Area II – FACULTY

PACUCOA SUGGESTED EXHIBITS EXHIBITS1. Faculty Records

Academic qualifications

No. of years in services

Faculty Profile-TOR, Diploma, Certificates, Copy of License-Certificate of recognition

2. Recruitment and Selection Policy Hiring of qualified faculty members Appointment, Retention and

Termination Policies

Faculty Manual-p__-p__

3. Policy on Ranking, Promotion and Remuneration

Merit system Just Non-Discriminatory A Machinery of appeal

Faculty Manual-p__-p__-p__-p__

4. Fringe Benefits Basic and overload pay Fringe Benefits

Faculty Manual-p__-p__

5. Policy on Evaluation and Loading Faculty Manual-p__-Copy of the Performance EvaluationFaculty Loading

6. Faculty Development Program Faculty Development ProgramCorporate PlanDepartment’s Score CardDepartment’s Business ReviewCopy of the Training

Needs Analysis7. Research and Publication Research

Area III – INSTRUCTION

PACUCOA SUGGESTED EXHIBITS EXHIBITS

Program of Studies Course Syllabus MCS DEMO

ProspectusSpecific objectives of the institution vis-à-vis the objectives of the institution

Objectives Departments’ Objectives

Student Handbook MCS DEMO

Goals of the Institution Goals Student Handbook MCS DEMO

Planned periodic reassessment of the curriculum

Minutes of the Meeting(with the faculty members)Minutes of the Meetings(deans council meetings)

Assessment of Learning outcomes Minutes of the Meeting(with the faculty members)Minutes of the Meetings(deans council meetings)

A. Co-curricular activities-Co-curricular activities of the current year

Documentation of the co-curricular activities

Listings of the activities Pictures Attendance Evaluation Chairmanship Listings

B. Instructional process-Classroom activities and teaching

methodologies-Instruction methodologies

emphasizes the acquisition and development of proper work habits, attitudes and values

-Instructional equipment and materials

-Compiled course syllabi(old and new)

-Sample test papers/requirements-Research of the students

Modular Course Syllabi Group Discussion Reporting

ProjectsCourse RequirementsAV MaterialsThesisTest Papers

C. Classroom Management-Copy of teacher’s class records

Recording system is Class Records

complete and accurate Monitoring of attendance

-Records of the Attendance of the Faculty Members

Daily Time Record

D. Academic Performance of Students-Communication informing

teachers and parents about the system of s’ evaluation used in appraising students’ performance

-Copy of tests showing the development of psychomotor, cognitive and affective skills of students.

-Class Records to show the grading system

-Criteria for computing of grades-Portfolio of students

Communication teachers parents

Sample Test Papers

Class Records

Faculty ManualStudents Profile

E. Supervision for effective instruction-Evidence of attendance to

seminars and workshops-Records of class observation-Minutes of supervisory

conferences/meetings with the dean/department head and teachers

Certificates

Class observation resultsMinutes of the Meetings

Area IV – LIBRARY

PACUCOA SUGGESTED EXHIBITS EXHIBITSRecords of Chief Librarian and Professional Staff

Chief Librarian ProfileLibrary Staff Profile

Organizational Chart showing the functions of each personnel

Library Manual

Participation of the Chief Librarian in the faculty meetings

Minutes of the Executive Council Meeting

Staff Development Program Copy of the Staff Development ProgramLibrary Manual

A. Financial Support-Library Budget-Library Fees VS Expenditures-Library Budget showing that it is

not less than 5% of Annual Operating Expenses

-Evidence showing endowments, gifts and exchanges and donations

Library BudgetComputation of Library Fee vs ExpendituresCopy of the Stockholders’ Meeting Report

Listings of Donated BooksListings of Donors

B. Holdings-Comparative figures between

number of titles/volumes vs CHED standards

-Listings of Books, References and Professional books

-Listings of Encyclopedias, Indexes, Dictionaries, Yearbooks and reader’s guides

-Listings of newspapers, magazines, maps, filmstrips and AV materials

-List of available materials for curricular and non-curricular activities

-Evidence of sharing holdings with other schools

-Evidence of regularity of book acquisition, announcement of new acquisition

Comparative figures

Listings of Books, references and periodicals, curricular and non-curricular activities

Statistics of Outsider’s ResearchersListings of Schools of Outside Researchers

Copy of OR, Sales Invoice and Purchase Order

C. Library Staff-Data on Educational background and years of experience in administrative and technical library work-Records of number of Library Personnel vs number of clients-Evidence of upgrading library personnel-Evidence of Involvement in faculty meetings

Library Staff Profile

Library Staff vs Number of Enrollees

Certificates of Trainings and seminars

Minutes of the Faculty Meetings

D. Services and Library Utilization-Evidence of adequacy and quality

of services as : Selection of books Utilization of library facilities Assistance of research

activities-Leaflets and brochures informing

library clientele of new holdings and services

-Evidence of availability and accessibility of library collections

-Evidence of accessibility of library to students and faculty during regular hours and school days

-Evidence of cooperation between the library and faculty to promote library usage and services

Bound Statistics of usagePictures(reading area with students)Log Book(topics being researched)Receiving copies(distributed list)Pictures(open shelve)Library HoursStudent HandbookLib ManualFLC Minutes of the Meeting

E. Selection, Organization and Maintenance of Library Collections-Evidence of faculty participation

in the selection of library collections

-Evidence of easy and immediate access of the clientele to : Library materials both print

and non-print Film, print and other non-

print Library services

-Records on number of: Bound periodicals,

newspapers, journals and other print materials

Periodicals, newspapers, journals and other print materials currently being used as reference materials by clientele

-Evidence of measures against

Book Selection Tour(Documentation)

Statistics of usage

Record on AV Reservation

Bound periodicalsSummary of Bound periodicals

Pictures (fire alarms, and fire extinguishers)

risks like fire, rain, theft/robbery and vandalism of library materials

F. Library Space, Facilities and Equipment-Location plan of the institution-Floor plan showing layout and

floor space of the library-List of library equipment and

furniture-Adequacy of library collections

against current and projected needs

Location MapLibrary Lay out and floor plan

List of Inventory

Listings of Library Collections vs CHED requirement

Area V – LABORATORY

PACUCOA SUGGESTED EXHIBITS EXHIBITSA. Facilities

-Listing of Specific program/courses

and enrollment of each program/course

Corresponding laboratory instructional facilities for each program/course

-Evidence of availability and

Listings of programs and enrollment

Pictures of laboratories

regularity of delivery of gas, water, electric services

-Adequacy of lighting/ventilation of laboratory and lecture rooms

-Adequacy of points of entry/exits even for emergency situations

-Adequacy, condition and relevance of facilities if they conform to

Establish standards; Layout of the laboratory; Standards on furnishing and

fixtures

Record on request, acquisition and maintenance of gas, water and electric servicesPictures of lighting, ventilation facilities

Pictures of entrance and exit doors

Pictures with furniture and fixtures

B. Equipment and Supplies-Evidence that tools, apparatuses,

materials: Conform to requirements

demanded by experiments; Are sufficient to allow

students to work in small groups

Laboratory inventory

C. Maintenance-Existence of an effective

maintenance and repair system to ensure that apparatuses and equipment are functioning properly and are in good condition at all times

-Materials, particularly toxic chemicals, are properly labeled and stored in safe and appropriate places

-Records of use of materials/equipment to show that their use are limited to students and school personnel only as determined by instructor/s in charge of laboratory

-Evidence of periodic restocking and updating of materials and supplies and system of requisitioning

-Evidence that

Record of maintenancePicturesLog books

Pictures of labeled and stored toxic materials

Logbooks of laboratory

Records of requisitions

Pictures(actual experiment)

students/laboratory personnel know the proper use of special equipment

D. Specific provision for specific courses/program-Commerce of Business Administration

Adequate number of office machines-typewriters, manual/electric-computers-indexing equipment-office forms

-Education Appropriate teaching

materials and aids, especially those needed for practice or student teaching

Multi-media resource center-Nutrition/Food Technology/HRM

Food laboratory Clothing/Textile laboratory Practice House/Mini Hotel

-Speech Course Speech laboratory has

materials/equipment for students to acquired aural/lingual skills such as :-CD/DVD players-tapes or discs-earphones/headphones-audio-visual equipment

-Physical Education P.E. rooms are properly

equipped with toilets, lavatories, lockers and showers

Outdoor/indoor facilities are properly laid out

-Proof: Of adequacy of equipment

needed for specific courses; Of appropriateness of

specific equipment to

course, considering advances in science and technology;

Of adequacy of maintenance and repair system to cope with loss/breakdown of equipment;

That knowledge of repair/maintenance personnel on the equipment that they are supposed to maintain are up-to-date

Area VI – PHYSICAL PLANT AND FACILITIES

PACUCOA SUGGESTED EXHIBITS EXHIBITSA. Site

-Layout of school site to show Land area; Drainage and sewerage

system; Pollution and traffic hazards

protection Conducive environment Accessible transportation

Pictures (site)

B. Campus-Campus site plan to indicate

Planned and adequate for building activities

Provisions to accommodate social, cultural and athletic activities

Pictures (campus)

C. Building-School buildings/plans to prove

Functionally designed and made of strong and durable materials

Architectural design is pleasing that conforms to bldg laws and regulations

Planned to meet future expansion

Entrances/exits ensure safe and convenience to the population

Stairways and fire exits and conveniently located

Corridors free from obstructions

Certificate of occupancy and fire inspection

Pictures (school buildings)

Pictures (entrance & exit)

Pictures (stairways & fire exits)

Pictures (corridors)Copy of Certificates

D. Classrooms-File of school building plans/layout to show

Classroom size conform with standards

Sufficient number of classrooms

Classrooms equipped with desks and chalkboards

Classrooms are-lighted and ventilated;-noise and pollution free-pleasant;-properly arranged furniture for instruction-maintained

Pictures (classrooms)

E. Offices and Staff Rooms-Proof that offices and staff rooms

Conform to standards Have adequate space Have sufficient ventilation,

lighting, water/toilet

facilities

F. Assembly and Athletic Facilities-Proof that

Adequate site, location , sitting capacity of group assembly

Adequate assembly, athletic and recreation facilities

-Adequate and suitable arrangements are provided during rainy season or during inclement weather

-Measures are provided by the school for assembly, athletic, recreation activities if the school does not have these facilities

G. Building Services-Proof that

All buildings are well-lighted/ventilated, and sufficiently away from noise, stench, traffic pollution

There are provisions for disposal of waste, custodial and security services

Potable drinking water is obtainable in appropriate location

Area VII – STUDENT PERSONNEL SERVICES

PACUCOA SUGGESTED EXHIBITS EXHIBITSA. Organization and Administration

-Records available on Objectives of the SPS Organizational chart

-Budget for SPS based on the cost per student-Functions of SPS units-SPS facilities-Copy of programs/activities to show

Participation of the Head in the formulation

B. Admission-Copy of admissions criteria of the institution -Proof that students are given guidance on the choice of appropriate program/major course

C. Guidance Program and Services-For individual inventory services

Copy of school’s orientation program to show

-aims to make students adjust to college life

-on going program

Data to show that the school maintains information about its students regarding their

-needs;-abilities and interests;-Educational and family

background

Evidence that peer facilitators make use of gathered data to help students

-acquire a positive and realistic self-image

-acquire self-motivation-choose alternatives and

make the right decision-For counseling

Proof that-counseling is considered

the most important service of the guidance program;

-the nature and purpose of the counseling process are understood by the students;

-the counseling service coordinates with other sectors of the school and community to promote students development

Copy of chart of guidance service to indicate if there is coordination between-guidance office and

teaching staff;-guidance office and

graduates

List of personnel, duties and functions of guidance counselor and staff to show-qualified counselors;-ratio between counselors

and number of students;-counseling to graduating

students on their employment

List of educational and psychological tests used by the guidance services for evaluating capabilities and interests of students and proof

-provisions on the interpretation of test results available to students and academic counselors and advisers

-For research and Evaluation Existence of a continuing

and systematic evaluation of the SPS

Records that tests, evaluation techniques and test results are

- Valid, reliable, useful;- Available to students- Used by the

administration to meet the needs of students

Evidence that evaluation outcomes have resulted in changes to school policies, academic program and student personnel services

-For placement and follow-up services

Evidences that placement and follow-up services are provided to ensure

- Preparation of graduates to enter into career and employment

- Employment of graduates

Records of- Systematic contact with

graduates of the school and alumni

- Involvement of alumni in the programs for placement, continuing education and community development

D. Student Assistance Program-List of financial aids/assistance

available to students-Existence of criteria used by

administration for the program-Brochures and leaflets, are

available to students to inform them of opportunities of financial aids

E. Food Service-The canteen service provides

nutritious and well-balanced meals that are:

-Proof that food services are managed and supervised by competent and health certified staff

-Evidence that the canteen and kitchen have potable and clean drinking water at all times

-Sanitary / health permit

F. Medical/Dental and Allied Services-Records are available to show

That the health care program is carried out by the professionally trained personnel;

The frequency and extent of use of the health services by students and faculty;

That the school clinic keeps us up to date health records of students/faculty

-If housing for students is available Records of facilities, costs

and reasonableness; If not, proof of assistance

provided for students to house them elsewhere

G. Co-Curricular Programs and Activities-Existence of policies and school

activities to ensure that These are clear and

accepted by students There is harmonious

balance between academic development and co-curricular activities

-System of management and financing of the different activities

-Copy of the policy statements regarding the rights and responsibilities of the students during these co-curricular activities

-Evidence that objectives of the program have been or are being achieved

Area VIII – SOCIAL ORIENTATION AND COMMUNITY INVOLVEMENT

PACUCOA SUGGESTED EXHIBITS EXHIBITSA. Knowledge of the Community

-Brochures, leaflets, and other materials that show general characteristics of the local community, its geography, population, socio-economics profile, cultural patterns

-Documentary evidence on the human, natural and technological resources of the community

-Evidence that the school is aware of the prevalent and recurring environmental, social, economic and cultural needs and problems of the community

-Proof of on-going outreach programs and extent of student/faculty involvement in these programs, sufficient school budget to maintain the programs and other available resources tapped to finance them

B. Community Relations-Documentary evidence of how

the educational philosophy, policies, procedures and services of the school are made known to the wider community and interested publics

-Documents that show how the school has made available to the wider community its own resources when needed

C. Social Awareness and Concern-Existence of method/s that the

school employs to create social awareness and concern among

the students, faculty and total school community

-Evidence that Academic and non-academic

program/s is supportive of its service orientation

The school had been exposed and had responded to the conditions and needs of the wider community, especially those of the disadvantaged sector/s

D. Community Service and Involvement-Documentary evidence that the

school has initiated and maintained community development projects that indicates: The extent of

student/faculty/other sectors’ participation in these projects

The extent of the school’s coordination with existing organization in the wider community in support of the outreach program;

The extent of participation from the wider community in planning, organizing, implementing and evaluating programs and services

Area IX – ORGANIZATION AND ADMINISTRATION

PACUCOA SUGGESTED EXHIBITS EXHIBITS

A. Administrative Organization-Availability of organizational

chart-Copy of school’s Administrative

Manual which describes the duties and functions and the chain of command shows Governing body is assuming

the responsibilities Administrative bodies and

officers work harmoniously

-List of names, positions and qualifications of the principal administrative officers and the support staff

-Documentary evidence of communications between the governing body, administrative staff, the faculty and the students showing The faculty, clerical staff,

have clear knowledge of proper channels of communication upward and downward

Concrete measures are on-going or are being undertaken to promote effective communication between all sectors concerned

-Documentary evidence that the institution utilizes the department/committee system and to show existence of Department heads Functions and prerogatives

of these respective heads; A system that operates

harmoniously and effectively

-Evidence of cooperation and harmonious working relations

Administrative ManualDEMO

Board of Trustees ProfileAdministrative ProfileSupport Staff Profile

Bound inter office Memos

Copy of list of ChairmanshipsDEMO

with different public/private entities

B. Academic Administration-Copy of the organizational

structure of the academic organization with Corresponding

responsibilities Policies/practices in the

selection and appointment of academic administrators

-List of duties/responsibilities of academic heads and the kind of activities they are engaged

-Existence of policies/practices of the academic administration and their effects To supervision to ensure

effective instruction To supervision in the

selection of textbooks, instructional aids and equipment

To supervision in implementing testing and grading policies

-Proof of adequacy of the number of the staff and their productivity

-Records that show participation of academic officers in the budget preparation and fiscal productivity

-Availability of document which details the policies/practices used in the acquisition/distribution of books, equipment and instructional aids

DEMO

Staff Profile (by department)

Submitted budget

C. Student Personnel Administration-Document which describes the

admissions program of the college and polices on selection/admission of prospective students

-List of selection devices, test, interviews, pre-counseling sessions

-Records on the following: Accurate and updated

information on all fees charged by the school

Policies on handling of transactions

Accurate and updated recording of financial transactions

Policies on refunds and if these are according to government regulations

-Evidence of efficient implementation of the following services: Classification of students

upon acceptance Readmission of students

who had been dropped; Arrangement of time

schedule of students/faculty;

Orientation of new students on the institution’s program/services and physical plant and facilities

Reporting by the institution to parents/students regarding student’s performance

Release of transcripts of records

Student HandbookDEMOSample testSchedule of counseling sessions

Enrolment feesAssessment Handbook

Records of students upon enrolment

SPS Manual

Orientation program

Registrar’s manual

D. Financial / Business Administration

Finance Manual

-Finance officials, their functions/responsibilities and to whom they are directly responsible

-Information on the financial resources of the institution

-Copy of the institution’s budget-Record of participation of

department heads, deans, student personnel officer, business/finance head in the budgeting process

-Summary of latest audited financial statement as well as latest audited financial report

Copy on budget

Copy on financial report

E. Administration of Records-Availability of vital administrative

records such as: Minutes of governing body

meetings; Minutes of faculty meetings; Minutes of

departmental/committee meetings;

Faculty directory; Faculty qualifications; Student directory; Summary of enrollment; Summary of enrolment by

class, sex, course; Academic , financial ,

guidance and health records of students and faculty members

Board of Trustees’ Minutes of the Meeting

Minutes of the Faculty Meetings

Committee Minutes of the Meetings

Faculty DirectoryFaculty ProfileStudent Directory

Student profile