Panta Rhei Report - SIAN

Panta Rhei Report

On the 45th Panta Rhei conference

21st – 23rd of May 2014

Prague, Czech Republic

&

On the 46th Panta Rhei Conference

8th – 10th of October 2014

Corsica, France

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Panta Rhei Secretariat

Workshops

Workshop No. 1: ISO 27001 Certification – concerns, costs,

budget reductions due to economic crisis etc (FI, LT) – new

Accreditation Requirement

Participants were divided into 5 groups and they elaborated on

a number of questions with the main aim to:

• discuss about benefits and cost effects of the certification

process,

• the difficulties met when operating without certificate

• the difficulties expected when applying certificate.

• ways and possibilities of exchanging knowledge and

experience

• list of tasks that can easily be achieved, tasks that are

“difficult” to solve that need support and preparative actions &

“hard” tasks that are too expensive to achieved.

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45th Panta Rhei conference, Prague

Workshops

• Workshop 2: “Bring Your Own Device and working from

distance methods, Wi-Fi within the agency, advantages

and disadvantages, risks” (ES, EE).

• status of paying agencies in the area of teleworking, mobile

devices management, BYOD(bring your own Device), data

access through public network, etc.

• the participants were divided into groups and analyse

technology/tools being used for mail/calendar service

• Compile a list of more important risks or challenges of

introducing teleworking, BYOD, mobile devices management

and use of public network infrastructure within paying

agencies.

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Tour de Table

• Topic 1 - Data Processing during Administration

– improvement on e-services focusing on the tools,

functionalities and practices they provide to the farmers in

order to help them have all correct information during

application submission

• Topic 2 - 27001 Certification – concerns, costs, budget

reductions due to crisis etc.

– aim of this topic is to collect information and different views

about the necessity of this new requirement by recording the

difficulties, costs and other issues the Certification process

will have to the member states.

– The input of this topic was used as an input for Workshop 1.

Topics:

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Presentation (1)

Presentation 1: ISO 27001 certification under the new

accreditation criterion 3

– extensive presentation on the new requirement by

EC

– why EU Commission selected ISO 27001 as the

basis for certification over other standards that were

proposed in previous regulations

– the road map towards ISO Certification.

– A number of questions were posed by various

colleagues.

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Presentation (2)

Presentation 2: Using the full potential of IACS data - a

way to identify potential errors (ECA)

– potential errors in IACS system and how to avoid them

– assisted audit tools will not improve significantly the

error rate but can help especially in identifying risk

populations.

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Presentations (3-4)

Presentation 4: Data Processing Latest Technology – “Big

data” (CZ)

– Big Data in Czech agency,

– introducing SAP technology and SAP BI tools in order to

manage Big Data

– Also hardware requirements were listed for their solution.

Presentation 3: Greening - WebGIS integrated solution (LU)

– practical presentation of Luxembourg’s WebGIS system

– Presentation of the various layers created both for LPIS

and greening purposes

– various rules and controls that have been implemented

within these layers

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Presentation (5)

Presentation 5: ISO 27001 security standard, two different

perspectives (ES)

– ISO Security standard within the Spanish territory

– only 5 out of the 18 Paying Agencies need to certify with

the Standard according to the new EU regulation.

– analyzed the difficulties that some Paying Agencies

might face, but also the benefits for all Paying Agencies

implementing a security framework.

– approximate costs in time and money of the certification

process as well as costs for maintaining the

certification.

8


Presentations (6-7)

Presentation 6: Reporting on agricultural subsidy data – a customized

BI-Tool architecture (DE)

– actual implementation of a BI system in Agency (Rhineland) and

how this improved the reporting of data

– brief introduction of the information flow until early 2014

– process towards the new approach and how this improved

dramatically the effort to produce the right information on time

– Presentation of a Prototype

Presentation 7: Migrating from Oracle to PostgreSQL Database –

Licensing costs and technical issues involved in migration (SE)

– parallel efforts in the agency to lower the licensing cost of

Oracle database and the switch to a free alternative option such

as PostgreSQL

– listed the benefits especially those related to cost savings and

the drawbacks for such switch 9


Presentation (8)

Presentation 8: The CAP reform – state of play and next

implementation steps (EC)

– extensive presentation on the latest developments of the CAP

Reform:

– concentrated mainly in analyzing the structure of the delegated

and implementing acts and the procedure for the adoption of the

delegated and implementing acts

– providing details for the content of the basic acts, delegated and

implementing acts with detailed analysis of Direct payments,

rural development, market measures and the related controls

and penalties

– A short analysis of the horizontal regulation

– A discussion was followed and a number of questions have

been posed by colleagues

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Presentations (8-10)

Presentation 9: Transforming CAP Delivery (UK)

– Implementation of new system for CAP Reform

– learning from the mistakes of the past (2005)

– Their new initiative is based on the use of Agile development based on

the SITI AGRI framework

– challenges of the new transformation related on greening.

Presentation 10: Information security and cloud

computing

– technical overview on enhancing their IT Data Centre using Cloud

services and helping out the migration towards regionalisation.

– list of benefits

– the most important opportunities offered by the new setup

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The 46th Panta Rhei Conference

8th – 10th of October 2014

Corsica, France

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Workshops

Workshop No. 1: “Security Tools, security access to e-

services, Storage archiving security” (SK, ES)

• discussion on various technical security solutions

• discussion was originally focused on the results of a survey that

participants completed before the conference

• Participants were divided into 4 groups for further discussion on the:

– Effectiveness in ISMS

– Expectations from ISMS security tool

– Frequent issues in ISMS

– How to make ISMS agenda easier

– Preferences between commercial and open source software tools,

– Advantages and disadvantages of different security tools

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46th Panta Rhei conference, Corsica

Workshops

• Workshop 2: “The compulsory geospatial application

requirement of CAP Reform, Problems and possible

solutions” (CY, FR).

• The aim of this workshop was to discuss this new requirement

and how feasible it is to be achieved within the prescribed

timeframe

• presentation by the EU Commission (D3 unit) representative.

• participants were divided into five (5) groups for further

discussion on the:

– Topic 1 - Benefits/Advantages, Inconveniences. Actions to

mitigate inconveniences

– Topic 2 - Aiming to get 100% electronic GSA

– Topic 3 - Embedded controls

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Tour de Table

• Topic 1 - EFAs / Greening implementation - e-services

support for Greening

– try to distinguish how each Paying Agency is planning to develop the

EFA layer within its existing LPIS

– what tools and techniques should be provided to the farmers in order

to help them digitize such areas

– how Agencies are planning to communicate Greening requirements

to farmers.

• Topic 2 - State of Play – implementation of new CAP. How

far have we reached – Update from last year.

– this topic has first appeared and was analysed during the Cyprus

Conference in May 2013

– shared updated information on the progress made by the Paying

Agencies/Member States, and how much work remains in the

process towards the preparation of the CAP Reform

Topics:

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Presentation (1)

Presentation 1: CAP reform – Outcome of the

Delegated Acts and Implementing Acts

– Analysis of the structure of the delegated &

implementing acts

– the procedure for the adoption of the delegated and

implementing acts as well as

– the timing for adoption of delegated and

implementing acts

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Presentation (2)

Presentation 2: The use of Computer-aided audit tools

(CAATs) and methods, advice to reduce errors &

consequences in the light of the New CAP. Best and bad

practices in certain member states - (ECA)

possible best practices to reduce or detect errors in the

following 4 categories:

• Declaration of ineligible area

• Ineligible beneficiaries

• Administrative errors:

• Control errors

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Presentation (3)

Presentation 3: Co-browsing and the Digital Inclusion

Challenge (joint presentation) - (FR, UK, NL)

• three different stories of how Agencies in UK, France and

Netherlands directly help their farmers while online with

specialised procedures and Co-browsing systems

Presentation 4: The new D3 Unit of DG Agri -

Implementation support, monitoring, IACS and LPIS, and

main challenges for direct payments implementation (EU)

• the mission, organization and toolbox of the new D3

• toolbox available for the Unit

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Presentations (5 & 6)

Presentation 5: Geospatial applications and Ecological

Focus Areas (EFAs) - (DK)

• detailed information on how they are planning to implement

SPS in Denmark for 2015 especially anything related with the

geospatial application and EFAs

• how to deal with discrepancies of geographical overlapping

Presentation 6: Automatic determination of the eligible

grazing in the Alpine area – (AT)

• Technical Presentation on the existing semi-automatic

determination of the eligible grazing in the Alpine area in Austria

• Presentation of the results of the area detection using automated

utilization of orthophotos, airborne laser scans.

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Presentation (7)

Presentation 7: GNSS devices – Establishment of the

Database of EFAs, Present changes on measurement

tolerances, etc (EC-JRC)

• Technical presentation on new type of Measurements with the

use of GNSS Devices and imagery as well as the possibility of

implementing the technical tolerance where necessary

•technical support for the establishment of the permanent EFA

‘layer’ with examples of representation and measurement of EFAs.

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Presentation (8) Presentation 8: CYOD (Choose your own Device) and

Mobile Strategy – BYOD (Bring your own Device), two

different stories - (BE) and (NL)

•the goals expected from the implementation of the mobile strategy and

the various employees’ profile that exists in the agency along with their

mobile needs.

• future plans of their BYOD strategy i.e. moving from Mobile Device

Management (MDM) to the Mobile Application Management (MAM), with

main aim in securing the information, and not the device.

• the introduction of CYOD (Choose your own Device) concept within the

Flemish Agency

•The aim of the new concept is working independently of time and place

•Also the challenges of CYOD approach with the use lightweight devices

were presented.

•A short comparison between the two models followed by the Netherlands

(BYOD) and Belgium (CYOD) was presented

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Presentations (9-10)

Presentation 9: Presentation 9: Preparations for the new CAP –

the experiences of a Paying Agency - (SE)

• Implementation of CAP Reform / new system to accommodate the 3 political

changes i.e. Single Payment Scheme, Rural Development Programme and

Fisheries Policy

• presented the organization structure of the CAP Reform Program and how

this was executed over the last two years

• insights and lessons learn on how to keep the project going even if you do

not know all details.

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Presentation 10: Assistance to farmers in the process of claim

submission, including cooperation with Biblionet (RO)

• the way the Agency assist their farmers in claim submission, including

cooperation with Biblionet.

• Biblionet 5-year program that facilitates free access to information for

Romanian citizens - development of a modern public library system

•partnership between APIA Agency and Bilbionet to facilitate access to

agricultural subsidies through public libraries

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47th Panta Rhei conference.

Levi, Finland

4th - 6th of May 2015.

• CAP reform – technical discussion concerning the

implementation of CAP direct payments rules.

• Implementation of Greening

• Preparations for the new CAP – the experiences of

Paying Agencies

• Agile Development

The main topics of the conference are:

Thank you for your attention!

All presentations can be downloaded

from the Panta Rhei Platform

https://prplatform.pleio.nl/

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Documents

Panta Rhei Report - SIAN