foundation Stage: Any complaints relating to EYFS requirements and their fulfilment will be investigated and the complainant notified of the outcome within 28 days of the complaint being received.

Stage 3 - Complaints PanelA Complaints Panel Hearing (Hearing) is a review of the decisions taken at Stage 2 by the Principal (or in circumstances where the formal complaint concerns (i) the Principal, the Chair of the Collegiate Board appointed to act in the Principal’s place; or (ii) the Chair of the Collegiate Board, the person appointed to act in the Chair’s place). The Panel will not consider any new areas of complaint which have not been previously raised as part of the complaints procedure. The role of the Complaints Panel is to establish the facts surrounding the complaints that have been made by considering: the documents provided by both parties and any representations made by the Parents and the Principal; and to reach a decision, on the balance of probabilities, as to whether to uphold each complaint in whole or in part. It is not within the powers of the Complaints Panel to make any financial award, nor to impose sanctions on staff, students or parents. The Complaints Panel may make recommendations to the Collegiate on these matters or any other issues as appropriate.

How to request a Hearing. A request for a Hearing must be put in writing to the Chair of the Collegiate Board within five working days of the decision complained of. If the complaint is about the Chair of the Collegiate Board, the request for a Hearing must be put in writing to the Principal. The request will usually only be considered if the procedures at Stages 1 and 2 have been completed. The written request should include: a copy of all relevant documents and full contact details; details of all the grounds of the complaint and the outcome desired; a list of the documents which the parents believe to be in the Collegiate’s possession and wish the Complaints Panel to see. One of the members of the Collegiate Board will be appointed to convene the Complaints Panel and will acknowledge the request for a Hearing within two working days of receipt. If assistance with the request is required, for example because of a disability, this Collegiate Board member should be informed and will be happy to make appropriate arrangements. Every effort will be made to enable the Hearing to take place within 15 working days of receipt of the request. However, parents should note that the Complaints Panel will not normally sit during half terms or Collegiate holidays.


Planning the Hearing. As soon as reasonably practicable, and in any event at least ten working days before the Hearing, the appointed member of the Collegiate Board will send written notification to each party of the date, time and place of the hearing. Copies of any additional documents for the Complaints Panel to consider should be sent to the appointed member of the Collegiate Board to be received at least five working days prior to the Hearing. The complainant may be accompanied to the Hearing by another person, for example a relative or friend. The Hearing is not a legal proceeding and so legal representation is not necessary. If the complainant wishes to be accompanied by someone who is legally qualified, the appointed member of the Collegiate Board must be informed of this at least five working days prior to the Hearing. Parents should note that the Complaints Panel will wish to speak to the parents directly and this person will not be permitted to act as an advocate or to address the Hearing unless invited to do so by the Chair of the Panel. The appointed member of the Collegiate Board will circulate a copy of the bundle of documents to be considered by the Complaints Panel to all parties at least three working days prior to the Hearing.Composition of the Complaints Panel. The Complaints Panel will normally comprise three individuals who have no detailed prior knowledge of the circumstances of the complaint, including at least one independent member who has no connection with the governance, management or running of the Collegiate. The Complaints Panel members will appoint one of themselves to be the Chair of the Panel throughout the proceedings.

The Hearing. The Hearing will be conducted in an informal manner. The parties shall have the opportunity to ask questions and make comments in an appropriate manner. The Hearing is not a legal proceeding and the Complaints Panel shall be under no obligation to hear oral evidence from witnesses but may do so and / or may take written statements into account. All statements made at the Hearing will be unsworn. All present will be entitled, should they wish, to write their own notes for reference purposes. A clerk appointed by the Complaints Panel will take a handwritten minute of the proceedings. All those attending the Hearing are expected to show courtesy, restraint and good manners or, after due warning, the Hearing may be adjourned or terminated at the discretion of the Chair. If terminated, the original decision will stand. Any person who is dissatisfied with any aspect of the way the Hearing is conducted must say so before the proceedings go any further and his / her comment will be minuted. The Chair may, at his / her

discretion, adjourn the Hearing for further investigation of any relevant issue. This may include an adjournment to take legal advice. A Hearing before the Complaints Panel is a private proceeding. No notes or other records or oral statements about any matter discussed in or arising from the proceeding shall be made available directly or indirectly to the press or other media. When the Chair of the Panel considers that all the issues have been sufficiently discussed, he / she will conclude the Hearing.

The Decision. The Complaints Panel will reach a decision on a balance of probabilities unless there is an agreed position. The decision, findings and any recommendations will be confirmed in writing to the complainant and, where relevant, any person complained about, within five working days of the Hearing. The decisions, findings and any recommendations will also be available for inspection on the Collegiate premises by the Collegiate Board and the Principal. The completion of Stage 3 represents the conclusion of the Collegiate’s Complaints Procedure.


Annex A - Guardian Form ~ ‘Permitted Guardian List’Please follow this link in order to complete the form electronically which allows for more accuracy and routing to the correct department.

It is Collegiate Policy that ALL students, including Sixth Form, whose immediate parents do not live in the United Kingdom, must have a UK based Guardian. This is mandatory to comply with the United Kingdom’s ~ “Young Persons Protection Guidelines”.

A guardian should live in the UK, be a responsible, trusted, “safe” relation or friend of the family, be over the age of 30 years, able to converse fully in English and be capable of exercising proper and adequate supervision. If you are using a “family friend” as a guardian they must not be acting as a guardian for any other student, whether with us or any other educational establishment, and they must not make any financial charge for their services in any way. If they are acting for others or making a charge they are classed as “Professional Guardians” and must be members of AEGIS. Only one guardian is permitted per residential address. Your family member or friend will be required to submit proof of residency and proof of age. Suitable documents are passport, driving licence, utility bill etc.

If you do not know such a person willing to act as a guardian then please follow this link: https://aegisuk.net/organisations/?college=Guardianship to the companies who are on the AEGIS “Permitted Guardian List”. Guardians whether “family friend” or “Professional Guardian” must be prior approved by QE and put on our database, otherwise they are not able to act as a QE Guardian.

It is Collegiate policy to decline the appointment of former or current staff members or anyone associated with, or related thereto, as guardians, unless in exceptional circumstances and with the direct approval of the Principal. The Collegiate reserves the right to reassess a student's guardian at any time. It is Collegiate Policy that students do NOT live in rented, or any accommodation, during UK holidays, or at other times during term time when not at the Collegiate, without their responsible adult guardian or parent being present for the whole duration of the stay. Students without a Collegiate recognised guardian will NOT be admitted. Similarly, students {or parents} who discharge guardians or who do not comply with Collegiate Policy in this regard, will have to leave the Collegiate until matters are satisfactorily resolved. Guardians may NOT be discharged without the prior consent of the Collegiate.

Guardians are required to agree to all of the following:To arrange transport to and from the Collegiate where these have not been arranged by the parents and to exercise safe, proper and adequate supervision of the student. To be available within the UK for emergencies and where a student may need to go back to the guardians UK home address at short notice. If the student is not returning to parents, the guardian to take full responsibility for the

safety and moral, ethical and physical well being of the student in holidays, or at other times, if the student is away from Collegiate. To immediately inform the Collegiate of any issues concerning the student - including any break in their guardianship for any reason, or if the guardian is discharged or a student does not properly and fully comply with the Collegiate Policy requirements above.

AEGIS Guardians — Association for the Education and Guardianship of International Students

Please follow this link https://aegisuk.net/organisations/?college=Guardianship to see the companies who are on the AEGIS “Permitted Guardian List”.

AEGIS is the Association for the Education and Guardianship of International Students. It brings together schools and guardianship organisations to promote the welfare of international students and also provides a forum for best practice through regular workshops and conferences. The welfare and well-being of International students are increasingly important to UK boarding schools. AEGIS is the authoritative association for inspecting and accrediting guardianship organisations in the UK in accordance with a strict Code of Practice and current child care legislation. All AEGIS Members must comply with their Code of Practice:1. To promote and provide, best and legal practice in the guardianship and hosting of all international students at independent schools, particularly those under 18 years of age. 2. To respect and support the rights, religion and customs of the international student.3. To uphold the stated ethos and values of the school at all times. 4. To comply with the Children Act and meet the requirements of the Dept of Health and Social Services. 5. To ensure all international students have 24 hour emergency contact with a responsible adult in the UK. 6. To put in place arrangements which maintain appropriate contact with the international student, the overseas parent and guardianship family and to ensure all appropriate records are up to date. 7. To provide both pastoral and educational support as outlined in any literature and agreements. 8. To adhere to the AEGIS grievance procedures. 9. To have appropriate insurance for guardianship arrangements and to comply with UK legislation.10. To have read and agree to adhere to the AEGIS Code of Practice and membership criteria.

If you have a complaint about any AEGIS Guardian please contact: AEGIS, The Wheelhouse, Bond’s Mill Estate, Bristol Road, Stonehouse, Gloucestershire, GL10 3RF. Email: [email protected] or [email protected]

QE would welcome any comments, good or bad, that parents have on any of the AEGIS organisations.

https://qec.parents.isams.cloud/api/interactive/electronicforms/form/index.asp?id=71


Student’s Name: Male Female

Full Name of Guardian

Guardian’s full UK address Guardian’s Tel: Office Home Mobile

Guardian’s Email address:

Relationship of Guardian to Parents: AEGIS Guardian Family Member Family Friend Other (Please state)

If the proposed Guardian is not currently on the QE “Permitted Guardian List” are they guardian to any other students either at QE or other UK Schools? No Yes (If yes please supply full details)

Age of Guardian Married / Single / Widow

Guardian’s Occupation

Parents both agree the individual named above to be the educational guardian No Yes

Will the Guardian require copies of correspondence: All School Reports None

We the undersigned agree ALL of the above

Parents’ Signature (1) (2)

Guardian Signature (1) (2)

Please complete the following


Annex B1 - Medical Form ~ New Boarders

Please follow this link in order to complete the form electronically which allows for more accuracy and routing to the correct departmentTo be completed for EVERY NEW BOARDER entering school year 2020/21.Please submit this form before your child enters the school.

Student’s First Name (exactly as written on passport):

Student’s Last Name (exactly as written on passport):

Date of Birth (dd/mm/yyyy):

Please provide the following details

Your child is a Boy Girl Current weight: Current Height:

Parent(s) / Guardian telephone number(s):

ILLNESS

Has your child had any serious illnesses (heart problems, Asthma, Diabetes, hospital investigations, Epilepsy, previous operations)?

Yes No

If Yes, please provide details below:

Date

Illness

Does your child have any ongoing medical specialist follow-up? Yes No

If Yes, please provide details:

Does your child have any special needs that would render school games, gymnastics, swimming or other activities inadvisable?

Yes No


ALLERGIES

Does your child have any known allergies (Penicillin, nuts, seafood etc)? Yes No

If Yes ,please provide details:

MEDICATION

Is your child taking regular prescribed medication Yes No




IMMUNISATIONS:

Has he / she been immunised against the following diseases?

Diphtheria No Yes Date given

Tetanus No Yes Date given

Polio No Yes Date given

Pertussis (whooping cough) No Yes Date given

Haemophilus Influenzae Type B (hib) No Yes Date given

Meningococcal Infection (Men C) No Yes Date given

Pneumococcal Infection No Yes Date given

MMR No Yes Date given

Influenza No Yes Date given

BCG (Tuberculosis) No Yes Date given

Other (please provide details) No Yes Date given

EMOTIONAL WELLBEING:

Has he/she experienced any of the following:

Relationship Difficulties No Yes Please give details below

Low Mood Issues No Yes Please give details below

Eating Issues No Yes Please give details below

Self-Harm No Yes Please give details below

Has received emotional support from a professional,

eg CAMHS, Counsellor, Psychiatrist, Psychologist. No Yes Please give details below

Is there either anything else you would like the School Doctor or Nurse to be aware of, or is there any medical condition, ailment or concern

you would like the Doctor or Nurse to speak to your child about? No Yes Please give details below

ALL BOARDERS WILL BE REGISTERED WITH THE PRIORY MEDICAL GROUP, YORKPlease note all on-site emergencies are likely to be taken to Harrogate District Hospital or York District Hospital, in the first instance. All off-site emergencies will be taken to the nearest most appropriate hospital to the incident.I / We give permission for the authorisation of any necessary medical examination or emergency treatment my child requires whilst they are at the School, unless otherwise stated below. Every effort will be made by the hospital and QE staff to keep parents and guardians informed throughout, before such action is taken.I / We give consent to my child being given non-prescribed and prescribed medication by the School Nurses / Houseparents / Staff for minor ailments, unless otherwise stated below:

Signature of Parent or Guardian: Date:(Please state whether parent or guardian)Throughout the school year your child may need to go to a medical appointment e.g. dentist, opticians. If you would like us to take your child to these appointments there is a £22 Escort Accompaniment Support fee for each visit, which we will add to your school account, unless otherwise stated below. On signing this form you are giving your consent for us to take your child to ALL medical appointments.


Annex B2Medical Form ~ New Day Students

Please follow this link in order to complete the form electronically which allows for more accuracy and routing to the correct departmentTo be completed for EVERY NEW DAY STUDENT entering school year 2020/21. Please submit this form before your child enters the school.

Student’s First Name:

Student’s Last Name:


Please provide the following details

Your child is a Boy Girl

Parent Emergency Contact Details: Name:

Home / Work telephone number:

Mobile telephone number:

ALLERGIES

Does your child have any known allergies (Penicillin, nuts, seafood etc)? No Yes Please give details below

MEDICATION

Is your child taking regular prescribed medication No Yes Please give details below

EMOTIONAL WELLBEING:

Has he/she experienced any of the following:

Relationship Difficulties No Yes Please give details below

Low Mood Issues No Yes Please give details below

Eating Issues No Yes Please give details below

Self-Harm No Yes Please give details below

Has received emotional support from a professional,

eg CAMHS, Counsellor, Psychiatrist, Psychologist. No Yes Please give details below

Please note, if we are unable to contact you, on-site emergencies are likely to be taken to Harrogate District Hospital or York District Hospital, in the first instance. All off-site emergencies will be taken to the nearest most appropriate hospital to the incident. This will incur a £22 Escort Accompaniment Support fee which we will add to your school account. On signing this form you are giving consent for us to take your child to EMERGENCY medical appointments, unless otherwise stated below. Every effort will be made by the hospital and QE staff to keep parents and guardians informed throughout, before such action is taken.I / We give consent to my child being given non-prescribed and prescribed medication by the School Nurses / Houseparents / Staff, for minor ailments, unless otherwise stated below:Signature of Parent or Guardian: Date:(Please state whether parent or guardian)



Annex B3Medical Form ~ all Current Returning Students

Please follow this link in order to complete the form electronically which allows for more accuracy and routing to the correct departmentTo be completed for CURRENT RETURNING STUDENTS – DAY AND BOARDER entering school year 2020/21. Please submit this form before your child enters the school.

Student’s First Name:

Student’s Last Name:


Please provide the following detailsDay Boarder:

ILLNESSHas your child been to see a GP or Specialist Doctor in the holidays? No Yes If yes, please provide details:

ALLERGIESHas your child commenced any new Allergies medication? No Yes If yes, please provide details:

MEDICATIONHas your child commenced any other new medication? No Yes If yes, please provide details:

IMMUNISATIONSHas your child received any new immunisations? No Yes If yes, please provide details:

Does the previous medical information previously supplied remain up-to-date? No Yes

Please note all on-site emergencies are likely to be taken to Harrogate District Hospital or York District Hospital, in the first instance. All off-site emergencies will be taken to the nearest most appropriate hospital to the incident.Boarders: Throughout the school year your child may need to go to a medical appointment e.g. dentist, opticians. If you would like us to take your child to these appointments there is a £22 Escort Accompaniment Support fee for each visit which we will add to your school account, unless otherwise stated below. On signing this form you are giving your consent for us to take your child to ALL medical appointments.

I / We give permission for the authorisation of any necessary medical examination, non-prescribed and prescribed medication or emergency treatment my child requires whilst they are at the School, unless otherwise stated below. Every effort will be made by hospital and QE staff to keep parents and guardians informed throughout, before such action is taken.Signature of Parent or Guardian:(Please state whether parent or guardian)

Day Students: Please note, if we are unable to contact you, all EMERGENCIES will be taken to Harrogate District Hospital or York District Hospital in the first instance. All off-site emergencies will be taken to the nearest most appropriate hospital to the incident. This will incur a £22 Escort Accompaniment Support fee which we will add to your school account. On signing this form you are giving consent for us to provide your child with EMERGENCY treatment where necessary, or take your child to EMERGENCY medical appointments, and provide non-prescribed and prescribed medication for minor ailments if necessary, unless otherwise stated below. Every effort will be made by the hospital and QE staff to keep parents and guardians informed throughout, before such action is taken.Signature of Parent or Guardian:(Please state whether parent or guardian)



Annex CData Protection and Privacy Policy

Please follow this link to complete the form electronically which allows for more accuracy and routing to the correct department. The Data Protection and Privacy Policy and the Privacy Notice for Parents and Students are located on the QE Website within the School Policies tab; they explain the types of data held and transferred, why and to whom.Schools hold information on students in order to run the education system, and in doing so have to adhere to the General Data Protection Regulation and the Data Protection Act 2018. This means, amongst other things, that the data held for students and their parents / guardians, must only be used for specific purposes.The Collegiate lawfully processes data on students and their parents / guardians in order to support teaching and learning, to monitor and report student progress, to provide appropriate pastoral care, to assess how well the Collegiate as a whole is doing and to manage

the parental contract. This information includes, but is not limited to: contact details: examination entries and assessment results (where appropriate); attendance information; characteristics, such as ethnic group, special educational needs, any relevant medical information; videos / photographs and financial information. Access is restricted to any sensitive or highly confidential data e.g. medical records. Parents, on behalf of themselves, and as far as they are able on behalf of the student, give consent to the processing of personal data. Consent may be withdrawn at any time by notifying the Principal, through his PA, Elizabeth Smith-Dodsworth, at [email protected] a student is in Year 7 or below, consent is sought from a parent / guardian. Where the student is in Years 8 or above, consent is sought from the student.I consent to the use of personal data, including photographic or video images, sound or digital files, for the following purposes (please indicate Yes or No, as appropriate). This consent is valid for the duration of the student’s time at the Collegiate. Should you wish to make any changes, please submit a new Annex C form:

Recruitment Material - including hard copy, DVD, film, video, social media or electronic media

Collegiate Publications - internal and external No Yes

Publishing on the Collegiate Intranet - accessible only to Intranet users No Yes

Publishing on the Internet or social media for educational purposes e.g. sports results, major achievements No Yes

Fundraising No Yes

Year 7 or belowName of Student:Date of birth:

Signature of Parent / Guardian:Name of Parent / Guardian:

Year 8 and aboveName of Student:Date of birth:

Signature of Student:

Countersignature of Parent / Guardian:Name of Parent / Guardian:



Annex D

King’s Magna & Queen Ethelburga’s Collegiate Student Acceptable Use Policy (AUP)Please follow this link in order to complete the form electronically which allows for more accuracy and routing to the correct department.

Ensure that I do not create, send or post anything which is offensive to other people or brings the school into disrepute. I will not use any language or images which could offend any minority group. I understand that sexual harassment is not acceptable and will never be tolerated. I understand that sending or receiving inappropriate images, including sexting, via social media or private message is criminal activity and must be reported immediately. I will not take photos, videos or audio recordings of anyone from the school community, or use their personal information, without their permission.

Secure all my passwords and not share them with others. I understand I must not reveal or use anyone else’s login details or access a device someone else is logged onto. I will change my password immediately if it becomes

known to someone else and ensure I log out after every network session.

Access only appropriate material. I will not attempt to visit websites that might be considered inappropriate or illegal. I am aware that school can monitor my use of the internet if any poor conduct is suspected. I will

report any accidental access to other people’s information, unsuitable websites or receipt of any inappropriate material as well as any security risk or suspicious behaviour that I become aware of. Offensive material includes, but is not limited to, content that is abusive, racist, considered to be of an extreme or terrorist related nature, sexist, homophobic, any form of bullying, harassment, inappropriate banter, pornographic, defamatory or criminal activity.

Facebook, social media and email use. I will not publish my own and others’ personal details, information or location over any social networking site. I am aware that email is not guaranteed to be private. Messages or any

communication via social media or email supporting illegal activities will be reported to the authorities. I will only create and use an account on the social media platforms that I meet the age requirements for.

Exercise caution when downloading material. I understand that the illegal download and / or copyright of any material, including receiving, sending or publishing, is forbidden and may be passed to the relevant authorities.

I will not download any unapproved software, system utilities or resources from the internet.

Turn off mobile hot spots and not use the network in any way that will disrupt its use for other people. This includes any attempt to harm, destroy or remove any equipment, work of another user, or website connected to

the system. The use of VPN’s (Virtual Private Networks) are not allowed under any circumstances.

Your device, your responsibility. I understand that the Collegiate has the right to confiscate and search any device if it suspects that a student is in danger or has misused a device or the school network. I understand

that any activity from a device I own is my responsibility, including all portable devices and their content or viruses. Devices which have detected viruses on them will have to be handed over to the IT department to have the virus cleared.



All students must follow the rules outlined in this policy when using Collegiate ICT resources and equipment, including all internet access and the Virtual Learning Environment (VLE), accessed from both inside and outside school, and their own mobile devices and electronic equipment. Breaking these conditions may lead to: confiscation of any electronic devices, close monitoring of the student’s network activity, investigation of the student’s past network activity, withdrawal of the student’s access and, in some cases, permanent removal from the Collegiate and even criminal prosecution. Misuse of the internet will be dealt with in accordance with the Collegiate's Behaviour and Discipline Policy and, where there is a safeguarding risk, the Child Protection and Safeguarding Policy.

The Collegiate is not responsible for any loss of data on the network, computers connected to the network or data storage used on the network. Also, it is not responsible for personal identifying information stored or used by the student in breach of data protection regulations. Data held on the network will be backed up for a limited period. Students are responsible for backups of any other data held. Use of any information obtained via the network is at the student’s own risk.

The Collegiate complies with the Data Protection Act 2018 and General Data Protection (GDPR), when processing your personal information to safeguard your Personal Data. The Collegiate is the Data Controller of Personal Data about students and their parents and/or guardians and is responsible for compliance with the relevant legislation. Further information about how The Collegiate acquires and collects Personal Data can be found in the Privacy Notice for Parents and Students. This consent is valid for the duration of the student’s time at the Collegiate. Should you wish to make any changes, please submit a new Annex D form:

Student access to networked resources is a privilege, not a right. Students will be expected to use the resources for the educational purposes for which they are provided. Students are expected to use the network systems in a responsible manner. It is not possible to compile a complete set of rules about what is, and what is not, acceptable. However, the above should be a guide and, in cases of dispute, the decision of the Principal will be final.

Student agreement:

I agree to follow the Collegiate rules on the use of Collegiate network resources and electronic devices. I will use the network and all electronic devices in a responsible way and observe all of the conditions explained in both the E-Safety Policy and this Acceptable Use Policy. I understand and accept the consequences of breaking these rules.

Student Name

Student Signature

Parent / Guardian agreement:I understand that my child has agreed to accept the terms of the E-safety and Student AUP Policy and I confirm that I accept the terms of the agreement.

I have read and understood the E-Safety Policy and agree to check any updates which are made available on the Parent Portal.

Parent / Guardian Name

Parent / Guardian Signature


Annex EParental Consent for School Visits

Please follow this link in order to complete the form electronically which allowsfor more accuracy and routing to the correct department

Name of student

Date of birth Year group

• To assist parents and the Collegiate, we request your parental consent now to allow your child to attend non-residential off-site visits and activities that do not include high risk or water and cost less than £35.

• Such consent is valid for the duration of the student’s time at the Collegiate (should you wish to withdraw your consent at any time, please submit a new Annex E form).

• Please note, the Collegiate will still inform parents about the details of any off-site visit their child is involved in.

• Additional parental consent will be sought when:

• A charge exceeding £35 is levied for an individual activity/visit;

• A visit includes an overnight stay of 1 or more nights;

• A visit involves high risk activity or water

I consent to my child taking part in off-site visits, activities and sports matches, which may involve him/her leaving the school premises under staff supervision. The school endeavours to take all reasonable measures to ensure the safety and well-being of students on all such visits.

I understand that, in the event of an accident or illness, and where the school is unable to contact parents or guardians, consent for a member of staff to act in loco parentis and give permission for emergency medical or surgical treatment (including anaesthetic or blood transfusion), as considered appropriate by the medical authorities present.

I understand personal data will be disclosed to third parties where necessary for the organisation of the visit or for emergency assistance e.g. purchasing of travel documents, booking accommodation, security requirements, medical treatment etc.

Signature of Parent / Guardian Name of Parent / Guardian



Annex FExtra Academic Lessons

Please follow this link in order to complete the form electronically which allowsfor more accuracy and routing to the correct department

Parents who are concerned about their child’s progress should contact the relevant Head of Key Stage/Head of Year in thefirst instance. Following discussions, should you require your child to receive additional lessons, please complete the formbelow. Please note that a separate form is required for each subject lesson requested and that lessons may take up a few weeksto arrange.Extra Academic Lessons may be delivered by either Queen Ethelburga’s academic staff or external tutors. All external tutorsare employed by Queen Ethelburga’s and will be asked to satisfy the necessary safeguarding checks. All extra academiclessons will be delivered on school premises.Where parents arrange additional online academic lessons for their child we recommend that, for safeguarding reasons, the necessary background checks are carried out, thelessons take place in public areas and that the school is kept informed.

Please be aware that lessons may take upto a few weeks to set up.Extra Academic Lessons are charged as follows:• Learning Development Support Lesson @ £39.50 per 35

minute• Individual Academic Lessons @ £39.50 per 40 minute• Two Students @ £30.00 each per 40 minute lessonIf you do require your child to receive any of the above, please indicate by clicking on the link provided above.Extra lessons will be billed in arrears on your termly account. To terminate extra lessons submission of the academic lessons cancellation form is required one full term in advance. The school regrets that no refund can be given for missed lessons. Please note: Extra lessons termnate at the end of each academic year.Extra tuition, taught other than by a Collegiate employee, must take place on Campus and be officially booked through the School Office at an agreed rate.



Annex GInstrumental and Vocal Tuition

Please follow the link in order to complete the form electronically which allows for more accuracy and routing to the correct department

Instrumental and Vocal tuition at Queen Ethelburga’s Collegiate is provided by one of our highly skilled, well qualified and experienced tutors, on a range of musical instruments. Currently, tuition is available on the following instruments:

Please note that it is expected that students bring their own instrument to their lesson, except for piano where they are able to access and make use of a school instrument. Tuition on other instruments may also be available, upon request.Tuition is typically delivered on the basis of 10 lessons each term and our tutors aim to deliver a series of 30 lessons across the three terms of the academic year. Lesson duration is 30 minutes and lessons are delivered on a 1 to 1 basis. In the event that lessons cannot be delivered in school, instrumental or vocal tutors will endeavour to continue to provide tuition through the Video Conferencing feature of Microsoft Teams.Payment and CancellationThe cost of a term of 10 lessons is £271 per student, where the duration of each lesson is 30 minutes. All payment for tuition is added to the students’ school account. ALL LESSONS ARE PAID TERMLY IN ADVANCE. Lessons are delivered throughout the year and run continuously from term to term and from year to year, until such time as a minimum of ONE FULL TERM’s notice is received, through the completion of the INSTRUMENTAL/VOCAL TUITION CANCELLATION FORM on the Parent Portal. We regret that NO REFUND WILL BE GIVEN FOR MISSED LESSONS. PLEASE NOTE: UNLESS CANCELLED, LESSONS ROLL FROM ACADEMIC YEAR TO YEAR. Lesson SchedulingWhere possible, lessons will be delivered to students in key stages 3, 4 and 5 outside of academic lesson time, but where this is not possible, they will be placed onto a rota system, in order to minimise the impact on their academic studies. Students are expected to check the timetable for their lesson on the notice board in music on

a weekly basis. It is important that they are punctual and arrive a few minutes before their scheduled lesson time in order to maximise their learning opportunity. Attendance at all lessons is essential. Students from Chapter House will be collected for their lessons by their tutor.ExpectationsLearning to play a musical instrument is incredibly rewarding and it requires resilience, perseverance, dedication and commitment from students, who must undertake regular practise in order to consolidate the learning from their lessons, improve their skills, develop technique and make progress. The Practice rooms in the music area offer students an ideal environment to focus on this aspect of their learning and these can be accessed both after school and during weekends. It may be necessary for tutors to recommend specific resources, such as reeds, or specialist music books, scores, lyric sheets, etc… to support students with their learning and where the cost for these items does not exceed £30, they will be added to your child’s school account.

Music ExaminationsAll students work with their tutors to develop their performance skills and broaden their repertoire. Some students may have the opportunity to work toward LCM or ABRSM graded examinations, whilst others may progress further to take musical diplomas, such as the LTCL or dipABRSM. Any charges for these examinations will be added to your child’s school account. Entry to these examinations remains at the discretion of the tutor.Musical EnrichmentStudents in receipt of instrumental or vocal tuition are encouraged to take part in a range of musical enrichment opportunities offered at Queen Ethelburga’s Collegiate. Musical enrichment is an excellent way for our students to supplement their academic learning and they can take part in activities such as bands, string groups, choirs and competitions, both at school and within the wider community, which enable our students to further develop and enhance their music journey, whilst also contributing to the wider wife of the Collegiate.

Name of Student:

Age of Student Year Group of Student:

Instrument:

Current Level

(eg Beginner or Grade Level)

Signature of Parent /Guardian

Please note, no form of Extra Tuition can be taught other than by a School / Collegiate employee, or take place on the Campus, unless it is officially booked through the School Office and is at the standard School / Collegiate published rates.

Clarinet Trombone Violin Guitar PianoFlute French Horn Viola Ukulele Voice

Saxophone Tenor Horn Cello Electric Guitar DrumsTrumpet / Cornet Euphonium Double Bass Bass Guitar



Annex HPaid Enrichment Activities

Please follow the link below in order to complete the form electronically which allows for more accuracy and routing to the correct department

The standard charges are for 10 lessons per term; terms vary in length and so lessons may be redistributed so as to give 30 lessons in the year. Each lesson is of no less than 30 minutes in duration, approximate timings can be found on the Enrichment Activities Programme. Please note, the timings for off-site activities include travel time.’

Fencing (Group) £214

King’s Academy Performing Arts (Group) £214

LAMDA (Solo) £271

LAMDA (Shared) £214

Tennis Coaching (Shared) 1 lesson per week £214

Tennis Coaching (Shared lesson) 2 lessons per week £428

Tennis Coaching (Shared lesson) 3 lessons per week £642 Standard Beginners Riding Lessons - Group 30 minute lessons £436

Off Site ActivitiesGolf (Group) £271

Semi Private Riding Lessons - Group 45 minutes £629

Riding - BHSAI - (1:1) 30 minute lessons £1,043

Riding - BHSII - (1:1) 30 minute lessons £1,382

Notes Riding: Prices shown are per term. BHSAI and BHSll lessons cover the riding skills required for this level of Award. Examination charges will be extra to the cost quoted above. There can be no reduction or part credit made for missed or failed lessons, non-attendance of rider for any reason (including sickness, study leave, examinations, holidays, trips etc or absence / sickness / suitability / usability of horse/pony etc. If, for any reason a booked riding lesson fails to take place due to a decision or fault of the Riding Centre or Collegiate, the lesson will be re-arranged.

ALL LESSONS ARE PAYABLE TERMLY IN ADVANCE. IF A PARTICULAR ACTIVITY IS TO BE DISCONTINUED, NOTICE OF ONE FULL TERM IS REQUIRED BY COMPLETING THE PAID ACTIVITY CANCELLATION FORM ON THE PARENT PORTAL. THE SCHOOL REGRETS THAT NO REFUND WILL BE GIVEN FOR LESSONS MISSED. PLEASE NOTE: UNLESS CANCELLED, LESSONS / ACTIVITIES WILL ROLL FROM ACADEMIC YEAR TO ACADEMIC YEAR.Please note, no form of Extra Tuition / Activities can be taught other than by a School / Collegiate employee, or take place on the Campus, unless it is officially booked through the School Office and is at the standard School / Collegiate published rates.



Annex IPermission to Drive a Car to School

Please follow this link in order to complete the form electronically which allows for more accuracy and routing to the correct department

Request for permission for my child to drive a car to school (please tick as appropriate):

ONLY APPLICABLE TO STUDENTS IN YEARS 12 & 13

Day Students • Boarders• Half Terms • Friday and Sunday• Beginning / End Term

1. The student must be in possession of a valid full driving licence.Particulars of the vehicle (make, model and registration number), must be given to the school (see below).3. The vehicle should be comprehensively insured, safe and complying with all Road Traffic Act legal requirements.4. The School Office will require an up-to-date photocopy of:a) full driving licenceb) valid insurance details5. No responsibility can be accepted for any loss or damage to the vehicle while it is on the premises.6. The vehicle may only be used for journeys to and from home / Collegiate. Vehicles may not be used to leave the campus during the school day between 8.30am and 4.00pm or for journeys within the school boundary. Boarding students may not use their vehicles for trips during the week, or at lunchtimes / after school. Permission must be obtained for occasional visits during the week from the Head of Key Stage 5 or a member of the Boarding Management Team. Their decision will be final. Written permission from the Parent / Guardian for such visits will be sought before any journey is granted. Estimated timings for the journey must be submitted to the Head of Key Stage 5 or a member of the Boarding Management Team along with a valid mobile ‘phone number and planned route before any keys are released. It is expected that the Collegiate Reception or house telephone number is added as a contact for at least the duration of the journey and students will be asked to show that this has taken place. 7. Upon arrival at the Collegiate boarding students’ car keys must remain in the safe keeping of the Houseparents.8. No lifts may be given to Sixth Form students without permission from the Head of Key Stage 5 or a member of the Boarding Management Team. The Head of Key Stage 5 or a member of the Boarding Management Team will also need permission from the parent / guardian of both the driver and passenger which must include the duration of this

permission. Sixth formers can only carry their siblings if we have parental permission.9. Permission may be withdrawn by the Head of Key Stage 5 or a member of the Boarding Management Team at any time, either for non-observance of these regulations, or for any behaviour with the vehicle which is considered unreasonable or detrimental to general welfare.10. Students must park their car in the bay allocated to them and display the parking permit in their windscreen.

Permission to use the vehicle will not start until: a) this form has been completed and submittedb) the appropriate photocopies of information has been submitted to [email protected] or [email protected]) a permit has been issued and a parking bay allocated

Note: Any breach of school rules may result in this permission being rescinded.

Please note, this permission is valid for the duration of the student’s time at the Collegiate. Should you wish to make any changes, please submit a new Annex I form. Permission will be withdrawn if a student uses the car to leave the campus at lunchtime or drives with undue care and attention.

I will accept full responsibility for any consequences that may result from my child driving a car to school and that the Collegiate is free from any liability

Student’s Name:

Vehicle Make:

Registration No

I give permission for my child to carry the following passengers (please specify):

Parent’s Signature:



Annex J Permission to be a Passenger in a Car Driven by an Authorised Member of the Sixth Form

Please follow this link in order to complete the form electronically which allows for more accuracy and routing to the correct department

ONLY COMPLETE FOR SIXTH FORM STUDENTS OR SIBLINGS OF SIXTH FORM STUDENTS WHO HAVE PERMISSION TO DRIVE

Request for permission for my son / daughter to be a passenger in a car driven by a member of the Sixth Form who has been granted permission from the Head of Key Stage 5 to drive to and from school

RULES APPLIED TO SIXTH FORM STUDENT CAR DRIVERS

• The student must be in possession of a valid full driving licence

• Particulars of the vehicle make, model and registration number must be given to the school

• The vehicle must be comprehensively insured, safe and comply with all Road Traffic Act legal requirements

• The school will require a copy of the full driving licence and valid insurance details

• No responsibility can be accepted for any loss or damage to the vehicle while it is on the premises

• The vehicle may only be used for journeys to and from home / Collegiate. Vehicles may not be used to leave the campus during the school day between 8.30am and 4.00pm or for journeys within the school boundary. Boarding students may not use their vehicles for trips during the week, or at lunchtimes / after school. Permission must be obtained for occasional visits during the week from the Head of Key Stage 5 or a member of the Boarding Management Team. Their decision will be final. Written permission from the Parent / Guardian for such visits will be sought before any journey is granted. Estimated timings for the journey must be submitted to the Head of Key Stage 5 or a member of the Boarding Management Team, along with a valid mobile ‘phone number and planned route before any keys are released. It is

expected that the Collegiate Reception or House telephone number is added as a contact for at least the duration of the journey and students will be asked to show that this has taken place.

• Upon arrival at the Collegiate, boarding students’ car keys must remain in the safe keeping of the Houseparents

• Sixth Form students or siblings of Sixth Form students who wish to be passengers in an authorised Sixth Form student car, must first have parental permission (Form Annex J). Subsequently, no lifts may be given to Sixth Form students without the permission of the Head of Key Stage 5 or a member of the Boarding Management Team. The Head of Key Stage 5 or a member of the Boarding Management Team will also need written permission from the parent/guardian of both the driver and passenger which must include the duration of this permission.

• Permission may be withdrawn by the Head of Key Stage 5 or a member of the Boarding Management Team at any time, either for non-observance of these regulations,or for any behaviour with the vehicle which is considered unreasonable or detrimental to general welfare

I give permission for my son / daughter to be a passenger in a car driven by an authorised member of the Sixth Form as follows: (Please select as appropriate)

Any authorised driver in the Sixth Form The following named drivers only:

Please note, this permission is valid for the duration of the student’s time at the Collegiate. Should you wish to make any changes, please submit a new Annex J form. Permission will be withdrawn if a student uses the car to leave the campus at lunchtime or drives with undue care and attention.

I understand that I will accept full responsibility for any consequences that may result from my son / daughter being carried as a passenger and that the Collegiate is free of any liability.

Student’s Name Year

Parent’s Signature



QE School Bus ServicePlease follow this link to complete the form electronically which allows for more accuracy and routing to the correct department.

COVID-19 precautions:

• All QE bus drivers will be wearing a face visor whilst driving QE buses

• All students must wear a facemask while travelling on the bus.

• Hand Sanitiser will be provided

• All vehicles will be fogged daily after use

The school bus service at QE now covers even more surrounding areas, across eight routes, for the 2020/21 school year.

Anyone wishing to sign-up to the service must complete a transfer request form upon starting with the service, and each academic year thereafter. This can be found at: www.qe.org/home/admissions

TO NOTE: Spaces on our bus services are limited and priority will be given to those requiring a five day return service. This is to ensure that the service is running at maximum capacity.

The eight routes QE offers are as follows:

Weeland

Rufforth

Ripley

Q

Northallerton

Riccall

Moortown

Ferrensby

StamfordBridge

Train service to Cattal station

The local train station to QE is Cattal station, just five minutes drive from campus. More information on this service can be found at www.northernrail.org.

We run a daily pick-up and drop-off service to Cattal station. Bus service route 2 (purple) picks up from the station at 8.10 and bus service route 7 (brown) drops off at the station at 16.30.

Anyone wishing to sign-up for station pick-up and drop-off must still complete the transfer request form.

Route 1 - BLUE Times Zone

Northallerton 7.10/17.30 E

Barkers Home Store car park, Finkills Way

Thirsk 7.30/17.10 E

Market Square

Ripon 7.50/16.50 D

Sainsbury’s car park

Route 2 - PURPLE Times Zone

Hovingham 6.55/17.25 E

Opposite Worsley Arms

Sheriff Hutton (A) 7.10/17.10 E

Castle Inn

Sheriff Hutton (B) 7.14/17.06 E

York Road

Stillington 7.25/16.55 D

South Back Lane

Easingwold 7.35/16.45 C

York Road School

Aldwark 7.45/16.30 B

Aldwark Arms Car Park

QE 8.00/16.20

Whixley 8.05/16.24 A

Whixley Gate

Cattal Station (am) 8.10 A

Cattal Railway Station

QE 8.20


Costs

Fares are charged on an incidental or termly basis.

Please note: By signing this form you agree to abide by the Terms & Conditions including giving one terms notice to cease. Full Terms and Conditions can be found in the Parent Handbook or downloaded from the school website www.qe.org/home/about/school-policies-and-documents.

Note: Stop points and times may change before the start of term.

Route 3 - ORANGE Times Zone

Stamford Bridge 6.50/17.40 D

Barkers Home Store Car Park, Finkills Way

Earswick 7.10/17.20 D

Willow Grove

Strensall 7.20/17.10 D

Bus stop by park

Haxby 7.30/17.00 C

am Rydale Centre pm Village Hall

Shipton 7.50/16.50 C

Dawnay Arms

Clifton 8.00/16.40 C

Bus stop close to Dormouse pub

QE 8.20/16.20

Route 4 - BLACK Times Zone

Barlby 7.00/17.40 E

Bus stop by Greencore, York Road

Riccal 7.05/17.35 E

Bus stop by the water tower

Copmanthorpe 7.25/17.10 D

Village Green (Cenotaph)

Bishopthorpe 7.30/17.05 D

Main St by the Library

Tadcaster Road 7.35/17.00 C

Principal Rise

Woodthorpe 7.40/16.55 C

Moor Lane bus terminus (lay by)

Askham Lane 7.45/16.50 C

St Joseph’s Court bus stop

Rufforth 7.55/16.45 C

am: Bus stop, The Old Schoolpm: Bus stop nr All Saints Church

Long Marston 8.00/16.40 B

Sun Inn

QE 8.20/16.20

Route 5 - GREEN Times Zone

Doncaster 6.55/18.00 E

Thorne Retail Park (Mc Donalds)

Thorne 7.10/17.40 E

MOTO Services M18 junction 5

East Cowick 7.25/17.20 E

Bus stop by the school

Snaith 7.30/17.15 E

Bus stop by the school

Weeland 7.35/17.10 E

At 645 bus stop

Selby Fork 7.50/16.45 E

Quality hotel

QE 8.20/16.20

Route 6 - YELLOW Times Zone

Ferrybridge 7.00/17.50 E

Motorway services area

Sherburn in Elmet 7.10/17.40 E

JP Plant Hire near Betteras roundabout

Sherburn 7.15/17.35 E

By Saxon Court estate - Moor Lane

Saxton 7.30/17.20 E

Church on Main Street

Aberford 7.40/17.10 E

Main Street - White Swan

Boston Spa 7.50/16.55 D

Clifford Moor Road bus stop - Wickham Ave

Wetherby (a) 8.00/16.45 C

Mercure Hotel - outside Reception

Wetherby (b) 8.01/16.44 C

Sandbeck Park - Sandbeck Lane

QE 8.20/16.20

Route 8 - RED Times Zone

Summerbridge 6.50/17.50 E

Bus stop by the church

Ripley 7.00/17.35 D

Boar’s Head

Harrogate (a) 7.10/17.25 D

Cairn Hotel

Harrogate (b) 7.20/17.15 D

Trinity Church

Starbeck (a) 7.25/17.05 C

Knaresborough Road bus stops by Halfords

Starbeck (b) 7.30/17.00 C

Methodist Church

Knaresborough 7.40/16.55 C

York Place car & coach park

Farnham 7.45/16.45 C

Farnham Lane opposite Main St bus stop

Ferrensby 7.50/16.40 C

Arkendale Road

QE 8.20/16.20

Route 7 - BROWN Times Zone

Roundhay 6.55/17.35 E

Oakwood Wetherby Road - North lane

Moortown 7.00/17.30 E

Street Lane stop by Sainsbury’s

Adel 7.15/17.15 D

am: Bus stop - Holt Lanepm: Greenfield Court by Lawnswood Arms

Alwoodley 7.25/17.00 C

The Dexter pub, Wigton lane

Collingham 7.45/16.55 C

Pull in by Lady Elizabeth Hastings School. Junction by Linton Rd / Harewood Rd

Cattal Station (pm) 16.30 A

Cattal railway station

QE 8.20/16.20

Bus charge zones 2020/21Fare Zone A B C D E

Incidental basis-Single journey £9.05 £13.25 £15.80 £16.80 £17.80

Incidental basis-Return journey £12.10 £17.85 £20.70 £22.45 £23.75

Termly basis-Daily single journey £325 £468 £534 £564 £601

Termly basis-Daily return journey £422 £638 £723 £766 £809


Route driver contacts

Should you need to contact your driver to alert them you are late or will not be using the morning service, please text the relevant number below. Please note, drivers will not be able to text or call whilst driving.

Route Driver Telephone Number

Route 1 - Blue Michael Collier 07774 471836

Route 2 - Purple Mark Hayhurst 07976 395947

Route 3 - Orange Dave Simpkin ( Jr) 07923 562652

Route 4 - Black Steve Harris 07717 753314

Route 5 - Green Paul Hopwood 07717 753314

Route 6 - Yellow Dave Simpkin (Sr) 07923 562652

Route 7 - Brown Stephen Coy 07790 471660

Route 8 - Red Rob Scott 07717 753314

Bus Service contact

Should your child not be using the afternoon service for any reason or there is a different person meeting them at the drop-off point than arranged, please contact the school office ahead of time on 01423 333 330. The office is open from 8.00 until 17.30 each school day.

The out of hours number for the service is: 07763 472198.

For any general queries please email Sue McKee on [email protected]. To keep up to date on any service changes, please ask Sue to be added to the bus service email list.

Safety notice

The safety of QE students is our priority. If there is no one to collect your child at the designated stop, or if we have not been notified of a change to the person there to collect your child, they will be taken back to QE where they can be collected. Should an emergency arise, and you are unable to collect your child until a later time, we can arrange for them to have supper at the school and they will be cared for until you are able to collect them.

All buses are fitted with seatbelts, which must always be worn by students whilst using the service. Failure to do so will result in them being excluded from using the service.

Annex K School Transportation Request Form 2020/21Please follow this link to complete the form electronically which allows for more accuracy and routing to the correct department Route 1 Route 2 Route 3 Route 4 Route 5 Route 6 Route 7 Route 8 Cattal Station

Select am pm

Pick up point Drop off point

Season ticket

OR

Single Journey Mon Tues Wed Thurs Fri

am

pm

Name of student Year

Signed Date

Emergency contact nos

By signing this form you agree to abide by the Terms & Conditions including giving one terms notice to cease.



Documents

Parent - Queen Ethelburga's Collegiate · importantly, QE is a happy and exciting place to learn. The Collegiate is uniquely made up of four smaller schools, designed to maintain