Outsourcing - The School District of Palm Beach … is a tool used by districts ... Outsourcing Myths Private companies always perform better than ... Net “Serviceable” Square

Budget Advisory Committee

January 20, 2011

Outsourcing

Introduction

Outsourcing is a tool used by districts to reduce costs. The

intention of the following presentation is to provide a

preliminary analysis of the potential for financial gain from

outsourcing certain support operations: custodial services,

grounds maintenance, transportation and facilities

maintenance. The decision to outsource, or not, will require

much more extensive review and analysis of each operation.

Options for Outsourcing

Partial Outsourcing:

Specialized trades/crafts

Emergency repairs

Complex service activities

Contract for major portions of a function

Complete outsourcing of a function

Outsourcing - Pros

Potential to:

Reduce operating costs

Have greater control over costs

Improve quality and efficiency of operations

Greater focus on core business – educating students

Relieve fleet maintenance function

Transportation

Maintenance

Flexibility - Utilize specialized labor only as needed

Fixed costs change to variable costs

Outsourcing - Cons

Opposition to change by:

Employees

Unions

Fears:

Loss of control

Interaction of non-district employees with students

Cost of bringing a function back in-house if dissatisfied with

contracted service

Social Costs – outsourcing may impact wider community

Potential Issues & Remedies

Issues Associated with Outsourcing

Developing accurate cost projections

Determining cost implications of scope change after

implementation

Service not as expected

Remedies to Avoid Issues

Full cost accounting of in house operation

Contract containing full articulation of:

Service requirements

Scope of work

Performance measures and quality standards

Steps to Successful Outsourcing

Rigorous analysis of need

Consensus of need

Prepare organization for change, open communications

Strong support of School Board and Superintendent

Request for Proposal process

Comprehensive contract

Monitor delivery of contracted services

Potential Pitfalls

Hurried process

Limiting employee feedback

Underestimating forces opposed to outsourcing

Not considering all the options to obtain best fit for the

district culture

Overestimating savings

Savings not guaranteed by vendor

Failure to consider administrative time associated with

contract management

Outsourcing Myths

Private companies always perform better than public entities.

Employees always lose jobs when districts outsource.

There is no return to in-house, once outsourced.

Potential Outsourcing – General Fund

Custodial Services

Custodial Services

FY 2012 Total Staffing 1,246 employees

Custodians 915

Lead Custodians 147

Forepersons 176

Coordinators 8

Palm Beach custodial allocation formula:

25% weight: one custodian per 225 students

75% weight: one custodian per 27,150 sq. ft.

Plus one daytime custodian for each school

Plus additional staff for other factors (stadiums, muck, adult ed)

Custodial Services

FY2012 Budget $43,793,142

Total Area Serviced 23,791,162 square feet

FY12 Budgeted Cost per sq. ft. $1.84 /square foot

Council of Great City Schools

median cost 2009-10 survey $1.71 /square foot

Potential savings

for each $.10 per sq.ft. saved $2.4 million

Custodial Services

Workload – custodians per square foot:

Palm Beach FY 2012 26,001

Council of Great City Schools

2009-10 survey median 27,408

Custodial Services Additional Cost Factors Associated with move to outsourcing:

Sick/Annual Leave Liability $9,219,76

Short term cost incurred with payout of leave balances; long term benefit from reduced liability.

Workers Compensation

Current average annual cost: $1,100,000

Average annual new claims $ 440,000

With move to outsource vendor, existing workers compensation claims continue to resolution; savings accumulate over time as no new claims are incurred.

Unemployment - Employees not hired by outsource vendor or other employer eligible for unemployment compensation.

Grounds Maintenance

Grounds Maintenance

FY 2012 Total Budget $5,413,927

In-house services (53%) $2,849,501

Outsourced services (47%) $2,564,426

FY 2011 Expenditures $5,368,959

In-house services (50%) $2,694,636


Staffing: 46 employees

Grounds Maintenance

Grounds functions currently outsourced:

Lawn mowing

Tasks which require expertise not staffed

Grounds Maintenance

Grounds functions primarily handled in-house, unless outside expertise needed:

Landscaping

Tree trimming

Pest Control

Fence repairs

Irrigation installation & repair

Athletic field maintenance

Playground repairs

Inspections

Oversight of outside vendors

Grounds Maintenance Additional Cost Factors Associated with move to outsourcing:

Sick/Annual Leave Liability $544,090

Short term cost incurred with payout of leave balances; long term benefit from reduced liability.


Current average annual cost: $100,000


With move to outsource vendor, existing workers compensation claims continue to resolution; savings accumulate over time as no new claims are incurred.

Unemployment - Employees not hired by outsource vendor or other employer eligible for unemployment compensation.

Transportation

Transportation

FY 2012 Budget $44,036,916



FY 2012 Total Staff: 1,026

Bus drivers 613

Bus attendants 240

Bus maintenance 115

Supervisors 31

Administration 8

Support 19

Transportation

Benchmark comparisons among Florida Urban 7 Districts:

Operating expenditures per transported student

Operating expenditures per mile

Average bus occupancy

Transportation expenditures as percent of total district

expenditures

Transportation local funding percentage

District # Transported

Students

Operating Expenditures per

Transported Student Miami-Dade 61,611 1,367$

Broward 80,200 1,215

Duval 43,985 1,103

Pinellas 33,644 1,020

Hillsborough 75,839 864

Orange 71,593 837

Palm Beach 58,317 762

Urban 7 Average 60,741 1,024State Average 897$ Source: FLDOE School District Transportation Profiles, 2009-10

Miami-Dade

Broward

Duval

Pinellas

Hillsborough

Orange

Palm Beach

$700

$800

$900

$1,000

$1,100

$1,200

$1,300

$1,400

0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000

Expe

nditu

res

per T

rans

port

ed S

tude

nt

Number of Transported Students

Urban 7 Districts: Transportation Operating Expenditures per Transported Student for FY 2009-10

`

District


Mile Broward 5.45

Hillsborough 3.79

Miami-Dade 3.56

Orange 3.49

Palm Beach 3.42Pinellas 3.23

Duval 2.90

Urban 7 Average 3.69State Average 3.34

Source: FLDOE School District Transportation Profiles, 2009-10

$0.00

$1.00

$2.00

$3.00

$4.00

$5.00

$6.00

Broward Hillsborough Miami-Dade Orange Palm Beach Pinellas Duval

Ope

ratin

g Ex

pend

iture

s pe

r Mile

Urban 7 Districts: Operating Expenditures per Mile

District Average Bus Occupancy

Palm Beach 86.70Hillsborough 72.31

Orange 71.40

Pinellas 66.68

Broward 65.02

Duval 47.77

Miami-Dade 45.95



0

10

20

30

40

50

60

70

80

90

Palm Beach Hillsborough Orange Pinellas Broward Duval Miami-Dade

Aver

age

Bus

Occ

upan

cy

Urban 7 Districts: Average Bus Occupancy

* Includes operating expenditures and bus purchases.

** Palm Beach purchased $5.2 million of buses. No other districts purchased buses.

District

Expenditures as a Percentage of Total

District Expenditures Duval 4.59%

Broward 4.31%

Orange 4.29%

Hillsborough 3.96%

Pinellas 3.70%

Palm Beach 3.23%Miami-Dade 2.71%

Urban 7 Average 3.83%State Average 4.23%


0.0%

0.5%

1.0%

1.5%

2.0%

2.5%

3.0%

3.5%

4.0%

4.5%

5.0%

Duval Broward Orange Hillsborough Pinellas Palm Beach Miami-Dade

Tran

spo

rtat

ion

Exp

en

dit

ure

s as

a P

erc

en

tage

of

Tota

l D

istr

ict

Exp

en

dit

ure

s

Urban 7 Districts: Transportation Expenditures as a Percentage of Total District Expenditures

District Local Funding

Percentage Miami-Dade 69.45%

Hillsborough 66.24%

Broward 66.24%

Duval 62.94%

Pinellas 57.22%

Orange 54.25%

Palm Beach 42.91%



0%

10%

20%

30%

40%

50%

60%

70%

Miami-Dade Hillsborough Broward Duval Pinellas Orange Palm Beach

Tran

spor

tatio

n Lo

cal F

undi

ng P

erce

ntag

e

Urban 7 Districts: Transportation Local Funding Percentage

Transportation

Bus Fleet:

Bus Inventory 849 buses

Average age:

Palm Beach 7.32 years

Council of Great City Schools median 7.33 years

Bus runs per day:

Palm Beach 5.98

Council of Great City Schools median 3.79

Transportation

Additional Cost Factors Associated with move to outsourcing:


Short term cost incurred with payout of leave balances; long

term benefit from reduced liability.




With move to outsource vendor, existing workers

compensation claims continue to resolution; savings accumulate

over time as no new claims are incurred.

Unemployment - Employees not hired by outsource vendor

or other employer eligible for unemployment compensation.

Transportation

School Districts currently outsourcing transportation:

Duval School District, Florida

Cost comparison data provided

Milwaukee Public Schools

Transports 56,000 students

Outsourced in 2011

Memphis City Schools

Transports 23,000 students

Outsourced transportation in 2010

Potential Outsourcing – Capital Fund

Facilities Maintenance


FY 2012 Budget $40,379,251

In house services (27%) $10,896,638*




* See Appendix D for list of services being outsourced for FY 2012.


Total square feet all facilities 29,225,380

Maintenance cost per sq.ft.

FY 2012 budgeted $1.38/sq.ft.

Benchmark data (2009-10):

Council of Great City Schools median cost $1.89/sq.ft.

FL school district state average cost $1.35/sq.ft.

Potential savings

for each $.10 per sq.ft. saved $2.9 mil.


Additional Cost Factors Associated with move to outsourcing:


Short term cost incurred with payout of leave balances; long

term benefit from reduced liability.




With move to outsource vendor, existing workers

compensation claims continue to resolution; savings accumulate

over time as no new claims are incurred.

Unemployment - Employees not hired by outsource vendor

or other employer eligible for unemployment compensation.

Appendices

School District of Palm Beach County, Florida Custodial Services

Outsourcing Potential – Preliminary Analysis January 2012

Below is a preliminary analysis of custodial services for the school District of Palm Beach County. The intent is to gauge whether a further feasibility analysis is warranted to determine the cost-benefit of outsourcing custodial services. SUMMARY There are four main sections included in this report: Summary (this page), Expense/Budget Analysis, Square Footage Analysis, and the Custodial Staffing Analysis. Ratios displayed in the summary are supported with the attached analyses.

Budget / Expense Analysis Two-Year History of Expenditures and Current, FY12, Budget FY 10 Expenditures $ 46,968,498

FY 11 Expenditures 46,440,687

FY 12 Budget 43,793,142

Square Footage Analysis Net “Serviceable” Square Footage of all Palm Beach County School Facilities School Use 23,608,979 Non-School Use 182,183 Total Serviced 23,791,162 Based on the above numbers; for FY 12: Budget per SqFt.= $ 43,793,142 / 23,791,162 SqFt. Or $ 1.84 / Sqft

Staffing Analysis Custodial FTE FY 12 Total Custodian Personnel 1,246.1

School Personnel 1,221.1 Non School Personnel 25.0

Projected Annual & Sick Leave Liability (Function 7902, 6/30/12) Annual $ 4,538,560 Sick 4,681,201 Total $ 9,219,760

APPENDIX A

BUDGET / EXPENSE ANALYSIS Actual Expenditures are represented for FY 10 and FY 11. The Beginning Budget is represented for FY 12. Although the budget is mostly comprised from the General Fund and Function 7902, Years FY 10 and FY11 include state stimulus funds, as well.

APPENDIX A

Custodial Expenditures / BudgetFunction 7902

Expnenditures Expenditures BudgetAccount 2010 2011 2012100 - Salary & Benefits 42,895,142$ 42,674,932$ 40,758,273$

300 - Purchased Services 132,680 107,673 273,837

400 - Energy Services 378 116 75

500 - Materials and Supplies 3,051,929 3,170,870 2,418,441

600 - Capital Outlay 24,443 30,716 1,834

700 - Other Expenses 863,926 456,380 340,682

Total 46,968,498$ 46,440,687$ 43,793,142$

Expnenditures Expenditures BudgetAccount 2010 2011 2012511000 Administrator - 60,378 60,426

516000 Other Support Personnel 29,555,213 29,007,025 27,888,413

518400 Part Time In System Personnel 10,366 16,412 15,940

518410 Bonus Pay 324,746 347,676 -

518430 Extra Duty Days 76 15 -

519990 Overtime 205,482 220,350 35,911

521000 Retirement 2,882,249 3,009,593 12,687,317

521500 Benefits - Non Position - - 19,212

522000 Social Security 2,250,036 2,235,836 -

523000 Group Insurance 7,073,399 7,205,450 -

523200 Employee Assistance Program 15,100 14,972 -

524000 Worker's Compensation 492,928 462,175 -

525000 Unemployment Compensation 80,111 63,331 -

533600 Travel-Out Of County 2,078 - 600

533610 Travel-In County 30,136 10,044 -

535010 Repair-Maintenance-External - 1,225 -

535020 Repair-Maintenance-Internal 326 - -

537100 Postage - Freight 344 399 -

537420 Other Communication 22 - -

537430 Cell Phone Service 7,365 3,216 4,650

538440 Water 204 312 547

539200 Employment Services-Temps 3,504 5,630 -

539900 Other Purchased Services 88,701 86,847 268,040

545000 Gasoline 378 116 75

551100 Supplies 3,051,350 3,170,870 2,418,441

554100 Oil-Grease 34 - -

555010 Automotive Supply 149 - -

555020 Repair Parts 396 - -

564120 Furn-Fix/Equip-$1000 Up 9,969 5,040 1,834

564220 Furn-Fix/Equip -$999 Less 8,439 25,676 -

564320 Computer Hardware-$1000 Up 6,034 - -

573400 Dues & Fees - - 10

573420 Administrative Fees 802,476 436,800 436,800

575100 Temp Employees 6 Months Plus 2,680 3,006 42,000

575200 Other Personnel Services 2,758 28,712 9,055

579250 Printing Services-In House 1,390 - 1,000

579900 Other Miscellaneous 60,060 19,580 (97,128)

Salaries 47,397,303$ 47,089,012$ 43,793,142$

Criteria Includes General Fund and State Stabilization Funds

APPENDIX A

SQUARE FOOTAGE ANALYSIS

School vs. Non-School Facilities This list includes all facilities included in the FISH report. The Florida Inventory of School Houses (FISH) report is a state listing of all District facilities. The classification of School or Non-School is determined based on current information available to the Budget Department. It is important to note these are facilities; Physical locations. The FTE, expense, and Budget numbers are calculated by department, a budget School Use Facilities “School Use” facilities are those currently being used by Palm Beach County Schools for classroom instruction by SDPBC staff.

128 ACREAGE PINES ELEMENTARY

78 ADDISON MIZNER ELEMENTARY

16 ADULT EDUCATION CENTER

21 ALEXANDER W DREYFOOS JR SCHOOL OF THE ARTS

3 ALLAMANDA ELEMENTARY

200 ATLANTIC COMMUNITY HIGH (NEW)

22 BAK MIDDLE SCHOOL OF THE ARTS

111 BANYAN CREEK ELEMENTARY

41 BARTON ELEMENTARY

176

BEACON COVE INTERMEDIATE BESSIE DUBOIS CAMPUS

118 BEAR LAKES MIDDLE

158 BELLE GLADE ELEMENTARY

25 BELVEDERE ELEMENTARY

188 BENOIST FARMS ELEMENTARY

31 BERKSHIRE ELEMENTARY

170 BINKS FOREST ELEMENTARY

57 BOCA RATON COMMUNITY HIGH

80 BOCA RATON COMMUNITY MIDDLE

56 BOCA RATON ELEMENTARY

154 BOYNTON BEACH COMMUNITY HIGH

113 CALUSA ELEMENTARY

145 CARVER COMMUNITY MIDDLE

183 CHOLEE LAKE ELEMENTARY

105 CHRISTA MCAULIFFE MIDDLE

123 CITRUS COVE ELEMENTARY

83

CLIFFORD O TAYLOR/KIRKLANE ELEMENTARY

86 CONGRESS MIDDLE

26 CONNISTON COMMUNITY MIDDLE

168 CORAL REEF ELEMENTARY

104 CORAL SUNSET ELEMENTARY

94 CRESTWOOD MIDDLE

65 CROSS ROADS ACADEMY (LAKE SHORE ANNEX)

185 CROSSPOINTE ELEMENTARY

126 CRYSTAL LAKES ELEMENTARY

115 CYPRESS TRAILS ELEMENTARY

98 DEL PRADO ELEMENTARY

53 DELRAY FULL SERVICE CENTER

196 DIAMOND VIEW ELEMENTARY

178 DISCOVERY KEY ELEMENTARY

190 DON ESTRIDGE HIGH TECH MIDDLE

169 DR MARY MCLEOD BETHUNE ELEMENTARY

84 DWIGHT D EISENHOWER ELEMENTARY

167 EAGLES LANDING MIDDLE

153 EGRET LAKE ELEMENTARY

211 ELBRIDGE GALE ELEMENTARY

210 EMERALD COVE MIDDLE (02-JJ)

194 EQUESTRIAN TRAILS ELEMENTARY

220 EVERGLADES ELEMENTARY SCHOOL (03-W)

29 FOREST HILL COMMUNITY HIGH

33 FOREST HILL ELEMENTARY

48 FOREST PARK ELEMENTARY

179 FREEDOM SHORES ELEMENTARY

175 FRONTIER ELEMENTARY

68 GLADE VIEW ELEMENTARY

146 GLADES CENTRAL COMMUNITY HIGH

89 GOLD COAST COMMUNITY SCHOOL

165 GOLDEN GROVE ELEMENTARY

67 GOVE ELEMENTARY

199 GRASSY WATERS ELEMENTARY

34 GREENACRES ELEMENTARY

75 GROVE PARK ELEMENTARY

100 H L JOHNSON ELEMENTARY

215 HAGEN ROAD ELEMENTARY (NEW)

124 HAMMOCK POINTE ELEMENTARY

172 HERITAGE ELEMENTARY

207 HIDDEN OAKS ELEMENTARY

36 HIGHLAND ELEMENTARY

218 HOPE CENTENNIAL ELEMENTARY (06-D)

5 HOWELL L WATKINS MIDDLE

181 INDEPENDENCE MIDDLE

108 INDIAN PINES ELEMENTARY

156 INDIAN RIDGE SCHOOL

55 J C MITCHELL ELEMENTARY

187 JEAGA MIDDLE

90 JERRY THOMAS ELEMENTARY

10 JOHN F KENNEDY MIDDLE

71 JOHN I LEONARD SENIOR HIGH

2 JUPITER COMMUNITY HIGH

1 JUPITER ELEMENTARY

125 JUPITER FARMS ELEMENTARY

97 JUPITER MIDDLE

106 K E CUNNINGHAM/CANAL POINT ELEMENTARY

APPENDIX A

205 L.C. SWAIN MIDDLE

7 LAKE PARK ELEMENTARY

189 LAKE SHORE MIDDLE (NEW)

38 LAKE WORTH COMMUNITY HIGH

127 LAKE WORTH MIDDLE

43 LANTANA COMMUNITY MIDDLE

42 LANTANA ELEMENTARY

109 LIBERTY PARK ELEMENTARY

114 LIGHTHOUSE ELEMENTARY

121 LIMESTONE CREEK ELEMENTARY

11 LINCOLN ELEMENTARY

99 LOGGERS RUN MIDDLE

112 LOXAHATCHEE GROVES ELEMENTARY

152 MANATEE ELEMENTARY

17 MARSH POINTE ELEMENTARY (03-X)

30 MEADOW PARK ELEMENTARY

77 MELALEUCA ELEMENTARY

143 MORIKAMI PARK ELEMENTARY

122 NEW HORIZONS ELEMENTARY

37 NORTH GRADE ELEMENTARY

6 NORTH PALM BEACH ELEMENTARY

14 NORTHBORO ELEMENTARY

13 NORTHMORE ELEMENTARY

173 ODYSSEY MIDDLE

162 OKEEHEELEE MIDDLE

130 OLYMPIC HEIGHTS COMMUNITY HIGH

119 OMNI MIDDLE

155 ORCHARD VIEW ELEMENTARY

197 OSCEOLA CREEK MIDDLE

61 PAHOKEE ELEMENTARY

101 PAHOKEE MIDDLE / SENIOR HIGH

182 PALM BEACH CENTRAL HIGH

72 PALM BEACH GARDENS COMMUNITY HIGH

4 PALM BEACH GARDENS ELEMENTARY

107 PALM BEACH LAKES COMMUNITY HIGH

23 PALM BEACH PUBLIC SCHOOL

32 PALM SPRINGS COMMUNITY MIDDLE

35 PALM SPRINGS ELEMENTARY

27 PALMETTO ELEMENTARY

129 PANTHER RUN ELEMENTARY

195 PARK VISTA COMMUNITY HIGH

198 PIERCE HAMMOCK ELEMENTARY

54 PINE GROVE ELEMENTARY

217 PINE JOG ELEMENTARY (03-Y)

157 PIONEER PARK ELEMENTARY

186 PLEASANT CITY ELEMENTARY

51 PLUMOSA ELEMENTARY

50 PLUMOSA ELEMENTARY SCHOOL OF THE ARTS

45 POINCIANA ELEMENTARY

171 POLO PARK MIDDLE

79

RIVIERA BEACH PREPARATORY & ACHIEVEMENT ACADEMY

44 ROLLING GREEN ELEMENTARY

161 ROOSEVELT COMMUNITY MIDDLE

18 ROOSEVELT ELEMENTARY

70 ROSENWALD ELEMENTARY

159 ROYAL PALM BEACH COMMUNITY HIGH

184 ROYAL PALM BEACH ELEMENTARY

103 ROYAL PALM SCHOOL

52 S D SPADY ELEMENTARY

12 SABAL PALM SCHOOL

116 SANDPIPER SHORES ELEMENTARY

88 SANTALUCES COMMUNITY HIGH

204 SEMINOLE RIDGE COMMUNITY HIGH

96 SEMINOLE TRAILS ELEMENTARY

163 SOUTH AREA SCHOOL OF CHOICE

40 SOUTH GRADE ELEMENTARY

28 SOUTH OLIVE ELEMENTARY

85 SOUTH TECHNICAL COMMUNITY HIGH

93 SPANISH RIVER COMMUNITY HIGH

147 STARLIGHT COVE ELEMENTARY

219 SUNCOAST COMMUNITY HIGH SCHOOL (NEW)

177 SUNRISE PARK ELEMENTARY

216 SUNSET PALMS ELEMENTARY (03-Z)

120 TIMBER TRACE ELEMENTARY

193 TRADEWINDS MIDDLE

214 TURNING POINTS ACADEMY

20 U B KINSEY/PALMVIEW ELEMENTARY

91 VERDE ELEMENTARY

174 VILLAGE ACADEMY

9 WASHINGTON ELEMENTARY

160 WATERS EDGE ELEMENTARY

117 WATSON B DUNCAN MIDDLE

131 WELLINGTON COMMUNITY HIGH

92 WELLINGTON ELEMENTARY

95 WELLINGTON LANDINGS MIDDLE

191 WEST BOCA RATON COMMUNITY HIGH

24 WEST GATE ELEMENTARY

74 WEST RIVIERA ELEMENTARY

166 WESTERN PINES MIDDLE

19 WESTWARD ELEMENTARY

102 WHISPERING PINES ELEMENTARY

132 WILLIAM T DWYER HIGH

142 WOODLANDS MIDDLE

73 WYNNEBROOK ELEMENTARY

APPENDIX A

Non School Facilities Non Schools may be administrative, maintenance, transportation, or vacant. Additionally, non-school facilities may be leased out to other agencies. Non-School facilities may be Serviced or Non-Serviced:

221 ANCILLARY @ CO TAYLOR/KIRKLANE

209

ANCILLARY @ MARY & ROBERT PEW LEADERSHIP CTR (HL WATKINS MS)

203 ANCILLARY AT BURT REYNOLDS RANCH

213 ANCILLARY AT CENTRAL AREA ADMINISTRATION

164 ANCILLARY AT FLORIDA MANGO (MCKESSON)

110

ANCILLARY AT FULTON-HOLLAND EDUCATIONAL SERVICES CENTER

206 ANCILLARY AT LANTANA ELEM

212 ANCILLARY AT NORTH COUNTY SUPPORT CENTER

201 ANCILLARY AT SAFE SCHOOLS (BOCA RATON)

133 ANCILLARY AT TEC WAREHOUSE (AUSTRALIAN)

81 ANCILLARY AT WEST AREA OFFICE/TRANSPORTATION

192 ANCILLARY AT WEST GATE ELEM

66 BILL BAILEY (LAKE SHORE OLD)

47 GALAXY ELEMENTARY

8 INLET GROVE @ OLD SUNCOAST

49

ITV STATION (THE EDUCATION NETWORK AT BOYNTON BEACH)

135 LOXAHATCHEE TV RELAY STATION

15 ROOSEVELT FULL SERVICE CENTER

222 Seacrest Training Center

138

SUMMIT (PARCEL156) / CRESTWOOD COMPOUND (PARCEL223)

136

TRANSPORTATION AND MPO AT NORTH AREA (BLUE HERON)

180 TRANSPORTATION AT EAST (RANCH ROAD)

150 TRANSPORTATION AT SOUTH AREA BUS COMPOUND

134 TRANSPORTATION AT WEST CENTRAL (ROYAL PALM)

87 WEST TECHNICAL EDUCATION CENTER

Serviceable square feet is determined by the same allocation formula used for allocating custodians to the schools. Each room, in each building, within each facility has its own Design Code. This design code is used to determine if the space qualifies for service, or not. There are over 250 design codes used by the District. These codes have been summarized for easier presentation.

Generally, non-fundable (Not Serviced) square footage of schools is determined by any room with the following designations.: 014 PE Covered Play Area 330-334 Custodial Area 400-612 Ancillary Space 701 Covered Walkway 702 Mechanical Room 703 Electrical Room 706-707 Communications Closets 841 Greenhouse 900-924 Residential Facilities A complete list of all codes is available from the FISH web site.

APPENDIX A

School District of Palm Beach County - Total Square Feet of District FacilitiesAs of 12/5/11

Source: Florida Inventory of School Houses (FISH)

School Use FacilitiesServiced Net Sq. Feet

Administration 1,669,752Bathroom 850,354Bathroom - Portable 16,247Classroom 11,957,054Food Service 1,640,498Inside Circulation 3,323,878Multipurpose 2,195,521Other 10,034Physical Education 1,203,565Storage 742,076

23,608,979

Not Serviced Net Sq. FeetClassroom 6,071Covered Walkway 2,553,056Custodial 319,126Mechanical/Electrical 1,087,600Multipurpose 79,931N/A 24,566Physical Education 309,770

4,380,120

Total School Use Facilities 27,989,099

Non-School FacilitiesServiced Net Sq. Feet

Administration 12,253Bathroom 21,707Bathroom - Portable 655Classroom 51,905Food Service 3,466Inside Circulation 73,474Multipurpose 6,602Other 1,351Storage 10,770

182,183

Not Serviced Net Sq. FeetAdministration 20,117Bathroom 9,389Bathroom - Portable 80Classroom 89,142Covered Walkway 135,917Custodial 4,390Food Service 17,458Inside Circulation 9,902Mechanical/Electrical 24,858Multipurpose 39,478N/A 649,500Physical Education 47,190Storage 6,677

1,054,098

Total Non-School Facilities 1,236,281

Grand Total: 29,225,380

APPENDIX A

STAFFING ANALYSIS Staffing is listed for FY12 only. All Function 7902 staffing is in the General Fund. Daytime custodians were calculated with the assumption of one custodian at each school. These custodians perform ongoing tasks as well as respond to emergencies throughout the school day.

Current FTE Counts and Salary

Job Descriptions FTE

Salary and Benefits

Average

31530 COOR AREA CUSTODIAL

7.0

$ 343,960

$ 49,137

31590 CUSTODIAN

915.1

30,547,441

33,381

31600 FOREPERSON CUSTODIAL I

3.0

111,899

37,300

31620 FOREPERSON CUSTODIAL II

30.0

1,091,988

36,400

31640 FOREPERSON CUSTODIAL III

91.0

3,471,428

38,148

31660 FOREPERSON CUSTODIAL IV

33.0

1,295,063

39,244

31680 FOREPERSON CUSTODIAL V

19.0

827,894

43,573

31690 CUSTODIAN LEAD

147.0

5,273,104

35,871

81155 COORDINATOR I FACILITIES MGMT

1.0

76,992

76,992

Total FTE

1,246.1

$ 43,039,769

Daytime custodians (Elem., Middle, High): 165

APPENDIX A

APPENDIX B The School District of Palm Beach County, Florida

Grounds Maintenance Outsourcing Potential – Preliminary Analysis

January 2012

This preliminary analysis of Grounds Maintenance for the School District of Palm Beach County will

provide a foundation on which to determine whether a further feasibility analysis is warranted. There are

three main sections included in this report: Summary, Budget/Expense Analysis and Staffing Analysis.

SUMMARY

Outsourcing services currently used are projected to total $ 2,564,426 this year.

FY12 Grounds Budget $ 5,413,927

FY11 Grounds Expenditures $ 5,368,959

FY10 Grounds Expenditures $ 5,902,410

Grounds Maintenance staffing totals 46 employees with a salary budget of $2,037,729, including benefits.

APPENDIX B

BUDGET/ EXPENSE ANALYSIS

The report below displays budget and expense amounts, associated with grounds functions, for fiscal years

2010, 2011 and 2012.

2010 2011 2012

Budget Expense Budget Expense Budget

Account Account Description 533600 Travel-Out Of County $1,187 $1,120

535010 Repair-Maintenance-External 21,876 5,623 $17,876 $4,570 $19,876

536640 Rental-Equipment 8,817 449 6,817 687 6,817

537420 Other Communication 750

538440 Water 4,662 142

539600 Advertising 229

539900 Other Purchased Services 2,726,551 2,665,297 2,763,551 2,669,753 2,544,550

545000 Gasoline 74,620 61,063

546000 Diesel Fuel 86,891 53,436

551100 Supplies 239,669 162,010

551130 Work Order Materials 148,232 123,017 173,232 117,118 98,232

554100 Oil-Grease 1,274 2,399

555010 Automotive Supply 7,176 13,949

555020 Repair Parts 28,113 25,333

556100 Tires - Tubes 14,132 4,828

564220 Furn-Fix/Equip -$999 Less 6,584 3,278

573400 Dues & Fees 969 110

579110 Repair/Maintenance-Vehicles 2,823

579130 Inhouse-Repair/Maint, Other 2,954,896 2,779,064 3,197,819 2,562,392 2,644,452

579250 Printing-In House 1,113 1,292

579900 Other Misc 65,000 14,439 100,000

Grand Total-Grounds $6,330,564 $5,902,410 $6,224,295 $5,368,959 $5,413,927

APPENDIX B

STAFFING ANALYSIS

This report presents salary, benefit, and FTE information associated with grounds functions and grouped by

job category.

2010 2011 2012

Job Category Salary & Benefits

FTE

Average Salary & Benefits

Salary & Benefits

FTE


Salary & Benefits

FTE


Asphalt Repair $ 222,377 5.0 $ 44,475 $ 216,367 5.0 $ 43,273 $ 142,040 3.0 $ 47,347

Athletic Fields 717,213 17.0 42,189 751,494 18.0 41,750 480,088 11.0 43,644

Bulk Trash Removal 119,735 3.0 39,912 119,735 3.0 39,912 119,735 3.0 39,912

Fence Repair 55,083 1.0 55,083 55,083 1.0 55,083 55,083 1.0 55,083

Ground Task Leader 60,467 1.0 60,467 60,467 1.0 60,467 60,467 1.0 60,467

Grounds Coordinator 74,282 1.0 74,282 74,282 1.0 74,282 74,282 1.0 74,282

Inspection 215,142 4.0 53,786 189,443 4.0 47,361 100,957 2.0 50,479

Irrigation 431,600 10.0 43,160 428,739 10.0 42,874 308,470 7.0 44,067

Pest Control 356,998 9.0 39,666 314,370 8.0 39,296 239,333 6.0 39,889

Playground Repair 92,140 2.0 46,070 92,140 2.0 46,070 92,140 2.0 46,070

Tree Trimming 568,483 14.0 40,606 432,775 10.0 43,278 365,134 9.0 40,570

Grand Total $2,913,520 67.0 $43,485 $ 2,734,895 63.0 $43,411 $ 2,037,729 46.0 $44,298

The School District of Palm Beach County, Florida Transportation Services

Outsourcing Potential – Preliminary Analysis January 2012

This preliminary analysis of the transportation services for the School District of Palm Beach County will provide a foundation on which to determine whether a further feasibility analysis is warranted. There are four main sections included in this report: Summary, Comparative Data, Budget/Expense Analysis, and Staffing Analysis.

SUMMARY

As of January 2012, the Transportation Department has 1,026.4 FTE with a salary budget of $32,534,446 including benefits. Total Transportation Budget and Expenditures by Fiscal Year: FY 2012 Budget $ 44,036,916 FY 2011 Expenditures $ 46,869,859 FY 2010 Expenditures $ 49,030,220

COMPARATIVE DATA

The following charts compare the seven urban school districts in Florida.

Transportation Operating Expenditures per Student

Operating Expenditures per Mile

Average Bus Occupancy

Transportation Expenditures as a Percentage of Total District Expenditures

Transportation Local Funding Percentage

APPENDIX C

District # Transported

Students


Transported Student Miami-Dade 61,611 1,367$

Broward 80,200 1,215

Duval 43,985 1,103

Pinellas 33,644 1,020

Hillsborough 75,839 864

Orange 71,593 837

Palm Beach 58,317 762

Urban 7 Average 60,741 1,024State Average 897$


Miami-Dade

Broward

Duval

Pinellas

Hillsborough

Orange

Palm Beach

$700

$800

$900

$1,000

$1,100

$1,200

$1,300

$1,400

0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000

Expe

nditu

res

per T

rans

port

ed S

tude

nt

Number of Transported Students

Urban 7 Districts Transportation Operating Expenditures per Transported Student

APPENDIX C

District


Mile Broward 5.45

Hillsborough 3.79

Miami-Dade 3.56

Orange 3.49

Palm Beach 3.42Pinellas 3.23

Duval 2.90



$0.00

$1.00

$2.00

$3.00

$4.00

$5.00

$6.00

Broward Hillsborough Miami-Dade Orange Palm Beach Pinellas Duval

Urban 7 Districts Operating Expenditures per Mile

APPENDIX C

District Average Bus Occupancy

Palm Beach 86.70Hillsborough 72.31

Orange 71.40

Pinellas 66.68

Broward 65.02

Duval 47.77

Miami-Dade 45.95



0

10

20

30

40

50

60

70

80

90

Palm Beach Hillsborough Orange Pinellas Broward Duval Miami-Dade

Urban 7 Districts Average Bus Occupancy

APPENDIX C

District Local Funding

Percentage Miami-Dade 69.45%

Hillsborough 66.24%

Broward 66.24%

Duval 62.94%

Pinellas 57.22%

Orange 54.25%

Palm Beach 42.91%



40%

45%

50%

55%

60%

65%

70%

75%

Miami-Dade Hillsborough Broward Duval Pinellas Orange Palm Beach

Urban 7 Districts Local Funding Percentage

APPENDIX C

* Includes operating expenditures and bus purchases.

** Palm Beach purchased $5.2 million of buses. No other districts purchased buses.

District

Expenditures as a Percentage of Total

District Expenditures

Duval 4.59%

Broward 4.31%

Orange 4.29%

Hillsborough 3.96%

Pinellas 3.70%

Palm Beach 3.23%Miami-Dade 2.71%



0.0%

0.5%

1.0%

1.5%

2.0%

2.5%

3.0%

3.5%

4.0%

4.5%

5.0%

Duval Broward Orange Hillsborough Pinellas Palm Beach Miami-Dade

Urban 7 Districts Transportation Expenditures as a Percentage of Total District Expenditures

APPENDIX C


The report below shows cost information for Fiscal Years 2010, 2011 and 2012. The data

includes General Fund, IDEA Grant, and ARRA budget and expenses.

2010 2011 2012 Account Account Descr Budget Expenditures Budget Expenditures Budget 510050 Furlough Savings $ (10,932) $ (10,290)

511000 Administrator $ 1,486,013 $ 1,494,931 1,507,358 1,444,989 $ 733,360

516000 Other Support Personnel 21,776,072 21,931,090 20,330,799 20,401,033 20,297,260

518400 Part Time In Sys Personnel 1,259,261 1,165,718 899,476 822,021 459,261

519990 Overtime 982,914 2,541,278 1,219,384 2,316,303 682,914

521000 Retirement 9,991,766 2,615,873 9,850,029 2,605,423 11,108,380

521500 Benefits - Non Position 298,549

522000 Social Security 170,084 2,026,630 524,593 1,885,353

523000 Group Insurance 549,668 5,698,526 1,685,990 5,502,664

523200 Empl Assistance Prog 1,107 13,566 4,101 12,487

524000 Worker's Comp 39,866 425,471 136,567 388,412

525000 Unemployment Comp 7,244 68,845 16,542 54,822

533600 Travel-Out Of County 9,322 8,847 4,960 4,960 2,360

533610 Travel-In County 3,243 3,203 1,232 1,181 3,500

533620 Travel-Out of State 975 975 3,266 3,266 4,000

535010 Repair-Maintenance-External 259,968 208,826 345,037 309,275 202,000

536640 Rental-Equipment 12,765 14,164 10,000 12,042 8,570

536670 Rental-Lease-Maint-Software 30,835 30,126 27,905 27,905 33,000

536680 Software Lic/subscription 375 375 5,100 5,100 5,475

537100 Postage - Freight 160 114 1,086 173 1,085

537420 Other Communication 75

537430 Cell Phone Service 46,335 46,457 24,999 23,260 25,550

538440 Water 4,361 4,361 5,192 4,452 8,000

539300 Printing Services-External 1,178 107 2,100 8,600

539370 Environmental Svc Contracts 63,711 34,890 50,000 30,336 52,000

539600 Advertising 917 917

539900 Other Purchased Services 2,074,647 2,046,924 836,744 815,337 1,743,492

545000 Gasoline 45,948 50,976 44,500 62,388 44,500

546000 Diesel Fuel 5,720,122 5,716,818 6,220,480 7,204,670 7,220,480

551100 Supplies 55,245 95,078 99,475 76,827 114,175

554100 Oil-Grease 64,183 78,455 74,183 74,551 64,183

555010 Automotive Supply 700,032 503,527 226,432 120,949 294,732

555020 Repair Parts 2,132,676 2,269,889 2,088,080 2,219,567 897,432

556100 Tires - Tubes 90,680 91,003 (345) 89,591

562230 Av Materials-$999.99 Less 1,000 1,000

564120 Furn-Fix/Equip-$1000 Up 29,663 28,462 25,255 24,205 14,595

APPENDIX C

2010 2011 2012 Account Account Descr Budget Expenditures Budget Expenditures Budget 564220 Furn-Fix/Equip -$999 Less 15,793 18,444 15,880 13,478 13,404

564420 Computer - Non-Capitalize 125 16 3,548 3,548

564430 Computer Hdw -$999 Less 1,921 1,080

569120 Software - $1000 Up 617 2,300

569220 Software - $999 Less 500

573400 Dues & Fees 1,446 981 266 20 266

574100 Judgments/Settlements 1,844

575100 Temp Empl 6 Mos Plus 101,693 34,979 101,906 21,776 101,693

575200 Other Personnel Services 112,974 258,039 878,751 896,092 68,657

579020 Vandalism

579200 Trans-Bus Trip Revenue (391,150) (515,357) (595,300) (514,329) (597,300)

579250 Printing-In House 10,750 5,343 9,250 4,925 10,750

579900 Other Misc 20,102 10,192 20,182 117 20,102

Grand Total $ 47,487,492 $ 49,030,220 $ 46,695,951 $ 46,869,859 $ 44,036,916

APPENDIX C

STAFFING ANALYSIS

There are two staffing reports. The Staffing Analysis Report shows Average Salary with Benefits and FTE information for years 2010, 2011 and 2012 according to Job Category for the Transportation Department. The Detailed Staffing Report shows Salary with Benefits and FTE information for years 2010, 2011 and 2012 for each Job Category in the Transportation Department.

Staffing Analysis Report

FY 2010 FY 2011 FY 2012

Job Category Salary & Benefits FTE


Salary & Benefits FTE


Salary & Benefits FTE


Administrative $ 1,019,954 10.0 $ 101,995 $ 990,125 10.0 $ 99,013 $ 809,569 8.0 $ 101,196

Clerical 651,706 14.0 46,550 686,138 15.0 45,743 617,626 13.0 47,510

Custodial 64,096 2.0 32,048 64,096 2.0 32,048 105,177 3.0 35,059

Maint Supervisor 938,246 16.0 58,640 898,111 15.0 59,874 898,111 15.0 59,874

Maintenance 4,386,118 101.0 43,427 4,395,319 101.0 43,518 4,471,669 100.0 44,717

Specialist 163,649 2.0 81,825 160,762 2.0 80,381 160,762 2.0 80,381

Tech Support 45,951 1.0 45,951 45,951 1.0 45,951 45,951 1.0 45,951

Trans Supervisor 1,698,238 31.0 54,782 1,671,417 31.0 53,917 1,657,194 31.0 53,458

Bus Attendant 6,801,742 280.7 22,448 6,208,082 252.0 21,859 5,817,820 240.4 22,121

Bus Driver 19,569,596 664.5 27,602 18,899,355 640.4 27,232 17,950,566 613.0 27,157

Grand Total $ 35,339,297 1,122.2 $ 29,722 $ 34,019,356 1,069.4 $ 29,454 $ 32,534,446 1,026.4 $ 29,658

APPENDIX C

Detailed Staffing Report

2010 2011 2012

Account Desc/Function Desc/Job Title Salary & FB FTE Salary & FB FTE Salary & FB FTE Administrator 1,111,105 11.0 1,081,276 11.0 900,720 9.0

Student Transportation 1,111,105 11.0 1,081,276 11.0 900,720 9.0 DIR TRANSPORTATION 129,159 1.0 129,159 1.0 129,159 1.0

GENRL MGR TRANSPORATION 236,235 2.0 236,235 2.0 236,235 2.0

MGR - AREA TRANSP OPS 368,367 4.0 368,367 4.0 273,206 3.0

MGR PERSONNEL COMPLIANCE 96,685 1.0 96,685 1.0 96,685 1.0

SUPERVISOR TRANS MAINT 91,151 1.0 91,151 1.0 91,151 1.0

TEAM LEAD AREA TRANS 189,508 2.0 159,679 2.0 74,284 1.0

Other Support Personnel 34,228,192 1,111.2 32,938,080 1,058.4 31,633,726 1,017.4 Operation Of Plant 33,960 1.0 33,960 1.0 75,041 2.0

CUSTODIAN 33,960 1.0 33,960 1.0 75,041 2.0

Student Transportation 33,701,769 1,099.2 32,406,461 1,046.4 31,028,305 1,004.4 ATTENDANT SCHOOL BUS 6,801,742 280.7 6,208,082 252.0 5,817,820 240.4

CLERK ACCOUNTING III 225,132 5.0 206,996 5.0 181,647 4.0

CLERK ACCOUNTING IV 43,071 1.0 43,071 1.0 43,071 1.0

CLERK SECRETARIAL II 46,649 1.0 46,649 1.0 46,649 1.0

COOR TRANSPORTATION 942,474 19.0 914,613 19.0 900,390 19.0

COOR TRANSPORTATION SR 755,764 12.0 756,804 12.0 756,804 12.0

CUSTODIAN 30,136 1.0 30,136 1.0 30,136 1.0

DRIVER SCHOOL BUS I 19,143,729 653.5 18,517,602 629.4 17,571,172 602.0

DRIVER SCHOOL BUS II 425,867 11.0 381,753 11.0 379,395 11.0

FOREPERSON INVENTORY CTRL 42,628 1.0 FOREPERSON BODY SHOP 50,272 1.0 FOREPERSON TRANS SHOP I 316,240 6.0 303,968 6.0 303,968 6.0

FOREPERSON TRANS SHOP II 380,816 6.0 445,853 7.0 445,853 7.0

HELPER TRANSPORTATION 768,182 20.0 791,174 20.0 825,288 20.0

MECH PAINT & BODY I 132,412 3.0 125,157 3.0 163,361 3.0

MECH PAINT & BODY II 132,838 3.0 139,593 3.0 96,965 2.0

MECH TIRE EQUIPMENT 122,557 3.0 122,557 3.0 122,557 3.0

MECH TRANS EQUIPMENT I 943,970 22.0 936,276 22.0 932,982 22.0

MECH TRANS EQUIPMENT II 1,041,197 22.0 1,084,481 23.0 1,089,115 23.0

MECH TRANS MASTER 286,589 6.0 232,512 5.0 245,111 5.0

MGR PARTS I 173,168 4.0 173,168 4.0 173,168 4.0

MGR PARTS II 141,311 3.0 141,311 3.0 141,311 3.0

REP TRANS CUSTOMER SVC 96,738 2.0 96,738 2.0 96,738 2.0

SECY CONFIDENTIAL II 112,167 2.0 112,167 2.0 112,167 2.0

SECY NON CONFIDENTIAL I 81,092 2.0 81,092 2.0 37,929 1.0 SECY NON CONFIDENTIAL II 52,568 1.0 52,568 1.0

APPENDIX C

2010 2011 2012

Account Desc/Function Desc/Job Title Salary & FB FTE Salary & FB FTE Salary & FB FTE SPEC TRANS SPECIAL PROJ 83,268 1.0 80,381 1.0 80,381 1.0

SPECIALIST II - IT SOLUTIONS 80,381 1.0 80,381 1.0 80,381 1.0

SYSTEMS TECHNICIAN I 45,951 1.0 45,951 1.0 45,951 1.0

TECH BUDGET I 46,858 1.0 46,858 1.0 46,858 1.0

TECH PARTS AND SUPPLY 38,943 1.0 38,943 1.0 38,943 1.0

TECH TRANS DEPT EMP SVC 87,822 2.0 87,822 2.0 87,822 2.0

TECH VEHICLE CONTROL 42,628 1.0 42,628 1.0 42,628 1.0

TECHNICIAN PARTS I 39,177 1.0 39,177 1.0 39,177 1.0

Maintenance of Capital 492,463 11.0 497,659 11.0 530,380 11.0 FOREPERSON TRANS SHOP II 57,139 1.0 57,139 1.0 57,139 1.0

HELPER TRANSPORTATION 103,491 3.0 102,843 3.0 135,564 3.0

MECH PAINT & BODY II 45,023 1.0 45,023 1.0 45,023 1.0

MECH TRANS EQUIPMENT II 191,945 4.0 191,945 4.0 191,945 4.0

MECH TRANS EQUIPMENT III

52,237 1.0

MECH TRANS MASTER 94,865 2.0 100,709 2.0 48,472 1.0

Grand Total $ 35,339,297 1,122.2 $ 34,019,356 1,069.4 $ 32,534,446 1,026.4

APPENDIX C

APPENDIX D The School District of Palm Beach County, Florida

Facilities Maintenance Outsourcing Potential – Preliminary Analysis

January 2012

This preliminary analysis of facilities maintenance for the School District of Palm Beach County will

provide a foundation on which to determine whether a further feasibility analysis is warranted. There

are four main sections included in this report: Summary, Budget/Expense Analysis, Staffing Analysis

and FY2012 Outsourcing Projections.

SUMMARY

Facilities Maintenance staffing totals 347 employees with a salary budget of $19,002,196, including

benefits.

Outsourcing services currently used are projected to total $10,858,737 this year.

FY12 Maintenance Budget $ 40,379,251

FY11 Maintenance Expenditures $ 36,661,655

FY10 Maintenance Expenditures $ 36,028,352

Total serviced square footage of all Palm Beach County School Facilities

according to the Florida Inventory of School Houses (FISH) 29,225,380 sqft

Based on the above numbers, Maintenance expenditures per square foot of instructional building space

are:

FY12 $40,376,251 / 29,225,380 or $1.38/Sqft

As a measure of comparison, the Council of Great City Schools has identified the 2009-10 median

maintenance cost for K12 Operations as $1.89 per square foot.

APPENDIX D


The report below shows cost information for Fiscal Years 2010, 2011 and 2012. The data contains

budget and expenses for Facilities Maintenance, (excluding the Grounds function), to maintain both

school and non-school facilities.

2010 2011 2012

Account Budget Expense Budget Expense Budget

511000 Administrator $ 1,292,535 $ 1,254,441 $ 58,558 $ 58,786 $ 59,242

516000 Other Support Personnel 153,709 129,875 95,414 64,741 95,414

519990 Overtime 35,274 676 3,311 518 521000 Retirement 453,686 136,779 60,099 12,992 52,771

522000 Social Security

102,631

9,199 523000 Group Insurance

138,678

19,390

523200 Employee Assistance Program

693

62 524000 Worker's Compensation

20,801

1,911

525000 Unemployment Compensation

3,089

267 531010 Consultants 35,040

533600 Travel-Out Of County 27,247 8,253 533610 Travel-In County 21,119 18,654 535010 Repair-Maintenance-External 2,285,915 1,747,561 130,500 122,608 10,740,100

536640 Rental-Equipment 103,683 85,425

51,989

536650 Rental-Bldgs-Rooms-Land 2,000 536670 Rental-Lease-Maint-Software 5,319 5,406

537100 Postage - Freight 5,300 3,372

175 537400 Telephone-Base 13,500

537420 Other Communication 22,402 2,841 1,623 537430 Cell Phone Service 16,580 22,013 2,300 1,767 1,480

538440 Water (Incl Bottled Water) 83,780 22,318 40,480 11,532 24,300

539200 Employment Services-Temps

63 539300 Printing Services-External 2,500 672 539600 Advertising 310

539900 Other Purchased Services 862,812 714,338 5,018,295 3,442,156 156,538

542000 Bottled Gas 13,400 13,299 7,602 3,672 12,000

545000 Gasoline 776,496 578,764 350 206 350

546000 Diesel Fuel 194,035 63,363 551100 Supplies 422,523 197,746 13,636 11,154 147,088

551130 Work Order Materials 6,727,232 6,430,075 6,060,973 5,257,393 6,149,982

554100 Oil-Grease 11,077 10,128 60 49 60

555010 Automotive Supply 9,048 16,375 100

100

555020 Repair Parts 103,466 176,419 200 539 200

556100 Tires - Tubes 44,171 11,612 270

270

564120 Furn-Fix/Equip-$1000 Up 23,503 10,908 16,654 16,604 10,000

564220 Furn-Fix/Equip -$999 Less 153,972 57,679 8,340 5,045 3,732

564320 Computer Hardware-$1000 Up 14,809

2,809

1,685

564420 Computer System Non-Capitalize 30,682 564430 Computer Hdw -$999 Less 24,559 2,243

565200 Other Motor Vehicles+$1000.00 4,200 4,200 569120 Software - $1000 Up 1,331

569220 Software - $999 Less 5,862 5,789

97 573400 Dues & Fees 42,540 2,770

21,000

575200 Other Personnel Services 12,370 579130 Inhouse-Repair/Maint, Other 23,937,885 24,026,867 30,525,059 27,620,791 22,850,950

579250 Printing Services-In House 4,895 1,538

$ 37,980,767 $36,028,352 $ 42,046,633 $36,661,655 $ 40,379,251

APPENDIX D

STAFFING ANALYSIS

There are two staffing reports. The Staffing Analysis Report shows average salary with benefits and

FTE information for years 2010, 2011 and 2012 according to job category for Facilities Maintenance.

STAFFING ANALYSIS REPORT

2010 2011 2012

Job Category Salary + FB FTE Average

Salary + FB Salary + FB FTE Average

Salary + FB Salary + FB FTE Average

Salary + FB

Administrative $ 3,597,648 41.0 $ 87,748 $ 3,254,244 37.0 $ 87,953 $ 2,655,826 31.0 $ 85,672

Clerical 167,013 3.0 55,671 204,942 4.0 51,236 104,557 2.0 52,279

Foreperson 1,879,370 33.0 56,951 1,704,885 30.0 56,829 1,348,981 23.0 58,651

Leader 1,899,051 29.0 65,485 1,923,937 29.0 66,343 1,842,050 28.0 65,788

Skilled Trades 10,790,300 227.0 47,534 10,360,709 218.0 47,526 8,636,744 180.0 47,982

Support 565,621 11.0 51,420 565,621 11.0 51,420 313,646 6.0 52,274

Tech 5,569,973 108.0 51,574 4,881,376 95.0 51,383 4,100,393 77.0 53,252

Grand Total $24,468,976 452.0 $22,895,713 424.0 $19,002,196 347.0

APPENDIX D

The Detailed Staffing Report shows salary with benefits and FTE information for years 2010, 2011 and

2012 for each job title in Facilities Maintenance.

DETAILED STAFFING REPORT

2010 2011 2012 Account/ Job Title Salary + FB FTE Salary + FB FTE Salary + FB FTE Administrator 3,833,550 50.0 3,047,733 33.0 2,449,315 27.0

ADMIN PROJECTS SENIOR 105,681 1.0 105,681 1.0 199,478 2.0

ADMINISTRATOR II FACIL MGMT 99,098 1.0 200,033 2.0 192,895 2.0

ARCHITECT DISTRICT

108,569 1.0

COORDINATOR I FACILITIES MGMT 225,556 3.0 533,677 7.0 459,395 6.0

COORDINATOR II FACILITIES MGMT 1,698,586 18.0 1,475,415 16.0 943,534 10.0

DIR MAINENTANCE & PLANT OP 141,511 1.0 141,511 1.0 135,169 1.0

GEN MGR MAINT & PLANT OP 114,468 1.0 114,468 1.0 108,693 1.0

GEN MGR PROGRAM MANAGEMENT 128,728 1.0 128,728 1.0 98,677 1.0

MGR FHESC BUILDING 75,625 1.0 75,625 1.0 75,625 1.0

MGR FINANCIAL APPLICATIONS 93,797 1.0 93,797 1.0 46,899 1.0

MGR PARTS DMS SENIOR 206,511 4.0 MGR PERSONNEL COMPLIANCE 98,417 1.0 98,417 1.0

REP MAINTAINANCE SERVICE 765,191 16.0 TRAINER MAINTENANCE 80,381 1.0 80,381 1.0 80,381 1.0

Other Support Personnel 20,635,426 402.0 19,847,980 391.0 16,552,882 320.0 ADMINISTRATOR II FACIL MGMT 100,935 1.0

ANALYST HUMAN RESOURCES III 59,339 1.0 59,339 1.0 ANALYST PERSONNEL COMPLIANCE 48,772 1.0 48,772 1.0 ANALYST STATISTICAL 457,510 9.0 457,510 9.0 313,646 6.0

CARPENTER 2,462,464 51.0 2,502,697 52.0 2,410,686 50.0

CLERK SECRETARIAL I 50,511 1.0 50,511 1.0 COORDINATOR I FACILITIES MGMT 382,403 5.0

ELECTRICIAN 1,404,010 27.0 1,312,108 25.0 1,290,747 25.0

FOREPERSON ELECTRICIAN 171,351 3.0 121,771 2.0 121,771 2.0

FOREPERSON ELECTRON EQUIP 62,537 1.0 62,537 1.0 62,537 1.0

FOREPERSON MATERIAL HNDLG 42,628 1.0 42,628 1.0 FOREPERSON MULTI TASK 1,268,624 22.0 1,186,347 21.0 1,037,607 18.0

FOREPERSON PAINTER 207,164 4.0 164,536 3.0 FOREPERSON ROOFER 72,985 1.0 72,985 1.0 72,985 1.0

FOREPERSON SHEET METAL WELDING 54,081 1.0 54,081 1.0 54,081 1.0

HELPER TRADES 521,833 13.0 391,895 10.0 323,333 8.0

LEADER CONST TASK ELECTIC 83,387 1.0 83,387 1.0 83,387 1.0

LEADER PORT CLASSRM TASK 51,352 1.0 51,352 1.0 51,352 1.0

LEADER PROJECT TASK 56,126 1.0 186,019 3.0 186,019 3.0

LEADER SUPPLY TASK 49,580 1.0 LEADER WORK RESPONSE TASK 1,658,606 25.0 1,603,179 24.0 1,521,292 23.0

MECH BUILDING I 39,594 1.0 39,594 1.0 182,253 4.0

MECH MAINT & PLANT OP EQUIP II 162,717 3.0 162,717 3.0 162,717 3.0

MECH SHEET METAL 148,330 3.0 148,330 3.0 148,330 3.0

MECHANIC BUILDING II 1,532,363 34.0 1,399,670 31.0 1,337,514 29.0

MGR PARTS DMS SENIOR 45,951 1.0 206,511 4.0 206,511 4.0

OPERATOR M&PO EQUIP I 35,596 1.0 35,596 1.0 35,596 1.0

PAINTER 1,567,496 33.0 1,458,790 31.0 PLASTERER 208,519 4.0 208,519 4.0 208,519 4.0

PLUMBER 1,121,168 23.0 1,070,376 22.0 985,120 20.0

APPENDIX D

2010 2011 2012 Account/ Job Title Salary + FB FTE Salary + FB FTE Salary + FB FTE

REP MAINTAINANCE SERVICE 43,409 1.0 852,807 18.0 808,600 17.0

ROOFER 329,804 6.0 329,804 6.0 329,804 6.0

SECY CONFIDENTIAL I 49,874 1.0 49,874 1.0 SECY CONFIDENTIAL II 66,628 1.0 66,628 1.0 66,628 1.0

SECY NON CONFIDENTIAL I

37,929 1.0 37,929 1.0

STOCKPERSON DRIVER LEAD WAREHS 39,594 1.0 39,594 1.0 39,594 1.0

SYSTEMS TECHNICIAN II

51,352 1.0 TECH APPLIANCE REFRIGERATION 426,131 9.0 295,089 6.0 295,089 6.0

TECH AV ELECTRONIC EQUIP 581,254 11.0 200,499 4.0 154,548 3.0

TECH DRAFTING CHIEF

114,543 2.0 49,898 1.0

TECH ELEC ELECTRONIC SYS SR 122,886 2.0 122,886 2.0 122,886 2.0

TECH ELEC EQUIP FIRE ALARM 389,623 8.0 389,623 8.0 452,160 9.0

TECH ELECTRONIC EQUIPMENT 46,777 1.0 TECH ELECTRONICS 62,734 1.0 62,734 1.0 62,734 1.0

TECH FACILITIES MGMT SUPPRT 230,734 4.0 230,734 4.0 230,734 4.0

TECH FENCE REPAIR INSTALL 169,814 4.0 169,814 4.0 169,814 4.0

TECH HVAC REPAIR 1,528,146 31.0 1,305,985 27.0 1,133,078 23.0

TECH INVENTORY CONTROL 225,227 6.0 188,408 5.0 TECH LANDSCAPE SITES SENIOR 119,756 2.0 119,756 2.0 119,756 2.0

TECH MATERIAL HANDLING DMS 220,423 5.0 219,734 5.0 TECH MECHANICAL SYSTEMS SR 975,220 15.0 943,925 15.0 886,030 14.0

TECH PLANNING STRUCTURAL 68,327 1.0 68,327 1.0 68,327 1.0

TECH VEHICLE CONTROL 43,409 1.0 43,409 1.0 43,409 1.0

TECH WINDOW LOCK REPAIR 359,512 7.0 354,558 7.0 311,930 6.0

WELDER 101,620 2.0 101,620 2.0 101,620 2.0

WORKER CONSTRUCTION 306,592 8.0 306,592 8.0 272,311 7.0

Grand Total 24,468,976 452.0 22,895,713 424.0 19,002,196 347.0

APPENDIX D

FY 2012 OUTSOURCING PROJECTIONS

The report below shows the FY12 projected use of external contractual services for Facilities

Maintenance. This data was used to create the Facilities Services outsourcing budget for FY12.

External contractual service FY12 Projection

Electrical repairs $ 40,000

Elevator repairs 80,000

Generator repairs 60,000

Hurricane shutter maintenance 100,000

HVAC minor repairs & emergencies 400,000

Laminator repairs 100,000

Lift station maintenance 40,000

Misc minor repairs 388,775

Plumbing repairs 30,000

Swimming pool maintenance 75,000

Pump/motor repairs 100,000

Rust removal 107,000

Window/mirror repairs 25,000

Elevator inspections done for State 22,000

False fire alarms billed by Fire Dept. 20,000

ADA repairs/maintenance 900,000

BEMP repairs/maintenance 200,000

BEMP w.o. materials 15,000

CSIR repairs/maintenance 5,000

Fire alarm inspections 200,000

Fire alarm repairs/reprogramming 50,000

Fire extinguisher inspections 240,000

Fire hydrant maintenance 40,000

Fire sprinkler/pump inspections 180,000

Grease trap maintenance 130,000

Hood cleaning for culinary labs 26,000

Hood suppression inspections 190,962

Playground repairs/maintenance 300,000

Maintenance projects repair/maintenance 3,420,000

Gym/auditorium maintenance 38,000

Painting services 100,000

Stage rigging maintenance 141,000

Track/court maintenance 80,000

Bleacher maintenance 110,000

Moving 20,000

Fencing repairs/maintenance 60,000

Elevator preventive maintenance 365,000

Generators preventive maintenance 50,000

APPENDIX D

External contractual service (continued) FY12 Projection

HVAC preventive maintenance (filters) 1,600,000

Water treatment preventive maintenance 160,000

Recrown football fields 150,000

HVAC major maintenance 500,000

$ 10,858,737

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