IEEE Sections Congress Quebec City, Canada

19 – 22 September 2008

Mark Ciechanowski, P.E.Region 4 Sections Congress Coordinator

(Presentation to Region 4 on January 27, 2007)

January 2007

OVERVIEW

What Details for the conference

Why Is This Information Important? Information you need now to start planning cost $, people Present this Presentation to your Section Executive

Committee

Presentation Survey How many of you have heard of Sections Congress? How many of you have attended in the past?

How many have not attended, but plan to attend 2008? Every Section plans to attend

January 2007

IEEE Sections Congress 2008

Hilton Quebec Hotel Sleeping Rooms/Region

meetings Quebec City Convention

Center Sections Congress Events

Quebec City, Canada 19 – 22 September 2008

January 2007

Québec City

• Québec was founded by the French explorer Champlain in the early 17th century. It is the only North American city to have preserved its ramparts, together with the numerous bastions, gates and defensive works which still surround Old Québec. The Upper Town, built on the cliff, has remained the religious and administrative centre, with its churches, convents and other monuments like the Dauphine Redoubt, the Citadel and Château Frontenac. Together with the Lower Town and its ancient districts, it forms an urban ensemble which is one of the best examples of a fortified colonial city.

January 2007

What is Sections Congress?

Triennial gathering of IEEE grassroots leadership to

network with other Section leaders attend training programs develop recommendations to guide the future of

the Institute

January 2007

Past Outcomes of Sections Congress

Recommendations Email aliases

used by 65,000 members Entity Web Hosting

used by 200 Sections doesn’t include conferences, Chapters,

Societies New SAMIeee eNotice Service Delegates vote on real issues

and improvements

January 2007

2007 Activities

January Request input from Sections regarding content for

2008 SC Program February

RAB to approve SC08 Theme Confirm SC08 Schedule of events

February - September SC08 Program Committee will be developing

program (tracks, core track training theme)

January 2007

SC08 Speakers

On official notice for speakers will be distributed by the SC08 Program Committee.

Each Regional SC08 Coordinator will be requested to coordinate these nominations & forward to SC08 Program Committee.

January 2007

SC08 Speakers

Speakers should be aware that funds are not available within the Sections Congress budget to pay for speaker travel.

Speakers' attendance must be supported either by their IEEE organizational unit (Region, Section, Society, RAB, TAB, EAB, etc.), their employer, or be self-funded.

Will receive no monetary compensation for their participation.

Unless the speaker is also a primary delegate, the speaker will also be responsible for the registration fee (which covers meals at Congress).

January 2007

Will your Section be there?

Ensure your Section’s participation in SC 2008 by:

Start budgeting NOW to send at least a primary delegate

Keep your officer reporting up-to-date, in order that Sections Congress information will be sent to the right contact

Start planning now Goal – have 100% participation from Sections

January 2007

Preliminary Schedule of Events (Based upon SC05 Schedule)

Friday, 19 September Opening Ceremony, Regional Dinners

Saturday, 20 September Core Track and Breakout Sessions IEEE Honors Ceremony

Sunday, 21 September Breakout Sessions Social Event for all (Tentative)

Monday, 22 September Closing Ceremony Voting/Results of SC’08 Recommendations

January 2007

Meetings & Meals Schedule SC2008 R4 (draft)

Attendees Partners Attendees Partners Attendees Partners Attendees Partners Attendees Partners

6:30 AM

7:00 AM

7:30 AM

8:00 AM

8:30 AM

9:00 AM break

9:30 AM

10:00 AM break

10:30 AM

11:00 AM

11:30 AM

12:00 PM

12:30 PM

1:00 PM

1:30 PM

2:00 PM

2:30 PM

3:00 PM break

3:30 PM

4:00 PM

4:30 PM

5:00 PM

5:30 PM

6:00 PM

6:30 PM

7:00 PM

7:30 PM

8:00 PM

* = Region 4 Executive Committee arrives by 8am Thursday ** = Primary Delegates and Region 4 Committee members arrive by 3pm Thursday.*** = Other Delegates arrive by 4pm Friday.+ = Business Attire required

Breakfast

Region 4 Dinner

Region

Dinners+

Honors

Ceremony+

Social Event

Partners Events

Partners Events

Partners Events

Breakout Session 6

Issues Caucuses

FridaySep 19, 2008

SaturdaySep 20, 2008

SundaySep 21, 2008

MondaySep 22, 2008

Region 4 Dinner

Region 4 Committee

Meeting

Region 4 Executive Committee Meeting**

ThursdaySep 18, 2008

Region 4 Executive Committee Meeting*

Lunch

Region Dinners+

Free Evening

Region Caucuses***

Honors

Ceremony+

Breakout Session 3

Social Event

Breakout Session 2

Breakout Session 1

Breakfast Breakfast Breakfast

Core Training Part 1

Breakout Session 4

Breakfast Breakfast

Breakout Session 5

Lunch

Closing Ceremony

* * Voting * *

Plenary

Region 4 Committee

Meeting

Core Training Part 2

Lunch

January 2007

IEEE Honors Ceremony

The IEEE Board of Directors has agreed to conduct the 2008 IEEE Honors Ceremony with IEEE Sections Congress.

The ceremony highlights the accomplishments of each year's IEEE Award and Medal recipients.

All SC’08 participants will be invited to attend the ceremony on Saturday, 20 October 2008.

January 2007

Regional Committee Meetings

In keeping with past practice, each Region will be provided with an opportunity to conduct a Regional Committee meeting prior to/after SC08.

Specifics dates for each Region meeting to be determined based upon meeting requirements/hotel availability.

Funding to attend a Region meeting will be the responsibility of the Region and/or Section

January 2007

Common Questions

What is a primary delegate? This individual will be the Section representative who will

vote on the recommendations developed at SC’08 Who determines the primary delegate of the Section?

Normally, this individual is the Section Chair or the incoming Section Chair but it is determined by the Section Executive Committee.

How many delegates can my Section send to the SC’08?

There is no limit to the number of delegates that a Section can send but only one individual can be designated as the primary delegate.

For example, our section typically sends an additional

two or three officers

Many in IEEE recommend the incoming Section Chair

January 2007

Registration Fee

What is the registration fee? This has not been established yet. In the past, the

fee has been waived for primary delegate from each Section. All other delegates will be required to pay the registration fee.

What does the registration fee cover? Allows an individual to attend SC’08 & it covers all meals &

Congress events

What is the registration fee for guests? Has not been established yet

January 2007

Additional Expenses

Primary Delegates Sections should budget funding to cover sleeping

room (3 or 4 nights), non-congress meals, ground transportation and airfare expenses.

Note – in the past, RAB has allocated funds to support the attendance of a primary delegate from each Section.

Additional Delegates Include budget as noted above but also include

funding to cover the registration fee.

January 2007

Traveling to Quebec City

Jean-Lesage International Aéroport More than 10 airlines offer over 300 weekly flights

from/to many North American, South American and European destinations.

Over 25 non-stop daily flights are offered to major hubs in Eastern Canada (Montreal, Toronto) and the USA (New York, Detroit, Boston).

Approximately 20 Kilometers from SC08 Hotel

January 2007

AIRPORT

Hotel

Airport Info - Code: YQB

Example: currently $525

direct from Detroit Hotel $217/night ?

HotelConventi

on Center

January 2007

Passports

All passengers including Canadian and U.S. citizens will be required to present a valid passport when traveling to/from Canada.

January 2007

Visa Requirements

Many people do not require a visa to visit Canada. These include:

Citizens of Andorra, Antigua and Barbuda, Australia, Austria, Bahamas, Barbados, Belgium, Botswana, Brunei, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Iceland, Ireland, Israel (National Passport holders only), Italy, Japan, Liechtenstein, Luxembourg, Malta, Mexico, Monaco, Namibia, Netherlands, New Zealand, Norway, Papua New Guinea, Portugal, Republic of Korea, St. Kitts and Nevis, St. Lucia, St. Vincent, San Marino, Singapore, Solomon Islands, Spain, Swaziland, Sweden, Slovenia, Switzerland, United States, and Western Samoa;

Visit http://www.cic.gc.ca/english/visit/visas.html for more information

Questions - Contact a Canadian embassy, high commission or consulate on what you will need before traveling to Canada.

January 2007

Characteristics of a Primary Delegate

Actively prepare for sections congress by participating in their region/section activities by discussing issues with their colleagues

Be willing to be an active learner/participant in sessions

Actively consider issues as they are brought forward

Be an informed voter on the recommendations Be a communicator of information learned at

sections congress to the Region, Section and Chapters

January 2007

Sections Congress LocationsRotates among Regions

1984 – Boston, MA, USA (1) 1987 – Anaheim, CA, USA (6) 1990 – Toronto, Canada (7) 1993 – San Juan, Puerto Rico (9) 1996 – Denver, CO, USA (5) 1999 – Minneapolis, MN, USA (4) 2002 – Washington DC, USA (2) 2005 – Tampa, FL, USA (3) 2008 – Quebec City, Quebec, Canada (7)

January 2007

SC08 Steering Committee

Paul Fortier Steering Committee ChairAndre Morin Vice ChairYves de Villers Local Org. Committee ChairXavier Maldague Program Committee Co-ChairMohamed El-Hawary Program Committee Co-ChairFerial El-Hawary R7 Director ElectCecelia Jankowski RAB Secretary

Mark Ciechanowski, P.E. Region-4 Region Coordinator

Send any questions to sc-coordinator@ieee.org

January 2007

Additional Information

Visit the following URL for updated information on SC’08

www.ieee.org/sc2008

January 2007

Takeaways

This presentation Present to your Section Executive

Committee Region 4 Online Community

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