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Paperless Graduation
Leana WilsonAssistant University Registrar
The University of Alabama
Agenda
• UA Introduction• Previous process
overview• Benefits of proposed
solution• Initial application
process• Award process• Challenges/Successes
The University of Alabama
• Founded 1831• Alabama’s first public
college• Fall 2011: 31,747
students• UG: 26,234• GR: 4,913• Professional: 600
• 34% of students come from states other than Alabama
Previous Process• Paper applications• 2011
• UG = 5258• GR = 1986• LW = 269• Total = 7513
Previous Process
• Undergraduate vs. Graduate vs. Law
• Communication with students• Manual data entry• Proofing• Final sign-off
Proposed Solution
• Online application• Initial application
approval workflow• Final award
workflow
Web Application Setup
• Term availability• Student eligibility• Student information• Web text localization
Term Selection
Curriculum Selection
Ceremony Selection
Diploma Name Selection
Diploma Name Editing
Diploma Address Selection
Diploma Address Selection
Application Summary
Application Confirmation
Web Application Changes
Initial Workflow Overview
Initial Workflow Overview
Initial Workflow Overview
Approver Worklist
Approver Task View
Award Workflow
Award Workflow
Award Workflow
• Batch kickoff• Honors calculation• Working concurrently
Challenges• Testing, testing, testing• Undergraduate Engineering• Verbiage on forms/emails• Maintaining departmental
approvers• Stalled applications/workflow
tasks• Baseline application curriculum
selection• Denied & cannot reapply
Successes
• 4 weeks extra application time• 2 weeks less award time• Easier on students/colleges/OUR• Manual entry error elimination• 100% attendance response• Training materials
Questions?
Leana [email protected]
205-348-8179
Denny [email protected]
205-348-0261registrar.ua.edu
San Antonio,
2013
When: February 3-6, 2013
How do I register and get informationhttp://www.sacrao.org/index.html
Conference Hotel Information http://www.Westinlacantera.com
Ya’ll come, YEEHAW!!!!
