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OrientationOrientation to the to the Faculty Assembly and Faculty Assembly and
Senate CouncilSenate Council
University of PittsburghUniversity of Pittsburgh
WeWe are all the Senate are all the Senate
The University Senate includes: Everyone with a full-time academic appt All part-time tenured faculty All full-time faculty librarians
All other members of the Senate CouncilCertain administrators, staff and students
Untenured faculty teaching at least six credits Retired faculty who ask to be included
Function of the Senate:Function of the Senate: Shared governance Shared governance
Review university policiesFoster discussion Maintain adequate communication among
Students Staff Faculty Administrative Officers Board of Trustees
Structures of the SenateStructures of the Senate
Faculty AssemblySenate Council
Executive OfficersStanding CommitteesAlso:
Ad Hoc Committees Elections Committee
Involvement may also lead to opportunities to serve on administrative and BOT committees
Who are the current officers of the Senate Executive Committee?
Michael B. Spring, President
Irene Frieze, Vice President
Linda Frank, Secretary
Thomas Smitherman, MD, Past President
The Senate OfficeThe Senate Office
All Senate business is supported by the Senate Office Lori Molinaro 412-624-6505 1234 Cathedral of Learning
Who are the elected members? Who are the elected members?
Faculty Assembly Elected to 3-year terms by their Academic Units
One-third of terms expire each year
Senate Council 2nd and 3rd year members of Faculty Assembly Various appointed constituents (details to follow)
Executive Officers Elected to 1-year terms by the University Senate
Standing Committees Elected to 3-year terms by the Faculty Assembly
More on membership More on membership
Faculty Assembly Elected members (62 people) Chairs of Standing Committees (15 people)
Senate Council 2nd and 3rd year members of Faculty Assembly (~40 people) Appointed administrators (the Chancellor and 8 others) Appointed staff (2 or 3 people) Elected students (between 5 and 8 attendees, usually)
Standing Committees Elected members (9) Senate Officer liaison (1) Administrative liaisons (usually 1 or 2) Pro-Tem members (up to the Chair) Appointed staff and students (1 staff and 4 students)
What does Faculty Assembly do?What does Faculty Assembly do?
Meets monthlyUsually the first Tuesday of the month
Brings up business Refers matters to committee Reviews committee reports Votes on recommendations
What does Senate Council do?What does Senate Council do?
Meets monthly Usually the second Wednesday, (after FA)
Hears regular reports Chancellor, Senate President, Staff Council, and students
Acts on matters brought by FA Hears Committee reports and acts on recommendations
passed by FAMakes recommendations to the Administration and
the Board of Trustees
What do Standing Committees do?What do Standing Committees do?
Meet monthlyConsider policy matters brought up in FA Consider policy matters brought by the
administrationMake recommendations to FA
What do Executive Officers do?What do Executive Officers do?
Preside over FA and SC meetingsMeet monthly with senior
administrationServe as committee liaisons Facilitate PlenariesRespond to other requests
Faculty Assembly: Faculty Assembly: Who can vote and run?Who can vote and run?
Any member of the University Senate (that is, any faculty member) can run
Full-time faculty Part-time tenured faculty Full-time librarians who primarily teach or conduct
research
Each academic unit holds its own election – each unit votes for their own representatives
FA Unit representationFA Unit representation
School of Arts and Sciences Humanities (5) Natural Sciences (5) Social Sciences (5)
Professional Schools Law (2) Public Health (2) Social Work (2) Business (2) GSPIA (2) Education (2) Engineering (3) University Librarians (2)
Health Sciences School of Medicine (9) Dental School (2) GSPH (2) Nursing (2) Pharmacy (2) SHRS(2) Librarians (2)
Regional Campuses Johnstown (2) Bradford (2) Greensburg (2) Titusville (2)
Faculty Assembly attendeesFaculty Assembly attendees
Voting members Elected members
Senate Officers A member of each Standing Committee
Usually the chair, but this is not requiredObservers
Senate Office, The University News and Magazine, University Times, The Pitt News, Provost designee
Open meetingsAttendance is taken and reported
If you are not able to attend, inform the Senate Office
FA: Typical meetingFA: Typical meeting
Most attendees are faculty membersDiscussion can be quite free-wheelingIdeas brought from the floor are discussed
and usually referred to committeeIdeal place to bring up your concerns or
those brought to you by colleagues
FA: Sample AgendaFA: Sample Agenda
Call to OrderApproval of Faculty Assembly Minutes from
previous meetingIntroduction of Items of New BusinessReport of the President, Dr. Thomas SmithermanReports by and Announcements of Special and
Standing Committees of the Senate Unfinished Business and/or New BusinessAnnouncementsAdjournment
Senate Council attendeesSenate Council attendees
Voting members 2nd and 3rd year FA members Senate Officers Chancellor and 8 designated administrators Three members of Staff Association Council Representatives of student groups
Observers Press
The University News and Magazine, University Times and The Pitt News
Open meetings, but more formal than FA
Student Representatives of SCStudent Representatives of SC
Four members of UG Student Government Board (SGB)
Graduate student representatives from: Arts and Sciences Non-health professional schools Health Sciences Graduate and Professional Students Association College of General Studies
Each student group reports
SC: Typical meetingSC: Typical meeting
Attendees balanced between faculty and administration
Meeting emphasizes formal reports Chancellor, Senate President, SAC, students
Great place to hear what’s going on
SC votes are the University Senate’s [that is, the faculty’s] final recommendations to the Administration and the Board of Trustees
SC: Sample AgendaSC: Sample Agenda
Call to OrderApproval of the Minutes of the previous meeting Introduction of Items of New BusinessReport of the Chancellor of the University, Mark A. NordenbergReport of the President of the Senate, Thomas C. SmithermanReport of Student Members of Senate CouncilReport of the President of the Staff Association Council,
Deborah WalkerReports by and Announcements of Standing and Special
Committees of the SenateUnfinished Business and/or New BusinessAnnouncementsAdjournment
Standing Committee electionsStanding Committee elections
Any member of the University Senate (any faculty member) can run
Only Faculty Assembly members voteTerms are three yearsTerm limits
Members may serve one unexpired term plus two consecutively elected terms
Service limited to one elected committee membership at a time Pro Tem memberships are not limited
Standing CommitteesStanding Committees
Responsible for much FA/SC workThe primary setting for policy discussionsMeetings are less formal than FA/SC
Standing Senate CommitteesStanding Senate Committees Admissions & Student
Aid Anti-discriminatory
Policies Athletics Benefits and Welfare Budget Policies Bylaws and Procedures Commonwealth
Relations
Community Relations Computer Usage Educational Policies Library Plant Utilization and
Planning Student Affairs Tenure and Academic
Freedom University Press
Standing Committee meetings: AttendeesStanding Committee meetings: Attendees
Voting 9 members elected by the Faculty Assembly 1 Staff Association Council (SAC) appointee 4 student appointees
2 Student Government Board (SGB) 1 Assembly of the Graduate/Prof Students Association 1 College of General Studies
Non-voting Senate Executive Officer Liaison Chancellor-designated administrative liaisons Pro-tem members
Standing committee: Standing committee: Typical meetingTypical meeting
Discuss and act on matters raised in FAReview/discuss policy initiatives brought by
the administration Standing committees are a primary way faculty
have input into University policies
Discuss and act on matters of concern to committee members
ExamplesExamples
Act on matters from FA Education Policies Committee acted on concern
raised by FA member regarding decrease in student civility
Review administrative policies Education Policies Committee reviewed policies
related to documenting unit outcomes Act on concerns of committee members
Student Affairs committee considered University withdrawal policies
Senate Officer electionsSenate Officer elections
Officer elections All members of the University Senate (all faculty)
are eligible to run for office, and to vote for officers
Terms are one year Term limits
Three successive terms in one office
Senate Officers: Senate Officers: The Executive Committee The Executive Committee
Members President (elected) Vice President (elected) Secretary (elected) Immediate Past President (voting ex officio) Director of the Senate Office (non-voting ex officio)
Duties Meet monthly with senior administration Serve as liaisons to standing committees Plan Plenaries Deal with business/requests as matters come up
Elected Officers and their dutiesElected Officers and their duties
President Presides over FA and SC meetings
Vice President Facilitates “Senate Matters” column
Secretary Takes minutes
Immediate Past President Chairs Elections Committee
These are the “voting members”(decisions are usually by consensus)
Senate PlenariesSenate Plenaries
Bylaws mandate at least one Plenary each year Typically in the fall Sometimes a spring Plenary is also planned
Organized by a committeePrimary audience is faculty
Open to the entire university community
The Chancellor and Senior administration participateOften timely topics, which include a keynote speaker, panel
discussion and Q&AReceives wonderful press coverage in the U-TimesHeld in the WPU, typically from 12-3 p.m.
““Senate Matters”Senate Matters”
Regular column in University TimesFacilitated by Senate Council VP200-800 word opinion pieces written by
members of the SenateA great way to express your views or alert
university community about your senate-related work
Other CommitteesOther Committees
Types of other committees Senate Ad Hoc Committees Elections Committee Administrative Advisory Committees
e.g. Research Advisory Committee Others, including Board of Trustee committees
Senate Ad-Hoc CommitteesSenate Ad-Hoc Committees
Formed for important matters outside purview of Standing Committees
Consist of Chair and membersCreated for a limited duration
Not to exceed two years
Elections CommitteeElections Committee
Immediate Past President serves as chairDeans appoint faculty members who serve
for two year terms, not to exceed four consecutive years
Unit-appointed faculty member responsible recruiting FA candidates
Committee is responsible for Officer slate
Advisory and BOT committeesAdvisory and BOT committees
Faculty input is also sought through Administrative Advisory Committees
Membership is usually appointedExamples of committees
PACWC Mid-Atlantic accreditation advisory committee
Members of FA/SC may be invited
Summary of Senate OperationsSummary of Senate Operations
Faculty Assembly Raises issues Refers matters to committee Votes on committee recommendations
Committees Discuss faculty concerns and ideas Review Administration’s policies
Committee chairs Present committee reports/recommendations to FA and SC
Senate Council Votes on FA recommendations, makes recommendations
to Administration and the Board of TrusteesExecutive officers
Facilitate communication