PAJARO VALLEY WATER MANAGEMENT AGENCY€¦ · · 2018-02-19PVWMA Board of Directors Meeting Minutes September 17, 2014 with them. Central Water District (CWD) is also very active

PAJARO VALLEY WATER MANAGEMENT AGENCY

36 BRENNAN STREET WATSONVILLE, CA 95076

TEL: (831) 722-9292 FAX: (831) 722-3139

email: [email protected] http://www.pvwater.org

Board of Directors Meeting City Council Chambers

September 17, 2014, 7:00 p.m. 275 Main Street, 4th Floor

Watsonville, CA 95076

DRAFT

BOARD MEETING MINUTES

1. Call to Order: The Regular Board Meeting of Pajaro Valley Water Management Agency was called

to order at 7:07 P.M. by Chair Imazio, in the City Council Chambers, 275 Main Street, 4th Floor,

Watsonville, CA.

2. Roll call of the PVWMA Directors:

Board Members Present: Imazio, Cavanaugh, Persoff, Newell, Faurot, Zamora

Board Members Absent: Lynn

Staff Members Present: Mary Bannister, General Manager (GM)

Brian Lockwood, Sr. Water Resources Hydrologist (SWRH)

Laura R. Taay, Administrative Analyst (AA)

Teresa Delfino, Administrative Services Manager (ASM)

Others Present: Lauren Valk, Assistant Agency Counsel (AAC)

3. Pledge of Allegiance

4. Oral Communications: None

5. Director Comments: None

6. Counsel Report: AAC will be presenting Agenda Items 9A & 9B

7. General Manager Report: GM stated that she, SWRH Lockwood and Lidia Gutierrez,

Consultant, met with Department of Water Resources, Prop 50 Grant representatives Muzaffar

Eusuff, Lead Program Manager, and Cory Saltsman, Environmental Scientist, Project Manager. Staff

took the representatives on a tour of completed and on-going grant funded projects. The original grant

was for $25 million, awarded in 2007 and expiring in 2016: $6 million went toward the Recycled

Water Facility, $4.5 went toward the Coastal Distribution System, as well as the Pajaro River bench

excavation project for counties, RCD monies and Action Pajaro Valley community consensus

funding. Coincidentally, the lead Program Manager worked on the original CDS design as an

engineer with CHM2 when the project began.

The GM encouraged Director’s to attend the Ad-Hoc funding BBQ on the 25th of September.

A letter from Soquel Creek Water District (SCWD), Basin Implementation Group (BIG) and Basin

Advisory Group (BAG) was received inviting our agency to participate as a voting member of the

BIG. Our staff has always been involved with of SCWD advisory groups since we share an aquifer

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PVWMA Board of Directors Meeting Minutes September 17, 2014

with them. Central Water District (CWD) is also very active with SCWD as well. CWD is located

inland of SCWD and adjacent to PVWMA. GM will discuss with Chair Imazio and bring back once

we have received more information regarding this issue. SWRH Lockwood continues to stay involved

with this group. Director Persoff asked if there was any overall county wide water advisory group.

GM informed Director Persoff that Santa Cruz County has a group that meets monthly. The group is

comprised of representatives from the respective districts of the Board of Supervisors. PWMA is not

an active participant in this group, but at times have given presentations. Santa Cruz County, Water

Resources Division Director, John Ricker, represents the county in that group. We participate in the

Tri-County Integrated Water Resources Management group.

The Santa Cruz County Water Conservation Coalition was present with a purple ribbon and

Certificate of Participation for their outstanding efforts at the Water Conservation Booth during the

Santa Cruz County Fair. The coalition is made up of all Santa Cruz County Water Districts. The

certificate was received on behalf of the agency by SWRH Lockwood, Water Resources Technician,

Casey Meusel and Water Resources Consultant, Marcus Mendiola. The SWRH showed several

photos of the booth, those who staffed it, and described the type of information that was given to both

children and adult visitors.

8. Consent Agenda

A. Approved August 20, 2014 Minutes

B. Approved Financial Reports for August 2014

Action: Director Newell moved to approve the Consent Agenda; seconded by Director Cavanaugh

Motion carried by the following voice vote:

AYES: Imazio, Cavanaugh, Persoff, Newell, Faurot, Zamora

NOES: None

ABSENT: Lynn

ABSTAIN: None

9. Informational Items

A. Receive analysis of recent court decision regarding application of the public trust doctrine-

Environmental Law Foundation v. State Water Resources Control Board

AAC provided an analysis of a recent court decision that Director Cavanaugh brought to the

Boards attention at its August 2014 meeting. A decision was issued on July 21, 2014, by the

Superior Court of Sacramento County, regarding the Public Trust Doctrine and its Application to

Groundwater regulation. The court found that the public trust doctrine applies to groundwater that

is hydrologically connected to navigable waters where the extraction unfavorably distresses the

navigable waterway. This is a Superior Court case, whereas both parties had requested the

California Supreme Court to bypass the Court of Appeals and be taken under review by its

original jurisdiction. For matters that are of State wide importance and of urgency the Supreme

Court has the right to take on the review and skip the Court of Appeals. A petition was submitted

in August by the County of Siskiyou.

For now, the public trust doctrine will only be a constraint on groundwater pumping in situations

where there is strong evidence that pumping detrimentally affects a navigable waterway. Even

then, a local agency may proceed with permitting groundwater pumping so long as it considers

public trust resources and preserves those resources to the extent feasible.

At this time water issues are forefront of California Law making. Director Persoff asked if the

Pajaro River was considered a navigable waterway, ACC replied she believed it was.

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B. Receive update on Sustainable Groundwater Management Act

On August 29, 2014, the Legislature passed three bills to establish new comprehensive laws

governing groundwater management, known as the Sustainable Groundwater Management Act

(“Act”). SB 1168 (Pavley) establishes a requirement for local agencies to develop groundwater

sustainability plans; AB 1739 (Dickinson) sets conditions for when the State can intervene in

local management; and, SB 1319 (Pavley) delays State intervention where surface water has been

affected by groundwater pumping. The bills work together and are currently pending signature of

the Governor, who is expected to sign them before the end of September.

Counsel was asked by Board of Directors to continue research on new information regarding

agenda Items 9A and 9B.

No Further Action Taken

10. Discussion and/or Action Items

A. Consider proposed Ordinance 2014-01 repealing the Sunset Clause on the current rate structure

Once the sunset clause is repealed, the Agency will be able to refinance its existing debt and realize

approximately $200,000 in annual savings and in addition, approximately $2.6 million over the

remaining life of its 1999 COPs. The Agency will also be able to take advantage of state issued,

low-interest loans that may not be available next year, when the Agency adopts a new rate structure.

The savings will allow the Agency more flexibility with respect to funding the projects and

programs described in the Basin Management Plan. The Santa Cruz County Farm Bureau does not

oppose the repealing the Ordinance and because of the substantial cost savings, several stakeholders

in the community have voiced their support for the repeal of the sunset clause.

Director Newell moved to Adopt Ordinance 2014-01 Repealing the Expiration Date on our

currently existing Augmentation Charges; seconded by Director Cavanaugh

Motion carried by the following voice vote: AYES: Imazio, Cavanaugh, Persoff, Newell, Faurot, Zamora

NOES: None

ABSENT: Lynn

ABSTAIN: None

B. Review and Consider Joint Funding Agreement with U.S. Geological Survey for a Continuation of

Hydrologic Modeling Services for an Agency Cost of $150,000 through December 2016

Presentation was given by SWRH Lockwood. The Pajaro Valley Hydrologic Model is a valuable

tool that the Agency has invested in since 2005. The model allows staff, scientists, and consultants

to better understand how the complex hydrologic system works at present, and how it might react

given changing conditions whether it be new water supply facilities, improved water conservation

practices, climate change, and more.

The original joint funding agreement for hydrologic modeling services with the USGS (September

2005) described two phases of work totaling $759,500. The Agency funded $459,400 or 60 % of

the total cost between October 2005 and September 2010. During that same time period, the USGS

funded $300,100 or 40 %. Phase I of the project included: Task 1) Development of a conceptual

model and importation of data from earlier efforts (Pajaro Valley Integrated Groundwater and

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Surface Water Model, or PV-IGSM, and MODFLOW-88) into the geospatial platform, ArcGIS;

Task 2) Converting earlier models (PV-IGSM, and MODFLOW-88) into MODFLOW-2005

(MF2K5); Task 3) Completing a model update through 2005; and, Task 4) Model calibration and

flow analysis. Phase II of the original modeling agreement included: Task 5) the development of

land use analysis and model linkages through the Farm Package (MFP); Task 6) Optimization

analysis of BMP components; Task 7) Model report; and, Task 8) Land use linkages and

optimization model report.

Models are most useful when kept current. The PVHM represents an investment the Agency has

made to improve the understanding of the complex hydrologic system of the Pajaro Valley. This

is an investment staff recommends be protected by keeping the model current, up-to-date, and in-

use. The tasks described in the proposal include: Task 1) Migrating the model to a new and

improved modeling code (MODFLOW-One Water Hydrologic Model or MF-OWHM) that

among other things will allow staff to more easily update and run the model on a year to year

basis; Task 2) Completing a model update to incorporate data through water year 2014, this task

will include a post-audit of the Base-Case Projection to assess the performance of the model

projections in the Delivered Water Zone; Task 3) Incorporate and conduct climate change

analysis, this task will include incorporating results from recent hydrologic studies of the

ungauged Watsonville Slough and College Lake watersheds; Task 4) Complete BMP model-

projection analysis, which will allow staff to re-run the proposed BMP projects and programs

given up-to-date projections on climate change; and, Task 5) Training and documentation. The

majority of Task 1 is near completion.

Director Persoff commented that this is an extraordinary piece of work, wonderfully complicated,

and suggested a four-hour work session for better understanding. Director Persoff also suggested

inviting members of other water agencies and other boards to attend the work session.

Director Newell moved to approve a joint funding agreement with the U.S. Geological Survey for

a Continuation of Hydrologic Modeling Services for an Agency Cost of $150,000 through

December 2016; Seconded by Director Persoff



NOES: None

ABSENT: Lynn

ABSTAIN: None

C. Consider contracting with NHA Advisors for financial advisory services

A Request for Proposals was issued and two responses were received, JNA Consulting Group,

LLC, Boulder City, Nevada and NHA Advisors, San Rafael, CA. Staff reviewed both proposals,

references were contacted, and with NHA Advisors having had local experience, the staff

recommendation went to the September Admin/Finance Committee meeting to contract with

them. The services are proposed on a Time and Material basis. Due to some of our complicated

finance arraignments, various loans, grants, COP’S, it will take some time for them to get up to

speed. They do have an aggressive financing plan set. GM would like to have them present to

the board at its October board meeting. NHA Advisors rates are somewhat less and they do not

charge for travel. For projects associated with the issuance of notes, bonds, or other obligations

they have a lump sum Fee Range charge.

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Director Cavanaugh stated his concern of being charged by Time and Material. GM

recommended that we put a cap of $10,000 for an initial evaluation and then obtain a more

refined cost proposal estimate from them.

Director Cavanaugh moved to approve contracting with NHA Advisors for financial advisory

services with an initial cap of $10,000; Seconded by Director Newell



NOES: None

ABSENT: Lynn

ABSTAIN: None

D. Consider Resolution 2014-10 in Support of Proposition 1 – The Water Quality, Supply, and

Infrastructure Improvement Act of 2014

The Water Quality, Supply and Infrastructure Improvement Act of 2014 is a $7.545 billion

general obligation bond measure set for the November 2014 ballot. If approved by voters, the

measure would provide funding for new surface and groundwater storage projects, regional water

reliability, sustainable groundwater management and cleanup, water recycling, water

conservation, watershed protection and safe drinking water, particularly for disadvantaged

communities. Knowing there will be a lot of groundwater and recycle funding available to our

agency we are supporting this Proposition.

Director Cavanaugh made a motion that the Board approve Resolution 2014-14 in Support of

Proposition 1 – The Water Quality, Supply, and Infrastructure Improvement Act of 2014;

Seconded by Director Persoff



NOES: None

ABSENT: Lynn

ABSTAIN: None

11. Monthly Reports/Presentations

A. Facility Operations Report

1. Receive 2014 Supplemental Water Production Monthly Summary Report

B. Board Committee Reports available at www.pvwater.org

12. Communications/Correspondences

13. Future Meetings

A. Water Quality and Project Operations – September 23, 2014, 3:00 p.m., Water Resources

Center Conference Room, 500 Clearwater Lane, Watsonville

B. Ad-Hoc Funding Committee, September 25, 2014, 2:00 p.m. City of Watsonville, Filter

Plant, 6 Eureka Canyon Road, Corralitos

C. Administrative/Finance Committee – October 14, 2014, 12:30 p.m., PVWMA Conference

Room, 36 Brennan Street, Watsonville

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http://www.pvwater.org/


D. Board of Directors – October 22, 2014, 7:00 p.m., City Council Chambers, 275 Main Street,

4th Floor, Watsonville

14. Future Agenda Items

15. Closed Session

Adjourned at 9:02 p.m.

_____________________________________ ___________________________________

Laura R. Taay, Administrative Analyst Date Approved

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Date Deposits Withdrawals Balance

CLEARING ACCOUNT - Rabobank

Beginning Balance 9/1/2014 $826,045

Cash Receipts

Disbursements 1,761,152

Transfers 1,086,992 15,003

ACH Transfer to US Bank-1999Bond Pmt 114,978

Bank Fees

Ending Balance 9/30/2014 $21,903

GENERAL FUND10-MMA RABOBANK

Beginning Balance 9/1/2014 $1,056,464

Cash Receipts

Transfers 21,357

Interest Earned 233

Ending Balance 9/30/2014 $1,035,339

GENERAL FUND 10 - LAIF


Transfers

Interest Earned

Ending Balance 9/30/2014 $1,065,097

SPECIAL REVENUE FUND 20-Operating RABOBANK


Cash Receipts 131,867 600

Transfers 883,000 1,050,631

Bank Fees 1,836

Interest Earned

Ending Balance 9/30/2014 $7,893

SPECIAL REVENUE Fund 20 Cash Mgmt-FUND20MMN RABOBANK


Transfers 883,000

Bank Fees

Interest Earned 818

Ending Balance 9/30/2014 $3,416,949

SPECIAL REVENUE Fund 20 Investment Mgmt-FUND20 RABOBANK


Transfers

Bank Fees 1,750

Money Fund Earnings 3,940

Unrealized Gains/Loss 8,772

Ending Balance 9/30/2014 $3,985,458

SPECIAL REVENUE Fund 20 SmithBarneyInvestments -


Transfers

Realized Gain

Money Fund Earnings 9

Annual Account Maint. Fee

Ending Balance 9/30/2014 $557,277

US BANK - 1999 COP BOND Reserve Acct. Fund 40


ACH Transfer-1999 Bond Pmt. 114,978

Interest Earned

Distributions (Bond Principal/Interest)

Ending Balance 9/30/2014 $417,478

Certificate of Deposit - DWR Loan Reserve Rabobank Fund 40


Interest Earned

Ending Balance 9/30/2014 $252,867

Prior Month Ending Cash Balance: Total Deposits: Total Withdrawals: Month End Cash Balance:

$12,405,384 2,217,896$ 3,863,020$ $10,760,261

Cash Transfers 2,084,970 2,084,970

Actual Cash Receipts/Disbursements 132,926 1,778,050


Account Activity Report per Bank Statement

F:\ADMIN\Accounting\BankInfo\BANKRECS\Bank Activity Report

Prepared by: NTrevino Page 1

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INVESTMENT REPORT

ALL FUNDS

September 30, 2014

Current % of Total Weighted

Description Yield Investment Portfolio Yield

RABOBANK

Clearing Account 0.00% 21,903 0.20% 0.00%

Fund10-MMAcct 0.26% 1,035,339 9.62% 0.03%

Fund20Operating 0.00% 7,893 0.07% 0.00%

Fund20-MMAcct 0.26% 3,416,949 31.76% 0.08%

Certificate of Deposit-DWR Loan Reserve Fund 40 0.30% 252,867 2.35% 0.01%

Investment Account 3,985,458 37.04% 0.00%

LAIF - Fund 10 0.22% 1,065,097 9.90% 0.02%

CITIGROUP Smith Barney - Fund 20

Money Fund 0.01% 557,277 5.18% 0.00%

US Bank - Fund 40

1999 Bond Reserve 0.00% 417,478 3.88% 0.00%

Total $10,760,261 100.0%

Total Funds Reserved (DWR & COP) 670,345

Total Funds Invested 10,060,120

Total Funds Non-interest Bearing 29,796

Total Funds 10,760,261

Total Available Funds 10,089,916

Cash Reserve Policy Requirements (PVWMA) 2,770,000

Surplus (Deficit) of Funds 7,319,916

F:\ADMIN\Accounting\BankInfo\BANKRECS\Investment earnings reportSept14

prepared by: NTrevino Page 2

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User:

Printed: 10/06/2014 - 1:49PM

Nancy

Bank Reconciliation

Cleared and Not Cleared Checks

Checks by Date

Check No Check Date Name ModuleComment amountClear Date

0 09/05/2014 MARY BANNISTER PR 4,480.61

0 09/05/2014 DAVID CAVANAUGH PR 92.35

0 09/05/2014 LAURA TAAY PR 400.00

0 09/05/2014 NANCY TREVINO PR 300.00

0 09/05/2014 BRIAN LOCKWOOD PR 2,483.69

0 09/05/2014 ROSEMARIE IMAZIO PR 92.35

0 09/05/2014 BRIAN LOCKWOOD PR 275.97

0 09/05/2014 LAURA TAAY PR 1,718.37

0 09/05/2014 LEONARD VILLANUEVA PR 2,237.76

0 09/05/2014 TERESA DELFINO PR 28.80

0 09/05/2014 MARIA LIZAOLA PR 1,374.39

0 09/05/2014 JESUS MARTINEZ PR 2,721.04

0 09/05/2014 RICHARD PERSOFF PR 78.00

0 09/05/2014 SHINEHAH BIGHAM PR 2,286.55

0 09/05/2014 TERESA DELFINO PR 2,851.08

0 09/05/2014 NANCY TREVINO PR 1,642.14

0 09/05/2014 JAVIER ZAMORA PR 92.35

0 09/05/2014 ROCIO GUERRERO PR 1,964.44

0 09/05/2014 CASEY MEUSEL PR 1,428.99

0 09/05/2014 AMY NEWELL PR 92.35

0 09/05/2014 DAVID PARRA PR 2,200.96

31292 09/05/2014 PAUL FAUROT PR 99.19

31293 09/05/2014 DWIGHT LYNN PR 100.33

31294 09/05/2014 2ndNature Ecosystem Science & Design AP 8,790.00

31295 09/05/2014 ACWA/JPIA AUTO & GENERAL LIABILITY PRGM AP 29,182.00

31296 09/05/2014 AT&T WIRELES & MOBILITY AP 46.26

31297 09/05/2014 AVAYA FINANCIAL SERVICES. AP 244.43

31298 09/05/2014 BEATRIZ VASQUEZ-FLORES AP 79.50

31299 09/05/2014 CARDIFF PEST CONTROL AP 110.00

31300 09/05/2014 CITY OF WATSONVILLE CLERK'S CHAMBER BOARD AP 60.00

31301 09/05/2014 CITY OF WATSONVILLE FINANCE DEPARTMENT AP 523,768.20

31302 09/05/2014 GUERRERO BELINDA AP 560.00

31303 09/05/2014 LOCKWOOD, BRIAN AP 79.33

31304 09/05/2014 MENDIOLA, MARCUS AP 1,534.18

31305 09/05/2014 MONTEREY BAY ANALYTICAL SERVIC AP 899.00

31306 09/05/2014 MONTEREY BAY PROFESSIONAL LANDSCAPE AP 180.00

31307 09/05/2014 PG & E AP 21,513.80

31308 09/05/2014 PRAXIAR DISTRIBUTION, INC. AP 42.10

31309 09/05/2014 RAMON'S LANDSCAPING/SANDOVAL AP 350.00

31310 09/05/2014 SC FUELS AP 303.66

31311 09/05/2014 SNAP-ON TOOLS AP 100.36

31312 09/05/2014 SOIL CONTROL LAB, INC. AP 1,350.00

31313 09/05/2014 STAGNARO STRATEGIC MARKETING AP 5,817.50

31314 09/05/2014 STATE OF CALIFORNIA THE RESOURCES AGENCY AP 125,707.87

31315 09/05/2014 XEROX CORPORATION AP 171.39

31316 09/05/2014 ZOOM IMAGING SOLUTIONS, INC AP 1,353.17

0 09/16/2014 NATIONWIDE RETIREMENT SOLUTION AP 9/16/2014 925.00

0 09/16/2014 PERS-Fiscal Services Division Cashier Unit AP 9/16/2014 8,086.11

0 09/16/2014 PVWMA-Cafeteria Account AP 9/16/2014 855.74

0 09/16/2014 CALPERS 457 AP 9/16/2014 1,462.58

31317 09/16/2014 ACWA/JPIA AP 23,954.76

BR-Checks by Date (10/6/2014 - 1:49 PM) Page 1

18 of 41


31318 09/18/2014 A & C FARMS AP 2,271.05

31319 09/18/2014 AT&T OFFICE 83172292928808 AP 593.86

31320 09/18/2014 ATCHINSON,BARISONE,CONDOTTI AP 13,538.36

31321 09/18/2014 BARTKIEWICZ, KRONICK & SHANAHAN AP 12.54

31322 09/18/2014 BEATRIZ VASQUEZ-FLORES AP 1,523.10

31323 09/18/2014 BOYD FAMILY LLC AP 7,177.85

31324 09/18/2014 CAROLLO ENGINEERS AP 15,348.99

31325 09/18/2014 CHAZ DESIGN AP 187.22

31326 09/18/2014 CITY OF WATSONVILLE FINANCE DEPARTMENT AP 4,655.74

31327 09/18/2014 DELFINO, TERESA AP 61.60

31328 09/18/2014 FIRST ALARM, INC AP 420.87

31329 09/18/2014 GUTIERREZ CONSULTANTS, INC. AP 6,600.00

31330 09/18/2014 HEADSETS.COM AP 355.77

31331 09/18/2014 LOCAL AGENCY FORMATION COMM.(LAFCO) AP 15,003.47

31332 09/18/2014 MONTEREY BAY ANALYTICAL SERVIC AP 2,435.00

31333 09/18/2014 MONTEREY COUNTY HEALTH DEPT. LABORATORY AP 406.00

31334 09/18/2014 NORRIS ASSOCIATES WATER & WASTEWATER ENGEENIRING AP 2,875.00

31335 09/18/2014 OCEAN FIELD HOLDINGS, LLC AP 30,569.70

31336 09/18/2014 JOSHUA ALDEN PATTERSON AP 99.00

31337 09/18/2014 PG & E AP 471.60

31338 09/18/2014 RABOBANK VISA CARDMEMBER SERVICE AP 395.35

31339 09/18/2014 RALPH MILJANICH AP 87.50

31340 09/18/2014 RAMON'S LANDSCAPING/SANDOVAL AP 2,416.22

31341 09/18/2014 RDO EQUIPTMENT COMPANY AP 139.62

31342 09/18/2014 REITER BERRY FARMS AP 7,917.35

31343 09/18/2014 ROTARY CLUB OF FREEDOM AP 144.00

31344 09/18/2014 SC FUELS AP 144.11

31345 09/18/2014 ELVINO L & ROSEMARY SILVEIRA AP 99.00

31346 09/18/2014 STAPLES CREDIT PLAN AP 112.36

31347 09/18/2014 SUNSET FARMS, INC AP 407.40

31348 09/18/2014 CHIEKO & TAKASHI TAMASU AP 99.00

31349 09/18/2014 THE FURMAN GROUP, INC. AP 8,085.00

31350 09/18/2014 THE HOME DEPOT AP 99.58

31351 09/18/2014 TOSHIBA FINANCIAL SERVICES AP 632.56

31352 09/18/2014 RODOLFO VASQUEZ FARMS AP 2,369.01

31353 09/18/2014 VERIZON WIRELESS AP 494.09

31354 09/18/2014 WAGEWORKS AP 50.00

31355 09/18/2014 ZAG TECHNICAL SERVICES, INC. AP 1,176.25

31356 09/18/2014 ZOOM IMAGING SOLUTIONS, INC AP 30.34

0 09/19/2014 AFLAC- FLEX ONE AP 9/18/2014 749.44

0 09/19/2014 NATIONWIDE RETIREMENT SOLUTION AP 9/18/2014 925.00

0 09/19/2014 PERS-Fiscal Services Division Cashier Unit AP 9/18/2014 8,159.23

0 09/19/2014 PVWMA-Cafeteria Account AP 9/18/2014 855.74

0 09/19/2014 CALPERS 457 AP 9/18/2014 1,462.58

0 09/19/2014 MARY BANNISTER PR 4,480.60

0 09/19/2014 LAURA TAAY PR 400.00

0 09/19/2014 NANCY TREVINO PR 300.00

0 09/19/2014 BRIAN LOCKWOOD PR 2,487.51

0 09/19/2014 BRIAN LOCKWOOD PR 276.39

0 09/19/2014 LAURA TAAY PR 1,718.37

0 09/19/2014 LEONARD VILLANUEVA PR 2,143.73

0 09/19/2014 TERESA DELFINO PR 28.80

0 09/19/2014 MARIA LIZAOLA PR 1,374.38

0 09/19/2014 JESUS MARTINEZ PR 3,179.92

0 09/19/2014 SHINEHAH BIGHAM PR 2,648.46

0 09/19/2014 TERESA DELFINO PR 2,851.08

0 09/19/2014 NANCY TREVINO PR 1,654.39

0 09/19/2014 ROCIO GUERRERO PR 1,968.93

0 09/19/2014 CASEY MEUSEL PR 1,428.99

0 09/19/2014 DAVID PARRA PR 1,895.95


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Total Void Check Amount: 15,003.47

Total Amount: 957,063.60

Total Check Count: 111


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25 of 41

Type Consumption(AF) Dollar Consumption(AF) DollarMarch Billing

Inside Delivered Water Zone 1,101.460 231,306.61$ 534.565 109,585.90$ Metered 5,096.094 886,720.20$ 2,730.248 464,142.16$ Non-Metered (agriculture) 8.333 1,450.00$ Delivered 814.610 268,006.69$ 258.633 83,021.21$ Aromas 65.480 11,393.52$ 48.600 8,262.00$ Cal Water 66.500 11,571.00$ 61.600 10,472.00$ City of Watsonville 1,405.000 244,470.00$ 1,282.000 217,940.00$ Vega Mutual 12.030 2,093.22$ 9.690 1,647.30$ Pajaro/Sunny Mesa 82.500 14,355.00$ 74.580 12,678.60$ Subtotal 8,652.007 1,671,366.24$ 4,999.916 907,749.17$

Uncollected Amt a/o 4/30/14 351,470.17$ Uncollected Amt a/o 4/30/13 221,575.00$ Percent of Uncollected Billing 21.029% Percent of Uncollected Billing 24.409%

June BillingInside Delivered Water Zone 2014.642 423,074.83$ 2,060.812 422,466.46$ Metered 10136.928 1,763,825.48$ 12,427.780 2,112,722.60$ Non-Metered (agriculture) 128.668 22,388.39$ 110.787 18,833.58$ Delivered 1170.121 384,969.80$ 1,272.951 408,617.28$ Aromas 78.73 13,699.02$ 92.170 15,668.90$ Cal Water 70.14 12,204.36$ 82.110 13,958.70$ City of Watsonville 1670 290,580.00$ 1,906.000 324,020.00$ Vega Mutual 13.53 2,354.22$ 18.240 3,100.80$ Pajaro/Sunny Mesa 92.59 16,110.66$ 101.770 17,300.90$ Subtotal 15,375.349 2,929,206.76 18,072.620 3,336,689.221

Uncollected Amt a/o 7/31/14 586,508.000 Uncollected Amt a/o 7/31/13 739,799.000Percent of Uncollected Billing 20.023% Percent of Uncollected Billing 22.172%

Annual Rural ResidentialConsumption 1240.146 208,345.50$ 1138.863 186,773.50$ Subtotal 16,615.495 3,137,552.26 19,211.483 3,523,462.723

September BillingInside Delivered Water Zone 3064.809 658,732.05$ 3,064.874 643,623.54$ Metered @ $174 16.031 2,789.39$ 2.407 409.19$ Metered 16034.616 2,870,196.56$ 16,503.752 2,871,652.85$ Non-Metered (agriculture)Delivered 1819.48 614,996.81$ 1,637.777 538,828.65$ Aromas @ $174 36.790 6,401.46$ 31.100 5,287.00$ Aromas 74.620 13,356.98$ 88.310 15,365.94$ Cal Water @174 0.000 -$ 40.320 6,854.40$ Cal Water 73.920 13,231.68$ 60.400 10,509.60$ City of Watsonville 1857.000 332,403.00$ 2,019.000 351,306.00$ Vega Mutual 21.250 3,803.75$ 23.000 4,002.00$ Pajaro/Sunny Mesa 122.520 21,931.08$ 134.000 23,316.00$ Non-Metered (rural residential) 77.203 13,098.45$ 5.617 921.50$ Subtotal 23,121.036 4,537,843.28 23,604.940 4,471,155.221

Uncollected Amt a/of 10/31/13 1,127,939.770Percent of Uncollected Billing 25.227%

December BillingInside Delivered Water Zone 1,747.085 366,887.86$ Metered 8,288.714 1,442,236.24$ Non-Metered (agriculture) 134.201 23,327.95$ Delivered 1,105.276 363,635.80$ Aromas 101.010 17,575.74$ Cal Water 79.700 13,867.80$ City of Watsonville 1,826.000 317,724.00$ Vega Mutual 18.000 3,132.00$ Pajaro/Sunny Mesa 106.000 18,444.00$ Subtotal 13,405.986 2,566,831.390

Total Augmentation Charge 48,388.538 61,222.325 14,805,887.72

PVWMAQuarterly Billing Summary

Calendar Year 20132014

BillingQuarterlyComparative2014prepared by:Rg 2:43 PM10/10/2014

26 of 41

DATE: October 13, 2014

MEETING OF: October 22, 2014

TO: Board of Directors

FROM: General Manager

RE: INFORMATIONAL ITEM 9A: Receive Presentation from NHA Advisors, LLC on

Initial Financial Evaluation of Agency Debt

BACKGROUND

At our September meeting, the Board rescinded the sunset clause in our current rates, which limited our

ability to refinance our debt, and approved a contract with NHA Advisors to provide financial advice on

that debt. The Agency currently has five outstanding debt obligations: (1) 1999 Certificate of

Participation Bond; (2) State Water Resources Control Board Note payable #1; (3) State Water

Resources Control Board Note payable #2; (4) Department of Water Resources note payable; and (5)

City of Watsonville Water Treatment Plant Repayment Contract. The Agency retained NHA Advisors,

LLC to recommend strategies and provide advice with regards to current debt and capital funding for

future projects.

DISCUSSION NHA Advisors is a financial advisory firm specializing in solutions for capital projects and debt

management. Their work with public agencies throughout California brings the expertise and

knowledge that the Agency needs as it embarks on the next capital projects push and takes into

consideration the opportunities to restructure or refinance some of its outstanding debt.

NHA Advisors proposes to work with Agency staff, Agency consultants and the board over the next few

months to develop a comprehensive strategy that will be integrated into the proposed rate study, pending

capital projects as well as current Agency obligations. An overview of their initial work will be

provided through a presentation at the board meeting.

FISCAL IMPACT

Informational only

MEMORANDUM

27 of 41

THIS PAGE INTENTIONALLY LEFT BLANK

28 of 41

DATE: October 13, 2014

MEETING OF: October 22, 2014

TO: Board of Directors

FROM: General Manager

RE: INFORMATIONAL ITEM 9B: Receive update on Pajaro River Watershed Emergency

Drought Program Grant Application

DISCUSSION

The State of California has issued a State of Emergency over the 2014 drought situation. In an effort to

support drought relief, the state has directed the Department of Water Resources (DWR) to expedite

$200 million in grant funding through the Integrated Regional Water Management (IRWM) program to

support projects that provide drought relief and improve water supply reliability.

The Pajaro River Watershed IRWM Region conducted a call for projects to identify drought relief

projects that that would meet the funding criteria and could be included in a competitive regional grant

application. Five projects were submitted for consideration. The projects were vetted through the process

established by the region’s IRWM Plan and compared against the funding criteria. Based on the review,

the following four projects were included in the Pajaro River Watershed IRWM Grant application:

Delivered Water Enhancement and Drought Response Irrigation Program (PVWMA)

Expanded Recycled Water Use Project (SBCWD)

South County Recycled Water Improvements (SCVWD)

Corralitos Creek Water Supply and Fisheries Enhancement (Watsonville)

The grant application in the amount of $12.3 million was submitted to DWR in July 2014. On

September 23, 2014, DWR announced draft funding recommendations including the recommendation to

fully fund the $12.3 million Pajaro River Watershed Emergency Drought Program. DWR is currently

accepting public comments on the draft awards and PVWMA has submitted the attached comment letter.

Following the close of the public comment period on October 8, 2014, DWR will announce final

funding recommendations. Following final award announcements in November 2014, successful

applicants will be required to submit additional project documentation within 30 days to maintain

funding eligibility. As the lead applicant, PVWMA staff will work with consultants and project sponsor

agencies to compile all required documentation and complete grant contracting.

Assuming final grant award, PVWMA will be required to award construction contracts for the Delivered

Water Enhancement and Drought Response Irrigation Program no later than April 1, 2015. Included in

this are the Blend Well Enhancements, construction of the K-1 pipeline east of Bluff Road (about 8,300

feet of additional distribution pipeline) and $0.5 million in conservation funding.

Carollo Engineers has begun initial design work for the blend well upgrade component of the Delivered

Water Enhancement project. CH2M Hill had completed 90% design for the K-1 pipeline in 2005 and

are retained now under the GM’s signing authority to begin the expedited effort to finalize that design.

Pete Rude with CH2M Hill presented an update to the Admin/Finance Committee on October 14, and

MEMORANDUM

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will present an update and final contract to cover the remaining design, permitting and real estate

acquisition work for approval at our November 19 board meeting.

ATTACHMENTS

PVWMA Emergency Drought Grant Funding Recommendations Comment Letter

DWR Emergency Drought Grant Funding Recommendations (Draft)

DWR Pajaro River Watershed Emergency Drought Program Proposal Evaluation Form

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36 BRENNAN STREET · WATSONVILLE, CA 95076 (831) 722-9292 · FAX: (831) 722-3139

www.pvwma.dst.ca.us

October 7, 2014 Mr. Zaffar Eusuff, Program Manager California Department of Water Resources Division of Integrated Regional Water Management Financial Assistance Branch Via: email RE: DRAFT 2014 DROUGHT GRANT FUNDING RECOMMENDATIONS Dear Mr. Eusuff: On behalf of the Pajaro River Watershed IRWM region and the Pajaro Valley Water Management Agency (PVWMA) and its Project Proponents, I would like to thank you and your department for a thorough review of the numerous Emergency Drought Grant Applications submitted for your consideration. We are extremely pleased to be recommended for funding and are anxious to move forward with the high priority water supply projects that were included in our proposal. Implementation of the projects will address the highest priority water supply challenges facing the region and will help ensure a safe and reliable drinking water supply to the Disadvantaged Community of Watsonville. As presented at the public comment meeting, DWR attempted to fund proposals in the most drought impacted areas of the state and, in general, funded 100‐percent of the highest scoring proposals in each funding area up to the maximum available to each funding area. PVWMA and the Pajaro River Watershed IRWM region supports this rationale. We look forward to working with you and your staff to develop and submit the additional documentation required for final grant agreement. Thank you for considering this comment letter, and for recommending funding to the Pajaro River Watershed IRWM region. Sincerely, Pajaro Valley Water Management Agency Mary Bannister General Manager

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IRWM Region ApplicantScore

(out of 37)Grant Request

Recommended

Award

% of Grant

Request

Kern County Buena Vista Water Storage District 31 $11,921,079 $11,921,079 100%

Kaweah River Basin Kaweah Delta Water Conservation District 28 $917,404 $241,818 26%

Upper Kings Basin Water Forum Upper Kings Basin IRWM Authority 27 $11,296,820 $0 0%

Poso Creek North Kern Water Storage District 21 $7,696,000 $0 0%

$31,831,303 $12,162,897

Merced Merced Irrigation District 33 $2,900,252 $2,900,252 100%

Mokelumne/ Amador/ Calaveras Upper Mokelumne River Watersheed Authority 33 $5,755,504 $5,755,504 100%

Tuolumne‐StanislausTuolumne Stanislaus Integrated Regional Water

Management Authority29 $8,131,619 $8,131,619 100%

Consumnes American Bear Yuba Nevada Irrigation District 28 $492,051 $492,051 100%

Westside‐San Joaquin San Luis and Delta Mendota Water Authority 27 $18,578,400a $2,742,915 15%

East Stanislaus City of Modesto 26 $18,385,639 $0 0%

East Contra Costa County Contra Costa Water District 25 $824,000 $0 0%

Yosemite‐Mariposa Mariposa County 17 $6,628,973 $0 0%

Eastern San JoaquinNortheastern San Joaquin County Groundwater Banking

AuthorityDQ+ $4,822,667 $0 0%

$66,519,105 $20,022,341

Pajaro River Watershed Pajaro Valley Water Management Agency 33 $12,261,989 $12,261,898 100%

Santa Barbara Countywide Santa Barbara County Water Agency 32 $4,094,280 $2,549,151 62%

Santa Cruz Countywide Regional Water Management Foundation 30 $3,133,577 $0 0%

Monterey Peninsula, Carmel Bay, and South

MontereyMonterey Peninsula Water Management District 22 $3,215,800 $0 0%

Greater Monterey County City of Salinas 18 $585,000 $0 0%

San Luis ObispoSan Luis Obispo County Flood Control and Water

Conservation DistrictDQ+ $12,186,321 $0 0%

$35,476,967 $14,811,049

Upper Sacramento‐McCloud City of Mt. Shasta 35 $4,289,300 $4,289,300 100%

American River Basin Regional Water Authority 32 $9,765,000 $9,765,000 100%

Westside (Yolo, Solano, Napa, Lake, Colusa) Yolo County Flood Control and water Conservation District 32 $7,000,829 $7,000,829 100%

Consumnes American Bear Yuba Nevada Irrigation District* 28 $5,692,146 $5,692,146 100%

Upper Pit River WatershedNorth Cal‐Neva Resource Conservation and Development

Council, Inc.25 $1,148,976 $1,148,976 100%

North Sacramento Valley Group Shasta County Department of Public Works 21 $12,230,562 $2,492,557 20%

Yuba County North Yuba Water District DQ++ $4,572,955 $0 0%

$44,699,768 $30,388,808

North Coast County of Humboldt 33 $8,700,000 $8,700,000 100%

$8,700,000 $8,700,000

San Francisco Bay Area Association of Bay Area Governments 36 $28,178,423b $28,178,423 100%

$28,178,423 $28,178,423

Santa Ana Watershed Project Authority Santa Ana Watershed Project Authority* 28 $1,103,110 $1,103,110 100%

South Orange County Watershed

Management AreaCounty of Orange 24 $1,500,000 $1,500,000 100%

San Diego San Diego County Water Authority 21 $15,074,938 $15,074,938 100%

$17,678,048 $17,678,048

Santa Ana Watershed Project Authority Santa Ana Watershed Project Authority* 28 $11,757,000 $11,757,000 100%

$11,757,000 $11,757,000

Watersheds Coalition of Ventura County County of Ventura 33 $8,354,015 $8,354,015 100%

Greater Los Angeles County Los Angeles County Flood Control District 27 $27,261,414 $27,261,414 100%

Upper Santa Clara River Castaic Lake Water Agency 23 $16,744,039 $16,744,039 100%

Gateway Region Gateway IRWM Authority 18 $6,704,900 $3,941,966 59%

$59,064,368 $56,301,434

Mojave Mojave Water Agency 30 $2,922,000 $0 0%

Tahoe‐Sierra South Tahoe Public Utility District 18 $1,562,048 $0 0%

Antelope Valley Los Angeles County Waterworks District No. 40 DQ+ $1,666,244 $0 0%

$6,150,292 $0

Mojave Mojave Water Agency 30 $12,525,000 $0 0%

Coachella Valley Indio Water Authority 28 $9,100,000 $0 0%

Imperial City of Imperial 21 $1,398,600 $0 0%

$23,023,600 $0

$333,078,874 $200,000,000

San Francisco Bay Area Funding Area

2014 Drought Grant Solicitation

Draft Funding Recommendations

September 23, 2014

Tulare Lake Funding Area

San Joaquin River Funding Area

Central Coast Funding Area

San Joaquin River Funding Area Total

Tulare Lake Funding Area Total

Central Coast Funding Area Total

Sacramento River Funding Area

Sacramento River Funding Area Total

North Coast Funding Area

North Coast Funding Area Total

*Proposal spans multiple funding areas.+Application is disqualified due to CASGEM noncompliance.++Application is disqualified due to IRWM Plan adoption noncompliance. aOriginal grant request $20,000,000. Amount reduced due to an ineligible project.bOriginal grant request $32,978,423. Amount reduced due to two ineligible projects.

GRAND TOTAL

San Francisco Funding Area Total

San Diego Funding Area

San Diego Funding Area Total

Santa Ana Funding Area

Santa Ana Funding Area Total

Los Angeles‐Ventura Funding Area

Los Angeles‐ Ventura Funding Area Total

Lahontan Funding Area

Lahontan Funding Area Total

Colorado River Basin Funding Area

Colorado River Basin Funding Area Total

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2014 IRWM Drought Grant Solicitation Application Evaluation Summary

Q#

Attachment(s)Points

AvailableScore

ProposalLevel

1DoestheProposalclearlydemonstratetheregionalwatermanagementimpact(s)duetothe2014droughtoranyanticipatedimpactsifthedroughtordryyearconditionscontinueinto2015?

2 5 2

2

DidtheProjectProponentidentifythemandatoryorvoluntarywaterconservationmeasures/restrictionsthathavebeenimplementedduetothe2014droughtoranyplannedoranticipatedactionsifdroughtordryyearconditionscontinueinto2015?

2 5 5

3IsthereamapoftheIRWMRegionthatshowsthelocationoftheproject(s)includedintheProposal?

3 1 1

4 DoestheBudgetcontainasummarybudgetfortheProposal? 5 1 1

5 DoestheSchedulecontainasummaryschedulefortheProposal? 6 1 1

6Collectively,dotheWorkSummary,Budget,andScheduledemonstratethatamajorityoftheprojectswillbereadytostartconstruction/implementationbyApril1,2015?

4,5,&6 2 2

7 Enterupto3pointsforproposalsthataddresstheHumanRighttoWater 7 3 2

18 14

DeliveredWaterEnhancementandDroughtResponse

IrrigationProgram

SouthCountyRecycledWaterImprovements

CorralitosCreekWaterSupplyandFisheries

Enhancement

ExpandedRecycledWaterUseProject

#1 #2 #3 #4

8 Isabriefdescriptionoftheprojectincluded? 3 1 4 Yes Yes Yes Yes

9Isthereaprojectmapthatshowsthelocationoftheprojectandtheareasandwaterresourcesaffectedbytheproject?

3 1 4 Yes Yes Yes Yes

10Doestheapplicantclearlyexplainhowtheproposedprojectwillhelpalleviatetheidentifieddroughtimpacts?


11 Iseachphysicalbenefitannualizedoverthelifecycleoftheproject? 3 1 4 Yes Yes Yes Yes

12Aretheanticipatedprimaryandsecondaryphysicalbenefitsoftheprojectdescribedandquantified?


13Istheleveloftechnicalanalysisreasonableconsideringthesizeoftheprojectandthetypeofphysicalbenefitclaimed?


14 Doesthetechnicalanalysissupporttheclaimedphysicalbenefits? 3 2 8 Yes Yes Yes Yes

15Istheproposedprojecttheleastcostalternative?Ifnot,doestheapplicantsufficientlyexplainwhyitwasselectedinsteadoftheleastcostalternative?


16Doestheapplicantdiscussthenecessarytasksthatwillresultinacompletedproject?

4 1 2 No Yes No Yes

17Dothetasksinthescopeofworkincludeappropriatedeliverables(i.e.,CEQAdocuments,plansandspecifications,monitoringplans,progressreports,finalreport,etc.)?


18DoestheWorkSummaryincludeaprojectstatusthatindicatesthecurrentstageofeachtask(e.g.,%complete)?


19Ifapplicable,doestheWorkSummaryincludealistingofrequiredpermitsandtheirstatus,andtheappropriateenvironmentaldocumentationfortheproposedproject?(N/A=Yes)


20ArethetasksshownintheBudgetconsistentwiththetasksdiscussedintheWorkSummary?

4&5 1 4 Yes Yes Yes Yes

21ArethecostspresentedintheBudgetreasonablefortheprojecttypeandthecurrentstageoftheproject?


22ArethetasksinthescheduleconsistentwiththetasksdescribedintheWorkSummary?


23Doesthescheduledemonstratethatitisreasonabletoexpectthattheprojectwillstartconstruction/implementationbyApril1,2015?


24Doestheapplicationdescribethestepsnecessarytoensurethattheproposedschedulecanbemet?


19 74 18 19 18 19TotalProjectLevelScoreforallprojects

TotalforProposalLevel

Applicant

GrandTotal

Tie‐BreakerPointsfromProgramPreferencesSection(IfApplicable)

AverageProjectLevelScore

ProposalLevelScore

NumberofProjects 4

14

19

33

ScoreProjectLevel

Questions

ProposalLevelEvaluation

PajaroValleyWaterManagementAgency

ProjectLevelEvaluation Attachment(s)Points

Available

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Documents

PAJARO VALLEY WATER MANAGEMENT AGENCY€¦ · · 2018-02-19PVWMA Board of Directors Meeting Minutes September 17, 2014 with them. Central Water District (CWD) is also very active