Orleans Central Supervisory Union ALBANY SCHOOL DISTRICT

Board of School Director Meeting Location: Albany Community School Thursday, February 21, 2018 – 5:30

Present: Chair Neil Urie, Matt Kittredge, Traci Lamarche, Principal Steve Owens, Superintendent Bev Davis,

Jen Schoen

1. Chair Urie, called the meeting to order at 5:35

2. Additions or deletions to the agenda

3. Privilege of the Floor

Teacher Jen Schoen discussed request for 4 days unpaid leave in May if 2018 unpaid leave to visit family

in the Czech Republic, motion to approve 4 days unpaid leave by Kittredge and seconded by Urie

4. Consent Agenda Motion by Lamarche, Seconded by Urie to approve full consent agenda.

a. Approve Minutes from January 18,2018

b. Approve Bills

c. Accept Financial Reports

5. Business of the Board

a. Motion by Lamarche seconded by Urie to accept art teacher resignation at the end of the school year.

b. Motion by Urie, seconded by Kittredge to accept revisions to Policies G1 and G9.

c. Superintendent Contract. Discussion by board for support of 3 year contract.

d. Director of Instruction Contract

e. Motion by Urie, seconded by Lamarche to allow Principal Owens to hire administrative secretary

position.

6. Executive Session ( if needed, pursuant to 1 V.S,A Sec 313)

Entered Executive Session at 6:00 pm to discuss confidential student discipline report. Exited at 6:05 No

Action Taken

7. Future Agenda Items & Next Meeting (Discussion)

Albany Budget Meeting March 5, 2018 6:00 pm ACS

Albany School District Annual School Meeting – March 6 , 2018 !:00 pm

Albany Board –March15, 2018 – 6:oo pm Lake Region

8. Adjournment 6:53

Principal’s Report February 21,2019

Fostering Educational Excellence

Reviewed the Handle With Care Training Program with the Glover principal and planned future steps.

Held EST meetings for both elementary and middle school students

Supported the Scripps Spelling Bee

Registered students and organized the NAEP testing Developing Quality Staff

Attended cabinet meetings where we reviewed the teacher evaluation system and revised the calendar

Observed classes and evaluated the art teacher.

Tasks associated with employee issues Connecting School and Community

Reviewed and revised Procedures for Community Use of School Facilities (attached)

Accepted a $15,000 Farm to School Grant at the Statehouse (with Hannah D.)

Met with the FTS Committee and our coach Maire Folan.

Attended the Legislative Forum at North Country Career Center Aligning Resources With Needs

Met with Edna Petit-LeClair to find a school-based clinician for Albany

Met with the superintendent twice to review the operations of the school

Researched and came to a decision with respect to a milk dispenser.

Hired an excavator to remove snow piled against the building

Researched and met with admins on 21C

Researched Registered Childcare options

ALBANY COMMUNITY SCHOOL 351 MAIN STREET ALBANY, VT 05820 802-755-6168

SCHOOLS FACILITY USE AGREEMENT NAME OF ORGANIZATION: _________________________________________________________________________________________ RESPONSIBLE PARTY IN ATTENDANCE: __________________________________________________________________________ ADDRESS: ____________________________________________________________ TELEPHONE NUMBER: ____________________ DATE REQUESTED: ___________________ TIME REQUESTED: ___________ TO ____________ ESTIMATED ATTENDANCE: _______________ NUMBER OF CHAPERONES: _______________ (ONE ADULT IS REQUIRED FOR EVERY 15 CHILDREN WITH A MINIMUM OF (2) ADULTS) TYPE OF EVENT: (PLEASE DESCRIBE) _______________________________________________________________________________ WILL FOOD/REFRESHMENTS BE SERVED? Y N WHAT TYPE? ______________________________________________ SERVICES REQUIRED: _________ GYM _______ ART/MUSIC ROOM ________ LIBRARY ________ SCIENCE LAB _______CUSTODIAL SERVICES ________ KITCHEN (USE OF THE KITCHEN REQUIRES A $25 PER HOUR FEE AND THE SUPERVISION OF THE SCHOOL LUNCH AGENT AND/OR THEIR ASSISTANT.) GROUP REQUESTING IS: __________ ALL SCHOOL/COMMUNITY- RELATED ORGANIZATION THAT SERVICES THE NEEDS OF THE CHILDREN IN THE SCHOOL DISTRICT (EXAMPLE: PTC) __________ NON- PROFIT GROUP __________ FOR- PROFIT GROUP FEES & PROCEDURES FOR EACH USE OF THE FACILITY: SEE ATTACHED IN CONSIDERATION OF HAVING THE BENEFIT OF THE USE OF THE SCHOOL DISTRICT'S FACILITY, THE UNDERSIGNED ORGANIZATION, FOR ITSELF AND ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS AND MEMBERS, HEREBY WAIVES ANY CLAIM FOR ANY PERSONAL INJURY, PROPERTY DAMAGE, OR OTHER LOSS, EXPENSE OR OTHER DAMAGE THAT ANY OF THEM INCUR AS A RESULT OF OR RELATED TO SUCH USE, AND DOES FURTHER HEREBY AGREE TO IDEMNIFY AND HOLD THE ABOVE DISTRICT AND THE ORLEANS CENTRAL SUPERVISORY UNION AND THEIR DIRECTORS, OFFICERS, EMPLOYEES, AGENTS AND CONTRACTORS, HARMLESS FOR AND FROM ANY CLAIM, DEMANDS, ACTION, LIABILITY, EXPENSE OR DAMAGE INCURRED AS A RESULT OF OR RELATING TO SUCH USE. ORGANIZATION: AUTHORIZED REPRESENTATIVE: ____________________________________ ________________________________________

APPROVED BY: _________________________________________________________ DATE: ______________________ ROOM ASSIGNED: _______________________________ CUSTODIAL SERVICES REQUIRED: _____YES ______NO CERTIFICATE OF INSURANCE REQUIRED _____ YES _____ NO FEE: __________________

TULIP PROGRAM

(TENANT USERS LIABILITY INSURANCE PROGRAM) THIS PROGRAM IS FOR THOSE INDIVIDUALS OR GROUPS WHO NEED TO HAVE INSURANCE FOR A ONE- TIME EVENT THAT WILL BE HELD AT ANY OF THE SCHOOLS WITHIN THE ORLEANS CENTRAL SUPERVISORY UNION. LIABILITY INSURANCE CAN BE PURCHASED ONLINE FOR A FEE AND A COPY OF THE CERTIFICATE OF INSURANCE CAN BE SENT DIRECTLY TO YOU. YOU WOULD THEN FORWARD A COPY TO THE SCHOOL. WHEN YOU LOG IN YOU WILL NEED TO ENTER A FACILITY CODE FOR THE SCHOOL WHERE THE EVENT WILL BE HELD. THE CODES FOR EACH OF OUR SCHOOLS ALONG WITH THE WEBSITE TO ACCESS AND SOME BASIC INSTRUCTIONS TO ASSIST YOU ARE BELOW: LOCATE THE WEBSITE TO ACCESS TULIP: http://www.vsbit.org/page.php?page=4 ONCE YOU HAVE ACCESSED THE SITE ABOVE, CLICK ON THE TULIP LINK WHEN YOU ARRIVE AT THE TULIP SITE (ONE BEACON ENTERTAINMENT) YOU WILL SEE THAT STEP 1 IS TO ENTER FACILITY ID: ALBANY SCHOOL DISTRICT: 2484-123 BARTON SCHOOL DISTRICT: 2484-124 BROWNINGTON SCHOOL DISTRICT: 2484-125 GLOVER SCHOOL DISTRICT: 2484-126 IRASBURG SCHOOL DISTRICT: 2484-127 ORLEANS SCHOOL DISTRICT: 2484-129 LAKE REGION UNION HIGH SCHOOL: 2484-128 ORLEANS CENTRAL SUPERVISORY UNION: 2484-122 ONCE YOU HAVE ENTERED YOUR CODE YOU WILL CONTINUE TO FOLLOW THE INSTRUCTIONS UNTIL YOU HAVE COMPLETED THE FORM. ONCE YOU HAVE COMPLETED THE PROCESS, YOU WILL BE NOTIFIED OF THE FEE AND WILL BE ABLE SUBMIT FOR FINAL APPROVAL. IF APPROVED, AS STATED ABOVE, THE CERTIFICATE WILL BE MAILED TO YOU AND YOU WILL NEED TO FORWARD A COPY TO THE SCHOOL DISTRICT PRIOR TO THE EVENT. IF YOU NEED ASSISTANCE YOU CAN CONTACT A REPRESENTATIVE DURING THEIR BUSINESS HOURS: (8:30AM PST - 5:00PM PST M-F), 1-800-507-8414

ACS Facilities Use Information

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FEES AND PROCEDURES FOR USE OF THE ALBANY COMMUNITY SCHOOL It is the intention of both the Albany School Board and the Principal of Albany Community School that the building be available for community use whenever practical. To request use of the Albany Community School facilities:

Please contact the main office at 755-6168 or download the “Schools Facility Use Agreement.”

Bring or send the form to the main office of the school. The principal, or designee, will contact you by telephone or email to confirm details of

your use request. You do not have permission unless you hear from the principal or designee.

Fees: For most short duration activities while school is in session, there will be no fee. For extended requests or if there are anticipated maintenance costs such as custodial

time or supplies, a reasonable fee will be charged. Guidelines for Private Use: The individual will be responsible for and agrees to pay for damages, exclusive of ordinary wear and tear, and to see that the facility is restored to its original condition. Bathrooms should be checked carefully before leaving the school.

Individuals using the facilities must be 21 years of age and must be an Albany resident or an employee at the Albany Community School.

Permission for use and all scheduling shall be obtained from the principal using the “Schools Facility Use Agreement”.

The use must be for designated days and times. If the guidelines are not followed, future use of the school may be denied by the

principal. The use of tobacco/alcohol/marijuana on school grounds is a violation of state law and is

hereby prohibited. This ban extends to any student, employee, or visitor to the school, and applies at all times, whether or not school is in session.

Guidelines for Use by School Related Groups:

For any group, there shall be an identified responsible person who is an Albany resident (or representative) and who may have a key to the school.

Permission for use and all scheduling shall be obtained from the principal using the “Schools Facility Use Agreement”.

The school must be left in the condition it was found before the activity. Please check the bathrooms and kitchen (when applicable) in particular. If any damage occurs, it should be reported to the ACS principal at once.

The use must be for designated days and times. If the guidelines are not followed, future use of the school may be denied by the

principal. The group representative must convey the conditions to the participants. The use of tobacco/alcohol/marijuana on school grounds is a violation of state law and is

hereby prohibited. This ban extends to any student, employee, or visitor to the school, and applies at all times, whether or not school is in session.

Guidelines for Use by Organizations: The representative and organization will be responsible for and agrees to pay for damages, exclusive of ordinary wear and tear, and to see that the facility is completely cleaned within 12 hours of the event/before interference with the educational process.

ACS Facilities Use Information

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The organization must submit proof of insurance with the “Schools Facility Use Agreement”. If the organization doesn’t have insurance, they must apply for the TULIP Program. Information for this is on the backside of the “School Facility Use Agreement.”

For any group, there shall be an identified responsible person (or representative) who may have a key to the school.

Permission for use and all scheduling shall be obtained from the principal using the “Schools Facility Use Agreement”.

The school must be left in the condition it was found before the activity. Please check the bathrooms and kitchen (when applicable) in particular.

The use must be for designated days and times. If the guidelines are not followed, future use of the school may be denied by the

principal. The group representative must convey the conditions to the participants. The use of tobacco/alcohol/marijuana on school grounds is a violation of state law and is

hereby prohibited. This ban extends to any student, employee, or visitor to the school, and applies at all times, whether or not school is in session.

COMMUNITY USE OF SCHOOL FACILITIES H3

Policy

It is the policy of the Orleans Central Supervisory Union to support the community use of school facilities

in ways that complement regular school activities. It is the intent of the Orleans Central Supervisory

Union to make the school facility available to citizens, groups, and organizations. It must be recognized,

however, that the primary utilization of this facility must be for school purposes, and all school activities

shall receive priority in the use of the building. It must be further recognized that the school budget is designed for educational purposes, and any

expense resulting from other usage of the facility must be borne by the user or party. Expenses shall

include heat, lights, janitorial requirements, personnel required to supervise, and damage to buildings,

grounds, and equipment.

Implementation 1. School activities take precedence over all other uses of facilities.

2. Authorization to use school facilities does not imply endorsement or approval of any group or

activity.

3. The Principal shall be responsible for establishing criteria for the use of school facilities by

community members. Whenever community members use school facilities pursuant to this

policy, they shall comply with the accompanying procedures.