Pacific Capacity Development Workshop on M & E Progress in
Education 27-31 Oct 2008 TONGA EMIS UNDER DEVELOPMENT
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OUTLINE 1. Process Data Collection 2. Initial Development of
EMIS Software - Issues
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PAST 6 Divisions of the Ministry responsible for their own
collection No standard format of capturing forms forms Duplication
and Repetition of information collected Large amount of data
collected and stored in excel files but no EMIS in place
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2008 February: UNESCO/SPBEA First Visit stocktaking of data
collection, consultation with the all the divisions of the Ministry
and stakeholders review of the current situation with regard to
EMIS functions and activities, and especially to identify needs and
gaps aiming towards developing an effective, efficient and
sustainable EMIS suitable to the Ministry Need to consolidate data
collection March Harmonization Team set up (all deputy directors,
senior officers, local consultants, TESP Senior Advisor) )
Harmonize Data Needs and Collection
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Contd June: MOU signed with UNESCO & SPBEA to complete
development of EMIS (Development Period: June 2008 31 December
2009) confirmed MEWACs commitment Design new capturing forms or
templates Interim Census conducted 14 August - carried out by the
harmonization teams
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CENSUS DATA ENTRY The first set of data from Census was entered
to populate and to illustrate the interface of software
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DATA ENTRY Contd
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Challenges further modifications of the forms required and new
forms were tested at few schools inconsistency in completing data
capturing forms especially enrolment by age or calculated data
Collection of all registration lists with names and DOB (raw data)
Enormity of raw data to be entered
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ACTIONS Harmonization Teams to collect ALL the register lists
of all schools in the country Temporary staff from other divisions
of the Ministry attached to EMIS Unit to enter raw data
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DATA ENTRY
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Comments a lot of consultations, consensus not only within the
Ministry but also with stakeholders new developments in short span
of time close consultations with development partners UNESCO and
SPBEA on modification of the module for efficient data entry
process home grown software, not a ready-made one gradual
development allows software developers and users to address
critical issues arising developed to suit the countrys needs
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Initial Development of the Software Challenges Development Team
(SPBEA)