OTTAWA COUNTY PLANNING & PERFORMANCE IMPROVEMENT ?· OTTAWA COUNTY PLANNING & PERFORMANCE IMPROVEMENT…

Embed Size (px)

Text of OTTAWA COUNTY PLANNING & PERFORMANCE IMPROVEMENT ?· OTTAWA COUNTY PLANNING & PERFORMANCE...

  • ANNUAL REPORT

    2014/2015

    Land Use Planning

    Performance Improvement Economic Development

    Legislative Analysis

    OTTAWA COUNTY

    PLANNING & PERFORMANCE IMPROVEMENT

  • 2015 County Board of Commissioners

    Joseph S. Baumann, Chairperson Gregory J. De Jong, Vice-Chairperson

    Roger A. Bergman Allen Dannenberg

    Donald G. Disselkoen Matthew R. Fenske

    Michael P. Haverdink James H. Holtvluwer

    Philip D. Kuyers Dennis L. Van Dam

    Stuart P. Visser

    The activities and programs of this department are brought to you by the members of the Ottawa County Board of Commissioners.

  • TABLE OF CONTENTS

    2014/2015 Annual Report Planning and Performance Improvement Department (7/7/2015)

    I. Executive Summary ...................................................................................................................................... 1 II. Department Overview ................................................................................................................................... 2 III. Planning Commission Overview ................................................................................................................... 2 IV. Goals .............................................................................................................................................................. 3 V. Accomplishments .......................................................................................................................................... 4 VI. Closing ........................................................................................................................................................ 24

    Appendix

    Planning and Performance Improvement Department Organizational Chart ............................................... A

    Ottawa County Planning Commission (2015) ............................................................................................ B1

    Planning Commission Summary of Duties ................................................................................................ B2

    Great Lakes Ag-Tech Business Incubator Organizational Chart ............................................................... C1

    Great Lakes Ag-Tech Business Incubator Board (2015) ............................................................................ C2

    Brownfield Redevelopment Authority Board (2015) ................................................................................... D

    Industrial Land Master Plan Map ................................................................................................................. E

    Groundwater Task Force (2015) .................................................................................................................. F

    Pioneer Resources and Georgetown Seniors Ridership Totals..................................................................... G

    Ottawa County Agricultural Preservation Board (2015) .............................................................................. H

    Existing and Proposed Standardized Zoning District Maps ........................................................................ I1

    Existing and Proposed Standardized Master Plan District Maps ................................................................ I2

    Status of Standardized Mapping Adoption in Ottawa County .................................................................... I3

    Ottawa County Remonumentation Committee (2015) ................................................................................ J1

    Ottawa County Remonumentation Peer Group (2015) ............................................................................... J2

    Remonumentation Program Status .............................................................................................................. J3

  • EXECUTIVE SUMMARY

    2014/2015 Annual Report Page 1 Planning and Performance Improvement Department (7/7/2015)

    The Planning and Performance Improvement Department continues to administer and initiate programs which increase economic development in the County and protect and improve quality of life. The Departments strategic planning and outcome-based evaluation efforts also continue to improve organizational performance and maximize the Countys use of financial resources. Further, the Department continues to fulfill its statutory obligations as well as develop a proactive and collaborative role in the planning community. The projects completed this past year indicate that the Departments goals are being achieved and reflect the extent of communication and collaboration (through joint projects and partnerships) that exists between the County, local units of government, and other organizations. A few of the highlights from 2014/2015 are as follows:

    Saved over $14.4 million (cumulative) as a result of evaluation recommendations that modified, privatized, or discontinued ineffective County programs and services

    Verified the cost-effectiveness of $42.8 million (cumulative) in County programming and services

    The Countywide Wireless Tower Network facilitated by the Department has resulted in $373,000 in gross revenue to date and will reach at least $1.7 million by 2029

    Completed or initiated Cost Analyses, Program Evaluations, or Strategic Planning for e-Ticket System, Sentenced Work Abatement Program, Sheriffs Senior Volunteer Program, Tax Increment Financing, Indigent Defense, and Community Mental Health, GIS, and 3-Legged Stool

    Completed a Tax Capture Analysis for the Holland SmartZone

    Issued over $260,000 in EPA Brownfield Assessment Program funds to projects throughout the County that will redevelop Brownfield sites

    Completed the formation of the Great Lakes Ag-Tech Business Incubator as a private/public sector non-profit corporation and successfully raised over $650,000 in contributions from private and public sponsors to operate the Incubator for three years.

    Nearly $1 million has been secured to construct Phase I of the Spoonville Trail, as well as having the non-motorized bridge dedicated as a memorial to Sgt. Henry E. Plant

    Commenced Phase II of the countywide Comprehensive Water Resource Study

    Completed an agreement to preserve the first farm in Ottawa County under the Farmland Preservation Program

    Received our first installment payment from the State of Michigan for over $1.8 million in reimbursements that were negotiated to be paid to the County for incurred costs under the Remonumentation Program

    Ottawa County arranged to transfer four permanent Continuously Operating Reference Stations (CORS) to MDOT resulting in a cost savings of $636,000 over the next 25 years

    A representative of the Department was appointed to the Office of the Great Lakes Water Strategy Roundtable

    The Planning and Performance Improvement Department staff has been involved in many other planning and performance improvement initiatives which are discussed in greater detail in this report. Overall, 2014/2015 was a productive year for the Planning and Performance Improvement Department, and it is our expectation that 2015/2016 will produce similar results.

  • DEPARTMENT OVERVIEW

    2014/2015 Annual Report Page 2 Planning and Performance Improvement Department (7/7/2015)

    The Planning and Performance Improvement Department staff is comprised of 9 permanent positions (Attachment A). The Department initiates programs to strengthen businesses and increase jobs in the County as well as to improve quality-of-life for residents. In addition, the Department is responsible for conducting outcome-based evaluations of County programs and services to improve organizational performance and to maximize the use of financial resources. It also performs legislative analysis to ensure the County is not negatively impacted by proposed State legislation. The statistical data that is compiled and research that is conducted by the Department is used by County departments, local communities, and local agencies to bolster applications for grant funding, enhance bond ratings, recruit prospective businesses to the county, and enhance market opportunities for existing local businesses. The Planning and Performance Improvement Department also provides oversight to the County Remonumentation Plan for public survey corners. PLANNING COMMISSION OVERVIEW A County Planning Commission (Attachment B1) was created pursuant to MCL 125.101 et seq. (Act 282 of 1945, as amended) through an ordinance passed by the Ottawa County Board of Commissioners on August 8, 1989. The ordinance authorizes the Planning Commission to establish Rules and Bylaws to govern its operations. In addition to the ordinance, the County Board approved a list of duties for the Planning Commission that is outlined in a document titled "Summary of Duties" (Attachment B2). County Planning Commissions are directed by state statute to establish county development plans that promote the health, safety, morals, order, convenience, prosperity, and general welfare of county residents. Further, County Planning Commissions are given the authority to conduct studies, investigations, and surveys related to the economic, social, environmental, and physical development of the County. The Board of Commissioners, as authorized by the previously mentioned statute, has also designated the County Planning Commission as a Metropolitan County Planning Commission. This designation permits the Planning Commission to encourage intergovernmental coordination on all related state and local planning activities and to serve as a liaison to local, regional,