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MANUAL 1

ORGANISATIONAL STRUCTURE OF PUNJAB HERITAGE & TOURISM PROMOTION BOARD

Chief Executive Officer cum Principal Secretary Tourism

Addl. Chief Executive Officer cum Member Secretary

General Manager

Engineering Wing

Deputy Manager (Works)

Executive Director

Finance Department

Senior Accountant

Manager Projects (Patiala)

Chief Manager (Works)

Chief General Manager

Asst. Deputy Manager (Works)

Accountant

Manager Finance & Accounts

Accounts Assistants

Sub Committee

Board of Trustees

Executive Committee

Record Keepers

Steno-cum- Computer Operators

Office Assistant

Executive Assistant

Assistant Superintendent

Project Coordinator (Admn)

Administration Department

Drivers/ Peons/ Mali/ Sweepers

Site Supervisors

Marketing Manager

Manager Projects

Marketing Wing

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MANUAL 2

ROLE AND POWERS OF THE BOARD OF TRUSTEES

The Board of Trustees shall be the Apex policy making body of the Punjab Heritage & Tourism Promotion Board, and it shall have full powers to do all such acts, deeds and things as are necessary for the purpose of achieving the objectives of the Board and shall exercise general superintendence over the functioning of organs and authorities created under these Bylaws.

POWERS & FUNCTIONS OF THE EXECUTIVE COMMITTEE

Subject to the general superintendence and control of the Board of Trustees, the Executive Committee shall be fully responsible for the management and administration of the affairs of the Board and shall have the powers to do all such acts, deeds and things as are necessary for the purpose of performing the objectives and functions assigned to the Board.

Without prejudice to the generality of the foregoing provision, the Executive committee shall have the following powers:-

Full powers to give administrative and financial sanctions for various activities, projects & works to be undertaken by the Board in pursuance of its objectives;

Full powers to sanction recurring, non-recurring, contingent, miscellaneous, revenue, and capital expenditure for activities, works, and projects of the Board:

Provided that information about the expenditure incurred would be put up to the Board of Trustees annually;

Full powers to place advertisements in various media such as newspapers, magazines, radio, television, internet etc:

Provided that no advertisements would be placed which are not in consonance with the objectives of the Board or for Government functions which are not within the purview of the Department of Tourism or Department of Cultural Affairs, Archaeology & Museums;

To prepare and execute specific plans and programmes from time to time for the furtherance of the objectives of the Board and for its efficient management and administration.

To prepare or cause to be prepared the annual budget of income and expenditure of the Board

To adjust and settle all accounts relating to the Board Funds and do all acts, deeds and things (including appointment of auditors) necessary therefore.

To write off irrecoverable losses of stores or of Board’s money or loss of revenue or irrecoverable loans and advances and deficiencies and depreciation in the value of stores (other than Motor Vehicles and Motor Cycles) up to Rs. 5.00 Lakhs in a year.

To condemn motor vehicles up to Rs. 7.00 Lakh (original cost) in each case after they have outlived their life in terms of distance run or time of use in years, as fixed by the Executive Committee

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To declare stores and equipment obsolete, surplus or unserviceable up to Rs. 1.00 Lakh in each case.

However, all cases of write off of irrecoverable losses of stores or of Board’s money and loss of revenue, irrecoverable loans and advances and deficiencies in the value of stores shall be reported to the Board of Trustees in a statement to be annexed to the Annual Accounts. This Statement should cover all writes off ordered during the relevant accounting year. Stores and Equipment declared obsolete, surplus on unserviceable shall be similarly reported.

To constitute or appoint, with or without remuneration and on such terms and conditions as it may deem proper, any committee of Experts to advise the Board or to monitor its programmes and activities, and to incur all such reasonable expenditure as may be necessary for the purpose;

To appoint staff after determining its requirement in view of the functions assigned to the Board and the resources available , and fix remuneration & settle other terms & conditions of their employment:

Provided that all employees of the Board shall be appointed only on contractual basis or taken through outsourcing. However, the Government may, specifically permit the appointment of certain category of employees on deputation from government departments/organizations or from public sector undertakings.

To file any civil or criminal proceedings and defend all legal proceedings on behalf of the Board and to settle, compromise or compound in or out of court, or refer to arbitration all suits, actions and other proceedings whatsoever;

To purchase, hire, take on lease any land or building and construct properties for the purpose of carrying out the objects of the Board;

Subject to the prior approval of the Board, to borrow moneys, to raise loans in the open market or otherwise, on such terms and conditions as may be deemed fit and for the purpose and enter into agreements, assurances and other deeds in relation thereto for giving security for such loans and interest thereon;

To maintain any immovable properties of the Board in such manner as it shall think fit including making of improvements, repairs or alterations therein and to grant or renew leases of any description in respect of such properties;

Subject to the approval of the Board of Trustees, to sell, assign, lease out, mortgage or otherwise dispose of any movable or immovable property of the Board:

Provided that no immovable property (such as land and building) of the Board which has been transferred to the Board by the Government by way of sale, grant, lease etc shall be sold, mortgaged, or leased for a term exceeding 5 years, or otherwise transferred to any non-government entity without the prior written approval of the Government of Punjab.

To frame Regulations for the efficient administration and management of the Board;

To enter into legal and other agreements or contracts on behalf of the Board for carrying out the objects of the Board;

To prescribe the salaries, allowances, remuneration and rates thereof applicable to the different categories and grades of employees of the Board from time to time;

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To authorize the CEO or Additional CEO to issue general or specific orders for regulating functioning of the Board and its offices consistent with the Rules, Regulations, Bylaws and decisions of the Board of Trustees;

To do all lawful acts, deeds and things as are incidental, ancillary and conducive to the objectives of the Board.

POWERS & DUTIES OF OFFICERS

1. Chief General Manager- i) Overall Incharge of all the projects undertaken by the board and their timely

completion. ii) Responsible for obtaining BoQ, inviting tenders/ quotations, planning,

monitoring, execution as per rules followed by the Government in PWD. Also responsible for ensuring security deposit, bank guarantee, earnest money while making/ recommending comparative statements and obtaining undertaking from the successful bidder after negotiation followed by allotment of work. Further responsible for regular inspection of all the projects.

iii) Responsible for recommending payments to the contractors/ consultants/ others after due verification, carried out at each stage before making ‘Pass Order’ in MB/on bills at the approved rates.

iv) All matter related to management, supervision, operation & leasing out of PTDC transferred properties.

v) Any other duties assigned to him by MS-cum-Addl. CEO/PST cum CEO, PHTPB from time to time.

2. General Manager- i) Responsible for BoQ, tendering, processing of quotations, quality control and

supervision. ii) Assisting CGM in finalization of tenders/quotations etc. iii) All projects undertaken by PHTPB in the district Ludhiana, Moga, Ferozepur,

Faridkot, Muktsar, Kapurthala, Nawanshahar, Hoshiarpur, Mohali & Mansa. iv) Directional Signage’s work under Freedom Trail & Pilgrim Circuits Projects. v) Checking of tender documents for all the projects shall be got done through

Chief Manager Works before releasing the tender notice. vi) All matter related to management, supervision, operation & leasing out of PTDC

transferred properties. vii) Any other work allotted by Member Secretary cum Addl. CEO.

3. Manager Finance & Accounts-

i) Shall head the Finance/ Accounts wing of PHTPB. ii) Shall forward all financial, Accounts related cases to the Director Tourism cum

Member Secretary. iii) Cases regarding Bank transactions including bank deposits, withdrawals,

payments to consultants/ parties, as recommended by the CMW, salaries to the

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Board Staff and other contingent expenses shall be routed/forwarded through MFA for approval of DT cum MS/PST.

iv) Payment of contractor’s final bills as processed and recommended by the CMW shall be subject to pre-audit by MFA.

v) Bank Accounts of PHTPB shall be operated jointly by the Director DT cum MS and MFA.

vi) Will advise on Financial, Services and other matters to the DT cum MS and PST, as & when required.

4. Chief Manager Works- i) Responsible for BoQ, tendering, processing of quotations, quality control and

supervision. ii) Assisting CGM (projects) in finalization of tenders/quotations etc. iii) All projects undertaken by PHTPB in the District of Amritsar, Gurdaspur, Patiala,

Fatehgarh Sahib, Bathinda, Sangrur, Ropar & Tarn Taran. iv) Checking of tender documents for all the projects before releasing the tender

notice. v) Any other work allotted by Member Secretary cum Addl. CEO.

5. Project Coordinator (Patiala)-

i) Coordination of UNWTO demonstration project Patiala and ADB assisted projects. ii) Destination Project Roper. iii) Destination Project Kurali. iv) Destination Project Chamkaur Sahib. v) Rural Tourism Projects. vi) Any other work allotted by Member Secretary cum Addl. CEO.

6. Manager Projects I-

i) Management of Tourist Information Centres. ii) Coordination for all activities related to Training & Capacity Building. iii) Matters related to UNWTO. iv) Heritage Walk. v) Ropar Demonstration Project

7. Manager Projects II-

i) Tented Accommodation, Bed & Breakfast scheme ii) Medical Tourism iii) Development of Publicity material which includes Website, Brochure, Tourist

Map, News Letter etc. iv) Media Plan v) AMO related works

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8. Project Coordinator (Admn.)- i) All establishment and administrative matters of PHTPB and PTDC. ii) Convening of Board, EC & Sub-Committee Meetings of PHTPB and

recording/issuance of minutes thereof. iii) Convening meetings of CM, Dy.CM, CS, PST cum CEO, MS-cum-Addl. CEO,

PHTPB and Chairperson/MD, PTDC as and when required. iv) All matters of PTDC & Demerged Companies/Joint Venture Court Cases & RTI

matters. v) To sanction/approve all types of payment/expenditure including temporary

advances to the employees of the Board upto Rs. 10,000/- on each occasion. vi) To sanction leave of the PTDC- outsourced employees. vii) To sanction leave to the Board employees upto the rank of Dy. Managers. viii) All the matters related to management supervision & leasing out of PTDC

transferred properties.

9. Project Coordinator (Patiala)- i) Coordination for Patiala Demonstration Project ii) Rural Tourism iii) Amritsar Golden Temple Plaza Project iv) Eco Cab Project v) To look after the leasing of PTDC properties taken over by PHTPB. vi) Maintain upto date status of PTDC properties taken over by PHTPB vii) Liaise with the consultant to expedite the leasing out process for selection of

Private Partner. viii) Co-ordinate all activities of PHTPB and consultant to ensure smooth leasing out

and handing over of PTDC properties to the selected private partner. ix) Any other duties assigned by the authorities.

10. Manager Marketing-

i) To prepare marketing plans ii) To implement Marketing plans iii) To establish “Punjab Brand”. iv) Farm Tourism

11. Manager Statistics- i) Collection of data, editing & publicity related to Tourist Statistics ii) To coordinate with Tourism Industry iii) Incharge of Information collection and editing iv) To monitor Publication/Printed material and literature v) Website maintenance and updation

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MANUAL 3

Decision making process, including Channels of Supervision and Accountability

The Decision making process & there channel is given below:-

Board of Trustees Executive Committee Sub Committee Chief Executive Officer Addl. Chief Executive Officer Executive Director

Accountability

All the staff/Officers are deployed though outsourcing agency & in case of any major laps they can be removed.

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MANUAL 4

Norms set for the discharge of functions

As & when the PUC is received, that is to be disposed off quickly & there should be no pendency. Monthly review meeting is held by CEO/ACEO/ED to review the work related to various officers/officials.

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MANUAL 5

The Rules, Regulations, Instructions, Manuals And Records Held Under Its Control Or Used By Employees For Discharging Functions

No policy formed

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MANUAL 6

Statement of categories of the documents that are held by board

Bye-Laws & Orders/Circulars are issued from time to time & the policy of the State Government is implemented.

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MANUAL - 7

Particulars of any arrangement that exists for consultation with, or representation by the members of the public in relation to the

formulation of its policy or administration thereof

Advice/Suggestions from the experts in the field of culture/heritage is taken from time to time as per the needs of the projects. Meetings & Presentations are held to arrive at the best possible solution.

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MANUAL 8

Statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advise, and as to whether meetings of those boards,

councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public

The minutes of these meetings are confidential and are not assessable to the general public.

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MANUAL 9

A DIRECTORY OF OFFICERS AND EMPLOYEES

S No. Name of officer/official & Designation

Contact No. Address

1. Mrs. Geetika Kalha, IAS Chief Executive Officer cum Principal Secretary Tourism

M: 094172-85996 O: 0172-2742131

# 510, Sector-16, Chandigarh

2. Sh. Hussan Lal, IAS Member Secretary cum Additional Chief Executive Officer

M: 096462-00015 O: 0172-2743721

# 1644, Sector-39 C, Chandigarh.

3. Sh. V. B. Kumar, IFS Executive Director

M: 097791- 56123 O: 0172-2625952

# 3153, Sector 39 D, Chandigarh.

A. ENGINEERING WING

4. Brig. Charanjeet Singh M 93561-58664 # 2178, Sec. 35-C, Chandigarh

Chief General Manager (Projects) 5. Sh. I M S Sodhi M 98159-30555 # 641, Phase 10, Mohali

Chief Manager (Works)

6. Sh. Rahul Sharma M 99155-62244 # 762, Sec. 9, Panchkula General Manager (Works)

7. Sh. Ajit Singh M 98554-81026 # 1026, Phase 9, Mohali Deputy Manger (Works)

8. Rajwant Singh Bal, Deputy Manager

M 98152-05391 # 359, E Block, Ranjit Avenue, Amritsar

9. Harjinder Singh Sarai, Deputy Manager

M 9814750745 G N Avenue, Majitha Road, Amritsar

10. Sh. Sanjeev Kumar M 94665-78584 # 319, Punjabi Bagh, Ambala Cantt. Asstt. Deputy Manger (Works)

11. Rohit Sharma, Asstt. Deputy Manager

M 94631-78852 Village Mallowal, PO Gajikot, Distt. Gurdaspur- 143521

12. Sh. Krishan Gopal, Work Supervisor

M 94172-94403 # 37 A, Near Mandir Baba Balak Nath, Mathura Coloney, Patiala

13. Sh. Vijay Kumar, Work Supervisor

M 95923-06931 # 12/736, Gali No. 4, Vidant Nagar, Back Side Geeta Bhawan, Moga

14. Sh. Rahul Kumar, Work Supervisor

M 98146- 27576 # 2514, Street No-2, Karampura, Near Ratan Singh Chowk, Amritsar

15. Sh. Tarlochan Singh M 98786-77842 # 1350, Sec 20-B, Chandigarh Work Supervisor

16. Sh. Deepak Bhagat M 98724-52201 # 1337, Sec 45-B, Burail, Chandigarh

Work Supervisor

17. Smt. Daljeet Kaur M 98722-34559 # 01/05, Type II AFSTN, .

Work Supervisor

High ground, Chandigarh

Page 14 of 32 B. ADMINISTRATION 18. Sh. S P S Dhindsa

Project Coordinator (Admin) M: 98153-34444 O: 0172-5042954

#2156, Sec 15-C, Chandigarh

19. Sh. D S Bedi M: 98889-89823 #29, Sec 9, Panchkula. Asst./Supdt.

C. MANAGERS 20. Mr.. Sumit Rana, M: 98888-08777 #916, Sector 17,Panchkula

Manager (Projects)

21. Major Apinder Hayer M: 98720-09577 #1600, Sec 33-C, Chandigarh Project Manager (Patiala)

22. Mrs. Simran Sekhon, M: 99153-09568 #1210, Sec 91,Mohali Manager (Projects)

23. Mr. Harsh Mittal,Manager (Projects) M: 92161-37550 Flat No. 16, G.H.S.-25,Sector 20, Panchkula-134112

24. Mrs. Alka Kapoor, M: 099992-13765 House No. 765 Sec 22 A,

Project Manager (Delhi) Chandigarh.

D. STATISTICS

25. Mrs. Urmiljit Khosa M: 98554- 85268 #460, Sec 78, Mohali.

Manager (Statistics)

26. Ms. Dilpreet Kaur M: 98882-73777 #1562/A, Sec 41-B,

Deputy Manager (Statistics) Chandigarh.

E. FINANCE & ACCOUNTS 27. Sh. S P Verma M 94636-88959 #663, Sec 10, Panchkula, Haryana

Manager (Finance & Accounts)

28. Smt. Rajini Pandey M 95016-75858 #348, Milk Colony,

Sr. Accountant Dhanas (UT), Chandigarh.

29. Sh. Kuldeep Kumar M 98762-44458 #535/B, Sec. 46-A,

Accountant Chandigarh

30. Smt. Neeran Thakur, M: 98768-57824 #1390, Saini Vihar,

Accountant Asstt. (PTDC) Phase –II, Baltana.

F. SUPPORTING STAFF

31. Sh Inderpal Singh M: 98156-80362 #264, Phase 3B1, Mohali.

Executive Asstt. (Admin) 32. Smt. Charanjeet Kaur, M: 96466-07375 #167, Green Enclave,

Office Assistant Opp. Village Daon, Mohali

Page 15 of 32 33. Sh. Surinder Shahi, Res: 01762-283569 Village – Meerpur, PO

(Engg. Wing) Mubaraqpur, Distt.

Steno-cum-Computer Operator Mohali.

34. Smt. Sudesh (Engg. Wing) M: 98761-44795 #2639, Sec 44-C, Steno-cum-Computer Operator Chandigarh.

35. Sh. Parminder Singh, (PA/ED) M: 7837766221 #209, B-Block, Sunny Enclave, Distt. Mohali 140301 Steno-cum-Computer Operator

36. Miss Harvinder Kaur, (Acctts Br.), Record Keeper

M 97801-43644 #2273, Sec 40/C, Chandigarh.

37. Sh. Bhagwan Dass, Record Keeper

M: 99884-69962 #962, Phase- II, Ramdarbar Chandigarh.

38. Sh. Baldev Singh, Driver cum Peon

M: 97798-16859 House No. HL 528, Phase -9, Mohali

39. Sh. Gurpreet singh, Driver cum Peon

M: 98765-79893 VPO Palheri, Tehsil Kharar,Distt. SAS Nagar, Punjab

40. Sh. Mohan Singh, Driver

M: 94633-90140 VPO-Behlolpur, Tehsil & Distric- SAS Nagar, Punjab

41. Sh. Vinod, Peon

M: 97798-42781 H. No. 740-41, Phase I, I A, Ramdarbar, Chandigarh

42. Sh. Varun Pathania, Peon

M: 93569-20185 House No. 226/12, Katra Parza, Near Sewa Samiti, Amritsar

43. Sh. Ashwani Kumar, Peon

0172-5042969 H. No. 300, Samadhi Gate, Manimajara, Chandigarh

44. Sh. Amanpreet Singh, Peon

M: 9888669101 VPO Badheri, Sector- 41 D, Chandigarh

45. Sh. Dinesh, Peon

M : 9780918853 # 4122, Sector 56, Chandigarh

46. Sh. Sunil Kumar, Sweeper

M: 9914798484 House No. 4348 B, Sector 46 D, Chandigarh

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MANUAL 10

MONTHLY REMUNERATION RECEIVED BY EACH OF OFFICER AND EMPLOYEES

S.NO NAME DESIGNATION GROSS PAY 1 Brig. Charanjeet Singh,

VSM (Retd.) Chief General Manager (Projects) 42436

2 Mr. S.P. Verma Manager (Finance & Accounts) 37132

3 Mrs. Simran Manager (Projects) 37132

4 Mr. Rahul Sharma General Manager (Works) 31827

5 Mr. Inder Mohan Singh Sodhi

Chief Manager (Works) 31827

6 Mr. Harsh Mittal Manager Projects 33000

7 Mr. Sumit Rana Manager Marketing 35000

8 Major Apinder Hayer Project Coordinator 30900

9 Mr. S.P. Singh Dhindsa Project Coordinator (Admn) 30900

10 Mrs. Alka Kapoor Project Manager/ Delhi 35000

11 Mrs. Urmiljeet Kaur Manager Statistics 30900

12 Ms. Dilpreet Kaur Deputy Manager Statistics 25750

13 Mr. Ajit Singh Deputy Manager (Works) 20157

14 Mr. Sanjeev Assistant Manager (Works) 16974

15 Mr. Rajwant Singh Bal Deputy Manager 19000

16 Mr. Harjinder Singh Sarai Deputy Manager 19000

17 Mr. Rohit Sharma Asstt. Deputy Manager

16000

18 Mr. Vijay Kumar Work Supervisor 10300

19 Mr. Krishan Gopal Work Supervisor 10609

20 Mr. Rahul Kumar Work Supervisor 10000

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21 Mr. Tarlochan Singh Work Supervisor 10300

22 Mr. Deepak Bhagat Work Supervisor 10000

23 Mrs. Daljeet Kaur Work Supervisor 10000

24 Mrs. Rajni Pandey Sr. Accountant 15383

25 Mr. Kuldeep Kumar Accountant 13261

26 Mr. D.S. Bedi Asst./Supdt. 12875

27 Mr. Inderpal Singh Executive Assistant 13261

28 Mrs. Charanjeet Kaur Office Assistant 11330

29 Ms. Neeran Thakur Accounts Assistant 10300

30 Mr. Surinder Shahi Steno-cum-Computer Operator 9548

31 Mrs. Sudesh Computer Operator cum Steno 9270

32 Mr. Parminder Singh Computer Operator cum Steno 9000

33 Ms. Harvinder Kaur Record Keeper 9270

34 Mr. Bhagwan Dass Record Keeper 9270

35 Mr. Baldev Singh Peon cum Driver 7210

36 Mr. Gurpreet Singh Peon cum Driver 7210

37 Mr. Mohan Singh Driver 7000

38 Mr. Varun Singh Pathania Peon 5250

39 Mr. Vinod Kumar Peon 5250

40 Mr. Amanpreet Peon 5250

41 Mr. Ashwani Kumar Peon 5250

42 Mr. Sunil Kumar Sweeper 5250

43 Mr. Dinesh Singh Peon 5250

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MANUAL 11

Budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made

contd.. on next page

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MANUAL 12

Manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes

There is no direct dealing with public & as such no subsidy programmes are held.

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MANUAL 13

Particulars of recipients of concessions, permits or authorizations granted by us

NIL

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MANUAL 14

Details in respect of the information available or held by the board reduced in an electronic form

The Board is maintaining its own website namely www.punjabtourism.gov.in and all information is available on it. The website is updated regularly from time to time.

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MANUAL 15

The Particulars of The Facilities Available To Citizens For Obtaining Information, Including The Working Hours of Library Or Reading Room,

If Maintained For Public Use

The literature regarding various projects & activities is available with the office & is distributed at the time of various functions, fairs & can be supplied on demand. Achievements & activities in the shape of catalogue & News Letters (The Legend) are under circulation.

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MANUAL 16

NAMES, DESIGNATIONS AND OTHER PARTICULARS OF THE RTI OFFICERS

The following Officers have been designated as RTI Officers in the Board

Sr. No.

Post of Officer Designation Telephone No. Address

1 Appellate Authority

Member Secretary

0172-2743721 Plot No. 3, Sector -38 A Chandigarh

2 Public Information Officer

Project Coordinator (Admn.)

0172-5042954 Plot No. 3, Sector -38 A Chandigarh

3 Assistant Public Information Officer

Assistant Superintendent

0172-5042958 Plot No. 3, Sector -38 A Chandigarh

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MANUAL 17

SUCH OTHER INFORMATION AS MAY BE PRESCRIBED

NIL