Orientation workshop for Accredited Institutes on e-Panchayat
Mission Mode Project And Orientation to e-Governance In association
with Ministry of Panchayati Raj 8 th January 2015 Slide 2 In the 12
th Plan period, e-Panchayat has been dovetailed with the RGPSA.
States/UTs are required to build in their State/UT requirements for
e-enablement of Gram Panchayats/Local Bodies in their State Plans.
MoPR provides guidance and support to States/UTs for the
implementation of the project, including support on the software
applications developed under e- Panchayat MMP. Slide 3 11 web-based
applications - core common functions of panchayats Promotes sharing
of common data across applications - application integration
Implements Single sign-on to access all applications Implements
strong authentication mechanism and adheres to cyber security
standards Provides SMS/e-mail based notifications across all
applications Provides Unicode based multi-lingual support Supports
different browsers Supports UID Compliance Based on Open Source
technologies Compliant with eGovernance Standards defined under
NeGP Panchayat Enterprise Suite (PES) http://panchayatonline.gov.in
Slide 4 Rural Local Bodies Urban Local Bodies Line Departments
1Local Government Directory http://lgdirectory.gov.in
http://lgdirectory.gov.in Captures details of formation of local
governments and assigns unique code 2Area Profiler
http://areaprofiler.gov.in http://areaprofiler.gov.in Captures the
geographic, demographic, Socio-economic and natural resources
profile of urban and rural local governments. Could be used for
planning purposes. 3PlanPlus http://planningonline.gov.in
http://planningonline.gov.in Helps Planning units such as
panchayats, urban local bodies and line departments in preparing
Perspective, Annual, Action Plan 4PRIASoft
http://accountingonline.gov.in http://accountingonline.gov.in
Captures receipt & expenditure details through voucher entries
and automatically generates cash book, registers, Utilization
Certificates etc. 5ActionSoft http://reportingonline.gov.in
http://reportingonline.gov.in Facilitates monitoring physical &
financial progress of works taken up under Plan 6.National Asset
Directory http://assetdirectory.gov.in http://assetdirectory.gov.in
Maintains details of assets created/maintained; helps avoid
duplication and provide for O&M 7.ServicePlus
http://serviceonline.gov.in A dynamic metadata-based service
delivery portal that captures the complete definition of a service
and its grievance redressal policy and uses the same to dynamically
enable electronic delivery of services and redressal of related
grievances [5] 8.Social Audit and Meeting Management
http://socialaudit.gov.in Details of statutory meetings held at
ZP/BP/GP, requests for reports for social audit 9.Training
Management http://trainingonline.gov.in Training portal to address
training needs of stakeholders including citizens, their feedback,
training material etc. 10.National Panchayat Portals
http://panchayatportals.gov.in http://panchayatportals.gov.in Web
site for each Panchayat to share information in public domain
11.GISA spatial layer to view all data generated by all
applications on a GIS map Slide 5 4 PES Applications namely
PRIASoft, PlanPlus, National Panchayat Portal and Local Governance
Directory have been in use for over four years now. 6 Applications
namely Area Profiler, ServicePlus, Asset Directory, ActionSoft,
Social Audit and Trainings Management were launched in April, 2012.
Trainings on all applications are being provided by MoPR. User
Manuals, FAQs and Computer Based Tutorials are available online for
all PES applications. Demo websites are also available. Queries and
issues can be raised through 12x7 helpdesk and monitored through
online tool. All recent updates related to Ministry made available
on its Facebook page (facebook.com/ministryofpanchayatiraj) Slide 6
English versions of Computer Based Tutorials (CBTs) of all PES
applications are available online on the respective portals. For
better understanding and adoptability of e- Panchayat, translation
of these CBTs in regional languages is planned to be initiated.
Slide 7 PRIASoft: to facilitate compliance with C&AG prescribed
performance grant conditions under 13th FC i.e. adoption of MAS for
PRIs States/UTs have issued GOs not many are currently maintaining
their Physical Accounting Records in strict compliance with MAS
guidelines (i.e. the 8 registers prescribed by MAS) The vouchers of
all schemes at Panchayat/Rural Local Body level are to be entered
in PRIASoft. Audit module soon to be made available for undertaking
audits of Panchayat/Rural Local Govt. accounts State level MAS
Committee meetings should regularly be held to resolve issues of
mapping of heads, etc. States in discussion with the Local Fund
Audit and State AG may also engage PRIASoft not only as a tool for
monitoring of the accounting procedures but also to facilitate the
regular audits. Panchayati Raj Institute Accounting Software
(PRIASoft) Slide 8 Features C&AG Compliance- Complies with the
4-tier accounting classification system and reporting Opening
Balance Facilitates each PRI to specify scheme-wise opening balance
for the first financial year maintained under various Bank/
Treasury/Post Office accounts. Double-Entry, Cash-Basis system of
Accounting Follows the Double-Entry system of book-keeping wherein
both the credits and debits are recorded for a transaction Work
Case Record Captures the details of the work, expenditure incurred
on the work, advances given under a work etc. Bank/Treasury/Post
Office Reconciliation Facilitates PRIs to reconcile the Cash Book
generated by PRIASoft with the actual pass book maintained in
Bank/Treasury/Post Office Panchayati Raj Institute Accounting
Software (PRIASoft) Slide 9 Features (Contd) Period End Procedures
Facilitates PRIs daily, month and year book closures Inter-PRI
Account Synchronization- Facilitates synchronization of accounts
among the three tiers of Panchayats in State/UT, Receivables /
Payables Allows PRIs to record details of funds to be received or
paid Reports- Generates number of MIS reports to enable monitoring
at State and National level Adaptability to variations across
states- allows States to configure application to suit their local
requirements Citizen Interface Reports for citizens to view inflows
and outflows of PRIs, work-wise and scheme-wise budget and
expenditures, revenue earning by Panchayats etc. up to voucher
level Panchayati Raj Institute Accounting Software (PRIASoft) Slide
10 PlanPlus Strengthens participative decentralized planning
Accommodates customizable workflows to suit state specific
requirements. Workflow, leads to the generation of an Integrated
District Plan if followed by all depts. Currently restricted to the
BRGF districts utilizing BRGF fund only. PlanPlus Modules
Requirement Identification (Suggestions, Work and Project) Resource
Envelope (Scheme, Fund Allocation) Plan Preparation ( Perspective,
Draft & Action Plans) Plan Approval (Technical Scrutiny,
Administrative Approval, DPC Approval) Reports Slide 11 Features
Capturing of Wish list Enables citizens and Plan Units to submit
developmental needs and aspirations to the appropriate Planning
Unit. Shelf of Works- includes list of works that the planning unit
proposes to take up in different plan years Resource Envelope-
Facilitates recording of Perspective, Expected and Budgetary
allocation of funds from various Central and State government
schemes and from own resources of plan units funding the
developmental works for the particular plan year Financial
Convergence - Enables intelligent convergence of funds from
different schemes for a work, thereby ensuring, on the one hand,
that the available funds are utilized to the maximum possible
extent and on the other hand, that important works are not
abandoned for lack of funds PlanPlus Slide 12 Features (Contd)
Sectoral Convergence Enables sectoral integration by stimulating
planner to think in terms of end-to-end projects rather than in
terms of isolated islands of work Institutional Convergence -
Facilitates institutional convergence among different planning
units through the concept of shared works where one Planning Unit
can collaborate with one or more planning units to obtain funds
from them to execute a work Workflow - Helps in capturing the state
specific workflows of each type of Planning Unit, to automatically
route the Plan through the approval process. Plan Generation
Generates various views of the Plan including institutional,
sectoral and scheme plan Generation of District Plan - Facilitates
the consolidation and integration of the plans of all planning
units in the district including urban and rural local governments
and district line departments to generate a consolidated District
Plan PlanPlus Slide 13 Features (Contd) Perspective, Annual Draft
and Action plans Extensibility Can be easily extended to facilitate
the preparation of state and central government plans Graphical and
GIS reports Adaptability to the variations across states - allows
easy configuration by States to suit their local requirements
PlanPlus Slide 14 National Panchayat Portal (NPP) Portals of
Panchayat/Rural Local Bodies being registered under NPP and content
upload encouraged in these portals. Versatile front-end for
citizens and businesses to access information & services
provided by the Panchayats on their devolved responsibilities. A
collective name given to all Panchayat websites created using
web-based content management and content exchange framework that
generates and maintains dynamic web sites Overall Progress in NPP
Over 2,32,000 dynamic websites created for Panchayat/Rural Local
Body 30,000 of these websites seeing an active content upload Slide
15 Features Web presence for each Panchayat/Local Govt. in the
country by dynamically generating a web site for each one of them
Facilitates easy management of content without writing a single
line of code Facilitates communication among PRIs, State and Centre
through content transfer, Messaging Service Source of information
& services provided by the respective Panchayat. Can be used to
generate and maintain web sites for Urban Local Bodies, Districts,
State Departments and Central Departments National Panchayat Portal
(NPP) Slide 16 Local Government Directory (LGD) Unique codes have
been defined for Panchayat/Rural Local Body or equivalent Rural
Local Bodies of all States/UTs. LGD to be kept updated with details
of all Panchayat/Rural Local Body. Correlating villages with GPs
provides base to the GIS application for boundary Objective:- To
maintain up-to-date list of Revenue entities
(districts/sub-districts/villages), Local Government Bodies
(Panchayats, Municipalities and traditional bodies) and their
wards, Organizational structure of Central, State and Local
Governments, Reporting hierarchy within the government
organizations and parliamentary and assembly constituencies and
their relationship with one another Slide 17 Features Local
Government/Panchayat Setup - Each state can define the local
government (panchayat, urban local bodies and traditional bodies)
setup that is applicable in the State Unique Codes Generates unique
codes for each local government body (Panchayat, urban body or
traditional body), Revenue entities, Departments, Designations,
Wards etc. In compliance with eGovernance Standards under NeGP
(Metadata and Data Standards for Person Identification and Land
Region Codification). Adopted by all other modules of PES
Government Orders/Notifications Facilitates user departments to
generate Govt. Orders on formation/re-organization of local
government bodies. Versioning Change in a local body or revenue
entity, either in the constitution or in name, generates new
version. LGD Version management helps in recording and usage of
history by user and applications Slide 18 Features (Contd)
Conversion of Local Bodies Conversion of local bodies from one type
to another Download Directory Content downloadable in HTML, PDF,
spread sheet, CSV and XML Maps of Local Government
Bodies/Panchayats Facilitates the user departments to upload GIS
maps of each entity; also can be configured to point to the GIS
server Constituencies and Wards Local body wise wards list as well
as Parliament and Assembly Constituencies and their mapping
Departments and Organizations- Captures both the organizational as
well as reporting hierarchy of central, state and local governments
and the organizations associated with them Slide 19 To monitor and
keep record of the progress of the works being undertaken as part
of the finally approved plans (Action Plan) of various ULB, RLB and
Line departments as available in
PlanPlus(http://planningOnline.gov.in).(http://planningOnline.gov.in)
It facilitates proper recording of the Financial and Physical
progress of the works. It will act as a tool to support the
monitoring of the status and the expenditure incurred in works
undertaken under various central and state schemes by various
governments. Features of ActionSoft:- Works in collaboration with
PlanPlus
(http://Planningonline.gov.in)(http://Planningonline.gov.in)
Captures the work execution flow Facilitates decentralized
reporting of progress of work execution Converges and keeps track
of the flow of funds from different sources during implementation
Converges the rural and urban plan units to report the physical and
financial progress of works Brings about total transparency in the
reporting of physical and financial progress ActionSoft Slide 20 To
provide an electronic delivery for all the services provided by The
Government to The citizen. The Government of India, State
Governments and Local Governments are providing various services to
benefit the citizens at Centre, State or Local level primarily
Government to Citizen (G2C) and Government to Business (G2B). The
services provided are either demand driven or mandated by the
legislation. The services provided by Government can be categorized
as: Regulatory, Statutory, Developmental, Consumer Utility Service.
Service Plus Slide 21 Features Facilitates Government:- In defining
services under categories viz. Regulatory, Statutory,
benefit-oriented and Utility. In quick, efficient and transparent
delivery of services to citizens and in efficient monitoring of
service delivery To address immediate attention to delays in each
step of service delivery through auto- escalation so that overall
SLA of the service is met To make official transactions more secure
through the use of digital signatures (optional) In defining its
Grievance Redressal Policy as per the States Service Delivery Act
in terms of provisions for designated officers, appellate
authorities and duration for grievance redressal etc. In defining
its kiosk policy in terms of the role and charges of kiosks To
advertise for kiosk operators and approve them based on pre-defined
selection criteria Slide 22 Features (Contd) Facilitates Citizen To
query the system on his or her entitlement to various services
across the country To register and define his or her profile and
also manage a repository of all enclosures By providing easy access
to application form with detailed checklist and instructions for
filling up the same To apply for a service online By sending
proactive alerts on the launch of new services based on registered
profile and by providing frequent updates over e-Mail and SMS on
the status of the submitted application By obviating the need to
submit the same documentation again and again to the Government for
same or different services To access all types of services through
a single portal By providing an integrated online grievance
submission and redressal facility By providing voice/icon based
interfaces for illiterate service seekers Slide 23 Features (Contd)
Facilitates Kiosk Operators To apply against advertisements for
kiosk operator services Provide services to citizens using secure
user credentials Manage financial transactions with the Government
Technical features Integration with payment gateways Output
Certificates with 2D bar codes Digital Signatures for officials UID
compliant Simple and User Friendly Facilitates Transparency
SMS/Email Based Alerts/Notification Strong Authentication Mechanism
Multilingual Support using UNICODE Based on Open Source
technologies Supports Internet Explorer, Mozilla Firefox, Google
Chrome Is web-based and available 24X7 Slide 24 Features (Contd)
General Features Service Management The system allows you to
create/define new services ; can be viewed, modified, deleted or
the status can be changed (define, freeze, activate, deactivate,
disable) Service customization by service units based on their
local needs Master Data Entry Each state can define its own masters
for various data e.g. caste, sub- caste, minority category,
educational status, economic status, physical status, land-holding
status etc. These masters can be edited, viewed or deleted. Citizen
Registration Find a service, list of services based on the
entitlement, apply for a service, track status of an application,
extend feedback, lodge grievance Kiosk Operator Registration apply
for services on behalf of citizen, manage finances Third-party
Software application integration Can interoperate and exchange data
with other software packages and use it during workflow process
Slide 25 To address the training management need of the
organizations that are working for State Panchayati Raj
Departments/Local Government Department. To capture the Training
Demands of the Elected Representatives and Functionaries and in
preparing their training calendars. Facilitates Organizations in
process follow-up. Allows Resource Persons and Training Agencies to
register. Used by the Training Organizations, Training Agencies,
Elected Panchayat/Rural Local Body representatives, Panchayat/Rural
Local Body Official, Resource persons and citizens. Attempts to
automate all the processes involved in training management.
Training Management Portal (TMP) Slide 26 Features Training
Requests register training requests Preparation of Training
Calendar through a collaborative process Training Resources
Facilitates creating and maintaining Training Resources like Venues
and Resource Persons Generation of Invitation Letters/Training
Participation Certificates Facilitates in the design Training
Process Scheduler Facilitates in defining the steps/tasks to be
followed for conducting trainings and time lines to complete these
steps.. Feedback capturing and analysis - Can design feedback forms
and capture the feedback Register as Resource Person/ Training
Agency Any individual/agency, willing to work as resource
person/trainer can register with the portal. Publications and
Content Management Upload publications. Any citizen can upload
useful content; moderated by state nodal agency before publishing
in public domain Slide 27 Social Audit and Meetings Management
(SAMM) A generic application to facilitate the process of meeting
and auditing 1. Social Audit -Auditing of various schemes by Social
Auditor and Social Audit Facilitator and submission of audit
report. SAMM aims to understand, measure, verify work under
different schemes done by the Panchayat/Rural Local Body and
further improve social performance of respective Panchayat/Rural
Local Body 2. Meeting Management -Management of meetings at
Panchayat/Rural Local Body level to enable transparent and user
friendly flow of system. Slide 28 National Asset Directory (NAD) A
repository of various assets created/ controlled/ maintained by
RLBs/ULBs/Line Departments and assign a code to each asset for its
unique identification leading to effective utilization of the
assets. Features: Captures the details of an asset. Generates
reports related to list of assets, upgradation, maintenance,
earnings and disposal Generates a unique ID for identification of
Assets Captures details of transfer and receipt of assets among
entities Interoperates with other PES applications so as to avoid
duplication of data entry for the end users. Slide 29 AreaProfiler
Panchayat Profile- Facilitates maintaining brief description of
local government, connectivity, neighboring local bodies, places of
tourist interest, boarding and lodge details etc Family Register-
Management of Family Register village wise and migration details
Election and Elected Representatives- Details of election and
elected representatives Functionaries Details- Details of various
functionaries working with the local government Standing Committee-
Facilitate smooth synchronization of various standing committee
functional at local government and its member details BSLLD Data
Set- Facilitates MoSPI for maintaining yearly database Reports-
Reports can be generated in Excel & PDF formats and are also
available to the users through email Slide 30 Geographic
Information System (GIS) Asset mapping of Panchayats/Local Govts.
Use GIS for comprehensive planning Web based tools for PRIs: To
assist in decentralized planning, governance, increase outreach to
the citizens, data dissemination and capacity building, Integration
of planning tools under e-Panchayat with GIS database (e.g. GIS
based Implementation & Monitoring) Integration of data from 10
PES applications with ISRO and/or NIC database like Space based
Information System for De-Centralized Planning Ensure relevant
adoption and use of GIS in core applications Training of the PRI
functionaries to use the GIS tool for Planning and Monitoring of
works. Slide 31 NOFN to provide high bandwidth OFC connectivity to
all Panchayats/Rural Local Bodies by 2014. States/Uts advised to
take urgent action for developing/implementing IT applications to
realize full potential of the connectivity to be provided through
the NOFN. States/Uts to identify the services that can be delivered
through Panchayats/Rural Local Bodies; the States preparedness for
rollout of Govt-to-Citizen (G2C) services and the plan of action
for delivering services electronically. National Optical Fibre
Network (NOFN) Slide 32 Trainings on PES Applications 2 Master
Trainers per PES application per district. MoPR has circulated a
training plan to all States/UTs with training dates proposed for
all States/UTs. These Master Trainers should be used to further
train the Panchayat functionaries at ZP, BP and GP level.
States/UTs to ensure participation of trainees in these trainings
as high absenteeism has been observed in many cases. Slide 33
Programme Management Units (PMU) PMUs at States and District levels
for rollout of e-Panchayat MMP. The funds for continued PMU support
could be accounted for in the State Plans submitted under RGPSA.
Slide 34
