Packaging Your School Counseling Program

Presenter: Kendra D. Shealey

Sponsored By: Florida School Counselor Association

House Keeping…

•Webinar will be available on May 15, 2013 through the FSCA website

•1 hour, Q&A incorporated

•Instant Chat for questions or comments (Highlight my name if possible)

Overview Designed to provide you with information and useful tools that will assist you with organizing your day-to-day counseling activities, as well as your counseling program and aligning it with the ASCA National Model

Who will benefit?•Guidance Counselors at all school levels•Guidance Counselors at all experience

levels•Guidance Staff•Administrators•Counselors in Training (Graduate Students)

Why Organize?

Day-to-Day Counseling Activities

• Reduces Stress

• Helps to better manage time

• Increases Productivity

• Promotes better quality of work

• Increases job satisfaction

• Better informed discussions with Administration, teachers, and parents

Comprehensive Counseling Program:

• Promotes consistency across schools, districts, and states

• Research-based practices produce better outcomes for students

• Assists with developing a positive and safe learning environment

American School Counselor Association (ASCA)•Governing body for school counselors

nationwide•Sought to standardize guidance practices

through the ASCA National Model•Focuses on comprehensive services to all

students and promotes high achievement for all students

•Places guidance counselors at the center of student achievement thereby transforming guidance services from optional to integral

Steps to Program Development• Planning• Building the Foundation• Designing the Delivery

System• Setting up the School

Counseling Program • Working the School

Counseling Program (Management)

• Promoting the School Counseling Program (Advocacy)

• Monitoring Program Results (Accountability)

• Monitoring Students’ Progress (Accountability)

Planning (District or School Level)

ASCA Recommends Application

• Establish Leadership• Develop a commitment to

action• Gain administrative and

board support• Assess what’s currently

working• Identify changes and

additions between your current program and the ASCA National Model

• District Guidance team or Department chairperson

• Develop a district/school counseling plan

• Presentation to district level and school-based administrators

• Review data and surveys • Note areas for

improvement

Building the FoundationASCA Recommends Application

• Analyze school and student data

• Identify current strengths and areas for improvement

• Dicuss beliefs about student learning

• Write philosophy, mission statement, standards, competencies, and indicators

• Determine program priorities

• Assign standards and competencies to grade levels

• Review data: student achievement, guidance-related, attendance, discipline, etc. (grade level & sub groups)

• Individual assessment• Individual & department

discussion• Create departmental

statements• Use a tiered services system• Based on grade level data,

determine tier I needs

IPDP

Designing the Delivery SystemASCA Recommends Application

• Determine time allotments for each component

• Develop action plans• Identify the guidance

curriculum to be used• Determine the data that

will be collected• Decide which counselors

will perform which activities

• Rally administrative support

• Consider # of students need activity

• Utilize the Guidance Curriculum Action Plan

• Always use research-based curriculum

• Ask: How will I determine the effectiveness of the activity

• Determine which counselor will facilitate the activity

• Include administrators whenever possible or meet prior to discuss the activity, goals, & expected outcomes

Guidance Curriculum Action Plan

Closing the Gap Action Plan

Setting up the School Counseling Program (Management)ASCA Recommends Application

• Establish a program budget

• Ensure the following preconditions are met: equal access, adequate budget/resources, collaborative effort, administrative support, state leadership/technical support.

• Complete management agreement forms

• Meet with administrators to discuss funding for special activities. Have your completed management agreement forms, Guidance Curriculum Action Plan, and Closing the Gap Action Plan available for referencing

• Be sure to discuss how the program will meet the needs of all students (link to data)

Counselor/Admin Agreement

Guidance/Admin Meeting

Working the School Counseling Program (Management)

ASCA Recommends Application

• Develop a master planning calendar

• Set time allocations• Develop weekly and

monthly planning calendars

• Implement curriculum activities at each grade level

• Develop at least one closing-the-gap activity

• Use the yearly calendar to identify major tasks or tasks with deadlines i.e. credit checks, IPDP, update 504 plans

• Select dates to complete major tasks• Create a monthly calendar (optional)• Create a weekly calendar to post

outside of your door (email to Administrators and your assigned team of teachers)

• Use daily contact logs• Create a weekly activity graph

(share with Administration)• Use parent contact log• Update Accountability Binder

weekly

Calendars (Monthly/Yearly)Guidance Curriculum

Individual Student Planning

System Support Responsive Services

August -Check summer school promotion/retention report for accuracy-Identify students for SBP*Transcribe student records*Academic/Student records review*Advertise Safety Nets*Assist students and families with individual needs

Academic Development Standard: 1.1, 1.2, 2.1Ethical Standards: A.8

-Attend mandatory guidance meeting-Assist with registration-Collaborate with faculty and staff to update records and registration policies/procedures-Identify Professional Development needs-Advertise guidance and counseling services

Ethical Standards: A.8,B.2 C.1, C.2, E.2, F.1

*Implement & Follow Crisis/Emergency Procedures when needed*Self -Esteem, Anxiety, Family issues, etc.*Legal issues, such as probation, arrests, incarceration*Referral to outside agencies

Academic Development Standards:1.1, 1.2Personal & Social Development Standards: 5.1, 5.3Ethical Standards: A.7, A.5, B. 2

Calendars (Weekly)Date 05/06/13 05/07/13 05/08/13 05/08/13 05/09/13

MONDAYA-day

TUESDAYB-day

WEDNESDAYA-day

THURSDAYB-day

FRIDAYA-day

Planning8:45 – 9:30

1st Period9:45 – 10:35

2nd / 5th Period10:40 -12:10

3rd / 6th Period12:15 – 2:25

4th / 7th Period2:30 – 4:00

*Please note that this is a tentative schedule. Changes may occur due to individual needs of students.G: Guidance Curriculum I: Individual Student Planning S: System Support R: Responsive Services

Guidance Referral Form

Guidance Follow-Up Form

Guidance Contact Log

Parent Contact Log

Need to see the Counselor

Guidance Appointment Slip

Promoting the School Counseling Program (Advocacy)

ASCA Recommends Application

• Develop a program brochure

• Present the program to school staff

• Present the program to the school board for official approval

• Develop a Web site

• Brochures, Newsletters, Counselor Blogs, etc. are creative ways to advertise your counseling services, activities, and events.

School Brochure

Monitoring Program Results (Accountability)

ASCA Recommends Application

• Produce program results reports

• Develop evaluation standards and indicators

• Review audit results for improvement ideas

• Use the School Results Report to log data

• Evaluate student outcomes as a result of the program activities outlined in the Guidance Curriculum Plan

• Compare Results to the baseline data

• Discuss outcomes with your department, administrators, and other stake holders

School Results Report

Monitoring Students’ Progress (Accountability)

ASCA Recommends Application

• Assess student mastery of selected competencies

• Track program impact on action plan goals

• Track program impact on schoolwide goals, such as achievement and attendance.

• Use the School Results Report to log data

• Evaluate student outcomes as a result of the program activities outlined in the Guidance Curriculum Plan

• Compare Results to the baseline data

• Discuss outcomes with your department, administrators, and other stake holders

Accountability BinderTab 1- Foundation• Mission/Vision Statement• Counselor/Admin. Agreement• Guidance Curriculum Action Plan• IPDP

Tab 2- Calendars• Yearly • Monthly (optional)• Weekly

Tab 3- Communication• Student Contact• Parent• Teacher Communication• Newsletters

Tab 4- Meetings• Team• Admin/Guidance• Parent/Teacher Conference

Tab 5- Data• Surveys, Discipline, Attendance,

Over-age Reports, etc.

Tab 6- Planning, Preparation & Delivery

• Small Groups• Classroom Guidance• Guest Speakers

Tab 7- Professional Development• Certificates, Notes, Power Point slides

Binder Pictures

Remember…

•Start slowly & work efficiently •Celebrate accomplishments•Always look to expand leadership•Anticipate challenges and brainstorm

resolutions

Questions?

Counselor Resources

• Counselor Organization Toolkit (Editable Forms)http://www.teacherspayteachers.com/Browse/Search:First+Coast+Education+Services

• Lesson Plans and Resources for Guidance Counselorshttp://www.internet4classrooms.com/guidance_counselor.htm