Otago · Postgraduate Certificate in Clinician-Performed Ultrasound (PGCertCPU) Limited funding, tutors and ultrasound machines. 30. Bachelor of Dental Surgery (BDS) Government-funded

University CouncilDate: 10 July 2018

Time: 2:15pm

Venue: Council Chamber, First Floor, Clocktower Building

Agenda

Agenda 2

1. Part 1: Open Committee: Minutes

To confirm Part 1 of the Minutes of the meeting of the Council held on 12 June 2018.

• 180612 University Council Pt 1 minutes 6

2. Disclosure of Interests

Members are referred to Section 14 of the Council’s Standing Orders relating to Disclosure of Interests and reminded to advise of any conflicts that might arise in relation to any items on this agenda.

3. Communications from the Senate

To receive Communications from the Senate, dated 27 June 2018, and to consider the recommendations relating to:

• 180627 Senate Communications 9

(i) Academic Programmes;

(ii) Limitations of Enrolment 2019;

(iii) Scholarships and Prizes.

4. Finance and Budget Committee

To receive

(i) Part 1 of the Minutes of the meeting of the Finance and Budget held on 26 June 2018;

• 180626 Finance and Budget Cttee Pt 1 minutes 32

(ii) the Financial Statements for the period ended 31 May 2018;

• Financial Statements for May 2018 33

(iii) a report on Comparison Information from other universities for 2017.

• 2017 NZ Universities Annual Report Comparisons 62

5. Standing Orders of Council

To receive

(i) a memorandum from the Registrar and Secretary to the Council, dated 3 July 2018, and to consider the recommendation that the revised Standing Orders be adopted.

• 180703 Standing Orders Memo to Council 68

(ii) the revised draft Standing Orders of Council, dated July 2018.

• Revised Draft Standing Orders July 2018 69

(iii) the current Standing Orders of Council;

• University Council Standing Orders 2000 75

6. Vice-Chancellor's Business

To receivea report from the Vice-Chancellor, dated 5 July 2018.

• 180710 VC Reporting to Council Part 1 81

7. Chancellor's Business

To receivea report from the Chancellor.

8. Exclusion of the Public

To approvea motion under Section 48 of the Local Government Official Information and Meetings Act 1987, that the public be excluded from the following parts of the proceedings of this meeting.

• Exclusion of the Public 180710 84

Page 2 of 284

(iii) the current Standing Orders of Council;

• University Council Standing Orders 2000 75

6. Vice-Chancellor's Business

To receivea report from the Vice-Chancellor, dated 5 July 2018.

• 180710 VC Reporting to Council Part 1 81

7. Chancellor's Business

To receivea report from the Chancellor.


To approvea motion under Section 48 of the Local Government Official Information and Meetings Act 1987, that the public be excluded from the following parts of the proceedings of this meeting.

• Exclusion of the Public 180710 84

(iii) Preliminary Financial Review - June 2018.

The Chief Financial Officer will provide an update on the preliminary financial review for the period ended 30 June 2018.

14. Audit and Risk Committee

To receive

(i) the Minutes of the Audit and Risk Committee held on 18 June 2018;

• 180618 Audit and Risk Committee Minutes 127

(ii) the 2017 Final Audit Report - University of Otago;

• 2017 Final Audit Report University of Otago 130

(iii) Risk, Assurance and Compliance Office Report, dated June 2018.

• Risk Assurance and Compliance Office Report June 2018 152

To consider

the recommendation that the Compliance Management Framework and the Compliance Management Policy be approved.

(iv) Building Criticality Index;

• Building Criticality Index 225

(v) Aluminium Composite Panel Update.

• Alumnium Composite Panel Update 233

15. Student Accommodation - Selwyn College

To receivea memorandum from the Chief Operating Officer, dated 4 July 2018 and a Strategic Case related to Selwyn College.

• Selwyn College Strategic Assessment 238

16. Triannual Non-Financial Report

To receiveA Triannual Non-Financial Report for the period January to April 2018.

• Triannual Non Financial Report Jan-April 2018 254

17. Support Services Review

To receivea report from the Programme Manager, Support Services Review Implementation Project, dated 5 July 2018, for the period June 2018.

• SSR Report - June 2018 276

Page 3 of 284

COUNCIL

Minutes of a meeting of the University Council

12 June 2018

Present The Chancellor (in the Chair), the Pro-Chancellor, the Vice-Chancellor, Mr F B Barton, Mr M R Dippie, Associate Professor C J Marshall, Ms D C Matahaere-Atariki, Mr S A Montague-Gallagher, Ms P A Oakley

and Mr M A Wong. Apologies Ms C F Barlow-Groome and Ms L C Hobson. In attendance The Deputy Vice-Chancellor (Academic), the Deputy Vice-Chancellor

(Research and Enterprise), the Deputy Vice-Chancellor (External Engagement), the Chief Operating Officer, the Chief Financial Officer, the Director, Planning and Funding, Ms J A Thompson and the Registrar & Secretary to the Council.

Part 1: Open Committee

1. Minutes Part 1 of the Minutes of the meeting of the Council held on 10 April 2018 was confirmed. 2. Disclosures of Interest There were no disclosures by a member of Council for any items on the

agenda. 3. Senate The Council received Communications from the Senate, dated 18 April

2018 and 30 May 2018, and APPROVED recommendation relating to: (a) Academic Programmes;

(b) Academic Dress Statute 2011 amendment; (c) New International Agreements and Renewal of Existing International

Agreements.

Page 6 of 284

4. Finance and Budget Committee The Council received

(i) Part 1 of the Minutes of the meeting of the Finance and Budget Committee held on 22 May 2018;

(ii) the Financial Statements for the period ended 30 April 2018.

5. International Student Tuition Fees for 2018

The Council received recommendations from the Deputy Vice-Chancellor (External Engagement), for International Student Tuition Fees for 2019, dated 26 April 2018 and

APPROVED (i) the schedule of 2019 international fees for all international students;

(ii) any new subjects not included in the schedule to have a fee assigned

that is consistent with the same subjects in the domestic funding category.

6. Capital Development Committee

The Council received

(i) Part 1 of the Minutes of the meeting of the Capital Development Committee held on 22 May 2018;

(ii) a Capital Development Project Report for the period ended 30 April 2018.

7. Vice-Chancellor’s Business

The Council received a report from the Vice-Chancellor, dated 7 June 2018, highlighting topical issues, Divisional updates, volunteering, events, speaking engagements and awards received by staff and students. In addition the Vice-Chancellor commented on the following: Winter Symposia

The Vice-Chancellor will attend the University’s Winter Symposia event being hosted by the Hon David Clarke at Parliament on 13 June 2018. The format for the event is a conversation with Professors Tony Ballantyne and Robert Patman to be facilitated by journalist Guyon Espiner.

World’s Challenge Challenge

The University of Otago team, representing New Zealand, have won this competition in Canada where they competed against 15 teams from eight different countries.

Page 7 of 284

8. Chancellor’s Business

The Chancellor commented on the following: Appointment of the new Vice-Chancellor of the University of

Canterbury;

May Graduation ceremonies at which he presided for the first time as Chancellor;

Alumni functions hosted in Melbourne and Brisbane;

Visit to the University by the Prime Minister of Samoa on 5 June

2018.


The Council APPROVED a motion, under Section 48 of the Local Government Official Information

and Meetings Act 1987, that the public be excluded from the remaining parts of the proceedings of the meeting as set out in detail in the Agenda.

Page 8 of 284

1

COMMUNICATIONS FROM THE SENATE 27 June 2018

The Senate recommends for approval:

1. Academic Programmes – Items to submit to CUAP

To amend the regulations for the MProfAcct programme.

2. Limitations of Enrolment

The list of Limitations of Enrolment for Papers and Programmes in 2019. Pages 3 ‐ 9

3. New and amended Scholarships and Prizes and Disestablished Scholarship

The following new and amended scholarships and prizes and disestablished scholarship:

a) New PrizeThe Sebastian Glasson Memorial Prize.

b) New Scholarshipsi) The Barbara Heslop Memorial Scholarship;ii) The Brian Hardy Memorial Scholarship.

c) Amended Prizes:i) Spirit of Rural Medical Immersion Programme (RMIP) Prize;ii) Critchlow Prize in Surveying;iii) Harrison Grierson Prize in Surveying;iv) Turnbull Thomson Memorial Prize (final year).

d) Amended Scholarshipsi) Chris Burks Memorial Bursary at the University of Otago;ii) Harrison Grierson Scholarship in Surveying.

e) Disestablished ScholarshipBuddha’s Light International Association South Island New Zealand Scholarship.

Pages 10‐23

Page 9 of 284

2

For Noting:

Matters approved by Senate under delegation through University Statute. 4. Academic Proposals

a) Division of Humanities – New papers, distance versions of papers, amendments to teaching

period, reinstatement of paper, amendments to titles, prescription, prerequisites and restrictions, deletion of papers, new Special Topics.

b) Division of Commerce – amendments to prerequisites and restrictions.

c) Division of Sciences – new special topics, amendments to regulations, amendments to titles, prescriptions and prerequisites, new papers.

d) Division of Health Sciences – amendments to regulations and major subject requirements, new papers and deletions of papers.

Page 10 of 284

Memorandum To Members of Council

From Gary Witte

Manager, Academic Committees Academic Services

Date

Re Limitations of Enrolment for 2019

Please find attached, in accordance with the Limitation of Enrolment for Specific Papers and Programmes Procedure, a list of papers and programmes for which resource-related enrolment limitations are recommended for 2019. Limits have been endorsed by relevant Heads of Departments, Pro-Vice-Chancellors (or their nominees) and Senate. Brief summaries of the reasons provided for the limitations are included (note that these justifications are for the information of Council – they will not be included in published forms of this list). TO APPROVE – Limitations of Enrolment in 2019 – programmes and papers

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Text Box

Item 2 Limitation of Enrolment Senate 27/6/2018

Justification for Limit Intake Limit NewDivision of CommerceMANT 230 - Entrepreneurship the New Zealand Way (includes Summer School) Limited space at off-campus teaching facility 25

MANT 358 - He Kākano – Indigenous Innovation and Entrepreneurship (Summer School)

Availability of business mentors and limitations relating to marae visit 35

MART 330 (Includes Summer School) Limitation on specialised teaching staff and lab space. 50 *NEW

TOUR 214 - Introduction to Wine Business (Summer School) Limitation on Teaching staff and space (hands on workshops). 72 Amend

Division of Health Sciences Justification for Limit Intake Limit NewPostgraduate Certificate in Clinician-Performed Ultrasound (PGCertCPU) Limited funding, tutors and ultrasound machines 30

Bachelor of Dental Surgery (BDS) Government-funded places 75 (60 domestic)Bachelor of Dental Technology Availability of laboratory stations 30Bachelor of Oral Health Clinical and teaching space restrictions 50Bachelor of Medical Laboratory Science Limitations on clinical placements 60

Bachelor of Medical Sciences with HonoursRelated to limitations in MB ChB (BMedSc(Hons) students drawn from MB ChB class) - need to manage year-to-year fluctuations in MB ChB class sizes

20

Bachelor of Medicine and Bachelor of Surgery (MB ChB) Government-funded places 282Bachelor of Pharmacy Government-funded places and capacity of teaching facilities 150 (120 domestic)Bachelor of Physiotherapy Limitations on clinical placements 130Bachelor of Physiotherapy with Honours Availability of supervision/limitations on clinical placements 10

Bachelor of Radiation Therapy Limitations on clinical placements30-40 (varies based

on available placements)

Postgraduate Diploma in Rural and Provincial Hospital Practice (PGDipRPHP) Small group problem based teaching 20

Postgraduate Diploma in Surgical Anatomy Limitations on available cadavers for teaching 24

LIMITATIONS OF ENROLMENT IN PROGRAMMES AND PAPERS FOR 2019

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AVME 785 - Research Methods (Distance) Limited specialist teaching resources 12GENA 702 - Sexual and Reproductive Health (Distance) Limited specialist teaching resources 20GENA 713 - Travel Medicine 1: Introductory Concepts (Distance) Limited specialist teaching resources 20

GENA 714 - Travel Medicine 3: Applied Concepts (Distance) Limited specialist teaching resources 20

GENA 717 - Generalist Medical Echocardiography (Distance) Access to specialised equipment & practical nature of course 20

GENA 718 - Generalist Medical Ultrasound (Distance) Access to specialised equipment & practical nature of course 20GENA 719 - Tropical Infectious Disease (Distance) Limited specialist teaching resources 20GENA 720 - Refugee and Migrant Health (Distance) Limited specialist teaching resources 20

GENA 723 - Trauma and Emergencies in Rural Hospitals Small group problem based teaching, particularly clinical simulation work limits practical class size 20

GENA 737 - Obesity Prevention and Management Limited specialist teaching resources 25GENA 820 - Nature of Medical Practice (Distance) Limited specialist teaching resources 20GENA 821 - Research Methods (Distance) Limited specialist teaching resources 20

GENA 822 - Advanced Nature of General Practice (Distance) Limited specialist teaching resources 20

GENA 823 - Teaching and Learning in Medical Practice (Distance) Limited specialist teaching resources 20

GENA 824 - Ethics in General Practice (Distance) Limited specialist teaching resources 20GENA 825 - Culture, Health and Society (Distance) Limited specialist teaching resources 20GENA 826 - Special Topic (Distance) Limited specialist teaching resources 5

HASC 417/817 - Health Sciences Research Methods/Health Sciences Master's Research Methods (Distance) Limited computer laboratory space 15

OBGY 712 - Pre and Early Pregnancy Care (Distance) Limitations relating to audio-conference teaching 30

OBGY 713 - Pregnancy Care in the Community (Distance) Limitations relating to audio-conference teaching 30

OBGY 715 - Medical Gynaecology I (Distance) Limitations relating to audio-conference teaching 30OBGY 716 - Medical Gynaecology II (Distance) Limitations relating to audio-conference teaching 30

OBGY 717 - Obstetrics and Gynaecology Clinical Training (Distance) OSCE-examination limitations (outside Otago control) 20

OBGY 718 - Obstetrics and Gynaecology Residential Course 1 (Distance) Limited space and teaching staff 21

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OBGY 719 - Obstetrics and Gynaecology Residential Course 2 (Distance) Limited space and teaching staff 21

Postgraduate Diploma in Rural and Provincial Hospital Practice PGDipRPHP Small group problem based teaching 20

PRHC 702 - Wilderness and Expedition Medicine (Distance) Students undertake field intervention scenarios - limited specialised teaching staff available. 16

PMSE 427 (New programme Interpersonal Psychotherapy for PGCertHealSc - subject to CUAP Approval) Limited specialist teaching resources. 20 *New

PSME 424 (Addiction Pharmacotherapy) Limitation in teaching space (ongoing repercussions of Christchurch Earthquake). 20 *New

PSME 418 (Eating Disorders) Limitation in teaching space (ongoing repercussions of Christchurch Earthquake). 22 *New

PSME 422 (Treatment of Addiction and Coexisting Disorders) Limitation in teaching space (ongoing repercussions of Christchurch Earthquake). 22 *New

PSME 432 (Introduction to Perinatal Psychiatry) Limitation in teaching space (ongoing repercussions of Christchurch Earthquake). 22 *New

PSME 433 (introduction to Infant Mental Health) Limitation in teaching space (ongoing repercussions of Christchurch Earthquake). 22 *New

PSME 401 (Nature, Extent and Assessment of Mental Disorders)

Limitation in teaching space (ongoing repercussions of Christchurch Earthquake). 22 *New

PSME 404 (Assessment of Addiction and Coexisting Disorders) Limitation in teaching space (ongoing repercussions of Christchurch Earthquake). 22 *New

PSME 405 (Contemporary approaches to mental health practice)


PSME 406 Special Topic: Research methods (Mental Health) Limitation in teaching space (ongoing repercussions of Christchurch Earthquake). 22 *New

NURS 404 Advanced Mental Health Nursing Limitation in teaching space (ongoing repercussions of Christchurch Earthquake). 22 *New

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Postgraduate Certificate in Health Sciences endorsed in Addiction and Co-Existing Disorders


Division of Humanities Justification for Limit Intake Limit New

Bachelor of Laws (LLB) (Second Year) Staffing and other resource limitations 200Master of Planning Staffing/supervision limitations and field paper limitations 15

EDSU 101 - Celebrating Dance in Culture (Not offered in 2019) Limited space in specialised teaching facility 30

EDSU 102 - Drama for Children (Not offered in 2019) Limited space in specialised teaching facility 40EDSU 104 - Children's Literature: Origins and Issues (Not offered in 2019) Limited space and teaching staff 40

EDSU 105 - Personal Health Education (Not offered in 2019) Limited space and teaching staff 40

EDSU 110 Limited class space and teaching staff, health and safety issues for physical education activities 45

EDSU 111 - Children, Science and Play Limited space in specialised teaching facility 36EDSU 112 - Childhood and Cultural Enrichment (Not offered in 2019) Limited space and teaching staff 40

EDSU 113 - Technology and Enterprise (Not offered in 2019) Limited space in specialised teaching facility 26

EDSU 115 - Exploring the Visual Arts through Drawing and Painting (Not offered in 2019) Limited space in specialised teaching facility 27

ENGL 217 - Creative Writing: Poetry (Not offered in 2019) Nature of teaching method: intensive small group workshops 15INDV 301 - Māori and Indigenous Development, Governance and Ethics

Limited resources of community/Iwi groups that support practicum component 20

LAWS 464 - Advocacy Practical nature of classes (practice of trial skills) 12LING 332/432 - TESOL Practicum/ Second Language Practicum TESOL practicum placement limitations 24

MFCO 251 - Television Studio Production Size of television production studio used for teaching 50

THEA 152 - Theatre Technology Available staff to provide small group teaching for practical class 25

THEA 241 - Playwriting Available staff to provide small group teaching for creative writing class 40

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THEA 341 - Advanced Playwriting Available staff to provide small group teaching for creative writing class 18

THEA 253/353 - Bicultural Theatre Resources available to manage performance component 28

THEA 256/356 - Design for Theatre and Performance Available staff to provide small group teaching for practical class 30

THEA 257/357 (rehearsal and performance of plays for UNESCO World Short Playwriting Festival)

Limited specialist teaching staff to manage practical performance class. 50 *New

THEA 351 - Performing Shakespeare Available staff to provide small group teaching for practical class 18

THEA 352 - Directing Available staff to provide small group teaching for practical class 18

Division of Sciences Justification for Limit Intake Limit New

Bachelor of Surveying Limitations relating to compulsory field trip paper (equipment, beds, available teaching staff, etc.) 60

COSC 360 - Computer Game Design (Summer School) Lab has maximum capacity of 28 computers. 28GEOL 252 - Field Studies and New Zealand Geology (Includes Summer School) Space restrictions relating to field work 65

Postgraduate Diploma in Science Communication (Science and Natural History Filmmaking)

Limitations on necessary available equipment (specialist computer, film-making, audio & photography equipment, etc.) 4

Postgraduate Diploma in Clinical Psychology Limitations on internship placements and/or available supervision for such placements 10

Master of Wildlife Management/Postgraduate Diploma in Wildlife Management

Restrictions relating to fieldwork aspects (restrictions on site access, availability of staff and vehicles) 14

Marine Environmental Science programme and MARI 402 Access to space on vessels, ed and equipment limitation for fieldwork in remote locations. 30 *New

NAUT 101 - Nautical Studies 1 Boat size restrictions 27NEUR 301 - Current Topics in Neuroscience Staffing limitations 16PHSI 170 - Sun, Earth and Universe Capacity of teaching laboratory 26SCOM 209 - Communicating Science Limit of Mac Labs and Ipads 50SURV 322 - Hydrographic Surveying Laboratory capacity and boat size limitations 30

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- Enrolment in specific relevant qualification(s) and/or major(s) (e.g. preference for Theatre Studies majors for a limited enrolment Theatre Studiespaper)- Motivation and likelihood to pursue a career in a relevant profession for professional programmes- Additional skills relevant to success in a programme or paper (e.g. demonstrated poetry writing skills for a poetry writing paper).

The main criteria for selection of students for available places in papers and programmes with limitations on enrolment shall be academic merit and suitability for the paper or programme. The following criteria have been deemed not to require special approval:

1. Additional selection criteria and processes as outlined in programme regulations (which have previously been approved by Senate).

2. Additional selection criteria falling under the standing approval provisions of clause 3(d) in the Limitation of Enrolment for Specific Papers andProgrammes Procedure

3. Additional selection criteria which fall under suitability for the course, including:- Enrolment or intended Enrolment in a type of programme where relevant (e.g. preference for students enrolled in a research programme for alimited Enrolment research methods paper)

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Notes

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Memorandum To Senate

From Peter Boston

Manager, Postgraduate Scholarships, Prizes and Awards

Date 23 May 2018

Re New and Amended Prizes and Scholarships Proposals

PREAMBLE The Scholarships and Prizes Committee has recommended the following new and amended prizes and scholarships and disestablished scholarship to proceed to the Senate for consideration. 1. NEW PRIZE

a) Sebastian Glasson Memorial Prize

• Department: Philosophy • Value: $500 • Background: To be established in memory of Sebastian (Buster) Girard

Riwai Glasson, an exceptional student of Philosophy, Politics and Economics. Sebastian earned a Bachelor of Arts (2015) and a Bachelor of Arts with Honours First Class (2016). He was pursuing a Master's degree in Philosophy when he died in 2017.

• Recommended by: o Professor Michael Le Buffe, Head of Department, Philosophy,

Division of Humanities o Professor Tony Ballantyne, Pro-Vice-Chancellor, Division of

Humanities New Regulations

Sebastian Glasson Memorial Prize

Established in 2018 in memory of Sebastian (Buster) Girard Riwai Glasson, an exceptional student of Philosophy, Politics and Economics (PPE). Sebastian earned a Bachelor of Arts (2015) and a Bachelor of Arts with Honours First Class (2016) in PPE. He was pursuing a Master of Arts degree in Philosophy when he died in 2017. Sebastian's work was characterised by extraordinary intellectual curiosity and keen persistence in the pursuit of truth. The Prize will be awarded annually to the Philosophy, Politics, and Economics student who writes the best essay in a 300-level paper in the major. Nominations will be solicited from staff in October of each year and the prize awarded later that year.

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Item 3 New and Amended Prizes and Scholarships Senate 27/06/18

2. NEW SCHOLARSHIPS a) The Barbara Heslop Memorial Scholarship

• Department: Otago Medical School • Value: $5,000 • Background: The Barbara Heslop Memorial Scholarship was established in

2014 in memory of the late Professor Barbara Heslop who graduated from Otago Medical School in 1948 and had a forty year career at Otago in the Departments of Pathology and Surgery, specialising in transplantation research. The purpose of the scholarship is to assist students (New Zealand Citizens or Permanent Residents) by providing stipends and/or fees for one-year research degrees – BMedSc(Hons) for medical students, BSc(Hons) or BBiomedSc(Hons) students. These postgraduate degrees must be in the disciplines of Pathology or Immunology and must be undertaken in a department of the Otago Medical School at any of its three main campuses (Christchurch, Dunedin, Wellington).

• Recommended by: o Mr Bruce Smith, Manager, Otago Medical School, Division of Health

Sciences o Professor Peter Crampton, Pro-Vice-Chancellor, Division of Health

Sciences New Regulations

The Barbara Heslop Memorial Scholarship Established in 2014 in memory of the late Professor Barbara Heslop who graduated from the Otago Medical School in 1948 and had a forty year career at Otago in the Departments of Pathology and Surgery, specialising in transplantation research. The purpose of the scholarship is to assist students to undertake one year research degrees - BMedSc(Hons) for medical students, BSc(Hons) or BBiomedSc(Hons) - in the disciplines of Pathology or Immunology.

Eligibility Candidates must:

1. be a NZ citizen or NZ permanent resident, and 2. be enrolled for the degree of Bachelor of Medical Science with Honours, Bachelor of

Biomedical Science with Honours, or Bachelor of Science with Honours studying a Pathology or Immunology discipline within a department of the Otago Medical School at any of its three main campuses (Christchurch, Dunedin, Wellington).

Value The scholarship comprises a $5,000 stipend and the coverage of tuition fees for one year. Tuition fees will be paid at the beginning of the course, and a stipend will then be paid monthly for ten months. The final stipend payment will be paid after the thesis is submitted. Tenure

• The scholarship will be held for one year while the candidate is enrolled in the Honours degree.

• The scholarship must be taken up in the year for which it is awarded.

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• The scholarship may be held concurrently with other awards, subject to approval by the Dean of the Otago Medical School.

Publicity The University of Otago reserves the right to use the names, photographs and details of successful applicants for the purposes of advertising and publicity. The scholarship holder must agree to be reasonably available to participate in interviews and promotional activities if requested by the University. Application and Selection Process Candidates will be invited to apply after approval for admission to the Honours degree. Every candidate must submit an application with a covering letter explaining career aspirations, and a CV by 1st October in the year prior to commencement of their Honour’s study. The Selection Panel will convene to determine the award of the scholarship in mid-October each year.

The selection panel, which will comprise the:

• Dean of the Otago Medical School • Dean of the Dunedin School of Medicine • Dean of the School of Biomedical Sciences • Dean of the University of Otago Christchurch • Dean of the University of Otago Wellington

or their nominees, shall consider the following factors in awarding the Scholarship: • the candidate’s previous academic results, and • the candidate’s potential to succeed in their proposed career path.

b) The Brian Hardy Memorial Scholarship

• Department: Otago Medical School • Value: $5,000 • Background: Professor Brian Eric Hardy graduated from the University of

Otago Medical School in 1964 and died in January 2013. He completed his surgical training in Dunedin, spending considerable time in immunological research with Dr Barbara Heslop. He subsequently completed a urological fellowship at the University of California Los Angeles and a further fellowship at the Peter Bent Brigham Hospital and the Boston’s Children’s Hospital. His first academic appointment was at the University of Toronto Sick Children’s Hospital. During his 30 year career as Chief of the Division of Paediatric Urology at the Los Angeles Children’s Hospital he built his division into one of the leading paediatric urological programmes in the United States. Many of his contributions were not well known in New Zealand but he retained a firm commitment to the country and his educational heritage. The purpose of the scholarship is to assist students (New Zealand Citizens or Permanent Residents) by providing stipends and/or fees for the BMedSc(Hons) programme. This degree must be in the discipline of

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Paediatrics and must be undertaken in a department of the Otago Medical School at any of its three main campuses (Christchurch, Dunedin, Wellington).

• Recommended by: o Mr Bruce Smith, Manager, Otago Medical School, Division of Health

Sciences o Professor Peter Crampton, Pro-Vice-Chancellor, Division of Health

Sciences New Regulations

The Brian Hardy Memorial Scholarship Established in 2016 in memory of the late Professor Brian Hardy who graduated from the Otago Medical School in 1964. He completed his surgical training in Dunedin, spending considerable time in immunological research with Dr Barbara Heslop. He subsequently completed a urological fellowship at the University of California Los Angeles and a further fellowship at the Peter Bent Brigham Hospital and the Boston’s Children’s Hospital. His first academic appointment was at the University of Toronto Sick Children’s Hospital. During his 30 year career as Chief of the Division of Paediatric Urology at the Los Angeles Children’s Hospital he built his division into one of the leading paediatric urological programmes in the United States. Many of his contributions were not well known in New Zealand but he retained a firm commitment to the country and his educational heritage. The purpose of the scholarship is to assist students in the BMedSc(Hons) programme studying in a Paediatric discipline.

Eligibility Candidates must:

1. be a NZ citizen or NZ permanent resident, and 2. be enrolled for the degree of Bachelor of Medical Science with Honours studying a

Paediatric discipline within a department of the Otago Medical School at any of its three main campuses (Christchurch, Dunedin, Wellington).

Value The Scholarship comprises a $5,000 stipend. The stipend will be paid for ten months. The final stipend payment will be paid after the thesis is submitted. Tenure

• The scholarship will be held for one year while the candidate is enrolled in the BMedSc(Hons) degree.

• The scholarship must be taken up in the year for which it is awarded. • The scholarship may be held concurrently with other awards, subject to approval by

the Dean of the Otago Medical School. Publicity The University of Otago reserves the right to use the names, photographs and details of successful applicants for the purposes of advertising and publicity. The scholarship holder must agree to be reasonably available to participate in interviews and promotional activities if requested by the University.

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Application and Selection Process Candidates will be invited to apply after approval for admission to the Honours degree. Every candidate must submit an application with a covering letter explaining career aspirations, and a CV by 1st October in the year prior to commencement of their Honour’s study. The Selection Panel will convene to determine the award of the scholarship in mid-October each year.

The selection panel, which will comprise the:

• Dean of the Otago Medical School • Dean of the Dunedin School of Medicine • Dean of the School of Biomedical Sciences • Dean of the University of Otago Christchurch • Dean of the University of Otago Wellington

or their nominees, shall consider the following factors in awarding the Scholarship: • the candidate’s previous academic results, and • the candidate’s potential to succeed in their proposed career path.

3. AMENDED PRIZES

a. Spirit of RMIP Prize

• Department: General Practice and Rural Health, Dunedin School of

Medicine, Otago Medical School, Division of Health Sciences • Value: $500 • Background: The amendment reflects a change in sponsorship arrangements

with Mobile Surgical Services declining further financial support and Dr Branko Sijnja, Course Director Rural Medical Immersion Programme (RMIP) agreeing to fund the prize. Additional changes clarify eligibility and awarding criteria, particularly around discretion to award only if candidates are of sufficient merit and that the prize may be held concurrently with other awards.

• Recommended by: o Associate Professor Pat Cragg, Associate Dean (Academic), Division

of Health Sciences (at time of Divisional Board approval) o Professor Peter Crampton, Pro-Vice-Chancellor, Division of Health

Sciences Current Regulations

Mobile Health Prize for the student who best exemplifies the value of the Rural Medical Immersion Programme (RMIP) Established in 2014 by the University Council to recognise the fifth-year MB ChB student who best exemplifies the values of the Rural Medical Immersion Programme. Funding for the prize is provided by Mobile Surgical Services New Zealand Limited trading as Mobile Health. Mobile Health collaborates with RMIP in teaching fifth-year medical students immersed in rural communities through facilitating access to distance learning and surgical services that it provides for rural communities.

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The Mobile Health Prize for the student who best exemplifies the values of the Rural Medical Immersion Programme is awarded by the University Council on the recommendation of the Director of the Rural Medical Immersion Programme to the student who has been nominated by the regional coordinators of the programme and selected by a majority decision of the RMIP Curriculum Subcommittee. The values to be recognised for this award are a commitment to self-directed learning, immersion in the rural community, contribution to small group learning and a high standard of academic achievement.

Amended Regulations Spirit of RMIP Prize Established in 2014 as the Mobile Health Prize and amended in 2017 to the Spirit of RMIP Prize to reflect a change of sponsorship, the prize recognises the student who best exemplifies the values of the Rural Medical Immersion Programme. The RMIP is aimed at providing opportunity for students to learn through experiential encounters while immersed for the whole academic year in a rural community. The prize is awarded annually by the University on the recommendation of the Director of the Rural Medical Immersion Programme to a 5th year MB ChB student who has been nominated by the regional coordinators of the programme and selected by a majority decision of the RMIP Curriculum Subcommittee. The Awardee shall be deemed to best exemplify the values of the RMIP. The values to be recognised for this award are a commitment to self-directed learning, immersion in the rural community, contribution to small group learning and a high standard of academic achievement. An award will not be made in any year in which there are no candidates of sufficient merit. The Award may be given concurrently with other awards. The prize is valued at $500.

b) Critchlow Associates Prize in Surveying • Department: School of Surveying • Value: $500 • Background: This application amends the name of the award. It also deletes a

restriction whereby only BSurv students can be the recipient of this prize. The Prize will now be awarded to a specific GIS paper that is a core (or list elective) paper for Surveying degrees. As a result more students will be eligible for the award.

• Recommended by: o Professor Christina Hulbe, Dean, School of Surveying, Division of

Sciences o Professor Richard Barker, Pro-Vice-Chancellor, Division of Sciences

Current Regulations

Critchlow Associates Prize in Surveying Established in 1998 by Critchlow Associates, a Geographic Information Systems consulting company, founded by a former Surveying Graduate of the University of Otago, Mr S I Critchlow.

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The prize is awarded annually by the University Council on the recommendation of the Pro-Vice-Chancellor (Sciences), after consultation with the Dean of the School of Surveying to the student for the degree of Bachelor of Surveying who attains the highest standard of achievement in Spatial Information Studies at 300-level.

Amended Regulations Critchlow Prize in Surveying Established in 1998 by Critchlow Associates, a Geographic Information Systems consulting company, founded by a former Surveying Graduate of the University of Otago, Mr S I Critchlow. The prize is awarded annually by the University Council on the recommendation of the Pro-Vice-Chancellor (Sciences), after consultation with the Dean of the School of Surveying to the student who attains the highest standard of achievement in SURV319 Spatial Analysis and Programming.

c) Harrison Grierson Prize in Surveying • Department: School of Surveying • Value: $750 • Background: This prize was established in 2001. There have been

amendments made to the School’s curriculum since that time, where paper names and numbers have changed. The amendments correct the papers named so they align with the current curriculum.



Current Regulations

Harrison Grierson Prize in Surveying Established in 2001 by Harrison Grierson Consultants Limited to support and encourage the pursuit of excellence in surveying in the School of Surveying at the University of Otago. The prize is awarded by the University Council on the recommendation of the Dean of the School of Surveying in consultation with Harrison Grierson Consultants Limited, to the student enrolled for the Bachelor of Surveying or the Bachelor of Surveying with Honours, who gains the highest aggregate mark in either PMAN401 (Project Management), SURV425 (Advanced Urban Design) or SURV418 (Professional Studies), SURV421 (Advanced Survey Methods) and SURV427 (Advanced Cadastral Surveying).

Amended Regulations Harrison Grierson Prize in Surveying Established in 2001 by Harrison Grierson Consultants Limited to support and encourage the pursuit of excellence in surveying in the School of Surveying at the University of Otago. The prize is awarded by the University Council on the recommendation of the Dean of the School of Surveying in consultation with Harrison Grierson Consultants Limited, to the student enrolled for the Bachelor of Surveying or the Bachelor of Surveying with Honours, who gains the highest aggregate mark in either PMAN401/PMAN501 (Project Management),

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SURV453/553 (Advanced Urban Design) or SURV450 (Professional Studies), SURV451/551 (Advanced Survey Methods) and SURV457/557 (Advanced Cadastral Surveying).

d) Turnbull Thomson Memorial Prize (final year)

• Department: School of Surveying• Value: $600• Background: This prize was established in 1929. Since that time the School

has established the 4th year BSurv Honours Programme. This amendmentseeks formal inclusion of Honours students for prize consideration.

• Recommended by:o Professor Christina Hulbe, Dean, School of Surveying, Division of

Scienceso Professor Richard Barker, Pro-Vice-Chancellor, Division of Sciences

Current Regulations Turnbull Thomson Memorial Prize (final year) In 1929 Miss Nona Turnbull Thomson made a gift of £1,000 to the University to be used for the founding of a Scholarship in connection with the School of Mines in memory of her father, John Turnbull Thomson, first Surveyor-General for New Zealand. In 1990 three awards were reconstituted as cash prizes to be awarded by the University Council on the recommendation of the Dean of Surveying to the students reaching the highest overall level of achievement in the second, third, and final years of the course for the degree of Bachelor of Surveying. The awards may be shared in any case where there are two or more candidates of equal merit and shall not be made in any year if, in the opinion of the Dean of the School of Surveying, there are no candidates of sufficient merit.

Amended Regulations Turnbull Thomson Memorial Prize (final year) In 1929 Miss Nona Turnbull Thomson made a gift of £1,000 to the University to be used for the founding of a Scholarship in connection with the School of Mines in memory of her father, John Turnbull Thomson, first Surveyor-General for New Zealand. In 1990 three awards were reconstituted as cash prizes to be awarded by the University Council on the recommendation of the Dean of Surveying to the students reaching the highest overall level of achievement in the second, third, and final years of the course for the degree of Bachelor of Surveying or Bachelor of Surveying (Honours). The awards may be shared in any case where there are two or more candidates of equal merit and shall not be made in any year if, in the opinion of the Dean of the School of Surveying, there are no candidates of sufficient merit.

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4. AMENDED SCHOLARSHIPS

a) Chris Burks Memorial Bursary at the University of Otago • Department: Campus and Collegiate Life Services • Value: $3,000 • Background: An amendment is required to the original regulations due to

confusion over referee requirements. Over time the requirement for an academic referee has changed to naming two nominated referees. The regulations state that “Candidates should also ensure that their two referees send their confidential references to the Doctoral and Scholarships Office”. This process is no longer required by the selection panel; however, provision of the names for two nominated referees remains a requirement. The position of the “Application Process” section has also been moved from page one to the end of the proposed amended regulations.

• Recommended by: o Robyn Madden, Warden, Carrington College, Campus and Collegiate

Life Services o James Lindsay, Director, Campus and Collegiate Life Services

Current Regulations

Chris Burks Memorial Bursary at the University of Otago Christopher George Burks (1973-1999) was a student at Carrington College from 1992 until 1996. Chris was Vice President of the Students’ Association from 1993 to 1995 and President in 1996. He graduated from the University of Otago in 1996 with a BSc in Information Science and in 1997 with a BA in Psychology. Throughout his time at Carrington College Chris put himself second. His commitment first and foremost was to the Hall and all other residents. This generous spirit earned him the respect of both staff and students who came to realise his motives and actions were unselfish and always for the good of the Carrington community. Carrington College and the University of Otago are pleased to be able to offer this award to assist second year students with their academic progress at the University of Otago.

Eligibility Candidates must be: In their second year of residence at Carrington College Considered to have made an exceptional contribution to the welfare of other

students of Carrington College Enrolled full time for a first undergraduate degree at the University of Otago Under 25 years of age on the first day of February in the year of application

History of contribution to other student’s welfare, personality, and academic and leadership qualities will be the primary criteria by which recipients are selected.

Application Process The applicant must submit

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An application form, including the name of an academic referee normally the applicant’s Head of Department of their major degree subject.

A statement (max 500 words), written by the applicant, outlining the qualities and extra-curricular activities, interests and achievements making them a worthy recipient of the bursary.

Application documents must be sent to the Scholarships Office, University of Otago, no later than 20 February. Candidates should also ensure that their two referees send their confidential references to the Doctoral and Scholarships Office, Graduate Research Services, University of Otago, PO Box 56, Dunedin 9056 by 20 February. Candidates may be required to present for a pre-selection interview. The Selection panel includes the Warden and the Student President of Carrington College, a former resident of Carrington College (where possible a contemporary of Chris Burks) and a nominee of the Scholarships Committee.

Financial The bursary has a value of $3,000.

Tenure

The bursary may be held for one year only. The selection panel may, in exceptional circumstances, consider an extension of the award to more than one year provided that the scholar continues to be resident at Carrington College and makes satisfactory progress in all respects. This progress must include passing a minimum of 108 points each year unless there are mitigating factors that the Selection Panel may consider.

Each bursary must be taken up in the year in which it is awarded. The Chris Burks Memorial Bursary may be held concurrently with another award,

with approval of the Selection Panel.

Requirements

The scholarship holder must: Agree to participate in the University of Otago mentoring programme Agree to act as a role model for his/her College community during the tenure of

the bursary Submit a report on the progress of his/her studies to the Undergraduate

Scholarships Officer by 1 December of the year they hold the bursary.

Publicity

Carrington College and the University of Otago reserve the right to use the names, photographs, and details of successful applicants for advertising and publicity. The bursary holders must agree to be reasonably available to participate in interviews and promotional activities if requested by Carrington College or the University of Otago.

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Amended Regulations Chris Burks Memorial Bursary at the University of Otago Christopher George Burks (1973-1999) was a student at Carrington College from 1992 until 1996. Chris was Vice President of the Students’ Association from 1993 to 1995 and President in 1996. He graduated from the University of Otago in 1996 with a BSc in Information Science and in 1997 with a BA in Psychology. Throughout his time at Carrington College Chris put himself second. His commitment first and foremost was to the Hall and all other residents. This generous spirit earned him the respect of both staff and students who came to realise his motives and actions were unselfish and always for the good of the Carrington community. Carrington College and the University of Otago are pleased to be able to offer this award to assist second year students with their academic progress at the University of Otago.

Eligibility Candidates must be: In their second year of residence at Carrington College Considered to have made an exceptional contribution to the welfare of other

students of Carrington College Enrolled full time for a first undergraduate degree at the University of Otago Under 25 years of age on the first day of February in the year of application

History of contribution to other student’s welfare, personality, and academic and leadership qualities will be the primary criteria by which recipients are selected.

Financial The bursary has a value of $3,000.

Tenure

The Bursary may be held for one year only. The selection panel may, in exceptional circumstances, consider an extension of the award to more than one year provided that the scholar continues to be resident at Carrington College and makes satisfactory progress in all respects. This progress must include passing a minimum of 108 points each year unless there are mitigating factors that the Selection Panel may consider.

Each Bursary must be taken up in the year in which it is awarded. The Chris Burks Memorial Bursary may be held concurrently with another award, with

approval of the Selection Panel.

Requirements

The scholarship holder must: Agree to participate in the University of Otago mentoring programme Agree to act as a role model for his/her College community during the tenure of

the bursary

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Submit a report on the progress of his/her studies to the Undergraduate Scholarships Officer by 1 December of the year they hold the bursary.

Publicity

Carrington College and the University of Otago reserve the right to use the names, photographs, and details of successful applicants for advertising and publicity. The bursary holders must agree to be reasonably available to participate in interviews and promotional activities if requested by Carrington College or the University of Otago.

Application Process The applicant must submit An application form, including the name of two nominated referees. A statement (max 500 words), written by the applicant, outlining the qualities and

extra-curricular activities, interests and achievements making them a worthy recipient of the bursary.

Application documents must be sent to the Scholarships Office, University of Otago, no later than 20 February. Candidates may be required to present for a pre-selection interview. The Selection panel includes the Warden and the Student President of Carrington College, a former resident of Carrington College (where possible a contemporary of Chris Burks) and a nominee of the Scholarships Committee.

b) Harrison Grierson Scholarship in Surveying

• Department: School of Surveying • Value: $1,750 • Background: This scholarship was established in 2001. There have been

amendments made to the School’s curriculum since that time, where paper names and numbers have changed. The amendments correct the papers named so they align with the current curriculum.



Current Regulations

Harrison Grierson Scholarship in Surveying Established in 2001 by Harrison Grierson Consultants Limited to support and encourage the pursuit of excellence in surveying in the School of Surveying at the University of Otago. The scholarship is to be awarded to a student who is studying for a fulltime course towards the degree of Bachelor of Surveying or Bachelor of Surveying with Honours. The award will be made annually to the student who gains the highest aggregate mark, for the combination of either SURV304 and SURV305 (Land Development) or SURV301 (Surveying Methods 2)

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and SURV302 (Geodetic Reference Systems and Network Analysis). The scholarships will be awarded by the University Council on the recommendation of the Dean of the School of Surveying (or nominee) in consultation with Harrison Grierson Consultants Limited. Selection will be based solely on academic merit. The scholarship will be paid to the recipient in the year following the award on confirmation of enrolment in the fourth year of the degree.

Amended Regulations Harrison Grierson Scholarship in Surveying Established in 2001 by Harrison Grierson Consultants Limited to support and encourage the pursuit of excellence in surveying in the School of Surveying at the University of Otago. The scholarship is to be awarded to a student who is studying for a fulltime course towards the degree of Bachelor of Surveying or Bachelor of Surveying with Honours. The award will be made annually to the student who gains the highest aggregate mark, for the combination of either SURV303 (Urban Design 1) and SURV304 (Land Development) OR SURV301 (Surveying Methods 2) and SURV302 (Geodetic Reference Systems and Network Analysis). The scholarships will be awarded by the University Council on the recommendation of the Dean of the School of Surveying (or nominee) in consultation with Harrison Grierson Consultants Limited. Selection will be based solely on academic merit. The scholarship will be paid to the recipient in the year following the award on confirmation of enrolment in the fourth year of the degree.

5. DISESTABLISHED SCHOLARSHIP

a) The Buddha’s Light International Association South Island New Zealand Scholarship • Department: Graduate Research School • Value: $3,000 • Background: Established in 2016 by the University of Otago Council from

donations by Fo Guang Shan Buddhist Temple Christchurch and the Buddha’s Light International Association (BLIA), an affiliate of Fo Guang Shan Buddhist Order, founded by Venerable Master Hsing Yun in 1967. The scholarship was created to promote the values of Humanistic Buddhism through cultural development, education, and charity and Buddhist practice and recognises students who show acts of compassion and service to others. The donor organisation has advised it will no longer support the scholarship.

• Recommended by: o Peter Boston, Manager, Postgraduate Scholarships, Prizes and Awards o Lachlan Paterson, Acting Dean, Graduate Research School

Recommendations The Scholarships and Prizes Committee recommends that the following new and amended scholarships and prizes and disestablished scholarship proceed to Senate for consideration:

a. New Prize i. Sebastian Glasson Memorial Prize

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b. New Scholarships i. The Barbara Heslop Memorial Scholarship

ii. The Brian Hardy Memorial Scholarship c. Amended Prizes

i. Spirit of RMIP Prize ii. Critchlow Prize in Surveying

iii. Harrison Grierson Prize in Surveying iv. Turnbull Thomson Memorial Prize (final year)

d. Amended Scholarships i. Harrison Grierson Scholarship in Surveying

ii. Chris Burks Memorial Bursary at the University of Otago e. Disestablished Scholarship

i. Buddha’s Light International Association South Island New Zealand Scholarship

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FINANCE AND BUDGET COMMITTEE

Minutes of a meeting of the Finance and Budget Committee 26 June 2018

Present Mr M A Wong (Acting Convener), the Vice-Chancellor, Ms C F Barlow-Groome, Associate Professor C J Marshall and Mr S A Montague-Gallagher. Apologies The Pro-Chancellor and the Chancellor. In attendance Miss S A van Turnout (Chief Financial Officer), the Registrar and Secretary

to the Council and Ms J A Thompson.

Part 1 - Open Committee 1. Minutes Part 1 of the Minutes of the meeting of the Finance and Budget Committee

held on 22 May 2018 was confirmed. 2. Financial Statements – May 2018 The Committee received the monthly financial statements for the May 2018

period. 3. Exclusion of the Public The Committee APPROVED a motion under Section 48 of the Local Government Official Information

and Meetings Act 1987, that the public be excluded from the remaining parts of the proceedings of the meeting as set out in detail in the Agenda.

Page 32 of 284

MONTHLY FINANCIAL STATEMENTS31 May 2018

CONTENTS PAGE

Monthly Overview 1

Statement of Financial Performance 3

Analysis of Consumables 4

Statement of Financial Position 5

Statement of Cash Flows 6

Statement of Cost Services Commerce 7 Health Sciences 8 Humanities 9 Sciences 10 Service Divisions 11 Committees 12 Corporate 13 Campus and Collegiate Life Services 14

Statement of Capital Expenditure 15

Statement of Capital Works, SignificantEquipment & Other Projects 16

Financial Commentary 17

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Page 34 of 284

Actual Budget Last Year($,000's) ($,000's) ($,000's)

Surplus Year to Date 116,668 110,850 4,068

Total Cash Flow 67,951 10,100 70,674189,506 118,572 205,105

Total Assets 2,088,840 1,831,846 1,742,869

MONTHLY OVERVIEWFor the period ended 31 May 2018

-100,000

-50,000

0

50,000

100,000

150,000

200,000

250,000

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

$ ('0

00's

)

University of Otago Actual and Budgeted Surplus

2018 Actual 2018 Budget 2017 Actual 2016 Actual

0

50,000

100,000

150,000

200,000

250,000


($,0

00's

)

University of Otago Monthly Cash on Hand

2018 Actual 2018 Budget 2017 Actual 2016 Actual

1

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This page is intentionally blank.

2

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31 May 2018

Last Year Budget Actual Budget Actual Budget Last Year$000's $000's $000's $000's $000's $000's $000's

INCOME233,831 238,044 Vote Education 3,463 3,433 170,751 169,248 96,94760,201 63,573 Performance Based Research Funding 5,285 5,298 26,421 26,489 25,0292,469 2,394 Vote Health 228 228 821 914 855

109,892 112,742 Domestic Tuition Fees 878 1,250 78,698 76,990 46,44842,296 44,468 International Tuition Fees 407 299 30,106 29,672 17,5946,514 2,014 Investment Income 606 359 2,743 1,120 2,879

22,832 22,044 Sundry Income 2,264 1,563 10,911 9,504 10,537122,265 122,789 Externally Funded Research 12,132 10,255 51,754 50,490 46,64410,366 10,522 Distribution from Trusts 653 620 3,472 3,992 3,94776,767 77,967 Consulting & Commercial Income 8,244 7,701 32,977 32,905 32,029

196 190 Intellectual Property 39 - 91 49 663,471 3,663 Capitalisation of internal costs 287 283 1,139 1,724 1,173

691,100 700,410 Total Income 34,486 31,289 409,884 403,097 284,148

EXPENDITURE208,820 213,111 Salaries - Academic 20,334 19,473 88,981 87,178 85,173159,041 158,222 Salaries - General 14,860 14,544 66,333 66,577 63,590

29,510 24,963 Staff Related Costs 2,224 2,167 10,554 10,770 10,172131,277 135,045 Consumables & General 11,467 10,007 52,762 54,528 50,34240,659 42,334 Occupancy Costs 3,731 3,792 16,492 17,301 16,40461,582 63,771 Depreciation 5,694 5,370 27,547 25,901 25,57943,999 44,864 Scholarships 2,537 2,095 30,547 29,992 28,820

674,888 682,310 Total Expenditure 60,847 57,448 293,216 292,247 280,080

16,212 18,100 Operating Surplus / (Deficit) (26,361) (26,159) 116,668 110,850 4,068

University of OtagoSTATEMENT OF FINANCIAL PERFORMANCE

PERIOD ENDED 31 MAY 2018

Full Year Month Year to Date

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31 May 2018

Last Year Budget Actual Budget Actual Budget Last Year$000's $000's $000's $000's $000's $000's $000's4,734 4,561 Administration Expenses 330 339 1,803 1,776 1,9252,922 2,793 Communications Expenses 234 229 1,122 1,150 1,2297,754 7,907 Equipment Expenses 749 544 3,345 3,478 3,170

12,518 13,333 Laboratory Expenses 1,204 1,131 4,931 5,648 4,4058,343 8,474 Computing Expenses 604 542 5,498 5,306 4,856

13,258 13,086 Reference Material Costs 178 311 2,240 2,437 2,92216,616 15,904 Travel & Accommodation Expenses 1,659 1,424 7,113 6,514 6,211

3,916 3,811 Advertising & Promotion 320 329 1,100 1,428 1,33910,817 8,674 Professional, Consulting & Affiliation 481 423 3,787 3,974 4,211

3,703 4,445 Student Related Expenses 695 428 1,910 1,520 1,4041,689 1,774 Corporate Expenses 323 290 783 664 628

10,515 10,209 Goods For Resale & Catering Expenses 1,100 1,127 4,149 4,182 4,13612,316 17,972 Other Expenses 1,597 1,113 5,937 7,851 6,25922,176 22,102 Subcontracted Services 1,993 1,777 9,044 8,600 7,647

131,277 135,045 Total Consumables & General 11,467 10,007 52,762 54,528 50,342

University of OtagoAnalysis of Consumables and General

Period Ended 31 May 2018


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31 May 2018

May-18 Apr-18 May-17Last Year Budget Actual Budget Actual Actual

$000's $000's $000's $000's $000's $000's

ASSETS

CURRENT ASSETS11,114 4,092 Cash and Bank 6,565 5,000 8,985 12,161

110,500 - Bank Term Deposits 183,000 113,572 198,500 193,00028,890 24,287 Accounts Receivable 102,251 107,195 119,907 31,42810,068 9,885 Prepayments 4,695 6,156 4,923 5,613

1,117 973 Inventory 1,219 1,163 1,220 1,139

161,689 39,237 Total Current Assets 297,730 233,086 333,535 243,341

INVESTMENTS11,107 9,751 Loans and Advances 11,097 10,241 11,107 11,96433,229 33,342 Investments 33,115 33,342 33,172 33,342

44,336 43,093 Total Investments 44,212 43,583 44,279 45,306

1,695,217 1,618,507 FIXED ASSETS 1,746,898 1,555,177 1,743,143 1,454,222

1,901,242 1,700,837 TOTAL ASSETS 2,088,840 1,831,846 2,120,957 1,742,869

LIABILITIES

CURRENT LIABILITIES42,549 34,273 Accounts Payable 24,144 26,283 28,978 31,73820,526 19,459 General Accruals 53,156 24,618 51,273 15,10948,905 51,385 Employee Entitlements 51,179 50,962 49,114 49,252

7,616 8,224 Student Fees Received in Advance 49,234 47,680 49,790 88,02637,523 39,375 Research Funds Received in Advance 42,809 35,580 43,294 37,985

- - Government Grants Received in Advance - - - 942,816 3,852 Other Income Received in Advance 10,351 9,720 14,183 9,377

159,935 156,568 Total Current Liabilities 230,873 194,843 236,632 231,581

TERM LIABILITIES43,941 41,048 Employee Entitlements 43,941 41,048 43,941 37,631

43,941 41,048 Total Term Liabilities 43,941 41,048 43,941 37,631

EQUITY573,403 575,676 General Reserve 570,477 580,049 570,470 573,376

34,354 34,354 Capital Injections 34,354 34,354 34,354 34,35487,983 101,242 Carry Forwards 97,683 96,853 97,690 88,010

985,414 773,849 Property Revaluation Reserve 994,844 773,849 994,844 773,84916,212 18,100 Operating Surplus/(Deficit) 116,668 110,850 143,026 4,068

1,697,366 1,503,221 Total Equity 1,814,026 1,595,955 1,840,384 1,473,657

1,901,242 1,700,837 TOTAL LIABILITIES AND CAPITAL 2,088,840 1,831,846 2,120,957 1,742,869

University of OtagoSTATEMENT OF FINANCIAL POSITION

AS AT 31 MAY 2018

Full Year

5

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31 May 2018


OPERATING ACTIVITIESCash was provided from:

295,138 304,011 Income from Government Grant 23,392 25,363 126,271 126,589 122,331164,427 169,141 Income from Student Fees 3,536 3,470 146,362 136,093 140,287224,276 223,950 Income from Services 17,743 16,846 109,094 95,682 99,848

8,189 3,014 Interest & Dividends Received 471 559 1,564 1,320 2,298

692,030 700,116 45,142 46,238 383,291 359,684 364,764Cash was applied to:

362,379 370,310 Paid to Employees 29,990 29,289 147,020 145,661 140,925228,002 244,405 Paid to Suppliers 25,398 14,628 112,792 112,022 105,066

590,381 614,715 55,388 43,917 259,812 257,683 245,991

101,649 85,401 Net Cash Flows from Operating Activities (10,246) 2,321 123,479 102,001 118,773

INVESTING ACTIVITIESCash was provided from:

923 1,357 Investments 10 - 12 867 67168 18 Disposal of Fixed Assets 82 - 139 - 82

1,091 1,375 92 - 151 867 149

Cash was applied to:- - Investments - - - - -

115,613 191,156 Purchase of Fixed Assets 7,766 15,415 55,679 92,768 48,248

115,613 191,156 7,766 15,415 55,679 92,768 48,248

(114,522) (189,781) Net Cash Flows from Investing Activities (7,674) (15,415) (55,528) (91,901) (48,099)

FINANCING ACTIVITIES

- Cash was provided from:Loans / Advances

- - - - - - - Cash was applied to:Loans / Advances

- - - - - - -

- - Net Cash Flows from Financing Activities - - - - -

(12,873) (104,380) Total Cash Flows (17,920) (13,094) 67,951 10,100 70,674

134,487 108,472 Opening Balance 207,485 131,666 121,614 108,472 134,487

121,614 4,092 Closing Balance 189,565 118,572 189,565 118,572 205,161

Represented by:11,114 4,092 Cash and Bank 8985.4 5000 6,565 5,000 12,161

110,500 - Bank Term Deposits 198500 126666 183,000 113,572 193,000

121,614 4,092 189,565 118,572 205,161

University of OtagoSTATEMENT OF CASHFLOWS


FULL YEAR MONTH YEAR TO DATE

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31 May 2018


INCOME- 17,961 Vote Education 24 99 8,954 9,947 -

2,280 2,304 Performance Based Research Funding 192 192 960 960 950- 13,467 Domestic Tuition Fees 21 164 6,703 7,350 - - 7,301 International Tuition Fees 94 118 4,445 3,995 -

312 16 Sundry Income 1 1 16 2 288995 1,469 Externally Funded Research 113 136 461 574 359433 513 Distribution from Trusts 65 32 226 162 176968 597 Consulting & Commercial Income 12 34 179 234 449

3,113 2,326 Internal Income 191 82 1,116 751 1,103

8,101 45,954 Total Income 713 858 23,060 23,975 3,325

EXPENDITURE15,513 16,152 Salaries - Academic 1,430 1,417 6,649 6,509 6,2953,612 3,139 Salaries - General 296 297 1,327 1,316 1,4471,378 1,326 Staff Related Costs 124 151 565 609 5775,367 4,044 Consumables & General 383 289 1,556 1,434 1,9771,709 416 Occupancy Costs 43 36 203 168 6981,583 1,506 Internal Rent 111 126 559 628 681

- 18,380 Service Division Costs - - 18,380 18,380 - - (2,673) Subventions - - (2,673) (2,673) - - 3,200 Interest on Capital - - 3,200 3,200 -

160 159 Depreciation 13 14 64 71 67237 305 Scholarships 17 15 107 129 135


21,458 - Net Cost of Services 1,704 1,487 6,877 5,796 8,552

Division of CommerceStatement of Cost of Services



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31 May 2018


INCOME- 134,127 Vote Education 3,003 2,990 103,168 102,544 -

34,408 36,605 Performance Based Research Funding 3,051 3,050 15,252 15,252 14,3371,307 2,394 Vote Health 228 228 821 914 371

- 52,383 Domestic Tuition Fees 903 971 40,066 38,901 - - 20,059 International Tuition Fees 307 178 15,356 15,600 -

5,482 4,854 Sundry Income 946 322 3,344 2,510 2,84284,993 86,241 Externally Funded Research 8,475 7,194 35,977 34,750 32,6934,774 4,671 Distribution from Trusts 276 221 1,212 1,129 1,278

15,346 17,050 Consulting & Commercial Income 1,466 1,362 5,965 6,974 6,520162 195 Intellectual Property 39 - 87 49 66

64,515 65,947 Internal Income 5,749 3,707 29,475 26,173 25,787

210,987 424,526 Total Income 24,443 20,223 250,723 244,796 83,894

EXPENDITURE116,395 121,529 Salaries - Academic 11,729 10,991 50,933 49,010 47,05044,843 43,321 Salaries - General 4,034 3,986 18,689 18,308 18,27911,033 11,503 Staff Related Costs 977 977 4,943 5,076 4,566

122,515 110,050 Consumables & General 10,170 7,216 46,709 43,014 47,7168,008 5,697 Occupancy Costs 514 477 2,331 2,220 3,099

16,280 15,790 Internal Rent 1,313 1,316 6,562 6,579 6,785- 73,683 Service Division Costs - - 73,683 73,683 - - 10,594 Subventions - - 10,594 10,594 - - 18,185 Interest on Capital - - 18,185 18,185 -

9,266 9,525 Depreciation 725 785 3,528 3,843 3,7015,821 4,649 Scholarships 277 264 3,184 2,605 3,124


123,174 - Net Cost of Services 5,296 5,789 (11,382) (11,679) 50,426

Division of Health SciencesStatement of Cost of Services



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31 May 2018



7,422 7,792 Performance Based Research Funding 649 649 3,247 3,247 3,093269 22,843 Domestic Tuition Fees - 15 15,537 14,895 267

- 7,507 International Tuition Fees - 1 4,164 4,089 - 693 249 Sundry Income 80 15 185 52 250

7,210 6,380 Externally Funded Research 410 477 2,726 2,715 2,7692,303 2,578 Distribution from Trusts 128 196 848 1,119 8754,490 3,229 Consulting & Commercial Income 187 206 1,383 1,344 1,656

- - Intellectual Property - - 1 - - 5,255 4,570 Internal Income 533 317 2,593 2,243 2,415

27,642 88,476 Total Income 2,006 1,899 51,993 51,339 11,325

EXPENDITURE39,794 38,853 Salaries - Academic 3,789 3,645 16,561 16,338 16,5645,781 5,544 Salaries - General 486 506 2,409 2,299 2,4083,116 3,047 Staff Related Costs 265 253 1,251 1,284 1,331

12,138 9,560 Consumables & General 933 798 3,846 3,922 4,8202,947 1,159 Occupancy Costs 94 95 465 443 1,1893,786 3,686 Internal Rent 307 307 1,531 1,536 1,592


774 751 Depreciation 61 65 304 319 330966 888 Scholarships 81 50 665 448 573


41,660 - Net Cost of Services 4,010 3,820 27 238 17,482

Division of HumanitiesStatement of Cost of Services



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31 May 2018



15,915 16,747 Performance Based Research Funding 1,396 1,396 6,978 6,978 6,63092 24,045 Domestic Tuition Fees 10 101 16,341 15,842 72

- 9,601 International Tuition Fees - 2 6,139 5,988 - 1,793 1,158 Sundry Income 47 34 683 554 1,000

28,212 27,577 Externally Funded Research 3,113 2,339 12,456 11,922 10,495905 735 Distribution from Trusts 36 40 405 453 531

1,625 1,155 Consulting & Commercial Income 160 108 622 489 597- - Intellectual Property - - 4 - -

31,892 22,831 Internal Income 1,577 1,232 11,243 11,077 13,513

80,434 155,252 Total Income 6,535 5,472 89,476 87,915 32,838

EXPENDITURE43,988 43,169 Salaries - Academic 4,065 3,923 17,939 18,107 17,75713,575 12,282 Salaries - General 1,337 1,125 5,874 5,198 5,8393,889 3,730 Staff Related Costs 355 300 1,662 1,548 1,632

47,047 34,091 Consumables & General 2,859 2,258 15,273 15,444 18,5304,885 3,375 Occupancy Costs 283 269 1,315 1,273 1,8939,906 9,746 Internal Rent 796 812 4,016 4,061 4,158


3,770 4,081 Depreciation 317 352 1,529 1,740 1,5452,815 2,909 Scholarships 243 240 1,842 1,398 1,413


49,441 - Net Cost of Services 3,720 3,807 1,843 2,723 19,929

Division of SciencesStatement of Cost of Services



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INCOME1,183 1,225 Vote Education 102 102 511 511 493

120 125 Performance Based Research Funding 10 10 52 52 5065 5 Domestic Tuition Fees 8 - 51 2 5466 - International Tuition Fees 2 - 2 - -

12,501 4,821 Sundry Income 328 324 2,034 1,931 5,127657 862 Externally Funded Research 18 77 128 382 251

1,140 1,115 Distribution from Trusts 91 76 399 509 4308,256 7,018 Consulting & Commercial Income 557 591 2,714 2,962 3,369

34 - Intellectual Property - - - - - 102,525 77,701 Internal Income 6,498 6,422 31,933 31,913 42,242

126,547 92,872 Total Income 7,614 7,602 37,824 38,262 52,016

EXPENDITURE3,095 3,184 Salaries - Academic 297 298 1,307 1,359 1,369

70,516 68,086 Salaries - General 6,315 6,125 28,345 28,299 28,9134,778 4,737 Staff Related Costs 462 426 1,912 1,949 1,961

55,037 47,976 Consumables & General 2,898 2,833 17,410 18,213 21,15340,119 41,115 Occupancy Costs 3,648 3,765 15,947 16,980 15,85213,536 12,550 Internal Rent 1,081 1,046 5,324 5,229 5,618

- (122,693) Service Division Costs - - (122,693) (122,693) - 41,850 43,434 Depreciation 4,037 3,658 19,525 17,507 17,592

360 210 Scholarships 15 2 328 103 182

229,291 98,599 Total Expenditure 18,753 18,153 (32,595) (33,054) 92,640

102,744 5,727 Net Cost of Services 11,139 10,551 (70,419) (71,316) 40,624


45,046 3,664 Academic & Student Services 3,404 3,543 (29,314) (28,356) 15,05314,501 - External Engagement 1,671 1,535 (9,236) (9,295) 5,5014,507 - Financial Services 489 386 (2,416) (2,598) 1,8095,919 - Human Resources 567 517 (3,270) (3,443) 2,240

10,118 - Information Technology Services 2,604 2,823 (18,787) (18,435) 6,4743,228 - Operations 375 384 (2,639) (2,753) 1,195

(1,328) - Property Services 594 300 1,584 12 (449)8,159 456 Research 724 696 (4,072) (3,985) 3,416

- - Shared Services 318 - 517 - - 4,923 - Student Services - - - - 1,5997,671 1,607 Vice Chancellor's Office 393 367 (2,786) (2,463) 3,786

102,744 5,727 Net Cost of Services 11,139 10,551 (70,419) (71,316) 40,624


Service DivisionsStatement of Cost of Services



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INCOME272 255 Sundry Income 38 47 69 80 34197 260 Externally Funded Research 3 32 6 148 77812 909 Distribution from Trusts 57 55 381 620 657241 299 Internal Income 8 18 97 166 141

1,522 1,723 Total Income 106 152 553 1,014 909

EXPENDITURE- 17 Salaries - General 1 3 5 14 -

5,508 5,362 Consumables & General 201 118 4,724 4,736 4,795- (39,557) Service Division Costs - - (39,557) (39,557) -

33,799 35,901 Scholarships 1,904 1,524 24,421 25,308 23,393

39,307 1,723 Total Expenditure 2,106 1,645 (10,407) (9,499) 28,188

37,785 - Net Cost of Services 2,000 1,493 (10,960) (10,513) 27,279

CommitteesStatement of Cost of Services



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31 May 2018


INCOME232,648 - Vote Education 119 - 2,205 - 96,455

57 - Performance Based Research Funding (14) - (68) - (30)1,162 - Vote Health - - - - 484

109,467 - Domestic Tuition Fees (63) - - - 46,05642,230 - International Tuition Fees 4 - - - 17,5946,514 2,014 Investment Income 606 359 2,743 1,120 2,879

380 843 Sundry Income 64 50 298 104 283212,273 722 Consulting & Commercial Income 57 56 286 280 307

- (5) Intellectual Property - - - - - 12,694 241 Internal Income 17 21 82 105 5,244

617,425 3,815 Total Income 790 486 5,546 1,609 169,272

EXPENDITURE5,875 4,966 Salaries - General 329 496 738 2,336 5645,340 159 Staff Related Costs 8 16 59 106 864,585 2,543 Consumables & General 181 120 709 702 1,647(599) 40 Occupancy Costs 4 3 18 15 18129 135 Internal Rent 8 11 50 56 54

- 165 Service Division Costs - - 165 165 - - 17,454 Subventions - - 17,454 17,454 - - (40,259) Interest on Capital - - (40,259) (40,259) -

94 93 Depreciation 8 8 39 38 39

15,424 (14,704) Total Expenditure 538 654 (21,027) (19,387) 2,408

(602,001) (18,519) Net Cost of Services (252) 168 (26,573) (20,996) (166,864)

CorporateStatement of Cost of Services



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31 May 2018


INCOME1,398 9,848 Sundry Income 759 771 4,283 4,271 713

45,375 48,196 Consulting & Commercial Income 5,804 5,343 21,828 20,624 19,13111,861 12,082 Internal Income 1,557 1,331 5,457 5,038 4,817

58,634 70,126 Total Income 8,120 7,445 31,568 29,933 24,661

EXPENDITURE192 195 Salaries - Academic 39 33 82 79 81

16,125 21,814 Salaries - General 2,187 2,095 9,458 9,187 6,761705 1,118 Staff Related Costs 103 98 480 477 304

19,919 22,612 Consumables & General 2,611 2,433 9,713 9,510 8,19312,003 12,870 Occupancy Costs 1,079 1,023 4,967 4,934 4,6961,975 3,814 Internal Rent 312 318 1,563 1,589 823

- (3,336) Service Division Costs - - (3,336) (3,336) - 5,668 5,728 Depreciation 533 488 2,558 2,384 2,307

1 - Scholarships - - - - -


(2,046) (5,311) Net Cost of Services (1,256) (957) (6,083) (5,109) (1,496)

Campus & Collegiate Life ServicesStatement of Cost of Services



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31 May 2018


LAND AND BUILDINGS

88,869 145,622 Capital Works Programme *1 6,653 13,347 67,179 75,486 35,412

Divisional Land & Buildings330 230 Service Divisions 1 22 118 76 112

1,461 1,500 Campus & Collegiate Life Services 31 - 302 375 717514 290 Division of Health Sciences (2) 38 31 207 264

2,305 2,020 Total Divisional Land and Buildings 30 60 451 658 1,093

91,174 147,642 Total Land & Buildings 6,683 13,407 67,630 76,144 36,505

FURNITURE AND EQUIPMENT

1,305 1,500 Equipment Committee 285 100 470 684 432

Divisional Furniture & Equipment5,544 7,926 Service Divisions 380 702 2,821 4,669 2,7291,669 1,825 Campus & Collegiate Life Services 33 12 623 220 1,228

102 113 Division of Commerce 22 3 49 39 37- - Corporate 2 - 5 - -

6,726 8,678 Division of Health Sciences 1,115 401 3,541 2,177 2,563443 537 Division of Humanities 73 53 401 423 152

3,471 3,488 Division of Sciences 303 198 1,364 1,388 1,513

19,260 24,067 Total Furniture & Equipment 2,213 1,469 9,274 9,600 8,654

SOFTWARE & SYSTEMS

757 5,116 Capital Works Programme *2 427 632 737 872 2261,279 2,664 Service Divisions 9 92 114 1,714 836

31 100 Campus & Collegiate Life Services - - 2 - 62 2 Division of Commerce - - - 1 - - - Corporate 46 - 46 - -

303 99 Division of Health Sciences 10 - 275 36 757 11 Division of Humanities 1 - 6 11 7

148 16 Division of Sciences 24 1 32 6 57

2,527 8,008 Total Software & Systems 517 725 1,212 2,640 1,207

LIBRARY BOOKS AND PERIODICALS2,541 2,707 Academic & Student Services 107 631 1,370 1,518 1,176

91 95 Division of Health Sciences 14 11 44 46 49

2,632 2,802 Total Library Books & Periodicals 121 642 1,414 1,564 1,225

UNALLOCATED CAPITAL EXPENDITURE- 9,712 Operations - (45) - 501 -

- 9,712 Total Unallocated Expenditure - (45) - 501 -

CAPITAL WORKS OPERATING EXPENDITURE(2,822) - Corporate - - - - (833)

- (1,000) Operations (45) (83) (372) (417) -

(2,822) (1,000) Total Capital Works Operating Exp (45) (83) (372) (417) (833)

112,771 191,231 TOTAL CAPITAL EXPENDITURE 9,489 16,115 79,158 90,032 46,758

*1 Details are provided on pages 21 & 22*2 Details are provided on page 23

University of OtagoSTATEMENT OF CAPITAL EXPENDITURE



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31 May 2018

Budget Actual Budget Actual Budget$000's $000's $000's $000's $000's

BUILDING IMPROVEMENTS44 180 Albany Street - Hazard Mitigation 6 4 17 20

314 Commerce Renovation Project 206 - 603 31463 Department of Food Science Accommodation - - - 63

- Heritage Precinct - Exterior Conservation - - 5 - - Landscaping Improvements - Castle Street 6 - 15 -

6,600 Clinical Training Facility 185 250 495 1,20021,182 Music & Theatre Relocation 123 1,835 491 6,107

- Passive Fire Protection Remedial Work 9 - 9 - - Portobello Development - - 45 -

31,249 Research Support Facilities - Stages 2 & 3 673 2,947 5,471 14,05548,414 School of Dentistry Upgrade and Extension 2,388 5,713 20,161 31,0239,676 Science Precinct - Laboratory Redevelopment 303 296 5,116 9,676

581 Slips and Trips - Risk Mitigation - - - - 5,710 St David II - General Fit Out 1,346 800 5,637 5,342

- UOC - New Building 43 - 119 - - Wickliffe Block - Demolition & Car Park 2 - 48 -

833 Cumberland Seismic, Compliance & Enhancement Works - - - - 1,404 DSM Southland Learning Centre 13 100 21 3403,030 Hayward Seismic, Compliance & Enhancement Works - - 35 480

850 Pre-CAWSEP Feasibility (49) 85 218 3402,000 University Plaza Building One 11 197 316 517

- Research Project Facilities Phase 1 - - - - 131,950 5,265 12,227 38,822 69,477

PROPERTY PURCHASES- Property Purchases - - 24,205 - - - - 24,205 -

ANNUAL REPAIRS & MAINTENANCE2,500 Statutory Projects 249 207 589 1,0471,500 Adaption Projects 96 124 783 6304,728 Preventative Maintenance 577 313 1,957 2,312

860 Energy Infrastructure Maintenance 19 85 97 3111,046 Compliance Remedial Works - 87 1 436

10,634 941 816 3,427 4,736SOFTWARE & SYSTEMS PROJECTS

4,442 Dental ICT Requirements 460 404 746 1,613- CRM Project 21 - 81 -

3,115 Network Upgrade Project - Phase 2 393 447 590 447597 Placement Administration System - 85 - 85

- University Wireless Network Expansion - - 45 -8,154 874 936 1,462 2,145

150,738 TOTAL 7,080 13,979 67,916 76,358

UNDER(OVER) ALLOCATED9,712 Unallocated Capital Work Budget - (45) - 5019,712 - (45) - 501

OTHER ITEMS(1,000) Capital Works Operating Expenditure (45) (83) (372) (417)(1,000) (45) (83) (372) (417)

159,450 CAPITAL WORKS ADDITIONS TO FIXED ASSETS 7,035 13,851 67,544 76,442

University of OtagoSTATEMENT OF CAPITAL WORKS, SIGNIFICANT EQUIPMENT AND OTHER PROJECTS



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FINANCIAL REVIEW For The Period Ended 31 May 2018

This report provides a commentary on the University’s financial performance and cash flows for the period ended 31 May 2018, and the University’s financial position at that date.

The report and the attached management accounts relate to the financial performance and financial position of the University (as distinct from the consolidated University group) for the period ended 31 May 2018.

OPERATING SURPLUS

2018 Year to Date 2017

Actual Budget Variance YTD Full Year

Operating Surplus/(deficit) ($ million) $ 116.7 $ 110.9 $ 5.8 $ 4.1 $ 16.2

Operating Surplus/(deficit) Before Investing Income ($ million) $ 113.9 $ 109.7 $ 4.2 $ 1.2 $ 9.7

Total Operating Cash flow $ 123.5 $ 102.0 $ 21.5 $ 118.8 $ 101.6

The operating surplus for the five months ended 31 May 2018 was $116.7 million, which was $5.8 million higher than the budgeted surplus of $110.9 million. The graph below shows the new surplus pattern through the year following the changes made to revenue being recognised as the students enrol, rather than being spread evenly throughout the year. The year end budgeted surplus is $18.1 million.

The primary contributors to the positive variance against budget were increased tuition-related income from higher enrolment numbers than budgeted and increased investment income due to higher cash balances from delayed capital expenditure.

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INCOME



Total income ($ million) $ 409.9 $ 403.1 $ 6.8 $ 284.1 $ 691.1 Total income per EFTS ($'000's)1 $ 23.2 $ 22.0 $ 1.2 $ 16.4 $ 38.0 Total income1 to Net Assets 2 54.2% 60.6% (6.4%) 46.3% 40.7% Domestic fees to Total tuition3 31.5% 31.3% 0.3% 32.4% 32.0% 1 Annualised 2 TEC guideline is a minimum of 40% 3 Total tuition = Vote Tertiary Education + domestic fees

Total year to date income was $409.9 million, which was $6.8 million higher than budget. The major favourable variances for the year to date were: Domestic Tuition Fees Actual $78.7 million, budget $77.0 million, variance $1.7 million (2%) higher than budget. Domestic Tuition Fees were above budget due to higher domestic student enrolments. Investment Income Actual $2.7 million, budget $1.1 million, variance $1.6 million (145%) higher than budget. Investment income was higher than budget mostly due to a larger cash balance resulting from capital project expenditure tracking behind budget.

Sundry Income Actual $10.9 million, budget $9.5 million, variance $1.4 million (15%) higher than budget. Sundry Income is higher mainly due to a bequest received in Health Sciences and increased conference income. Vote Education Actual $170.8 million, budget $169.2 million, variance $1.5 million (1%) higher than budget. Vote Education income is higher due to additional eligible enrolments in the first part of the year. This income has been capped at 2% over the TEC’s 2018 EFTS funding allocation to Otago in line with the TEC funding model. Externally Funded Research Actual $51.8 million, budget $50.5 million, variance $1.3 million (3%) higher than budget. Externally Funded Research income is higher due to additional unbudgeted research activity.

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OPERATING EXPENDITURE



Total expenditure excluding internal trading ($ million) $ 293.2 $ 292.2 $ 1.0 $ 280.1 $ 674.9

Total expenditure to Total income 71.5% 72.5% (1.0%) 98.6% 97.7% Academic salaries to Total salaries 57.3% 56.7% 0.6% 57.3% 56.8% Depreciation to Fixed assets 3.8% 4.0% (0.2%) 4.2% 3.6% Total expenditure per EFTS ($'000's)1 $16.6 $16.0 $ 0.6 $16.2 $37.1 Salary costs per EFTS ($'000's)1 $8.8 $8.4 $ 0.4 $8.6 $20.2 1 Annualised

Total year to date expenditure was $293.2 million, which was $1.0 million higher than budget. The major unfavourable expenditure variances were as follows: Salaries – Academic Actual $89.0 million, budget $87.2 million, variance $1.8 million (2%) more than budget. Academic salaries were higher than budget due to unbudgeted academic positions being filled, predominantly in Health Sciences which are partially offset by additional research income.

Depreciation Actual $27.5 million, budget $25.9 million, variance $1.6 million (6%) more than budget. Depreciation was higher than budget as a result of the building revaluation increase effective 31 December 2017. This variance will continue to increase through to the end of the year. These unfavourable variances were partially offset by: Consumables and General Actual $52.8 million, budget $54.5 million, variance $1.8 million (3%) less than budget. The variance was timing-related, and expenditure is expected to increase to budgeted levels during the year.

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COMMENTS FROM THE DIVISIONS The following comments have been provided by the Pro-Vice-Chancellors and Service Division Heads.

Commerce The Division had an unfavourable variance of $1.1 million (19%) for the period ended May 2018. This was due to lower than forecast undergraduate enrolments partly offset by increased postgraduate enrolments. Salaries were overspent due to teaching cover for long term sick leave and an impending retirement. Additional funding for the Business Case competitions and higher than anticipated level of funding from the Research Committee has reduced the unfavourable variance. Health Sciences The Division had an unfavourable variance of $297k (3%) for the period ended 31 May 2018. The unfavourable variance was due to additional academic salaries and consumables (partially offset by additional research income), additional consumables and maintenance costs in the Hercus Taieri Research Unit – HTRU, less Dental Clinic income (optimistic budget), and less Otago Genomics & Bioinformatics Facility - OGBF income (NZGL has ceased trading). These variances were partially offset by additional tuition-related income. Humanities The Division had a favourable variance of $211k (89%) for the period ended 31 May 2018. This was mainly due to higher than expected enrolments across the Division. Sciences The Division of Sciences reported a favourable budget variance of $880k (32%) for the period ended 31 May 2018. Student related income is $650k favourable due to increased EFTS across most departments. Growth in externally funded research has also increased, but is partly offset by higher than expected scholarship payments. Academic The Academic Division had a favourable variance of $958k (3%) for the period ended 31 May 2018. This was mainly due to staff vacancies, and timing-related savings in consumables expenditure.

Campus and Collegiate Life Services The Division had a favourable variance of $974k (19%) for the period ended 31 May 2018. Accommodation operational income was favourable due to increased sundry income during the summer period: Summer School; “Hands on Otago” programmes and Masters Games. Occupancy levels in the Residential Colleges and the University Flats are close to 100%. Additional income has also been received within campus catering outlets and Recreation Services. External Engagement The External Engagement Division had an unfavourable variance of $59k (1%) for the period ended 31 May 2018. This was primarily due to additional commissions for higher numbers of international students and unbudgeted scholarships for study abroad students. These variances were partially offset by amendments and updates to the 2018 marketing schedule, the timing of a payments relating to international marketing and the 150th Anniversary, and some savings in professional and consulting fees. Financial Services The Division had an unfavourable variance of $182k (7%) for the period ended 31 May 2018. This variance was mainly due to the establishment of the Finance Advisory team as part of the Support Services Review recommendations. This new team will be funded by movement of staff from other areas of the University later in the year. Human Resources The Division had an unfavourable variance of $173k (5%) for the period ending 31 May 2018. This was mainly due to higher IT software licence costs and unbudgeted legal costs. These variances were partially offset by timing-related savings in staff related costs and other consumables. Information Technology Services The Division had a favourable variance of $352k (2%) for the period ended 31 May 2018, with the main contributing factors being favourable depreciation (primarily representing unexpended depreciation on the delayed NeSI refresh procurement) and also a favourable general staff leave movement and delayed recruitment of two vacant positions to support NeSI activity. Property Services The Division had an unfavourable variance of $1.6 million for the period ended 31 May 2018. This was mainly due to higher depreciation related to the revaluation of buildings at the end of 2017 partially offset by timing-related underspends in consumables and maintenance expenditure.

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CAPITAL EXPENDITURE Total capital expenditure for the period ended 31 May 2018 was $79.2 million compared to the budget of $90.0 million, a favourable variance of $10.9 million (12%). Land and Buildings: The major capital expenditure variances for land and buildings were as follows:

Full Yr TotalLAND & BUILDINGS Actual Budget Budget Actual Budget Project

$000’s $000’s $000’s % $000’s $000’s $000’s % Spent FeasibilityPre-Cawsep Feasibility 218 340 122 F 36% 850 218 850 25.6%Cumberland Seismic, Compliance & Enhancement 0 0 0 F 0% 833 37 870 4.3%Department of Food Science Accommodation 0 63 63 F 100% 63 38 165 23.0%UOC - New Building 119 0 119 U 0% 0 2,035 1,910 106.5%UOW Seismic & Departmental Refurbishments 0 0 0 F 0% 0 697 665 104.8%

Project Establishment Slips and Trips - Risk Mitigation 0 0 0 F 0% 581 119 1,928 6.2%

Preliminary Design

Developed Design DSM Southland Learning Centre 21 340 319 F 94% 1,404 77 1,500 5.1%Clinical Training Facility 495 1,200 705 F 59% 6,600 1,008 27,500 3.7%

Detailed Design Music & Theatre Relocation 491 6,107 5,616 F 92% 21,182 2,488 26,693 9.3%Hayward Seismic, Compliance & Enhancement 35 480 445 F 93% 3,030 677 8,138 8.3%

Construction/Contract Administration St David II - General Fit Out 5,637 5,342 295 U 6% 5,710 7,006 9,100 77.0%Research Support Facilit ies - Stages 2 & 3 5,471 14,055 8,584 F 61% 31,249 17,307 49,340 35.1%Research Project Facilit ies - Stage 1 0 0 0 F 0% 0 2,677 4,405 60.8%School of Dentistry Upgrade and Extension 20,161 31,023 10,862 F 35% 48,414 57,967 131,684 44.0%Science Precinct - Laboratory Redevelopment 5,116 9,676 4,560 F 47% 9,676 53,252 55,996 95.1%180 Albany Street - Hazard Mitigation 17 20 3 F 15% 44 146 600 24.3%

Maintenance Period/PO E Heritage Precinct - Exterior Conservation 5 0 5 U 0% 0 196 190 103.2%Commerce Renovation Project 603 314 289 U 92% 314 18,522 17,683 104.7%Wickliffe Block - Demolition & Car Park 48 0 48 U 0% 0 3,229 2,750 117.4%Portobello Improvements 45 0 45 U 0% 0 6,427 5,331 120.6%Landscaping Improvement Projects 15 0 15 U 0% 0 9,929 9,942 99.9%University Plaza Building One 316 517 201 F 39% 2,000 38,986 46,200 84.4%

Routine Capital Works Property Purchases 24,205 0 24,205 U 0% 0 24,205 0 Statutory Work 589 1,047 458 F 44% 2,500 589 2,500 23.6%Adaptions Work 783 630 153 U 24% 1,500 783 1,500 52.2%Preventative Maintenace/Major Upkeep 1,957 2,312 355 F 15% 4,728 1,957 4,728 41.4%Energy Infrastructure Maintenance 97 311 214 F 69% 860 97 860 11.3%Compliance Remedial Works 10 436 426 F 98% 1,046 10 1,046 1.0%

66,454 74,213 7,759 F 10% 142,584 250,679 414,074 60.5%

Year to date Total ProjectVariance

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Feasibility Stage UOC New Building • A business case for this project is under

review. Developed Design Clinical Training Facility • $705k favourable year to date due to delays

associated with the DHB lease approval process;

• Preliminary design is complete; • Council have approved changes to business

case and budget increase of $822k. Detailed Design Music & Theatre Relocation • $5.6 million favourable year to date due to

delays in appointing a contractor. Construction/Contract Administration Stage St David II – General Fit Out • YTD is very close to budget; • Construction has commenced, aiming for

July completion. Research Support Facilities – Stages 2 & 3 • $8.5 million favourable variance for the year

due to slow progress on piling caused by adverse ground conditions;

• Forecast completion is mid-2019. School of Dentistry Upgrade and Extension • $10.9 million favourable variance for the

year, due to programme delays caused by adverse ground conditions.

Science Precinct – Laboratory Upgrade • Handover of the building to the department

for teaching in Semester one is complete; • $4.6 million favourable variance for the year

due to budget timing, and a specialist laboratory and exterior landscaping still to be completed.

Maintenance Period Commerce Renovation Project • The project is complete, and has moved to

the maintenance period; • A project overspend of approximately $900k

is predicted. Portobello Improvements • Project is overspent by $1.1 million due to

additional costs related to unfavourable ground conditions, additional health and safety related work and higher audio visual equipment costs;

• The project has been completed and handed over to the department for use.

Routine Capital Works Property Purchases • $24.2 million unfavourable variance relates

to the purchase of the Caroline Freeman College. Two thirds of this purchase will be offset in the University Group results as it relates to the University’s interest in the Dunedin City Accommodation Trust which formerly owned the college. The remaining third of the Trust was owned by Otago Polytechnic.

Statutory Work • $458k favourable variance for the year due to

the timing of projects not yet underway in a number of labs.

Adaptions • $153k unfavourable variance for the year due

to projects from 2017 still being completed in the current year;

• The following projects are near completion: Biochemistry level 3 remodelling, Student Health balcony enclosure; Richardson 4th floor (north) reconfiguration.

Preventative Maintenance • $355k favourable variance for the year due to

scheduled projects delayed, progressing slower than budget, or projects going out of scope of this budget as they are over the $250k limit such as the Science II exterior.

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Software and Systems: The major capital expenditure variances for software and IT systems were as follows:

Dental ICT Requirements • $867k favourable variance year to date; • All parts of the project are tracking on or

ahead of the project plan, with CAD/CAM, 3D Printer & Intra Oral Projects completed;

• The Patient Management System is meeting development & delivery milestones to date.

• The CSSD Tracking System project has commenced with infrastructure being put in place and the finalisation of the project charter and schedule

• The Dental Communication Solution is now designing workflow and the process that underpin the triage of calls.

Network Project – Phase 2 • $143k unfavourable variance year to date; due

to the roll out of new network is slightly ahead of schedule, the Arana College main buildings have been fully migrated to the new network, and smaller houses now being completed.

Full Yr TotalSOFTWARE & SYSTEMS Actual Budget Budget Actual Budget % Spent

$000’s $000’s $000’s % $000’s $000’s $000’s Dental ICT Requirements 746 1,613 867 F 54% 4,442 1,059 4,715 22.5%CRM Project 81 0 81 U 0% 0 190 200 95.0%Network Upgrade - Phase 2 590 447 143 U 32% 3,115 590 10,245 5.8%Placement Administration System 0 85 85 F 100% 597 0 645 0.0%University Network Upgrade 45 0 45 U 0% 0 30,128 28,244 106.7%

1,462 2,145 683 F 32% 8,154 31,967 44,049 72.6%

Capital Works Operating Expenditure (372) (417) 45 U -11% (1,000)

(Over)/Under allocated - 501 501 100% 9,712

Total Capital Works 67,544 76,442 8,898 F 12% 159,450 282,646 458,123 61.7%

VarianceYear to date Total Project

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FINANCIAL POSITION AND CASHFLOW Fixed Assets:

YTD Full Year

Actual Budget 2017 2017

Fixed Assets $ million $1,746.9 $1,555.2 $1,454.2 $1,695.2

Investments $ million $44.2 $43.6 $45.3 $44.3

Fixed Assets per EFTS $94,086 $90,803 $79,911 $93,154

Capex to Fixed Assets 4.5% 5.8% 3.2% 6.7%

Depreciation to Fixed Assets 1.6% 1.7% 1.8% 3.6%

Capex to Depreciation 287.9% 347.6% 182.8% 183.5%

Capex to Surplus plus Depreciation 55.0% 65.8% 157.7% 39.1%

2018 Year to Date

Fixed assets at 31 May were $1.747 billion, compared to the budget of $1.555 billion. The variance ($192.0 million) was largely due to the revaluation of land and buildings which was partially offset by delays in the capital expenditure.

Capital expenditure was 288% of depreciation for the year. This was lower than the budget of 348% and higher than the 183% reported at the same time last year. The increase on last year continues to reflect the increase in capital project activity. Capital expenditure as a percentage of the surplus plus depreciation was 55% compared to the budget of 66%.

Investments: The breakdown of investments on hand is as follows:

YTD Full Year


Shares in University of Otago Holdings 7,786 7,786 7,786 7,786

Loans for Accomodation

Loan Loan - Dunedin City Tertiary Accommodati 800 - 1,100 800

Loan Loan - Selwyn College 1,753 1,753 1,858 1,753

Loan Loan - St Margarets College 750 750 800 750

Loan Loan-Knox College 7,778 7,712 8,180 7,778

Other Loans 16 26 26 26

Investment in Foundation Trust 25,000 25,000 25,000 25,000

Shares in Publically Listed Companies

Pacific Edge 329 556 556 443

Total Investments 44,212 43,583 45,306 44,336

2018 Year to Date

Investments at 31 May were $44.2 million which was $629k greater than budget and $1.1 million less than last year. The main reason for the $629k variance from budget is the timing of the finalisation of the purchase of Caroline Freeman College ($800k).

The Pacific Edge shares decreased in market value (now 29 cents per share). At 31 May the University held 1.135 million Pacific Edge Shares, with a value of $329k (31 December 2017 $443k). Realised gains/losses on sale and unrealised gains/losses on revaluation have been reflected in the Statement of Financial Performance.

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Liquidity and Cash Flow:

YTD Full Year


Working Capital $ million $66.9 $38.2 $11.8 $1.8

Working Capital Ratio (CA/CL) 1.3 1.2 1.1 1.0

$288.5 $225.4 $236.0 $153.3

$136.9 $108.3 $144.3 $73.5

Liquid Ratio (Liquid Assets/ Liquid Liabilities) 2.1 2.1 1.6 2.1

Cashflow from Operating Activities $ million $123.5 $102.0 $118.8 $101.7

Cashflow from Investing Activities $ million ($55.5) ($91.9) ($48.1) ($114.5)

Cashflow from Financing Activities $ million - - - -

Total Cashflow $ million $68.0 $10.1 $70.7 ($12.9)

Capex Cash Outflow to Net Operating Cashflow 45% 91% 41% 322%Operating Cash Inflow to Operating Cash Outflow 1 148% 140% 148% 117%

Credit Lines Approved but Undrawn $ million - - - -

Cash held in bank accounts $189.6 $118.6 $205.2 $121.6Cash + Available Credit to Operating Cash Outflow 2 73% 46% 83% 21%

Number of days 'cash' on hand 110 69 126 75

1 TEC guideline is a minimum of 111%

2 TEC guideline is a minimum of 12%

2018 Year to Date

Liquid Assets (curr assets - inventory - research in arrears)

Liquid Liabilities (curr liabilities - employee entitlements - research in adv - loans <1yr)

Total cash on hand at the end of May was $189.6 million, $71.0 million (60%) greater than budget and $15.6 million less than was on hand at the same time last year. The net cash inflow from operating activities for the year to date was $123.5 million, which was greater than budget by $21.5 million (21%). The main items making up this variance were: • Income from student fees ($10.3 million) due

to increased enrolments and earlier receipts due to the free fees scheme.

• Higher externally funded research grants received ($8.7 million)

• Additional accommodation income ($1.7 million).

Cash outflow from investing activities was ($55.5 million) compared to the budget of ($91.9) million, a favourable variance of $36.4 million. This variance was mainly due to delays in capital works projects. Overall, total cash flow for the period was an inflow of $68.0 million. This was $57.9 million better than budget and $2.7 million less than at the same time last year.

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Liabilities and Equity:

YTD Full Year


Term Liabilities $ million $43.9 $41.0 $37.6 $43.9

Equity $ million $1,814.0 $1,596.0 $1,473.7 $1,697.4

Undrawn Loan Facility $ million - - - -

Equity to Total Assets 86.8% 87.1% 84.6% 89.3%Debt (Term Liabilities) to Equity)1 2.4% 2.6% 2.6% 2.6%

Debt% (Term Liabilities/Term Liabs + equity) 2.4% 2.5% 2.5% 2.5%

2018 Year to Date

1 TEC guideline is a maximum of 20% Term liabilities are employee entitlements for long service leave, retiring gratuities and sick leave. These are all assessed on an annual basis by an external consultant and the value is affected by salary increases and changes in interest rates (which are used to discount future payment obligations to present value). The University does not have any other term debt.

Total equity at the end of May was $1.814 billion. Equity included $994.8 million of property revaluations, $34.4 million of capital injections received from the Government, and $784.8 million of accumulated operating surpluses.

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CONCLUSION Increased student enrolments have led to a strong surplus performance for the first part of the year. Capital expenditure is close to target for the year, and the slower delivery of capital projects has been offset by the purchase of the Caroline Freeman College. Liquidity continues to be strong and cash reserves are sufficient to meet the significant expenditure on major projects planned for 2018. Looking beyond 2018, approval of new major capital projects will rely on an increase in the University surplus to fund the additional capital expenditure. S van Turnhout Chief Financial Officer 13 June 2018

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(Lincoln University's data not available)

Financial Services Division

A COMPARISON OF SEVEN

2017

ANNUAL REPORTS

OF NEW ZEALAND'S EIGHT UNIVERSITIES ANNUAL REPORTS

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Otago Auckland AUT Canterbury Massey Victoria Waikato Average

EFTS 2017Domestic 16,596 16,176 11,671 15,547 15,682 8,256 International 1,601 3,398 1,418 3,106 1,776 1,599 Other 260 (1) 142 (2) 37 (3)Total EFTS 18,457 33,366 (5) 19,716 13,089 18,688 17,458 (6) 9,892 18,667

EFTS as a % of all University EFTS: 14.1% 25.5% 15.1% 10.0% 14.3% 13.4% 7.6%

Academic Staff (FTE) (4) 1,196 2,232 1,186 749 1,431 1,062 599 1,208

General Staff (FTE) 2,330 3,126 1,289 (7) 1,880 1,201 863 1,782

General staff/Academic staff ratio 1.9 1.4 1.1 1.3 1.1 1.4 1.4

Student Academic Staff Ratio 15.4 14.9 16.6 17.5 13.1 16.4 16.5 15.8

EFTS 2016Domestic 16,854 16,374 11,358 15,983 15,696 8,250 International 1,433 3,451 1,134 2,961 1,694 1,510 Other 259 (1) 146 (2) 46 (3)Total EFTS 18,546 33,118 (5) 19,971 12,492 18,944 17,390 (6) 9,806 18,610

EFTS as a % of all University EFTS: 14.2% 25.4% 15.3% 9.6% 14.5% 13.3% 7.5%

Academic Staff (FTE) (4) 1,195 2,209 1,166 715 1,124 1,014 628 1,150

General Staff (FTE) 2,476 3,041 1,308 (7) 926 1,115 870 1,623

General staff/Academic staff ratio 2.1 1.4 1.1 0.8 1.1 1.4 1.3

Student Academic Staff Ratio 15.5 15.0 17.1 17.5 16.9 17.1 15.6 16.4

(1) Other - Comprises EFTS enrolled in the Foundation Studies programme of the University subsidiary Foundation Studies Ltd(2) Comprises International House EFTS and Non EFTS(3) Comprises full cost other EFTS(4) Academic staff - (not including research only) where this information has been separately disclosed(5) EFTS Split not available(6) Government funded taken to mean Domestic and Full-fee taken to mean International.(7) Not provided

2017 ANNUAL REPORT COMPARISON

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FINANCIAL POSITION Otago Auckland AUT Canterbury Massey Victoria Waikato$000's $000's $000's $000's $000's $000's $000's

Current Assets :Cash and Cash Equivalents 144,602 190,042 2,799 252,641 157,847 45,579 53,431Trade & Other Receivables 29,125 48,756 43,991 23,920 23,723 39,463 22,184Prepayments & Inventory 11,293 27,450 4,164 12,497 16,437 11,187 4,759Other Financial Assets 9,232 13,826 7,500 1,494 35 49,874 3,890Total Current Assets 194,252 280,074 58,454 290,552 198,042 146,103 84,264

Investments & Other Financial Assets 203,425 205,430 45,441 46 40,429 5,236 1,896Property, Plant & Equipment 1,796,945 2,825,297 875,288 1,248,822 1,155,016 884,976 458,797Other Non Current Assets 24,200 31,457 21,240 33,890 37,097 14,519 20,816Total Assets 2,218,822 3,342,258 1,000,423 1,573,310 1,430,584 1,050,834 565,773

Current Liabilities:Trade & Other Payables 39,310 141,544 38,216 34,714 17,785 21,042 10,578Accruals 22,843 (1) 31,646 (1) 18,900 31,879 8,295Funds Received in Advance 50,273 161,131 79,799 40,493 84,998 45,606 40,914Loans Repayable Within One Year 623 6,586 2,032 5Employee Entitlements 49,090 56,974 23,013 13,909 23,865 17,189 13,195Other Financial Liabilities 323 517 75,900

Total Current Liabilities 161,516 360,272 179,583 91,665 145,548 191,616 72,987

Term Liabilities - Employee Entitlements 43,941 56,083 9,749 29,304 38,433 18,852 12,979Term Liabilities - other 773 1,771 162,150 73,124 1,491 45,863 1,308

Total Liabilities 206,230 418,126 351,482 194,093 185,472 256,331 87,274

General Reserve 1,027,178 1,534,518 365,985 1,108,757 660,915 414,354 278,796Property Revaluation Reserve 985,414 1,389,614 282,956 270,460 584,197 380,149 199,703

Total Equity 2,012,592 2,924,132 648,941 1,379,217 1,245,112 794,503 478,499

Total Liabilities & Equity 2,218,822 3,342,258 1,000,423 1,573,310 1,430,584 1,050,834 565,773

(1) Not separately disclosed.


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FINANCIAL PERFORMANCE Otago Auckland AUT Canterbury Massey Victoria Waikato$000's $000's $000's $000's $000's $000's $000's

IncomeGovernment Grants 237,585 340,327 155,989 133,176 193,134 140,867 98,559PBRF Funding 60,201 88,988 14,656 28,790 (1) 33,109 (1)Externally Funded Research 122,741 168,403 13,138 34,418 72,002 52,976 28,895Tuition Fees 157,600 306,099 157,650 102,301 179,120 126,855 81,615Investment Income 33,960 9,657 26 11,809 4,563 8,100 2,392Other Income 103,672 263,024 49,193 44,338 95,916 93,478 46,198Total Income 715,759 1,176,498 390,652 354,832 544,735 455,385 257,659

ExpenditureStaff related expenses including salaries 403,201 630,821 235,001 179,192 296,139 231,191 135,460Other 216,533 348,727 93,180 133,740 155,104 150,951 76,315Depreciation 61,785 129,103 48,085 47,215 55,147 59,793 23,093Total Expenditure 681,519 1,108,651 376,266 360,147 506,390 441,935 234,868

Operating Surplus 34,240 67,847 14,386 (5,315) 38,345 13,450 22,791

Unusual Items -

Operating Surplus after unusual items 34,240 67,847 14,386 (5,315) 38,345 13,450 22,791

(1) Not separately disclosed.


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CASH FLOWS Otago Auckland AUT Canterbury Massey Victoria Waikato$000's $000's $000's $000's $000's $000's $000's

Operating ActivitiesCash was provided from:Government Grant 297,786 427,286 170,645 161,966 194,692 173,323 98,546 Revenue from Fees 169,923 311,591 164,613 107,008 175,573 132,371 85,087 Revenue from Services 212,587 427,275 55,557 88,243 132,689 139,636 73,333 Investment Income 18,337 8,511 (1) 13 10,886 3,609 884 2,194

698,633 1,174,663 390,828 368,103 506,563 446,214 259,160 Cash was applied to:Employees and Suppliers 599,165 960,184 324,735 319,008 447,134 378,271 208,357

599,165 960,184 324,735 319,008 447,134 378,271 208,357

Net Cash Flows from Operating Activities 99,468 214,479 66,093 49,095 59,429 67,943 50,803 Investing Activities Cash was provided from:Investments 51,459 25,821 291,550 143,368 4,004 Sale of Property, Plant & Equipment 191 15,069 91 63,947 7,999 345

51,650 25,821 15,069 291,641 207,315 12,003 345 Cash was applied to: Investments 23,238 803 155,911 202,873 Property, Plant & Equipment Acquired 116,823 181,505 81,057 165,993 67,134 75,244 46,732

140,061 181,505 81,860 321,904 270,007 75,244 46,732

Net Cash Flows from Investing Activities (88,411) (155,684) (66,791) (30,263) (62,692) (63,241) (46,387)

Financing Activities Cash was provided from:Loans raised/Other 60,515 Issue of Share Capital

60,515 Cash was applied to:Reduce Liabilities 9 880 10,273 32 45,750 5

Net Cash Flows from Financing Activities (9) (880) (10,273) (32) 14,765 (5) Net Cash Flows 11,048 57,915 (10,971) 18,800 (3,263) 19,467 4,411

q

(1) Auckland's annual report discloses this as "Investing Activities: Cash was provided from investments".


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KEY FINANCIAL INDICATORS Otago Auckland AUT Canterbury Massey Victoria Waikato TECGuideline - Minimums

OperatingOperating Surplus as % of income * 4.8% 5.8% 3.7% -1.5% 7.0% 3.0% 8.8% 3.0%Operating Surplus as % of net assets * 1.7% 2.3% 2.2% -0.4% 3.1% 1.7% 4.8% 1.2%Operating Surplus as % of total assets * 1.5% 2.0% 1.4% -0.3% 2.7% 1.3% 4.0% 1.0%

Total Income per EFTS $38,780 $35,260 $19,814 $27,109 $29,149 $26,085 $26,047Total Expenses per EFTS $36,925 $33,227 $19,084 $27,515 $27,097 $25,314 $23,743

Net Operating cash flow per EFTS $5,389 $6,428 $3,352 $3,751 $3,180 $3,892 $5,136Operating cash inflows/operating cash outflows 116.6% 122.3% 120.4% 115.4% 113.3% 118.0% 124.4% 111.0%

AssetsCapital expenditure per EFTS $6,329 $5,440 $4,111 $12,682 $3,592 $4,310 $4,724Property, Plant & Equipment per EFTS $97,358 $84,676 $44,395 $95,410 $61,805 $50,692 $46,381Income to total assets 32.3% 35.2% 39.0% 22.6% 38.1% 43.3% 45.5% 40.0%Depreciation as % of Property, Plant & Equipment 3.4% 4.6% 5.5% 3.8% 4.8% 6.8% 5.0%

LiquidityLiquid Ratio (liquid assets/liquid liabilities) 4.4 1.7 1.2 8.0 10.2 4.0 7.1Working Capital Ratio (current assets to current liabilities) 1.2 0.8 0.3 3.2 1.4 0.8 1.2Liquid funds (cash/term deposits) as % operating cash outflows 24.1% 19.8% 0.9% 79.2% 35.3% 12.0% 25.6% 12.0%

Equity and Term LiabilitiesLevel of Debt (debt to equity) 10.2% 14.3% 54.2% 14.1% 14.9% 32.3% 18.2%Equity as % of total assets 90.7% 87.5% 64.9% 87.7% 87.0% 75.6% 84.6%

Commitments $000's $000's $000's $000's $000's $000's $000'sCapital Works $139,266 $479,668 $17,803 $86,591 $35,701 $59,144 (1) $39,395Operating Leases (1 year) $5,835 $34,642 $5,857 $5,123 $3,511 $15,725 $3,248

* Operating Surplus before unusual items

(1) Total contracted projects. Includes projects other than capital projects.


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REGISTRAR & SECRETARY TO THE COUNCIL

MEMORANDUM TO: Members of Council FROM: Jan Flood

Registrar & Secretary to the Council

DATE: 2 July 2018 RE: Council Standing Orders Background Council’s Standing Orders were last reviewed in 2000. It is timely to update the existing Standing Orders so as to:

reflect amendments to relevant legislation, including by introducing provision for participation in meetings by electronic means;

better align the Standing Orders with current practice and to introduce some additional flexibility in administrative matters;

remove unnecessarily detailed provisions in relation to formal meeting procedure; generally improve the clarity and usability of the Standing Orders through increased

plain-language drafting, and the reordering and reformatting of existing material.

Under clause 23(b) of its existing Standing Orders the Council is empowered to amend its standing orders provided that notice of the intention to do so has been included in the notice of the meeting at which the matter is considered. The revised draft Standing Orders attached to this Memorandum have been prepared in consultation with the University Solicitor and take into account the relevant provisions of the Education Act 1989 and the Local Government Official Information and Meetings Act 1987. Recommendation That pursuant to clause 23(b) of its Standing Orders the Council adopts in substitution for those Standing Orders new Standing Orders in the form of the draft circulated to the meeting.

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Revised Draft – July 2018

STANDING ORDERS OF THE COUNCIL

1. STANDING ORDERS

1.1 These Standing Orders reflect relevant provisions of the Education Act 1989 and the Local Government Official Information and Meetings Act 1987 and shall be interpreted and applied in a manner consistent with that legislative framework.

1.2 Any matter of interpretation of these Standing Orders, and any matter of procedure not fully covered by them, shall be determined by the Convenor of the meeting at which the matter arises.

1.3 Except where to do so would conflict with a legislative requirement, these Standing Orders:

(a) may be suspended for the purposes of a meeting with the unanimous consent of that meeting;

(b) may be amended by ordinary resolution of the Council, so long as the proposed changes have been included in the notice of meeting for the meeting at which the resolution is put.

2. CONVENORSHIP OF THE COUNCIL

2.1 The Convenor of the Council is the Chancellor. In the absence of the Chancellor, the Pro-Chancellor shall preside.

2.2 In the absence of both Chancellor and Pro-Chancellor, the members of the Council present shall elect a member to preside. For the purpose of such election the Registrar and Secretary to the Council shall take the Chair.

2.3 The Pro-Chancellor or other person authorised to preside in respect of a meeting in the absence of the Chancellor may exercise the powers of the Chancellor under these Standing Orders for the purposes of that meeting.

3. ELECTION OF CHANCELLOR

3.1 The Chancellor and Pro-Chancellor shall be elected by members of the Council each year.

3.2 The elections for Chancellor and Pro-Chancellor shall be conducted by such process as the Registrar and Secretary to the Council shall determine with

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the election of Pro-Chancellor to proceed after the outcome of the election of Chancellor has been declared.

4. CALLING OF MEETINGS

4.1 Ordinary meetings of the Council shall be held according to a schedule determined by the Council from year to year.

4.2 Notice of these meetings shall be sent to all members not less than three days before the day of the meeting.

4.3 The Chancellor may cancel an ordinary meeting for lack of business or other exceptional reason.

4.4 The Chancellor or, if he or she is not available, the Pro-Chancellor:

(a) may call a special meeting of the Council at any time;

(b) shall call a special meeting of the Council on receiving a request in writing from three members stating the business to be transacted.

4.5 Notice of any special meeting shall be sent to all members not less than three days before the day of the special meeting, except in cases of emergency when the notice is to be given as circumstances permit.

4.6 The Chancellor may:

(a) approve one or more members participating in a meeting by means of audio or audio-visual; or

(b) may direct that a meeting be held entirely by such means so long as every member who wishes to participate has access to the technology needed to participate in the meeting.

5. AGENDA

5.1 Every notice of meeting will be accompanied by an agenda specifying the business to be transacted at the meeting.

5.2 The agenda shall be compiled by the Registrar and Secretary to the Council in consultation with the Chancellor and Vice-Chancellor, provided that any member may call for an item to be included in the agenda for a meeting by giving notice in writing to the Registrar and Secretary to the Council not less than seven days before the meeting is to take place.

5.3 An item of business that is not on the agenda may be dealt with at a meeting if the Council so resolves, and if the Convenor explains, in the public part of the meeting:

(a) the reason the item is not on the agenda; and

(b) why discussion of the item cannot be delayed until a subsequent meeting.1

1 Local Government Official Information and Meetings Act 1987, s.46(A)(7)

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5.4 A minor matter relating to the general business of the University that is not on the agenda may be discussed at a meeting if the Convenor advises the Council at the beginning of the public part of the meeting that the item will be discussed, but the Council may not make any resolution, decision or recommendation about the item except to refer it to a subsequent meeting2.

6. EXCLUSION OF THE PUBLIC

6.1 The Convenor may move that the public be excluded from the whole or any part of the proceedings of a meeting if the public conduct of those proceedings would be likely to result in the disclosure of information for which good reason for withholding it would exist.3

6.2 Any business or documents to be considered by the Council in the absence of the public shall be regarded as confidential unless and until:

(a) the Council resolves that the matter shall become public;

(b) the matter has been dealt with by Council and the Chancellor, Vice-Chancellor or Registrar and Secretary to the Council has determined that good reason for withholding the information has ceased to operate.

6.3 Matters considered or to be considered in the absence of the public may be discussed only amongst Council members and with University Officers to whom relevant confidential information is already available as part of their role.

7. MINUTES

7.1 The Registrar and Secretary to the Council shall ensure that minutes are kept of all business transacted at meetings of the Council and meetings of Committees of the Council.

7.2 At every ordinary meeting of the Council, the minutes of the previous meeting of the Council shall be submitted for approval as a correct record before any further business is transacted.

8. ABSENCE

8.1 Any member unable to attend a meeting of the Council shall notify the Registrar and Secretary to the Council as soon as practicable before that meeting.

9. QUORUM

9.1 No business may be transacted at a Council meeting unless a majority of Council members then holding office are present.4 Business may be progressed between meetings by email communication but must be ratified by resolution at the next Council meeting.

2 Local Government Official Information and Meetings Act 1987, s.46(A)(7A) 3 Local Government Official Information and Meetings Act 1987, s.48 4 Education Act 1989, s.178(5)

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10. CONFLICT OF INTEREST

10.1 The Registrar and Secretary to the Council shall maintain a register of interests.

10.2 Members with an interest in a matter being considered or about to be considered must (whether or not the interest is reflected in the register of interests) declare that interest at a Council meeting as soon as possible after relevant facts raising the conflict have come to the member’s knowledge.5 All such disclosures of interest shall be recorded in the minutes of the meeting.

10.3 Unless the Council decides otherwise, a member disclosing an interest:

(a) must withdraw from any meeting of the Council or its Committees when the matter in which that member has the interest is under discussion; and

(b) must not take part in any deliberation or decisions on such a matter.6

11. RULES OF DEBATE

11.1 Every member shall address the Convenor when speaking. A person who is not a member may be invited to speak at a meeting at the discretion of the Convenor.

11.2 A member shall not, other than with the leave of the Convenor, speak twice to the same motion or amendment except to ask a question or to explain some matter upon which the member has been misunderstood.

11.3 Notwithstanding 11.2, a member who proposes any motion or amendment shall be entitled to reply to the debate before the motion or amendment is put to the vote.

11.4 The Convenor may put to the vote any motion that he or she thinks fit. All other motions (including procedural motions) must be moved by one member and seconded by another.

11.5 The mover of a motion may speak in support of the motion either before or after it has been seconded but if it is not seconded it shall lapse and shall not be discussed further.

11.6 If an amendment to a motion under consideration is proposed the debate shall, until the amendment is put, be addressed to the amendment and not to the original motion.

11.7 No amendment to an amendment can be proposed, but a member may give notice during the debate of intention to move a further amendment to the original motion at the conclusion of the debate on the first amendment.

11.8 The debate on any motion or amendment may be interrupted:

5 This requirement includes, but is intended to be more extensive than the requirement in the Education Act 1989 s.175(1) 6 This requirement includes, but is intended to be more extensive than the requirement in the Education Act 1989, s.175(2)

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(a) by the raising of a point of order; or

(b) by a motion for the reading of any document relevant to the matter.

11.9 The debate on any motion or amendment may be superseded by a procedural motion that:

(a) the Council adjourn; or

(b) the question be put; or

(c) the Council proceed to the next business, or

(d) the matter be referred or referred back to the relevant Committee or official.

11.10 Procedural motions will be put to the vote immediately without discussion or debate.

12. VOTING

12.1 All business of the Council shall be decided by resolution moved by a member of the Council and seconded if required, and agreed to by a majority of the votes of the members present.

12.2 A motion of any kind being put shall be determined in the affirmative or the negative by a majority of the voices ‘aye’ or ‘no’.

12.3 The Convenor shall call first for the ‘ayes’ then the ‘noes’ and shall then state whether the ‘ayes’ or ‘noes’ have it. Unless a division is called for, that decision shall be conclusive.

12.4 If a division is called for, the Convenor shall require a show of hands calling for ‘aye’, ‘no’, and ‘abstain’, and a majority of those voting shall determine the decision.

12.5 In the case of an equality of votes, the Convenor shall have a deliberative and casting vote7.

12.6 While in the usual course the number of votes, and the way members have voted, shall not be recorded in the minutes, any member of the Council may ask for the way he or she has voted to be so recorded.

13. COMMITTEES

13.1 The Council may from time to time appoint standing or special Committees:

(a) referring to those Committees such matters as it thinks fit; and

(b) delegating to any such Committee any of its powers and duties as it determines, other than any power and duty which the Education Act 1989 requires that the Council itself exercise.

7 Education Act 1989, s.178(10)

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13.2 The Convenor of a Committee of Council shall be the person appointed by the Council or in the case of unavailability of that person an alternate appointed by the Registrar and Secretary to the Council.

13.3 Council Committees shall operate under procedures which conform as closely to these Standing Orders as circumstances allow.

13.4 Council Committees shall report to the Council on their business at such intervals as the Council may decide.

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STANDING ORDERS OF THE COUNCIL

CONVENORSHIP OF THE COUNCIL

1 ( a ) The Convenor of the Council is the Chancellor who shall preside at all meetings at

which he or she is present. In the absence of the Chancellor, the Pro-Chancellor shall

preside.

( b ) In the absence of both, the members of the Council present shall elect a member

present to preside. For the purpose of such election the Secretary to the Council

shall take the Chair.

( c ) At any time during a meeting any member present may, at the request of the

Convenor, take the Chair temporarily as Acting Convenor.

( d ) The Pro-Chancellor or a person appointed as Convenor in the absence of the

Chancellor shall have, and may exercise, all the powers and functions of the

Chancellor for the purpose of the meeting.

2 ( a ) The Chancellor shall be elected by members of the Council each year by postal ballot

conducted by the Secretary to the Council and Registrar.

( b ) After election of the Chancellor, the Pro-Chancellor shall be elected in the same way.

ADMINISTRATION

3 The Secretary to the Council and Registrar shall keep minutes of all business

transacted at meetings of the Council, and meetings of Committees of the Council.

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MEETINGS

4 ( a ) Ordinary meetings of the Council shall be held each month except January.

( b) Notice of these meetings shall be sent to all members not less than five clear days

before the day of the meeting.

5 ( a ) The Chancellor or, if he or she is not available, the Pro-Chancellor may call a special

meeting of the Council at any time.

( b ) The Chancellor or, if he or she is not available, the Pro-Chancellor shall call a

special meeting of the Council on receiving a request in writing from five members

stating the business to be transacted.

( c ) Notice of such a meeting shall be sent to all members not less than five clear days

before the day of the special meeting.

( d ) In the event of an emergency, the Chancellor or, if he or she is not available, the

Pro-Chancellor may call a special meeting of the Council within a lesser period than

specified above.

NOTICE OF MEETING

Agenda

6 Any notice of meeting required by these Orders shall be sent to each member at the

address which the member has supplied to the Secretary of the Council and Registrar.

7 ( a ) The business to be transacted at any meeting shall be specified in the notice of the

meeting and, except with the agreement of the Council, no other business shall be

transacted.

( b ) A member may initiate any matter for discussion by giving notice in writing to the

Secretary of the Council and Registrar not less than seven clear days before the

meeting at which the matter is to be considered.

Confidentiality

8 Any business or documents to be considered by the Council in the absence of the

public shall be regarded as confidential unless and until the Council resolves that the

matter shall become public. Matters and documents designated as confidential shall

be discussed only amongst Council members and with University Officers to whom

the documents are available.

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Order of Business

9 The Council may, at any time during a meeting, agree to vary the order of business.

ABSENCE

10 Any member unable to attend a meeting of the Council shall submit an apology for

absence. Failure on the part of a member to attend three consecutive meetings

without having given prior notice shall result in disqualification as a member.

11 If a member is disqualified or resigns during the term of appointment, a casual

vacancy shall be declared, and appropriate steps shall be taken to fill the vacancy for

the balance of the unexpired term of office.

PROCEDURAL

Quorum

12 The quorum for a meeting of the Council shall be a majority of members then

holding office.

Confirmation of Minutes

13 At every ordinary meeting of the Council, the Minutes of the previous meeting of the

Council shall be submitted for approval as a correct record before any further

business is transacted.

Disclosure of Interest

14 ( a ) Individual members of the Council and the Council itself have responsibility for

being alert to possible conflict of interest. Members should be familiar with the

legislative provisions which require (subject to the Council granting leave to the

contrary) that a member -

( i ) must withdraw from any meeting of the Council or its Committees when

a matter in which that member has a direct or indirect pecuniary interest

is under discussion;

( ii) must not take part in any deliberation or decisions on such a matter;

( iii ) should withdraw from a meeting or participation in proceedings where

the member could be reasonably perceived to be affected by bias.

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( b ) The Council shall not rule on the existence of a conflict of interest, and may not

direct a member to leave the meeting or refrain from participation, but may -

( i ) discuss any matter of conflict raised by a member, whether regarding his

or her own position or that of any other member;

( ii) resolve to record in the Minutes the Council’s view as to existence of

conflict, and the appropriate action for the member concerned to take;

( iii ) agree to adjourn discussion of an item to allow a member to address

whether a conflict exists.

Speaking, Motions and Amendments

15 ( a ) Every member when speaking shall address the Chair and shall not, without the leave

of the Convenor, speak twice to the same motion or amendment except to ask a

question or to explain some matter upon which the member has been misunderstood.

( b ) However, a member who proposes any motion or amendment thereto shall be entitled

to reply to the debate before the motion or amendment is put to the vote.

( c ) The mover of a motion may speak in support of the motion before or after it has been

seconded, but if it is not seconded it shall lapse and shall not be discussed further.

( d ) After a motion has been accepted by the Convenor and seconded it may not be

withdrawn without the unanimous consent of the meeting. If a motion is withdrawn a

similar motion may be moved at the same meeting.

( e ) A motion to rescind a resolution passed at an earlier meeting of the Council may not

be proposed unless notice of the intention to do so has been given in the notice

convening the meeting.

( f ) A question that has been determined by the meeting may be recommitted by a

majority vote later in the same meeting. Unless the question is so recommitted, no

motion or amendment may be proposed which is the same in substance as any

question which has already been determined during the meeting.

( g ) No amendment shall be proposed which is a direct negation of the proposal under

consideration.

( h ) A person who is not a member may be invited to speak at a meeting at the discretion

of the Convenor.

16 ( a ) If an amendment to a motion under consideration is proposed, the debate thenceforth

shall be addressed to the amendment and not to the original motion.

( b ) No amendment to an amendment can be proposed, but a member may give notice

during the debate of intention to move a further amendment to the original motion at

the conclusion of the debate on the first amendment.

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( c ) If an amendment, on being put to the vote is carried, any further debate shall be on

the original motion as amended unless a further amendment is moved.

17 ( a ) The debate on any motion or amendment may be interrupted by the raising of a

question of order, or by a motion for the reading of any document relevant to the

matter.

( b ) All questions of order shall be dealt with by the Convenor before any further

consideration of the matter before the Council. Any question of order or procedure

not fully covered in these Standing Orders shall be determined by the Convenor by a

ruling.

18 The debate on any motion may be superseded by a motion that -

the Council adjourn; or

the question be put; or

the Council proceed to the next business.

Voting

19 All business of the Council shall be decided by resolution, moved by a member of the

Council and agreed to by a majority of the members voting and present.

20 A motion of any kind being put shall be determined in the affirmative or the negative

by a majority of the voices ‘aye’ or ‘no’.

The Convenor shall call for the ‘ayes’, then the ‘noes’, and then abstentions.

The Convenor shall state whether the ‘ayes’ or ‘noes’ have it, and unless a division is

called for, that decision shall be conclusive.

21 ( a ) If a division is called for, the Convenor shall require a show of hands - ‘aye’, ‘no’,

and ‘abstain’, and a majority of those voting shall determine the decision.

( b ) In the case of an equality of votes, the Convenor shall have a deliberative and casting

vote.

( c ) If a member requests a secret ballot, the question before the meeting shall be

determined by secret ballot which shall determine the result.

22 While it is not normal to record numbers of votes, or the names of those who vote

for or against a motion, or wish to abstain from voting, any member of the Council

may ask for his or her name to be recorded appropriately.

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SUSPENSION OF STANDING ORDERS

23 Except for Standing Orders which exist because of legislation, these Standing orders

may -

( a ) be suspended with the unanimous consent of the meeting;

( b ) be amended by ordinary resolution of the Council provided that notice of

intention has been included in the notice of the meeting.

COMMITTEES

24 ( a ) The Council may from time to time appoint standing or special Committees,

to which it will refer such matters as it thinks fit, and may delegate to any

such Committee any of its powers and duties, except for those which the Act

specifies may not be delegated.

( b ) Council Committees shall report to the Council on their business at such

intervals as the Council may decide.

April 2000

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VICE-CHANCELLOR'S OFFICE

VICE- CHANCELLOR’S REPORT TO THE UNIVERSITY COUNCIL (Part 1)

4 July 2018

Topical Issues • Having already provided outstanding leadership over the past 18 months, Professor

Richard Barker’s appointment as Pro-Vice-Chancellor, Sciences, has been extended, enabling him to serve a full five-year term.

• Professor Paul Brunton commenced his appointment as Pro-Vice-Chancellor, Health Sciences from 2 July 2018.

• Two key appointments have been made to strengthen Otago’s innovation sector: Mr David Christensen has been appointed as the new Chief Executive Officer of Otago Innovation Ltd; and Dr Martin Gagnon has been appointed as the new Director of Research and Enterprise.

• The Government has announced that the seven-year borrowing loan cap limit has been pushed out to 10 years for medical students and others doing long courses such as dentistry, optometry or veterinary science. The new loan cap will take effect from January 2019.

• As part of the annual funding round, almost $19 million of Health Research Council funding has recently been awarded to Otago researchers for projects with the potential to vastly improve the health of New Zealanders.

• Abbey College, New Zealand’s only fully catered postgraduate residential college, celebrated it’s 10 year anniversary in May 2018. Comprising 75 rooms, and residents from 36 countries, the College is a community for postgraduates.

• The Campus Development Division was recognised at the recent Property Council New Zealand Awards, winning a National Excellence Award in the Education Facilities category for the Otago Business School building. The judges were impressed with the high quality vision for the $18.5 million redevelopment over three levels, which has transformed the building. The award reflects the excellent partnership between the Campus Development Division and the Otago Business School, and collaboration with the wider University community.

• There has been a 20% increase in students accessing the services provided by Disability, Information and Support compared to the same time last year. The increase is likely due to increased awareness across the University. Otago is a leader in the field of disability support in the tertiary education sector, with many

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other institutions adopting some of our processes to cope with their own service demands.

• For the first time a University of Otago residential college has run a New Zealand

Sign Language course. About 20 students and staff at University College recently finished the six-week course, taught by University of Otago sign language teacher Josje Lelijveld.

Divisional Updates Health Sciences • As part of the campus’ Hauroa Māori curriculum, 90 Christchurch campus medical

students visited Te pa o Rakaihautu to give health checks to children and be immersed in a Te Reo Māori environment.

• A number of staff shared their expertise at an evening of public health talks about health research in Canterbury, organised by the Christchurch Health Precinct.

Sciences • As part of its 70th Anniversary, the School of Physical Education, Sport and

Exercise Sciences (SPESES) is holding an event to coincide with the annual PENZ Conference which is being held in Dunedin from 9-11 July 2018. SPESES will be hosting a display entitled “Movement through time” curated by fourth year Bachelor of Physical Education student, Sinead Ford. The display looks back at some fascinating ‘Phedder’ memorabilia spanning the past 70 years.

• Held every two years in Dunedin, New Zealand’s premier public science event, the New Zealand International Science Festival will run from 6-15 July 2018, with the University as one of the event’s principal sponsors. This year’s theme “Go Beyond” will bring many visiting scientists to meet or speak with University staff and inspire others in their field.

Humanities • The 53rd Otago Foreign Policy School, “Asia-Pacific Diplomacy in Transition:

Ideas, Issues and Institutions”, was held from 29 June to 1 July 2018, bringing together an international team of scholars, policy practitioners and observers for robust discussion and debate. The Acting Prime Minister and current Minister of Foreign Affairs and Trade, the Rt Hon Winston Peters spoke at the School’s opening.

Events / Speaking Engagements Recent events I have attended or spoken at: 13 June 2018 Winter Symposium Launch Event, Wellington 20 June 2018 Christchurch Information Evening 21 June 2018 Farewell function for Dr Kim Ma’ia’i, Director, Student Health

Services 22 June 2018 Function to acknowledge Professor Peter Crampton’s contribution as

Pro-Vice-Chancellor, Health Sciences 26 June 2018 Cargill Combined Club 4 July 2018 Dunedin South Rotary Club

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Upcoming Events Inaugural Professorial Lectures 16 July 2018 Professor David Bell, University of Otago College of Education 31 July 2018 Professor James Maclaurin, Department of Philosophy 6 August 2018 Professor Ruth Fitzgerald, Department of Anthropology &

Archaeology Awards and Recognition – Celebrating Excellence 2018 Proof of Concept Grant Associate Professor Niels Kjærgaard and Dr Amita Deb from the Department of Physics have won this year's Proof of Concept competition with a ground-breaking imaging project enabling photos and videos to be taken through solid objects. They will use the $60,000 prize to develop the technology further. Scientific Committee of Antarctic Research Otago’s Professor Gary Wilson (Marine Science) has been appointed to a four-year term as Vice-President of the Scientific Committee of Antarctic Research by 32 voting nations and a number of International Science Unions. Prime Minister’s Scholarship for Asia Arts student Rachel Mitchell received a Prime Minister’s Scholarship for Asia, which will enable her to further her studies at Fudan University in Shanghai for a year. The scholarships are aimed at strengthening New Zealand’s ability to engage with key Asian trading partners and improve the skills of the workforce.

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8. Exclusion of the Public To approve a motion under Section 48 of the Local Government Official Information and

Meetings Act 1987, that the public be excluded from the following parts of the proceedings of this meeting, namely:-

Item 9 Part 2 of the Minutes of the meeting of the Council held on 12 June 2018 Item 10 Register of Interests Item 11 University Seal Item 12 University Health and Safety Item 13 Part 2 of the Minutes of the meeting of the Finance and Budget Committee held

on 26 June 2018 Item 14 Minutes of the meeting of the Audit and Risk Committee held on 18 June 2018 Item 15 Student Accommodation Item 16 Triannual Non-Financial Report Item 17 Support Services Review Item 18 Emeritus Professors Item 19 Court of Benefactors Item 20 Vice-Chancellor’s Business Item 21 Chancellor’s Business

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:- General Subject Reason for passing this Ground under Section resolution 48(1)(a) for the passing of this resolution Items 9 - 21 Good reason for withholding Section 48(1)(a) Confidential Minutes information under the Official and Reports Information Act This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982 as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as follows:

Item 9 9(2)(a)(i) and (j)

Item 10 9(2)(a)

Item 11 9(2)(a)(i) and (j)

Item 12 9(2)(g)(i)

Item 13 9(2)(i) and (j)

Item 14 9(2)(i) and (j)

Item 15 9(2)(i) and (j)

Item 16 9(2)(g)(i) and (j)

Item 17 9(2)(i) and (j)

Item 18 9(2)(a)

Item 19 9(2)(a)

Item 20 9(2)(a)(i) and (j)

Item 21 9(2)(a)(i) and (j)

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Documents

Otago · Postgraduate Certificate in Clinician-Performed Ultrasound (PGCertCPU) Limited funding, tutors and ultrasound machines. 30. Bachelor of Dental Surgery (BDS) Government-funded