Pam DeeganPam DeeganMiramar CollegeMiramar College

November 1, 2005November 1, 2005

AgendaAgenda

DefinitionsDefinitions ProductivityProductivity Faculty Load, Faculty Load,

Contractual ObligationsContractual Obligations Scheduling HintsScheduling Hints SummarySummary

1 1 Full-time Equivalent StudentFull-time Equivalent Student (FTES) is equal to 1 student (FTES) is equal to 1 student enrolled in 15 semester hours.enrolled in 15 semester hours.

This has nothing to do with This has nothing to do with units !units !

Examples Examples

For those students who For those students who attend less than 15 attend less than 15

hours, we piece their hours, we piece their hours together.hours together.

9 hours 15 hours3 hours =3 hours+ +

WFCH = Weekly Faculty Contact WFCH = Weekly Faculty Contact HoursHours

This tells us how many hours the class meets each This tells us how many hours the class meets each week.week.

(Not to be confused with units!!)(Not to be confused with units!!) When we look at our total WFCH, we are looking at the When we look at our total WFCH, we are looking at the

size of our schedule. Each School is assigned a size of our schedule. Each School is assigned a certain number of WFCH to schedule for what is called certain number of WFCH to schedule for what is called the “regular term”. The regular term includes Fall, the “regular term”. The regular term includes Fall,

Intersession, and Spring. Summer has its own, separate Intersession, and Spring. Summer has its own, separate WFCH allotment.WFCH allotment.

This WFCH allotment is the same as the catalog WFCH.This WFCH allotment is the same as the catalog WFCH.

Example - A Sociology class meets on Example - A Sociology class meets on Mondays and Wednesdays from 8-9:30. Mondays and Wednesdays from 8-9:30. It therefore meets 3 hours per week. In It therefore meets 3 hours per week. In the CATALOG, it states that for a normal the CATALOG, it states that for a normal 16-week semester, the class meets 3 16-week semester, the class meets 3 hours a week. Therefore, for scheduling hours a week. Therefore, for scheduling purposes, this class is 3 WFCH. That is purposes, this class is 3 WFCH. That is what you count against your allotment, what you count against your allotment, the CATALOG hours.the CATALOG hours.

What about short-term classes, ABCs, & What about short-term classes, ABCs, & overlaps? How do you count WFCHoverlaps? How do you count WFCH

Total WFCH FTES Total FTESAllotment Factor Target 2005 - 6 2005 - 6

1,772 1.1 1,950

2,318 1.1 2,550

611 1.0 611

1,079 0.8 863 5,780 5,973

Enrollment = the number of students in the classEnrollment = the number of students in the class Until we know what the actual enrollments are, Until we know what the actual enrollments are,

we use estimates. We utilize estimates so that we use estimates. We utilize estimates so that we can project what our total enrollments will be we can project what our total enrollments will be as soon as we plan the schedule. As we plan our as soon as we plan the schedule. As we plan our schedule, it is important to have you and your schedule, it is important to have you and your dean, dean, estimateestimate what the enrollment will be for what the enrollment will be for each individual class. The time of day, number each individual class. The time of day, number of sections, individual teaching the class all of sections, individual teaching the class all come into play.come into play.

These enrollments always fluctuate. For These enrollments always fluctuate. For purposes of funding, the state takes a purposes of funding, the state takes a “snapshot” in time at the first 20% of the “snapshot” in time at the first 20% of the course. This is called Census. For a full course. This is called Census. For a full semester, 16-week course, this occurs semester, 16-week course, this occurs Monday of the 3rd week.Monday of the 3rd week.

WSCHWSCH WSCH = Weekly Student Contact WSCH = Weekly Student Contact

HoursHoursThis tells us how many student hours we have and This tells us how many student hours we have and is the intermediate step in calculating FTES.is the intermediate step in calculating FTES.

WSCH is calculated by the following:WSCH is calculated by the following:WFCH X Enrollment = WSCHWFCH X Enrollment = WSCH

Example - In our sociology example of 3 WFCH with Example - In our sociology example of 3 WFCH with 45 students enrolled, we multiply 3 x 45 = 135 45 students enrolled, we multiply 3 x 45 = 135 WSCHWSCH

If we divide this by 30 (an approximation), we If we divide this by 30 (an approximation), we obtain the number of FTES generated. THIS IS JUST obtain the number of FTES generated. THIS IS JUST AN APPROXIMATION. THE REAL FTES HAS TO DO AN APPROXIMATION. THE REAL FTES HAS TO DO WITH THE APPORTIONMENT METHOD.WITH THE APPORTIONMENT METHOD.

How the State of How the State of California Calculates California Calculates

FTESFTES Weekly CensusWeekly Census - Regular term length - Regular term length DSCHDSCH (Daily Student Contact Hours) - (Daily Student Contact Hours) -

Short-term classesShort-term classes Positive AttendancePositive Attendance -Classes that do not -Classes that do not

meet on a regular basis or open meet on a regular basis or open entry/open exitentry/open exit

Independent Study/Work ExperienceIndependent Study/Work Experience - - Non-classroom; and all Non-classroom; and all On-line On-line

ClassesClasses

Census WeekCensus Week These are classes that meet on a These are classes that meet on a regularregular

basis each week for the full semester. basis each week for the full semester. Students are counted on Students are counted on enrollmentenrollment, not , not attendance, during census.attendance, during census.

The formula = Hours of enrollment x 17.5The formula = Hours of enrollment x 17.5 525525

DSCHDSCH This includes classes that meet on a regular This includes classes that meet on a regular

basis for at least 5 days, but do not meet basis for at least 5 days, but do not meet the full semester. the full semester.

Enrollment is counted on each course’s Enrollment is counted on each course’s individual census day (20% of course).individual census day (20% of course).

Summer, short-term courses, and Summer, short-term courses, and Intersession are included hereIntersession are included here

The formula = The formula = (# of hours of enrollment/day) x (the total # of (# of hours of enrollment/day) x (the total # of

days the class meets) x (the number of days the class meets) x (the number of students at census)students at census)

525 525

Positive AttendancePositive Attendance Actual hours of attendance are counted. Actual hours of attendance are counted.

Every 525 hours counts as one FTES.Every 525 hours counts as one FTES. Included are:Included are:

Irregularly scheduled credit coursesIrregularly scheduled credit courses Open entry/open exitOpen entry/open exit In-service academy classesIn-service academy classes Non-credit classesNon-credit classes Apprenticeship classesApprenticeship classes Tutoring courses Tutoring courses

Formula = Contact Hours 525

Positive Attendance (PA) is counted in Positive Attendance (PA) is counted in the semester of the the semester of the last class meetinglast class meeting, , even if a majority of the class met during even if a majority of the class met during a previous semester.a previous semester.

What about summer??What about summer??

Independent Independent Study/work ExperienceStudy/work Experience

One weekly student contact hour is One weekly student contact hour is counted for each counted for each unitunit of credit in of credit in which the student is enrolled. which the student is enrolled.

The formula is the same as weekly The formula is the same as weekly classes or DSCH classes depending upon classes or DSCH classes depending upon the length of the class. the length of the class.

This kills us for on-line labs, where WFCH This kills us for on-line labs, where WFCH are different than the units.are different than the units.

ProductivityProductivity

Are We Efficient?Are We Efficient?oror

The Cost of Generating FTES The Cost of Generating FTES

Statewide, a measure of efficiency is WSCH/FTEF Statewide, a measure of efficiency is WSCH/FTEF where WSCH is divided by the Full-time where WSCH is divided by the Full-time Equivalent Faculty (FTEF). This tells us how much Equivalent Faculty (FTEF). This tells us how much of a faculty load it takes to generate a given of a faculty load it takes to generate a given WSCH.WSCH.

FTEF (Full-time Equivalent Faculty) is the portion FTEF (Full-time Equivalent Faculty) is the portion of a full-time load which each particular class of a full-time load which each particular class represents.represents.

Statewide (and as a rough approximation), a Statewide (and as a rough approximation), a WSCH/FTEF of 500-525 represents the point of WSCH/FTEF of 500-525 represents the point of financial breakeven for a college.financial breakeven for a college.

Our Soc class had 135 WSCH/Our Soc class had 135 WSCH/..20 (the FTEF) = 675 20 (the FTEF) = 675 WSCH/FTE. WSCH/FTE.

(33 is the breakeven for a 3 hour class)(33 is the breakeven for a 3 hour class)

1.1. If you build it, they will come OR we schedule If you build it, they will come OR we schedule for students.for students.

2.2. Establish time blocks to maximize efficiency for Establish time blocks to maximize efficiency for students, teachers, and classrooms.students, teachers, and classrooms.

3. Schedule according to your own Academic Master Plan 3. Schedule according to your own Academic Master Plan which includes both growth and new programs and which includes both growth and new programs and courses.courses.

4. Be aware of your curriculum cycle so you can schedule 4. Be aware of your curriculum cycle so you can schedule what you want, when you want. Know that you need to what you want, when you want. Know that you need to calculate adequate time for state and commission calculate adequate time for state and commission approvals.approvals.

5.5. Know your rate of cancellations, and build that into Know your rate of cancellations, and build that into your schedule. Know when to cancel and how to cancel.your schedule. Know when to cancel and how to cancel.

6.6. Hybrids?? 8-weekers?? Build them together so you Hybrids?? 8-weekers?? Build them together so you don’t waste a room.don’t waste a room.

7.7. Strive to fill in IGETC blocks. Students use this.Strive to fill in IGETC blocks. Students use this.8.8. Know what rooms you “rent” and understand “sharing” Know what rooms you “rent” and understand “sharing”

process.process.

Tuesday andThursday

1 2 3 4 5

English Math Arts &Humanities

Social &BehavioralSciences

Physical &BiologicalSciences

8:00 - 9:30 am Engl 101 Econ 121Soco 101Psyc 101

Chem 100Chem 151

9:30 - 11:00 am Math 119 Musi 100Musi 109Phil 102B

Econ 120Hist 110

Biol 105Biol 106Chem 100L

11:00 am-12:30pm Engl 101Engl 205

Math 150Math 252

Musi 100Art 100

Hist 110Poli 101Soco 101Psyc 101

Chem 200

12:30 - 2:00 pm Engl 101Engl 205

Huma 102 Psyc 101 Biol 105

Tuesday/Thursday

1English

2Math

3Arts/Hum

5Phys/BioScience

4Soc/Behav

Science

Art s and Humanities Business, Math, Scien TCWI Public Safety A106 A107 A225 (evening) A226 (evening) B206 B207 C103 D204 D205 F301 F303 I101B I105/ 106 I110/ 111 I122 I123 I124 S5-105 S5-106 S5-205 S5-206 S5-207 T 401 W243

A111 (before 8am & eve) A203 (evenings) A227 A228 C500 (noon thru evening) F302 I101A I108 I125 I126 I127 S5 102, 103,104, 107 108,109,111, 200, 202, 203, 204, 208 209, 212, 212A T402 T403 T404 W246

C104 C105 F101 F106 F107 F209 F212 ATT – S201 ATT – S401 S5 107 (TR eve only)

A111 (8 am – 5 pm) A200 (all classrooms)