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Common Council Meeting Council Chambers of City Municipal Building

Regular Meeting – 7:00 p.m. October 26, 2017

Agenda

1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Approval of Agenda 5. Minutes of Previous Meetings 6. Reports

A. Fire Department 1. Department activities: training, school/community events, new equipment

and repairs, grant, training facility, Safety Committee, statistics 2. Drone video

B. City Administrator Report 1. Portage Promotional Videos

C. Mayor’s Comments No Comments

7. Consent Agenda

A. Reports of Sub-Committees, Boards, and Commissions 1. Library Board, October 10, 2017 2. Human Resources Committee, October 10, 2017 3. Business Improvement District Board of Directors, October 11, 2017 4. Non-Motorized Transportation AdHoc Committee, October 11, 2017 5. Plan Commission, October 16, 2017 6. Airport Commission, October 18, 2017

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B. License Applications 1. Operator

8. Old Business A. Ordinances 1. Ordinance No. 17-008 relative to Administration 2. Ordinance No. 17-010 relative to Animals 9. New Business

A. Resolution No. 17-049 relative to Final Amended Resolution Authorizing Public Improvement and Levying Special Assessments Against Benefited Property in Portage, Wisconsin (2017 Sidewalk Project).

B. Consideration of Recommendation to Award Contract for Nuisance Lawn Mowing & Public Sidewalk Clearing to Nature’s Way Landscaping.

C. Consideration of Recommendation to Replace Fire Dept. SCBA Compressed Air Bottles

D. Proclamation – Pancreatic Cancer E. Resignations 1. Park and Recreation Board – Larry Messer 2. Emergency Planning Committee – Charles Poches F. Appointments 1. Park and Recreation Board – Tim Haak

2. Emergency Planning Committee – Larry Messer

10. Adjournment The meeting location is accessible to persons with disabilities. If you need reasonable accommodations due to a disability, please contact the City Clerk at 608-742-2176 no later than 48 hours prior to the meeting.

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Common Council Proceedings

City of Portage Regular Meeting Council Chambers October 12, 2017 City Municipal Building 7:00 p.m.

1. Call to Order Mayor Dodd called the meeting to order at 7:00 p.m.

2. Roll Call

Present: Ald. Charles, Hamburg, Klapper, Kutzke, Maass, Monfort, Nachreiner Excused: Ald. Hahn, Havlovic Also Present: Mayor Dodd, City Clerk Moe, City Administrator Murphy, City Attorney Spankowski, Director of Public Works/Utilities Manager Jahncke, Finance Director Mohr, Police Chief Manthey Media Present: Bill Welsh and Julia Mohr from Cable TV, Lyn Jerde from Portage Daily Register

3. Pledge of Allegiance

The Pledge of Allegiance was recited.

4. Approval of Agenda No changes.

5. Minutes of Previous Meeting

Motion by Charles, second by Maass to approve minutes of the September 28, 2017 Common Council meeting and the September 28, 2017 Common Council meeting closed session. Motion carried on call of roll unanimously on call of roll with Klapper abstaining. Ald. Klapper indicated he abstained as he was not in attendance at the last meeting.

6. Reports

A. Public Works and Utilities Director of Public Works/Utilities Manager Jahncke informed Council that the brush and tree removal along the Levee Path is being completed; Alley 65 and 66, along with Wood Street are scheduled to be paved by the end of next week; and the new roof on the fire department and tower has been completed.

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B. City Administrator Report The Wauona Trail Railroad Crossing repairs are scheduled to be completed this weekend.

C. Mayor’s Comments

Upcoming Events: coat drive through October 20th; October is breast cancer awareness month; November is pancreatic cancer awareness month; Police and Fire open house on Saturday. Mayor Dodd explained rules and procedures for abstentions and recusals.

7. Consent Agenda A. Reports of Sub-Committees, Boards, and Commissions

Police and Fire Commission meeting of September 25, 2017 Finance/Administration Committee meeting of September 25, 2017 Tourism Promotion Committee meetings of September 26, 2017 and October 3, 2017 Legislative and Regulatory Committee meeting of October 2, 2017 Historic Preservation Commission meeting on October 4, 2017 Municipal Services and Utilities Committee meeting of October 5, 2017 Motion by Maass, second by Charles to accept the reports on the consent agenda. Motion carried unanimously on call of roll.

B. License Applications

Operator license applications for Stacy A. Andersen, Anna K. Beals, Keri L. Colburn, Brian M. Fait, Olivia L. Fuqua, Ross R. Gurske, Tricia M. Pionke, and Jean M. Schmidtke.

Motion by Maass, second by Hamburg to approve the license applications as presented. Motion carried unanimously on call of roll.

8. Old Business

A. Ordinances Ordinance No. 17-008 relative to Administration received its first reading. There was discussion to clarify who can make a motion on committee recommendations according to this ordinance.

9. New Business A. Ordinances

Ordinance No. 17-010 relative to Animals received its first reading.

B. Consideration of recommendation for approval of claims Motion by Nachreiner, second by Hamburg to approve payment of claims in the amount of $1,099,785.07. Motion carried unanimously on call of roll.

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C. Consideration of recommendation by Finance & Administration

Committee for approval of integrated financial software purchase Motion by Nachreiner, second by Hamburg to award the integrated

financial software purchase including purchase order, special assessment and payroll ACA report functions to Civic Systems in the amount of $109,062. Motion carried unanimously on call of roll.

D. Consideration of recommendation by Finance & Administrative

Committee for Banking Services. Motion by Nachreiner, second by Charles to approve an agreement for Banking Services with Community Bank (Bank of Wisconsin Dells). Motion carried unanimously on call of roll.

E. Consideration of recommendation by Legislative & Regulatory Committee on Susan J. Draeger appeal of dangerous animal declaration. Motion by Maass, second by Charles to uphold the dangerous animal declaration for the dog owned by Susan J. Draeger. Motion carried unanimously on call of roll.

F. Consideration of recommendation from Legislative & Regulatory Committee to maintain Common Council meeting time at 7:00 p.m. Motion by Maass, second by Hamburg to uphold the 7:00 p.m. meeting time. Motion carried unanimously on call of roll.

G. Consideration of Resignation from Historic Preservation Commission: S. Miller-Lamb. Motion by Klapper, second by Maass to accept the resignation from Stephanie. Miller-Lamb resignation from Historic Preservation Commission. Motion carried unanimously on call of roll.

10. Adjournment

Mayor Dodd informed the Council that a special meeting is needed next week to approve the appointment of the Recreation Coordinator. It was the consensus to meet Monday, October 16th at 6:20 p.m.

Motion by Charles, second by Nachreiner to adjourn. Motion carried unanimously on call of roll at 7:40 p.m.

Marie A. Moe, WCPC, MMC City Clerk Date Approved:

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Common Council Proceedings

City of Portage Special Meeting Council Chambers October 16, 2017 City Municipal Building 6:20 p.m.

1. Call to Order Mayor Dodd called the meeting to order at 6:20 p.m.

2. Roll Call

Present: Ald. Charles, Hahn, Havlovic, Kutzke, Maass & Nachreiner Excused: Ald. Hamburg & Klapper Absent: Ald. Monfort Also Present: Mayor Dodd, City Administrator Murphy & City Attorney Spankowski. Media Present: Bill Welsh, CATV & Lyn Jerde from Portage Daily Register

3. Consideration of Recommendation by Human Resources for

Recreation Coordinator Appointment. Murphy summarized the conditional terms of employment as outlined in a memo dated 10/9/17 for the appointment of Michael Percy. Motion by Maass, seconded by Charles to appoint Michael Percy to Recreation Coordinator position pursuant to term of memo from City Administrator Murphy dated 10/9/17. Hahn expressed concern that the position requires Lifeguard Trainer or Water Safety Instructor Certifications and the offer provides a $500 salary increase once Percy obtains either certification but does not specify consequences for failing to attain them. Maass amended her motion to specify appointment also conditioned upon obtaining Lifeguard Trainer or Water Safety Instructor Certification within 6 months of hire as part of probationary period, Charles agreed to the friendly amendment. Motion carried unanimously on a roll call vote.

4. Adjournment Motion by Charles, second by Nachreiner to adjourn. Motion carried unanimously on call of roll at 6:35 p.m. Shawn Murphy, City Administrator Date Approved:

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Portage Public Library 253 W. Edgewater Street, Portage WI 53901

Phone: 608-742-4959 E-mail: info@portagelibrary.us

Web Site: www.portagelibrary.us

LIBRARY BOARD MEETING Minutes October 10, 2017 Meeting called to order 12:05pm Present: Voigt, Blohm, Kindschi, McLeish, Gregory, Simonson, Stenberg, Vehring Director Bergin Excused: Schoenborn-Hoffmann Visitor: Jane Considine, Friends of the Library President 1) Motion to approve September 12, 2017 regular meeting minutes. (BB/MS) 2) Financial Reports: a) Motion to approve September 2017 City, Library Restricted Funds and Memorial

Funds claims as presented. (KK/HS) 3) Director’s Report: a) Jane Considine reported on the plans for the Friends Pizzazz which will take place

at the Library 3:30-6:00 on Saturday, October 14, followed by the Friends meeting. b) An opening for a Circulation Clerk has been posted. c) The video game collection has been expanded. d) After years of declining numbers, circulation increased 2.9% YTD. 4) Business: a) 2018 Budget information from the County finance board was discussed. b) Recent safety/security issues were discussed. Three new security cameras will be

installed. 5) Meeting adjourned 12:56pm. (BB/DG) Eleanor Voigt - President Dr. Brenda Blohm - Vice-President Karl Kindschi - Treasurer Eleanor McLeish - Secretary Dr. David Gregory Nikki Schoenborn-Hoffmann Melissa Simonson Heather Sternberg Klay Vehring Date Approved:

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City of Portage Human Resources Committee Meeting Tuesday, October 10, 2017, 6:00 p.m.

Municipal Building, Conference Room One Minutes

Members Present: Rick Dodd, Chairperson, Doug Klapper, Rita Maass & Jeff Monfort.

Excused: Marty Havlovic & Dennis Nachreiner

Also Present: City Administrator Shawn Murphy, Administrative Assistant Angela Clemmons, Patrick Glynn from Carlson Dettmann, City Clerk Marie Moe, and Finance Director Jean Mohr. Media Present: Julia Mohr from Cable TV & Lyn Jerde, PDR

1. Roll call The meeting was called to order at 6:00 pm by Mayor Dodd.

2. Approval of minutes from the August 16, 2017 meeting.

Motion by Maass, second by Monfort to approve minutes from the August 16, 2017 meeting. Motion carried unanimously on call of roll.

3. Adjourn to Closed Session Per Chap. 19.85(1)(c) to Review Recommendation

of Candidate for Appointment as Recreation Coordinator Motion by Klapper, second by Monfort to adjourn to Closed Session Per Chap. 19.85(1)(c) to Review Recommendation of Candidate for Appointment as Recreation Coordinator. Motion carried unanimously on call of roll at 6:01 p.m.

4. Return to Open Session Motion by Maass, second by Monfort to return to open session. Motion carried unanimously on call of roll at 6:15 p.m.

5. Discussion and possible recommendation on Recreation Coordinator Position Description Motion by Monfort, second by Maass to recommend the Recreation Coordinator Position (Michael Percy) per memo (Re: Conditional Offer of Employment – Recreation Coordinator dated October 9, 2017.) Motion carried unanimously.

6. Presentation of Final Draft of Compensation and Classification Study Patrick Glynn gave a brief review of the Classification & Compensation Project Executive Summary and matrix. Dodd asked about the regression line where the y-axis intercepts. Glynn said that the x-axis starts at 300 and the y-axis starts at 0 in order to make the regression line fit on the page better, but if it were stretched out the y-axis does intercept at $3.6865. Glynn said the City needs to define what meets expectations and those definitions should be constant. Dodd stated the

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definition of meets and exceeds expectations will be used by managers for evaluations. Meeting expectations should not be viewed as negative and few people should exceed expectations. It will be good for managers to meet to discuss employee performance. It is also good for employees to get engaged, understand what is expected, and to have ongoing feedback. For that the City will need to establish job level profiles with different standards including 5 – 10 standards for what meets expectations for each job. Murphy said this will change as changes in duties and technology and is ongoing and evolving. Klapper asked where these would come from. Dodd said the department heads for their employees and the Human Resources Committee for the department heads.

7. Discussion and possible recommendation on COLA for 2018 Compensation Market Adjustment Murphy suggested a 1.9% increase for non-represented employees based on the current (August 2017) CPI. The WPPA & IAFF labor agreements provide a 2% increase. Currently budgets are being created using the 1.9%. September CPI is due out October 15. Dodd asked if the 2% increase for WPPA & IAFF labor agreements was all they would receive or if they can also receive merit increases. Murphy said they receive 2% and no additional merit increase. Klapper asked if this amount would change in October and if they recommend 1.9% would that remain even if CPI comes back higher in October. Murphy stated it might increase slightly in October given current trends, including cost of housing, which is driving the percentage higher. However, even if the percentage is higher the recommendation made would not change. Maass asked for clarification on whether or not the increase would impact the wage matrix. Both Murphy and Dodd agreed the matrix would not change because the salary ranges were created for 2018 and already include it. Motion by Klapper, second by Monfort to recommend a 1.9% COLA for non-represented employees. Motion carried unanimously.

8. Review and Discussion of Draft Succession Plan for Police Chief. Murphy reviewed the draft succession plan for the Chief of Police. Murphy explained the plan is to help identify experience and attributes the City desires in a Police Chief. This plan also identifies individuals who could step into the role in case of an emergency. The employees identified may not be interested in the position, but should still have the skills to fill in. For those employees interested in the position it helps them understand what is needed in order to compete for the position. This is to help identify and make sure an employee is qualified to step in and while it may help with recruitment if the positon opens up, it is possible the new Police Chief will come from an outside the department. Klapper noted the draft succession plan covers a lot. Dodd said it was much more complex than originally thought. Klapper said Murphy did a good job and asked if it would be used as a blueprint. Murphy said he planned on using it as a blueprint for

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remaining succession plans. Dodd noted it took a lot of research to develop the first plan. Maass thought the Police Chief plan was probably easier because there are 3 employees who could potentially fill in whereas other positions do not have individuals in house who could take over the position. Murphy said that the plan is to develop a list of traits desired for the position and not just identify employees in house who could take over the position. Dodd said that it could help employees who would like to go the next step and identifying requirements for the job. Murphy said the bulk of the plan is finding the attributes we seek for positions. Dodd said the matrix identifying individuals in the department is not part of the succession plan, but is the next logical step so it was included. Dodd also said he would like to change the order of plans and have Murphy work on the Fire Chief next because both would have to be reviewed by the Police and Fire Commission. All agreed that was logical. Dodd said the Police Chief’s succession plan fulfills one of Murphy’s requirements.

9. Review of City Administrator’s 2017 Projects and Status of Annual Objectives The 2017 CA Goals established at the 3/14/2017 Human Resources meeting: 1. Schedule and execute workplace harassment training for all employees. 2. Create/continue/complete the intergovernmental agreement with Fort Winnebago

township. This includes expansion, zoning, and development. This will be used as a model for the surrounding townships.

3. Finalize succession planning and present to the Human Resources Committee by July 2017.

4. Provide memos and information to committees and council 2-days prior to meetings providing time for evaluation. If it is not possible to give information 2-days prior a reason should be given as to why it is late. Also, provide options and recommendations for committees

Murphy mentioned various issues that were more time consuming than expected. There was not much time to put the TID-9 project together because the state-deadline changed. The Utility & Recreation Coordinator positions, the Columbia County parking lot on Conant St, the Compensation & Classification study, budget, art sculpture park, 3 home raze orders, recreation field project problems with the DNR and absence of good bids, and fire contract with townships have all been very time consuming impacting the original four goals set. Dodd stated the ROW discontinuances, 11 since July 2016 with two more proposed, were also very time consuming. Maass asked if the first goal of schedule and execute workplace harassment training had started and if the Fire agreement was part of the second goal of creating intergovernmental agreement with Fort Winnebago. Murphy said he researched the cost of harassment training and it is in the 2018 budget. Murphy also clarified the Fire agreement and Intergovernmental agreement with Fort Winnebago are not the same thing. Maass asked about for an update on the County parking lot. Murphy said they have met with the county and there is a draft agreement looking at concept and principle that is agreed upon. This is intended to

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come to the Common Council in November. Dodd also mentioned a meeting is scheduled for Wednesday with BID to discuss storage issues.

10. Adjournment Motion by Maass, second by Monfort to adjourn the meeting at 7:37 p.m. Motion carried unanimously.

Submitted by Angela Clemmons, Administrative Assistant Date Approved: ________________

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City of Portage Business Improvement District Board of Directors

Wednesday, October 11, 2017 5:30 PM City Municipal Building, 115 W Pleasant St

Conference Room One Minutes

Present: President Klay Vehring-Present, VP-Sherry Douglas-Present, Treasure Cory Otto- Present, Secretary –Vacant, John Krueger-Present, Sheila Link-Absent, Jeremy Rusch-Present, Fred Galley-Absent, Myrna Hooper- present at 6:08 Also Present: Marianne Hanson, Chamber Director, Scott Davis, Tracy Fuqua 1. Meeting officially called at 5:31pm. 2. Discussion and request for approval of Bid Minutes from August 9, 2017. Motion by Director Krueger to approve, Second by Director Rusch. MOTION PASSED 3. a. Executive Committee –Chairperson, President Vehring Discussion about 2018 budget (exec committee budget). Discussion of BID storage space. No action at this time. Introduction of Tracy Fuqua from Bon Bon and Bordeaux as a possible board member. Tracy introduced herself to the board. Motion made by director Krueger to add Tracy to the board, second by director Rusch, Motion Passed b. Discussion Buildings & Grounds Committee report. President Vehring filled in for director Galley Cornstalks have been cut and ready for downtown. Need volunteers to get them put up. Director Otto will contact Portage Pride to see if they can help. Discussion surrounding plan for the Trees and planters that should have been done this year, and whether we want to move this plan to 2018. Needs further discussion. Discussion around 2018 street scape projects – decorating for spring, summer, fall and Christmas. Motion to get a bid on downtown decorations made by director Douglas, second by director Otto: Motion Passed. Discussion regarding BID Plow repair and/or purchase of new plow. Motion to repair by director Krueger, second by director Douglas: Motion Passed Discussion of a new plow for the bobcat. Director Douglas made a motion to get pricing on both blades and see what we can get for trade in on the sweeper, second director Otto: Motion Passed Scott will get pricing and bring to the next meeting. Discussion and possible action of decorations for the holiday season for the flower pots. Director Otto made a motion to remove them as soon as the flowers are out. Second by Krueger. Motion Passed c. Farmers Market – Request for $2750 for 2018 budget

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Discussion regarding making the market open to homemade and or homegrown items (Wisconsin sourced). Would require a bylaw change. Board was directed to consider this and discussion regarding the verbiage will take place at the next meeting. d. Grants Committee – Looking for 20k for 2018 budget Marian asked for money to be included in the grants budget for the Taste of Portage DPI Request for $500 Wine walk. Director Otto made a motion to grant the $500 to DPI for the wine walk, director Krueger, second: Motion Passed e. Marketing Committee - Marian and Director Rusch presented the Marketing plan for 2018 4. Update on Downtown Portage Inc. - No discussion 5. Discussion of the attached invoices. Discussion of prepaid credit card vs debit card. Klay will get Scott a credit card. Total invoices for August and September including $779.58 for credit card prepay and ADLIT $1216.80, $252 for capital newspapers Motion by Director Krueger to pay the bills. Second by Director Hooper. MOTION PASSED. Discussion on 2018 Budget $40,000 Buildings and grounds

$855 Farmers Market

$17,000 for grants

$30,000 for Marketing

$2,595 for Insurance

$1,500 for Street Scape

Motion to approve budget by director Rusch, and second by director Krueger. Motion Passed 6. Adjournment Motion by Director Hooper to adjourn the meeting. Second by Director Rusch. MOTION PASSSED, meeting adjourned at 7:13pm. Submitted by Director Douglas

Date Approved:

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City of Portage Portage Non-Motorized Transportation AdHoc Committee Meeting

Wednesday, October 11, 2017 6:30 p.m. at the City Municipal Building, 115 West Pleasant Street,

Conference Room One Minutes

Members present: Steve Sobiek, Chairperson, Doug Klapper, Haley Gilman, Marianne Hanson, Dan Kremer, Beth Manthey, Erin Salmon, Kevin Zarecki Members excused: N/A Others present: None

1. Call to order 2. Roll call 3. Approval of minutes from previous meeting.

Motion by Kremer, second by Gilman to approve the meeting minutes from 9/11/17. Motion carried unanimously

4. Update and discussion on incorporating trail design into W. Conant Street and

Summit Street road projects. Salmon stated that W. Carroll St. is set for reconstruction in 2018, Summit

Street reconstruction in 2019 and W. Conant St. reconstruction in 2020. Since W. Carroll is not on the radar for a trail system, we should look further in to a different location for this coming year. Salmon indicated her and Kremer have a suggestion for the Hamilton St. trail connection. It would be to install a gravel trail on the west side of Hamilton St. Cross over Hamilton St. at the existing wheelchair accessible ramp. Head north on Hamilton St. on the west side and potentially cut through the Alliant Energy substation parcel on the south side. Or, continue up to Meadowlark Dr. and connect to the existing trail at the intersection.

5. Discussion and recommendation on a Hamilton Street trail connection. Potential of crossing in the parcel Kremer informed the committee that he had made contact with Alliant Energy, asking their thoughts on installing a gravel trail on the south edge of their parcel

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(substation). He was informed that Alliant plans on expanding the substation in future years. Perhaps at that time, the idea can be presented. This leads to the alternate trail route of staying on the West side of Hamilton St. and continue up to Meadowlark Drive. Kremer will get a cost estimate from local contractors on building a trail by expanding the existing shoulder to a 5’ width. The next step is to formally contact the Township and get permission to widen to the existing shoulder. There would be no cost to them, nor any maintenance responsibility. Kremer will contact Shawn Murphy, City Administrator to formally ask the Township and from there a potential agreement. General discussion on the proposed trail, its’ width and cross slope. Klapper questions any future improvements in this area, i.e. Gunderson Dr. Sobiek explains the different phases of the TID districts in that area. Trails could be incorporated in to those developments as well. Kremer motion to seek permission to Fort Winnebago Township to extend the existing gravel shoulder on the West side of Hamilton St. Klapper second. Motion carries unanimously. 6. Next Meeting date(s) and time November 15, 2017 at 6:30 PM. Future topics: -Suggest finance report to discuss at the next meeting. -Provide a price estimate from local contractors to do the work on Hamilton St. 7. Adjournment Motion by Kremer, second by Manthey. Roll called and motion carried unanimously. The meeting concluded at 6:50. Respectfully submitted, Erin M. Salmon, P.W.M. Engineer Technician Date Approved: ________________

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City of Portage Plan Commission Meeting

Monday, October 16, 2017, 6:30 p.m.

City Municipal Building, 115 West Pleasant Street City Council Chamber

Members present: Mayor Rick Dodd, Chairperson, Mike Charles, Frank Miller,

Brian Zirbes. Kevin Zarecki and Chuck Sulick Excused: Peter Tofson Others present: Administrator Murphy, Director Sobiek, Bill Welsh, Lyn Jerde,

Todd Cibulka Regular Meeting - 6:30 p.m. 1. Roll call 2. Approval of minutes from previous meeting.

Charles asked that a correction be made in the September 18 meeting minutes, under Agenda Item 8 at the bottom of page 6, to reflect that he (Charles) voted against the motion made to approve the band shell pavilion site plan in Pauquette Park, making the vote on the motion 5-1. Motion by Charles, second by Zirbes to approve the minutes with the above reference corrections from the September 18 meeting. Motion passed 6 to 0, with Dodd, Charles, Miller, and Zirbes voting yes on call of the roll.

3. Discussion and possible action on revised site plan for parking lot

for AMM, Inc, 811 Hamilton Street.

Director Sobiek reported that AMM, Inc has submitted a revised site plan that makes changes to the original site plan’s parking lot and building entrance areas to better manage snow and ice run off on the north side of the building, including:

• Eliminating some of the side walk along the north side of the

building and replaces it with stone mulch filtration. Standard curb is also added where the parking lot meets the stone mulch area here.

• The sidewalk at the west end of the property to allow better turning

radius for customer parking

• Driveway entrance at Hamilton Street remains at current width (36’5”) but drive through area of the parking lot widens to 30’8” to allow better access and turning radius into parking stalls.

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• Installing drivable curb to replace regular concrete curb on the north

/north-east east border of the of the parking lot area

• Removing the island on the north-west border of the parking lot and replaces it with curbing

Parking stall count of 23 stalls will remain as previously submitted

The original site plan for the AMM, Inc parking lot was approved by the Plan Commission in August, 2016. Mr. Cibulka thanked the Commission for putting this revised site plan on the agenda for action as he would like to begin work on the parking lot project within the coming week. Director Sobiek thanked Cibulka for investing in Portage and opening his tool and die manufacturing business in the former Sta-Care building at 811 Hamilton Street.

Motion by Charles, second by Zirbes, to approve the revised parking lot site plan for AMM, Inc, 811 Hamilton Street, as submitted. Motion passed 6 to 0 on call of the roll. Dodd, Charles, Miller, Sulik, Zarecki and Zirbes voted yes.

4. Adjournment.

Motion by Charles, second by Zirbes, to adjourn the meeting. Motion passed 6 to 0 on call of the roll. Dodd, Charles, Miller, Zarecki, Sulik, and Zirbes voted yes.

The meeting concluded at 6:42 p.m.

Respectfully submitted Steven Sobiek, Director, Business Development and Planning Date Approved:

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City of Portage Airport Commission

October 18, 2017 7:00 p.m. City Municipal Building, 115 West Pleasant Street

Conference Room One Minutes

Members present: Rita Maass, Chairperson; Jeffrey Monfort, , William Kutzke, , Dan Huebner, Barry Erath Member excused: David Tesch Others present: Director Jahncke, Manager Poppy, and Bill Welsh (Cable TV) 1. Roll Call

Meeting called to order at 7:00 pm by chairperson Maass

2. Approval of minutes from September 20, 2017 Motion by Kutzke, 2nd by Monfort to approve the minutes. Motion passed 5-0.

3. Discussion and action for the Airport Petition package.

Jahncke stated that the estimated cost of the snow removal equipment is between $80,000 and $150,000 depending on what attachments are wanted and it would require a $4,000 to $7,500, 5% match, by the City to acquire the equipment. This could not come out of the airport’s existing AIP funds at the state. The city has approximately $320,000 to spend form the 2012-2013 entitlements. Poppy asked for additional compensation if he would run the snow removal equipment. Jahncke stated that it will still be more efficient to have the City plow the runways with their trucks and the snow removal equipment would be better used around hangars. Jahncke also stated that according to Park and Rec staff they have no room in the mustard building to store any equipment and the Airport would have to store it in a hangar.

The airport commission would be supportive of moving this to finance for the first approval but Finance for funding. Finance would be supportive of reallocating the funds for future land purchases or tree removals if they are available to do in 2018. Motion by Kutzke, 2nd by Erath to approve the petition package for Finance Committee for the approval for up to $7,500 for additional operational funding in 2018. Motion passed 5-0.

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4. Reports a. Director of Public Works’ report

BOA update on ALP – The BOA has had the ALP for a couple of months and the City is waiting for their review.

Roof Update – Staff is working with companies to solicit bids. b. Manager’s report

September report- Reviewed by Poppy.

5. Adjournment

Motion by Erath and second by Kutzke. Motion passed. The meeting adjourned at 7:48 p.m. Aaron J. Jahncke, Director of Public Works Date Approved:

Operator’s Regular Janice M. Kapel

Heather R. Olday

10/3/17

Summary of Proposed Changes This Ordinance clarifies how actions from Committees requiring Council approval shall be considered and adds the City Administrator as a potential author of ordinances for Council consideration.

_____________________________________________________________ ORDINANCE NO. 17-008

ORDINANCE RELATIVE TO ADMINISTRATION Chapter 2, Article II, COMMON COUNCIL

SECTION I

The following section shall be amended as follows:

Sec. 2-36. - Standing committees; action on committee reports.

(f) Committee reports. In all matters requiring common council approval, written

minutes of findings and recommended action shall be prepared and presented to

the common council. Committee minutes shall be filed with the city clerk by 12:00

noon on the Thursday preceding the common council meeting, and recorded in the

proceedings of the common council meeting. When motions on Committee

recommendations to Council are made by a member of that Committee, such

motion should be made by someone who voted in support of the recommended

committee action.

SECTION II

The following section shall be amended as follows:

Sec. 2-42. – Ordinances to be in writing.

(a) Submission, drafting and passage of ordinance. All ordinances submitted to the

common council shall be in writing and shall begin with a title and the committee

requesting action. All ordinances shall be drafted by the city administrator, city

attorney or by the city clerk, at the request of the mayor or any member of the

common council. Upon passage by the common council, the city clerk shall oversee

the printing of the same.

All other sections shall remain as previously adopted.

This Ordinance shall take effect upon passage and publication thereof.

Passed this __th day of ________________, 2017.

10/3/17

______________________________ Rick Dodd, Mayor Attest: _______________________________ Marie A. Moe, WCPC, MMC, City Clerk First reading: Second reading: Ordinance requested by: Legislative and Regulatory Committee

Rev 9/27/17

Summary of Proposed Changes The current dog and cat license ordinance does not clearly state that a license is required to keep the pet in the City of Portage nor is the statutory rabies vaccination requirement adopted by local ordinance. This ordinance revision requires the owner of a dog or cat that is kept in the City of Portage to obtain a license and rabies vaccination when the pet reaches 5 month in age. The ordinance further adopts Chap. 95.21, Wis. Stats.(Rabies Control Program) so that its requirements can be enforced via local citation and adjudicated through Municipal Court .

_____________________________________________________________ ORDINANCE NO. 17-010

ORDINANCE RELATIVE TO ANIMALS Chapter 6, Article II, DOGS and CATS

SECTION I

The following section shall be repealed and recreated as follows:

DIVISION 2 - LICENSES

Sec. 6-53. Dog and Cat Licenses.

(a) Any owner of a dog or cat that resides in the City of Portage shall have the dog or cat vaccinated against rabies by a veterinarian or veterinary technician no later than when the dog or cat reaches 5 months in age and subsequently revaccinate the dog or cat as required by Wis. Stat. §95.21(2)(a) with the provisions of that chapter being applied to cats.

(b) Any owner of a dog or cat that resides in the City of Portage shall license such dog or cat once it reaches 5 months of age. Such license shall require proof of compliance with Section 6-53(a).

(c) The minimum dog or cat license tax under this section shall be a fee set forth in the official city fee schedule on file in the city clerk's office for spayed females or neutered males. The minimum fee for unspayed or unneutered dogs or cats shall be a fee set forth in the official city fee schedule on file in the city clerk's office. These amounts shall be reduced by one-half if the animal became five months of age after July 1 during the license year. The license year shall commence January 1 and end December 31.

(db) The fact that a dog or cat is without a tag attached to the dog or cat by means of a collar shall be presumptive evidence that the dog or cat is unlicensed. Any city police or humane officer shall seize, impound or restrain any dog or cat for which a dog or cat license is required which is found without such tag attached.

Section II

The following section shall be repealed and recreated as follows:

DIVISION 3. - RABIES CONTROL

Rev 9/27/17

Sec. 6-71. – Sacrifice of a dog or cat exhibiting symptoms of rabies. Rabies Control Requirements

The provisions of Wis. Stat. §95.21, as may be subsequently amended, are hereby adopted in their entirety.

If a veterinarian determines that a dog or cat exhibits symptoms of rabies during the original or extended observation period, the veterinarian shall notify the owner and the officer who ordered the animal quarantined and the officer or veterinarian shall kill the animal in a humane manner and in a manner which avoids damage to the animal's head. If the dog or cat is suspected to have bitten a person, the veterinarian shall notify the person or the person's physician.

All other sections shall remain as previously adopted.

This Ordinance shall take effect ___________upon passage and publication thereof.

Passed this __th day of ________________, 2017. ______________________________ Rick Dodd, Mayor Attest: _______________________________ Marie A. Moe, WCPC, MMC, City Clerk First reading: Second reading: Ordinance requested by: Legislative and Regulatory Committee

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RESOLUTION NO. 17-049

FINAL AMENDED RESOLUTION AUTHORIZING PUBLIC IMPROVEMENT AND LEVYING SPECIAL ASSESSMENTS AGAINST BENEFITED PROPERTY IN PORTAGE, WISCONSIN (2017 Sidewalk Project) WHEREAS, the Common Council of the City of Portage held public hearings in the Common

Council Chambers at the City Municipal Building, 115 West Pleasant Street, Portage, Columbia County,

Wisconsin at 6:55 p.m. on April 13, 2017, for the purpose of hearing all interested persons concerning the

final resolution and report of the City Engineer on the proposed public improvements consisting of

Sidewalk on the following streets:

STREET

Both sides of W. Wisconsin St. / CTH CX (Silver Lake Dr. to Northport Rd.)

W. side of Portage Rd. (Northport Rd. to Termini North)

Both sides of Silver Lake Dr. (W. Wisconsin St. to W. Haertel St.)

Both sides of Airport Rd (Silver Lake Dr. to W. Collins St.)

Both sides of W. Slifer St. (Airport Rd. to New Pinery Rd.)

Both sides of Latton Lane (Airport Rd. to Deerfield St.)

Both side of Deerfield St. (Latton Lane to W. Slifer St.)

Both sides of Northridge Dr. (Henry Dr. to Termini North)

North side of Henry Dr. (Airport Rd. to Village Rd.)

West side of Village Rd. (Henry Dr. to Northridge Dr.)

South side of Northridge Dr. (Village Rd. to Termini West)

W. Collins St. (Airport Rd. to New Pinery Rd.)

West side of New Pinery Rd. (W. Collins St. to W. Oneida St.)

Both sides of Lennon St. (W. Slifer to Termini South)

Both sides of W. Haertel St. (New Pinery Rd. to Silver Lake Dr.)

Both sides of Volk St. (W. Albert St. to Termini North)

North side of W. Albert St. (New Pinery Rd. to Volk St. )

North side of W. Oneida St. (New Pinery Rd. to Dunn St.)

East side of Dunn St. (W. Oneida St. to Termini North)

West side of Armstrong St. (W. Oneida St. to W. Wisconsin St.)

North/East side of W. Wisconsin St. (Armstrong St. to Silver Lake Dr.)

732 E. Cook St.

328 E. Conant St. IN PORTAGE, WISCONSIN

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WHEREAS, this Resolution is a supplement to the Final Resolution Authorizing Public Improvement and Levying Special Assessments Against Benefitted Property in Portage, Wisconsin (2017 Sidewalk Project), Resolution No. 17-034, adopted by the Common Council April 27, 2017. NOW, THEREFORE, BE IT HEREBY RESOLVED, the Common Council of the City of Portage determines as follows:

1. The report of the City Engineer is attached to the Final Resolution dated April 27, 2017, including the plans and specifications, the final amended assessment which is attached is adopted and approved.

2. The City of Portage has advertised for bids and supervised construction of the improvements in accordance with the report hereby adopted.

3. Payment for the improvements shall be made by assessing the entire cost to the property

benefited as indicated in the report.

4. Benefits shown on the report are true and correct and are hereby confirmed.

5. Assessments for all projects included in the report are hereby combined as a single assessment but any interested property owner may object to each assessment separately or all assessments jointly for any purpose.

6. The special assessments against any parcel for construction costs totaling $300.00 or

less shall be paid in full within 60 days of being invoiced.

Construction costs greater than $300 but less than $1500, the property owner shall be invoiced the full amount and have the option of paying the balance in full or placing the amount on the property tax bills with the principal balance being collected in three (3) annual installments plus interest. The City shall charge interest annually on the unpaid balance for a rate that equivalent to the average true interest rate on the most recent General Obligation debt issuance plus 1%. The interest rate will be fixed for the term of repayment based on the year borrowed for the specific project. Balances may be paid in full at any time with interest prorated.

Construction costs greater than $1500, the property owner shall be invoiced the full amount and have the option of paying the balance in full or placing the amount on the property tax bills with the principal balance being collected in five (5) annual installments plus interest. The City shall charge interest annually on the unpaid balance for a rate that equivalent to the average true interest rate on the most recent General Obligation debt issuance plus 1%. The interest rate will be fixed for the term of repayment based on the year borrowed for the specific project. Balances may be paid in full at any time with interest prorated.

7. The municipal clerk shall publish this resolution as a class 1 notice under ch. 985, Stats.,

in the assessment district and mail a copy of this resolution and a statement of the final assessment against the benefited property together with notice of installment payment privileges to every property owner whose name appears on the assessment roll whose post office address is known or can with reasonable diligence be ascertained.

DATED this 26th day of October, 2017. ______________________________ Rick Dodd, Mayor Attest: _________________________________ Marie A. Moe, WCPC, MMC, City Clerk Resolution recommended by: City Engineer

Public Sidewalk Snow/Ice Removal & Private Property Lawn Mowing

Contract

This contract is executed this _____ day of __________, 2017 between Naturesway Landscaping & Snow Removal (“Contractor”) with offices at W6865 Highway 16, Pardeeville, WI 53954 and the City of Portage, WI, a municipal corporation located in Columbia County with offices at 115 W. Pleasant Street, Portage, WI 53901 (“City”). The Contractor shall perform the following activities at the City’s request as follows:

Public Sidewalk Snow/Ice Removal

Pursuant to Chapter 66, Art. IV of City ordinances, once a sidewalk has been declared a public nuisance due to accumulation of snow/ice and the notified property owner fails to abate the nuisance; the City shall request the Contractor to perform the required snow/ice removal. Contractor’s awarded work under this proposal shall have 24 hours to complete the nuisance abatement on the property so notified. Failure to complete abatement with required timeframe will result in reduction of payment by 50% per day in excess of the 24 hour deadline. Sidewalks shall be cleared of snow to the full width of the sidewalk for the entire lot frontage facing public street(s). All snow, ice and compacted snow shall be removed to bare pavement, weather permitting. Contractor shall apply rock salt (NaCL), magnesium chloride (MgCl2), calcium chloride (CaCl2) or clean sand to areas of accumulated ice or hard packed snow or to bare pavement after snow removal. The cost of the salting/sanding operation shall be inclusive to the snow/ice removal bid unit cost. All snow/ice removal shall be conducted between the hours of 7:00 am and 10:00 pm on weekdays and Saturdays or 8:00 am to 8:00 pm on Sundays. No snow or ice may be placed on adjacent properties or public streets.

Private Property Lawn Mowing Pursuant to Chapter 26, Art. II, Division IV of City ordinance, once a lawn has been declared a public nuisance due to overgrown lawn and the notified property owner fails to abate the nuisance; the City shall request the Contractor to perform the required lawn mowing. Contractor’s awarded work under this proposal shall have 5 calendar days to complete the abatement on the property so notified. Failure to complete abatement with required timeframe will result in reduction of payment by 20% per day in excess of the 5th calendar day deadline.

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Lawns shall be cut to a height no greater than 2.5”. Sidewalks, walkways and driveways shall be cleared of grass clippings upon completion. All mowing shall be conducted between the hours of 7:00 am and 7:00 pm on weekdays and Saturdays. No mowing shall be done on Sundays and holidays.

INVOICING & PAYMENT

Payment on work shall be on a monthly basis upon approval of submitted invoice. Invoices shall include address of property and duration of work completed and shall be submitted no later than the 5th of each month. Contract shall be paid the following rates effective October 1, 2017 through December 31, 2018: Lawn Mowing Services: $60.00/hour invoiced to the nearest 15 minute increment (excluding travel time). Snow/Ice Removal Services: $80.00/hour invoiced to the nearest 15 minute increment (excluding travel time).

INSURANCE The Contractor shall provide proof of insurance, naming the City of Portage as additional insured during the term of this contract. Proof of insurance shall include liability coverage - Occurrence Form in the following limits: ~Vehicle Liability (owned, non-owned and hired vehicles) Bodily Injury & Property Damage: $1,000,000 ~Personal & Advertising Injury $1,000,000 ~Professional Liability (E & O) $1,000,000 Entire Contract. This Contract constitutes the entire agreement between the parties pertaining the to the subject matter contained in it and supersedes all prior and contemporaneous contracts, agreements, representations and understandings between the parties, whether written or oral. No modifications or amendment of this Contract shall be binding unless executed in writing by all the parties. Waiver. No waiver of any of the provisions of this Contract shall be deemed, or shall constitute, a waiver of any other provision, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver. Counterpart Signatures. This Contract may be signed in counterpart, and the compilation of all executed pages will constitute a signal, fully executed original. Notices. Notices or other communication hereunder shall be in writing. Amendments to this Contract shall be sent certified mail, return receipt requested, or by personal delivery. Notice shall be deemed given upon receipt or refusal to accept delivery. Each party shall so notify the other of any changes to their respective addresses. Accordingly, notice addresses are as follows:

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CONTRACTOR: CITY: Naturesway Landscaping & Snow Removal City of Portage Attn: Jason Herwig Attn: City Clerk W6865 Highway 16 115 W. Pleasant Street Pardeeville, WI 53954 Portage, WI 53901 608-617-1417 608-742-2176 Email: natureswaylandscaping2@gmail.com By: _____________________________ By:__________________________ Jason Herwig Rick Dodd, Mayor Its: _____________________________ By: __________________________ Marie A. Moe, City Clerk

MEMORANDUM

To: Finance & Administration Committee/Common Council From: Shawn Murphy, City Administrator Chief Clayton Simonson, Fire Dept. Subject: Replacement of Fire Dept. SCBA Air Bottles Date: October 19, 2017 The Fire Department has 44 self-contained breathing apparatus (SCBA) in which both NFPA and Code of Federal Regulations (49 CFR 180.205) require replacement after 15 years of service. 88 compressed air cylinders are required to be replaced in 2017. A quote for purchase of new cylinders was obtained, along with a comparable quote for re-certified cylinders (copy attached). Cost for purchase of new cylinders is $128,392, while re-certified cylinders are $52,360. Due to the price differential and limited supply of re-certified cylinders, the quote is for a limited time only while supplies last. Chief Simonson submitted an application to FEMA for replacement funding of the air cylinders, however we received notice last week the grant was not awarded to the City. Pursuant to the proposed terms of the 2018 Fire Agreement with the Townships, the City will be responsible for replacement of 68 cylinders, while the Towns will be responsible for 20. Therefore I am requesting approval to allocate Vehicle/Equipment Replacement Funds in the amount of $40,460 for the purchase of 68 cylinders. The Towns shall be responsible for the remaining $11,900. Attachment

350 Austin CircleDelafield WI, 53018-2171Ph: (262) 646-5911 Fx: (262) 646-5912

QuoteQuote Number : 170743-0

Customer# : 5580

Quote Date : 10/11/2017

Quoted To : C. ESSEX

Entered By : Sheila Sciortino

Salesperson : TOM HAUPENTHAL

Terms : NET 10

Ship Via : UNITED PARCEL SERVICE

Ship Acct# :

Job/Rel# :

Page: 1

SHIPPING CHARGES EXTRA

Credit Card payments will incur a convenience fee of 3% of the transaction amount on transactionsexceeding $5000.

PRICES ARE GOOD FOR 30 DAYS OR UNTIL A MANUFACTURER PRICE INCREASE.

Bill to: PORTAGE FIRE DEPT119 WEST PLEASANT STPORTAGE, WI 53901

Phone: (608) 742-2172 Fax: (608) 745-4601

Email : CHRIS.ESSEX@PORTAGEWI.GOV

Ship to: PORTAGE FIRE DEPT119 WEST PLEASANT STPORTAGE, WI 53901

Phone: (608) 742-2172 Fax: (608) 745-4601

Line Qty U/M Item # Description Price ExtensionCustomer/Order Instructions

THANK YOU FOR CHOOSING 5 ALARM FIRE AND SAFETY.

SHIPPING IS ADDITIONAL. PICK UP OPTION AVAILABLE.

Line Qty U/M Item # Description Price Extension

0001 88 EA SPECIAL ITEM 595.00 52360.00MSA 4500PSI 45 MIN G1 CYLINDERLOW PROFILE - MIS-LOGO'D- NEW**WHILE SUPPLIES LAST**

0002 88 EA 10156433 1,459.00 128392.00MSA 45MIN LOW PRO CYL

Signature: __________________________________________