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ORIGINAL SCIENCE ABSTRACTS: Submission Instructions Timeline: Call for Abstracts: July 13-Aug. 16, 2020 11:59 pm ET Review and Selection: Aug. 19-26, 2020 Notification sent by email: Aug. 31, 2020 Midwest SPR 2020 Scientific Meeting: October 8-9, 2020 – Virtual
All authors cited in abstracts must log in to the Midwest SPR Abstract Submission site and complete Conflict of Interest Disclosures (COI). The abstract may be submitted before all disclosures are completed, but COI disclosures for each author must be completed by September 1. The abstract's submitting author should alert her/his colleagues about this requirement. You may access the COI by clicking on your name in the grey bar at the top right of your screen and then on Disclosures. The COI only needs to be completed once.
• Please note that only the submitting author can see the abstract in his/her account, although theadditional authors are linked to the abstract in the system. The COI applies to any work in whichan author has been involved that will be presented at the Midwest SPR 2020 Scientific Meeting.
Midwest SPR is committed to presenting the broadest possible range of high-quality work at the Midwest SPR Scientific Meeting. All submitters should go to the Midwest SPR Abstract Submission Site, create a new account, and follow all instructions to submit an abstract.
Historically, abstracts accepted for presentation are hypothesis-driven new work. Abstracts rarely accepted for presentation include open-label drug trials, single case reports, highly speculative accounts of clinical experience, and op-ed accounts of personal experience. Interim results from an ongoing clinical trial will not be accepted for presentation unless the study has been prematurely closed for efficacy, lack of efficacy, or issues of safety. The submission of multiple, similar abstracts from the same investigator(s) or laboratory are strongly discouraged.
General Submission Policies • Character count is 2,600—includes spaces and title; excludes author’s name, institution and
upload of tables and images.• A maximum of two images or tables may be uploaded with the abstract.• A submission fee of $90 is required for each abstract submitted, payable by credit card only.• Submitter does not need to be a member of Midwest SPR to submit an abstract for the Midwest
SPR Scientific Meeting.• There is no limit on the number of abstracts submitted by each author, but the submission of
multiple, similar abstracts from the same investigator(s) or laboratory is strongly discouraged.
• Abstracts submitted or presented to other societies or national meetings can be submitted for consideration.
• Research published in manuscript form prior to the submission of the abstract is not appropriate and should not be submitted. If data contained in the abstract is published after submission of the abstract, the Midwest SPR Program Office must be notified regardless of timing as soon as publication is recognized. At that time, a member of the program committee will make a determination concerning presentation. Abstracts should not be submitted if there is knowledge and confirmation of an upcoming publication prior to the annual meeting or submission deadline.
• Conflict of Interest/ Disclosure: Work submitted for presentation must include an acknowledgment of funding sources of commercial nature and/or consulting or holding of significant equity in a company that could be affected by the results of the study. Even if indicated elsewhere in the abstract, this must appear as the last sentence of the abstract and read "funded by..." and/or "equity in..." if pertinent.
• Any animal studies must conform with the "Guiding Principles in the Care and Use of Animals" of the American Physiological Society and any human experimentation has been conducted according to a protocol approved by the institutional committee on ethics of human investigation. And, if no such committee exists, it must conform with the principles of the Declaration of Helsinki of the World Medical Association (Clinical Research 14: 193, 1966).
• The submitting author verifies upon submission that all authors have agreed to the submission of the abstract.
• If the abstract is selected, the presentation must include the methods used for study and any other information relevant to research.
How to Submit an Abstract Below is the step-by-step process for submitting an abstract. To save time, gather all information needed before starting. Create an account or log in at the Midwest SPR Abstract Submission site. Step 1 – Submission
1. From the Welcome Screen, click Submission to access the Submission Center.
2. Click Create New Submission on the left navigation bar
3. Complete Steps 1-5
Step 2 – Title/Body (Title and Abstract Body) Character count is 2,600, including spaces and title; excludes author’s name, institution and upload of tables and images. A maximum of two images or tables may be uploaded with the abstract.
1. Enter Title • Enter text using upper and lowercase as it should be published. Only use additional
capital letters as appropriate. Do not type your title in all caps. Do not end titles with a period (.)
2. Enter Background; Objective, Design/Methods; Results; Conclusion 3. Check the character count by clicking on the arrows under Total Characters at the top of the
page to recalculate the count.
4. Tables - you may use the table builder, or upload table(s) as images below. Maximum total of two tables and/or images – note that the table will look different in all formats (abstract proof, pdf, online).
5. Images – you may upload a maximum total of two tables and/or images in any of the following formats: gif, png, tiff, tif, jpg, or jpeg. No pdf
6. Click Save & Continue
Step 3 – Properties
1. Type – Select Abstract 2. Category – Select one: Basic Science, Clinical Investigation, Health Services Research 3. Keywords – Select up to three keywords in order of importance 4. Poster Consideration – check the box if you only want to be considered for a poster, not an oral
presentation. 5. Click Save & Continue once all questions are answered.
Step 4 – Authors
1. The name of the person submitting the proposal will be automatically loaded as the first Author. Click Remove if you are not a coauthor.
2. Click +Add Author and enter either First Name, Last Name, or Email Address, then click “Search”. Important note: search by last name is recommended because many people have multiple version of institutional email that channel to the same result. Avoid creating duplicate accounts.
• If that person is in the database, her/his name will appear. Click +Add on the left side of the
name.
• If the correct name does NOT appear, click Create an Author and enter all required information.
Click Submit Created Author.
3. All authors must have an affiliation. To assign an affiliation to an author, select an Affiliation from the drop-down list.
4. If the correct Institution name does not appear, select Create New Affiliation, complete the required fields (denoted with an *) and click Submit Created Institution.
5. Click the circle button under the Presenter heading to designate the Presenting Author.
6. To add more Authors, click Add Author and repeat the steps until all authors have been listed.
7. Presenting Author Status: select one
8. Click Save & Continue once all questions are answered. Step 5 – Review & Submit
• Before you submit your abstract, you can preview and edit all the information entered in each step of the submission process. A green check mark displays to the left of successfully completed.
• If there are any incomplete sections, you will receive an error message at the top of the page.
The error message provides you with the area that needs to be completed.
• To view the final version of your submission, click View Proof at the bottom of the page.
• When you have reviewed all the information provided and made any necessary edits, click Complete Payment to submit the abstract, or click Previous Step to go back to Step 4.
Abstract Payment
• Abstract Payment – $90/abstract • Enter all credit card payment information on the “Meeting Abstracts” site. Once complete, click
Pay Now. Payment is made via PayPal.
• If you have problems with payment, please review the list of supported browsers below and try a
different browser to submit payment. If you continue to have problems, contact [email protected]
Notification of Receipt
• Notification of receipt will be automatically emailed to the contact author upon submission of the abstract.
Editing an Abstract You can edit your abstract any time before submission closes. When you edit your abstract, it is returned to draft and is no longer submitted for review. You must resubmit your abstract by the deadline for it to be included in the review process. To edit an abstract:
1. Go to the Submission Center. 2. Use the Action dropdown list to identify the abstract you wish to edit and select Edit.
3. Click Yes, Move to Draft to proceed with editing your abstract.
4. Make any necessary edits. 5. Proceed to the Review and Submit section and click Resubmit at the bottom of the page. There
is no additional submission fee.
Withdrawing an Abstract You may withdraw your abstract if you no longer wish to present your abstract at the meeting.
1. Go to the Submission Center. 2. Use the Action dropdown list to identify the abstract you wish to withdraw and select Withdraw
Abstract. 3. Provide a reason for withdrawing your abstract. 4. Click Yes. Your abstract status will be listed as Author Withdrawn.
Acceptance and Scheduling Notices Decision notices are sent out via email when the program chairs have finalized the program. Once acceptance and scheduling notices have been sent, you may also view them via the Midwest SPR submission site.
1. Log in to the site. Click Messages on the top right of the page, next to your name. You can view Invitations and E-mails there.
2. Use the Action dropdown list to view the available emails and invitations. Help and Technical Support Questions about abstract submission should be emailed to [email protected]. If you need technical assistance, contact ScholarOne Technical support:
• Email: [email protected] • Phone: 434.964.4100 OR 888.503.1050; M - F 12 AM - 8:30 PM (EST)
Browser Compatibility: Since some computer/browser combinations do not support display of the full variety of special characters often needed for abstract submission, you may find it necessary to use a different browser or computer.
Supported Browsers Windows: Internet Explorer 10.0 Internet Explorer 11.0 Microsoft Edge Firefox Chrome Safari 9.0.3
Mac OS X: Firefox Chrome Safari 9.0.3 Android 4.3 and above: Chrome iOS7: Safari
Publication of Abstracts ALL abstracts, if accepted for presentation, will be online.
