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ORIENTATION FOR OUTGOING ERASMUS STUDENTS
20.11.2015
Before, There, After
Riitta Kataja, Institutional Erasmus Coordinator
International Services 23.11.2015
23.11.2015 International Services
ORIENTATION
application – report- studies – language skills – cultural adaptation – reporting-
hidden competence
ORIENTATION AGENDA
1. Introduction to Erasmus+
2. What you need to do and know before you go
3. When you are there
• Cultural adaptation, getting the most of it
4. When you are back
• Reporting, AHOT (RPL), Reorientation (paluuorientaatio)
• Internationalisation at home: Attend ESN, Cafe Lingua,
Become a tutor (Kummi) for exchange students in Oulu
• Start planning a new exchange
• Update your CV
23.11.2015 International Services
1. INTRODUCTION TO ERASMUS+
• Erasmus is the easiest way to go on exchange. Most students
get selected!
• University of Oulu has 428 Erasmus agreements. Browse
destinations and Feedback in SoleMOVE.
• You can go on exchange on both Bachelor Level and Master
Level, max 12 months/level, including Erasmus placements
• You get a grant from EU for each exchange.
23.11.2015 International Services
1. INTRODUCTION TO ERASMUS+
The Process
• Contact Faculty/Degree International Coordinator, Application
in SoleMOVE
• Application to destination/host institution
• Housing
• After acceptance you apply for Erasmus Grant in SoleGRANT
• After Exchange you need to report your exchange in SoleMOVE: • Learning Agreement, changes to Learning Agreement (signatures!)
• Letter of Confimation (signatures!)
23.11.2015 International Services
23.11.2015 International Services
2. BEFORE YOU LEAVE
a) Plan your studies with your coordinator or
omaopettaja
• Learning Agreement needs to be signed by all
parties before exchange
• Study load:
Recommendation: 30 ECTS/Semester
KELA demands 5.0 ECTS/month
University of Oulu has no official requirement
• Host institution may have restrictions and
requirements
23.11.2015
International Services
2. BEFORE YOU LEAVE
SoleGRANT application
• Attach Acceptance letter or acceptance email from
host university
• Consult SoleGRANT Guide
Ulkomaan korotettu opintotuki
Look for extra funding: Rotary stipends, etc.
Register as ”PRESENT/LÄSNÄOLEVA” in the University of
Oulu, student union payment voluntary. Without
payment, registration not possible in WEBOODI, send an
email to: [email protected]
2. BEFORE YOU LEAVE
EXTRA GRANTS
• Extra grant for parents of underaged children 200 e/month.
Certify in SoleGRANT application by a certificate issued by
officials (virkatodistus/extract from census or parish register).
The sum is 200 euros per month, regardless of the number of
underaged children.
• Additional funding can also be awarded when the person going
has a disability, illness etc. that will result in considerable
extra costs during the exchange, and the extra costs cannot be
covered by any other funding sources.
23.11.2015 International Services
2. BEFORE YOU LEAVE
GRANT
• Grant application can be made in SoleGRANT when you have an
acceptance from your host institution
• Grant is calculated according to the living costs of your
destination and the exact dates of exchange!
• FIND OUT THE SEMESTER DATES IN YOUR HOST UNIVERSITY
(academic calendar)
• See grant sums at:
• http://www.oulu.fi/yliopisto/opiskelu/vaihto-
opiskelu/apurahat • http://www.oulu.fi/english/studying/outgoing-student-
exchange/travel-grants
23.11.2015 International Services
2. SOLEGRANT APPLICATION
• https://saas.solenovo.fi/solemove/
• You received SoleGRANT Guide by email when you were
accepted, make sure you follow instructions.
23.11.2015 International Services
23.11.2015 International Services
2. BEFORE YOU LEAVE
HOUSING/ACCOMMODATION • Look for accommodation options at the host university
website, ask your coordinator • Look for housing tips in the feedback from previous
students FEEDBACK: SoleMOVE frontpage: https://saas.solenovo.fi/solemove/ Exchange destinations abroad and Feedback
AND www.oulu.fi/yliopisto/opiskelu/vaihto-opiskelu/vaihtaripalautteet Vaihtoblogit: http://www.oulu.fi/yliopisto/opiskelu/vaihto-opiskelu/vaihtoblogit
23.11.2015 International Services
2. BEFORE YOU LEAVE
HOUSING/ACCOMMODATION • If you want to rent your flat in Oulu, see for tips at:
http://www.oulu.fi/english/studentexchange/housing PSOAS, Erasmate, etc
23.11.2015 International Services
2. BEFORE YOU LEAVE
HEALTH AND SECURITY, FINANCE • KELA provides eurooppalainen sairaanhoitokortti • Get insurance! • Vaccinations: http://www.ktl.fi , Matkailijan
terveysopas • Medicines
VISA
• Check if you need a visa or a residence permit
(especially foreign citizens)
MONEY
• Check tips in the Feedback from previous students
• Can you get an account?
• Need Visa/MasterCard?
23.11.2015 International Services
3.WHEN YOU ARE THERE
CULTURAL ADAPTATION • Be open. Get to know people! • Reflect your new experiences, yourself and your
background (eg. educational, cultural, religious variation, values)
• Give yourself time to adapt • You may also experience a cultural shock, with its
different phases: 1. tourist/honeymoon phase 2. crisis 3. adaptation 4. reorientation, coming home may be a schock
Make it a learning experience! It can give you a new perspective to your own culture. LAST: Do not forget to contact your family when you get there!
23.11.2015 International Services
3.BEFORE AND WHEN YOU ARE THERE
SAFETY Foreign Ministry keeps you updated http://formin.finland.fi/Public/default.aspx?nodeid=15735&contentlan=1&culture=fi-FI http://matkustusturvallisuus.fi/?utm_source=UM&utm_medium=juttu&utm_campaign=matkustusturvallisuus Submit a travel notification https://matkustusilmoitus.fi/public_html?command=browse&lang=fi https://matkustusilmoitus.fi/public_html?command=browse&lang=en
23.11.2015 International Services
3. WHEN YOU ARE THERE
HOST UNIVERSITY ”PAPERWORK” • No tuition fees • Other possible expenses (books, student union fees,
etc) CHANGES TO LA, EXTENSION OF STAY • Check the possible requirements of study load and
what courses are available • Make the changes in LEARNING AGREEMENT and send
it to your coordinator at home • If you wish to extend your stay, let the host and your
coordinator know • Make a new SoleGRANT
23.11.2015 International Services
3. WHEN YOU ARE THERE
Get updates, send pictures and news in Facebook and Instagram: @unioulu Attend Study Abroad Fairs, material found at: http://www.oulu.fi/yliopisto/opiskelu/vaihto-
opiskelu/esittelymateriaalia http://www.oulu.fi/english/studying/outgoing-
student-exchange/marketing-materials Accidents may happen • Contact the local International Office or us
• [email protected], • Tel. +358 294 48 4045
• Get insurance!
4. WHEN YOU ARE BACK
• Participation in Erasmus+ is – it also means OBLIGATIONS!
• Checklist:
After Letter of Confirmation (with dates of study period)
After Transcript of Records
After Feedback
B & A NEW: Online Language Test before and after exchange
You will receive a license with email to do the test
• All forms found at:
http://www.oulu.fi/yliopisto/opiskelu/lomakkeet/vaihto-
opiskelu
23.11.2015 International Services
23.11.2015 International Services
4. WHEN YOU ARE BACK
MANDATORY REPORTING • Transcript of Records
(säilytä myös kurssikuvaukset ja esseet!) • Transfer of Studies/Opintojen hyväksiluku • In the Faculty, ks. AHOT-prosessi • All documents uploaded in SoleMOVE ’After
Exchange’ –TAB (PAKOLLISIA, myös allekirjoitukset): 1. ERASMUS Learning Agreement & Changes to
Learning Agreement 2. Letter of Confirmation 3. Transcript of Records 4. Feedback
• Ellei raporttia tehdä ja liitteitä ladata SoleMOVEen, apuraha peritään kokonaisuudessaan takaisin!
• REPORT AND ATTACHMENTS ABSOLUTELY MANDATORY!
23.11.2015 International Services
SOLEMOVE MANDATORY ENCLOSURES
23.11.2015 International Services
4. WHEN YOU ARE BACK
• EU requirements: New online Language Test, to see how
your language skills have improved + SURVEY in Mobility
Tool
INTERNATIONALISATION AT HOME
• Reorientation/Paluuorientaatio (OYY)
• ESN (www.oyy.fi/esn)
• Tutoring for exchange students in Oulu
• International Master’ Degree Programme students
• http://www.oulu.fi/yliopisto/opiskelu/vaihto-opiskelu
4. UPDATE YOUR CV
HIDDEN COMPETENCES
• What new did your learn about your field of study? How did
studying methods differ from UO?
• Language skills
• What did you learn about yourself? Motivation?
•Resistance to stress, resilience, intercultural competence
•My strengths? My weaknesses?
• Get ready for job interviews: what will you say when they
ask: What competences did you actually develop during your
exchange?
23.11.2015 International Services
23.11.2015 International Services
QUESTIONS/KYSYTTÄVÄÄ?
Opiskelijakeskuksen
kansainvälisen vaihdon
palvelupiste/
Student Center
International Exchange Helpdesk
open Tues-Thurs 9-12
23.11.2015 International Services
HAVE A SAFE TRIP! BROADEN YOUR HORIZON!
