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ORGANIZERTOOLKIT 2018
Welcome to THINKfast! 2
Planning Guide 3
Sample Schedules 6
Fasting Guide 8
Solidarity Celebration 9
Paperwork Guide for Organizers 10
Donation Submission Form 12
Donation Forms 13
Participant Feedback Form 15
Regional Animator Contact Form 16
Please consider the environment before printing this document.
www.devp.org/[email protected]
2
Dear Organizers, January 2018
Thank you for participating in the THINKfast program. We hope that this becomes a go-to resource for you in your work with youth and young adults to explore issues of injustice, poverty and what we can all do to build a more just world.
As with any Development and Peace activity or program, we encourage you to reach out to our staff should you need any inspiration, guidance or support in the planning of your event. While we may not be able to attend each event personally, we can often assist with:
• finding guest speakers in your area• answering questions about our online fundraising platform• helping to adjust your THINKfast to suit your group size and age range• telling you more about Development and Peace and how to stay involved!
On the last page of this kit you will find a Regional Animator Contact List that will show you the Animator (regional staff-person) for your region.
At any time, you can also contact us in the national office for assistance. Our goal is to help you have a successful THINKfast! Please post any photos from your fundraising efforts to #THINKfast!
We hope you have as much fun planning the THINKfast as your participants will have during the event!
In solidarity,
The THINKfast Coordination Team
Welcome to THINKfast
www.devp.org/[email protected]
3
PLANNING GUIDE P
LAN
NIN
G C
HE
CK
-LIS
T SIX TO EIGHT WEEKS BEFORE THE FAST � Organize your THINKfast committee, and get the support of your
school or parish. � Set a date and the location. � Register your THINKfast online. � Set your fundraising goal.
*T-shirts and posters must be ordered (through the online registration) 4-6 weeks prior to the date of your fast to ensure on-time delivery
THREE TO FOUR WEEKS BEFORE THE FAST � Promote your THINKfast - put up posters and use social media! � Sign up participants and distribute Donation Forms. � Join us online: encourage participants to create their own
personal online fundraising pages at www.devp.org/thinkfast � Fundraise!
TWO WEEKS BEFORE THE FAST � Decide on the games and activities from our online database
you’ll use for your THINKfast- devp.org/activities � Plan your Solidarity Meal to break the fast! Consider inviting other
members of the community to join you in the celebration.
ONE WEEK BEFORE THE FAST � Send out invites and media releases to the local radio stations,
TV stations or newspapers.
DURING THE FAST � Fast for 25 hours! � Learn about social justice with the games, activities and
reflections. � Break the fast with a Solidarity Meal!
WITHIN FOUR WEEKS OF YOUR FAST � Collect pledges and complete paperwork and submit to
Development and Peace. � Stay connected with Development and Peace. � Complete the e-survey, which you will receive by email
after your fast � Thank your participants and fellow organizers for a great event!
Remember, we can support you when you register your THINKfast event with us.
It’s your THINKfast and you can organize it any way you like! To lend a helping hand, we’ve set out planning steps to support you in preparing for your THINKfast event.
www.devp.org/[email protected]
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PLANNING GUIDEGATHER A THINKFAST COMMITTEESome organizers tackle a THINKfast all by themselves, but it’s easier to have help! Plus, you provide a great chance for other youth to get involved and share the responsibility and the fun of planning the event!
Here’s a sample team structure:
ROLENUMBER OF
VOLUNTEERSRESPONSIBILITIES
Lead Organizer 1The main contact person for the Committee and the liaison to Development and Peace.
Promotion Team 1-3Responsible for inviting participants to join, reaching out to the community, and promoting your event.
Fundraising and Admin Team
1-2Distributes pledge forms, shares fundraising ideas with participants and then gathers all the funds at the end and assists the Lead Organizer in preparing the report and submission to Development and Peace.
Event Volunteers 1-5Depending on the size of your event, you may wish to have several Event Volunteers to assist with activities, setup and cleanup and to help the day run smoothly.
www.devp.org/[email protected]
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Selecting ActivitiesThere are plenty of activities to help you learn about social justice and have lots of fun together. You might even forget you are fasting!
We have collected popular activities and put them online at www.devp.org/activities. New activities will be added to the online database. If your favourite activity or prayer isn’t there, let us know and we might add it to the database for this year and also at www.devp.org/thinkfast
Liturgies and Prayers The THINKfast is one way we respond
to our call as Christians to be a light
to the world and to each other. The
suggested prayers and reflections can be
used throughout the THINKfast to give
participants time to absorb and reflect
on the experience and to situate their
response to what they are learning in
our faith context.
“Christ has no body on earth but ours,
no hands but ours, no feet but ours.
Ours are the feet with which He is to go
about doing good. Ours are the hands
with which He is to bless people now.”
- St. Teresa of Avila
Mix & Match Games and Activities With the online database, you can
select activities that best suit the
selected theme, your group size, and
the personality of your group. Feel free
to add activities from other sources (or
think up and design your own). Most of
all, the focus should be on education
and action through HAVING FUN!
READ AND REVIEW THE ACTIVITIES AHEAD
OF TIME TO CHOOSE THE BEST ONES FOR YOUR
PARTICULAR GROUP.
All our activities fit into four categories or
types of activities that come together as a
recipe for a successful THINKfast!
Icebreaker // Warm up to the issues and
each other.
Awareness Activity // Learn more about
global social justice issues; by diving into
activities that explore specific themes.
Energizer // Re-engage participants with a
brief and lively activity if group energy is low.
Prayers and Reflections // Pray for change
and reflect on what you have learned.
PLANNING GUIDE
www.devp.org/[email protected]
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SAMPLE SCHEDULE 1
THINKfast SCHEDULEUse or modify the following schedule for your THINKfast so that it best fits the needs and interests of your group.
You will find allof these Activities and Prayers & Reflections online at devp.org/activties!
TIMEDAY 112:00pm3:30pm4:00pm4:30pm4:45pm5:30pm7:00pm7:15pm7:45pm8:30pm10:30pm 11:00pm
DAY 28:00am8:15am8:30am8:45am9:15am9:30am10:00am10:15am11:15am12:00pm
ACTIVITY
Fast BEGINS!!Arrival and Welcome Icebreaker // Water: A Connecting ElementReflection & Prayer // Opening LiturgyJuice BreakActivity // A Walk for WaterJuice BreakPrayer // Drinking Water MindfullyActivity // U Munt: Water Simulation GameMovie Screening // Blue Gold or anotherJournal time // Journalling ActivityLights out
Juice BreakIcebreaker // The Waves Crash for...Prayer // Prayer on WaterActivity // Journey of Bottled Water Energizer // RainmakerActivity // Walking for Water Juice BreakActivity // Water BingoReflection & Prayer // Closing LiturgySolidarity Meal
www.devp.org/[email protected]
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SAMPLE SCHEDULE 2
Before School
Morning Announcements
Lunch
After School
Reflection & Prayer // Opening LiturgyIcebreaker // Water: A Connecting Element OR The Waves Crash for...
Reflection & Prayer// Drinking Water Mindfully
Activity // A Walk for Water
Activity // Water BingoJuice BreakActivity // The Journey of Bottled WaterEnergizer // Rainmaker Activity // U Munt: Water Simulation GameReflection & Prayer // Closing LiturgySolidarity Meal
SCHOOL DAYTHINKfast SCHEDULEUse or modify the following schedule for your THINKfast so that it best fits the needs and interests of your group.
You will find allof these Activities and Prayers & Reflections online at devp.org/activities!
www.devp.org/[email protected]
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Feeling tired? Sit down and rest for a bit. This is a great time to write in your journal, have some personal reflection time or pray. Drinking natural fruit juices will bring your energy level back up again. Steer clear of popsicles and other items that contain large amounts of refined sugar; they’ll only make you feel more tired later!
Feeling energetic? A great time to do an activity. Be sure to drink lots of water!
Feeling hungry? This is bound to happen, but drink some juice and the feeling will pass. This is a great time to reflect on how lucky we are not to feel this way for extended periods of time.
Feeling distracted? Near the end of the fast it’s common to have difficulty focusing on the task at hand. Leaders take note that it’s best to organize the activities that require more mental energy near the beginning of the fast when everyone is more alert. Drinking lots of water will help.
FASTING GUIDE
Why a Fast? It’s part of our faith tradition. It challenges us, and teaches us to be thankful for all that we have. Fasting is a spiritual practice and is a way to choose to join in solidarity with those who are hungry, poor, or oppressed and to involve our whole bodies in prayer. In our busyness and our culture of abundance, it is good to fast and remember to be grateful for all our blessings.
What to Expect As you fast, your body will go through different stages. It is important to pay attention to what your body is telling you and to respond accordingly. For group leaders, it’s especially important to pay attention to your group’s energy levels and to choose activities most appropriate to your group’s current state (e.g. tired, hyper or hungry). Always encourage the group to drink fluids. As long as you make sure to keep the group, and yourself, hydrated and occupied, these feelings will be a great learning experience.
Make your THINKfast eco-friendly• Use tap water in jugs or coolers rather than bottled water.• Use beeswax candles instead of oil-based candles.• Use potted plants instead of fresh-cut flowers. • Use reusable plates, cups, cutlery, etc. • Purchase fair trade, organic and local snacks to break the fast.• Reduce your power consumption by turning off the lights when not needed and even
having an hour - or the whole fast - away from your electronics.
Share these guidelines with the whole group. It’s best that they know what to expect.
FASTING GUIDELINES Anyone older than 11 in good health can safely go without food for 25 hours. They must drink fluids to fast properly. Anyone with a cold or flu, liver or kidney problems, or a serious illness should not take part in the full fast. If in doubt, check with a doctor. Feel free to adapt and modify your fast as needed.
www.devp.org/[email protected]
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SOLIDARITY CELEBRATION
SOLIDARITY CELEBRATIONBreak the fast with a solidarity meal!
Consider combining the Solidarity Celebration with the Closing Liturgy.
A communal liturgy and meal is a great way to celebrate all you have done over the 25 hours.
Invite family, friends, school, parish or community representatives, people living in/working in a alternative housing or shelters, people living homeless, Development and Peace Youth Representatives or Animators, and sponsors! Find out how to invite your regional Development and Peace Animator (listed on the inside back cover) or by going to www.devp.org/THINKFAST
A FEW THINGS TO KEEP IN MIND:
• Mindful of the work that Development and Peace has done in previous campaigns on water, encourage all participants and guests to agree to a Bottled Water Free Zone for their THINKfast and the final celebration.
• Have the meal prepared as much as possible beforehand, as participants won’t have the patience for long cooking sessions.
• Lead, or invite a volunteer to lead, grace before meals. • After abstaining from food for 25 hours, it’s best to
ease back into eating to give your system a chance to adjust. Savour each bite and take the time to be thankful for the food on the table.
SOLIDARITY MEAL IDEAS!100-MILE MEAL // This is a great time to encourage healthy and local eating!
Why a 100-Mile Meal ?So often, the food we eat comes from the far reaches of our planet, passing through many hands, travelling long roads and waterways. Make connections to local food producers and farmers and/or find out about community-shared agricultural projects in your area. Consuming locally grown foods requires 17 times less oil and gas than a typical diet. Let`s support our local Canadian farmers and try to make a difference by enjoying a meal that did not travel more than 100 miles (or 160 km) from farm to table!
POT-LUCK // Have community members prepare their favourite dish or recipe.
GLOBAL MEAL // Have groups or teams prepare/provide meals from the traditional recipes of specific countries or cuisines of their choice. A great way to learn about another country is to learn how they eat!
VERY VEGGIE // Since growing vegtetables is easier on the land and our environment than raising cattle and other livestock, encourage plenty of vegetarian dishes as main courses and sides.
COUNTRY THEME // Create a meal that represents a country where small scale farmers are struggling or a country where Development and Peace has partner or-ganizations!
MAKE YOUR SOLIDARITY MEAL ECO-FRIENDLY* Tap into it! Use tap water in jugs or coolers rather than bottled water* Use reusable plates, cups, cutlery, etc* Purchase fair trade and organic and local snacks to break the fast* Reduce power consumption, perhaps by eating your meal by candle-light!
www.devp.org/[email protected]
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PAPERWORK GUIDE
1. REGISTER ONLINE AND DISTRIBUTE DONATION FORMSFundraising can be done online individually and in teams. Register your THINKfast online as an Organizer and invite participants to join your team. Everyone can collect secure online donations and you can watch your progress in real time! Go to www.devp.org/thinkfast.
Fundraising online is convenient and environmentally friendly. With no cheques to keep track of and less to ship. It’s a simple way to reach your goal. Encourage your group to fundraise online!
The Donation Forms (p.13-14) are used by participants to collect cash or cheque donations for their fast. Photocopy them as a double-sided sheet so your participants have a single piece of paper to use to collect donations. Form A is for cheque donations and Form B is for cash donations.
2. COLLECT DONATION FORMS AND DONATIONS At your THINKfast, collect the Donation Forms from your participants. Photocopy each form separating Forms A from B. Keep the original pledge forms for your records.
FORM A - CHEQUESStaple all the donor cheques to their corresponding Donation forms.
FORM B - CASHTally the total amount cash donation. Write a personal cheque or money order for the total amount. Please do not send cash by mail! Staple the cheque or money order to the stack of Donation Form B’s.
Address your cheque or money order to Development and Peace and indicate that the funds were raised through THINKfast.
Important: Full names, complete addresses and the amount of the donation are required in order to provide tax receipts to those who donated more than $10. Those who donate online will receive a tax receipt automatically.
SEND IN YOUR FUNDS.
CELEBRATE. LOOK AHEAD. STAY INVOLVED!
FOR ORGANIZERS
www.devp.org/[email protected]
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3. SPECIAL NOTES AND TAX RECEIPTING INSTRUCTIONS• Tax receipts from Development and Peace can only be issued if cheques and money orders
from individual donors are made out to Development and Peace. All donor information needs to be indicated clearly on Donation Forms.
• If the funds that you raised will be sent to Development and Peace through your parish or diocese, then your parish must issue tax receipts to the donors. Development and Peace cannot issue tax receipts for cheque donations made out to a parish or school.
• Cheques cannot be deposited if they are stale-dated (i.e. dated more than six months earlier), so please make sure that you send in your Donation Forms and cheques to us as soon as possible after the completion of your THINKfast.
Please note: Reporting and receipting are to be submitted within 4 weeks after your THINKfast.
4. EVALUATIONS After your THINKfast, we will send you an e-survey so you can tell us what made your THINKfast special. You can use the enclosed Participant Evaluation Form to learn what worked for your group and what you can change for next year and keep them for your reference.
If you have pictures of your event that you would like to share, please send them to [email protected] or tag @DevPeace in your tweet, and we may re-tweet or feature your group in future materials or online posts!
5. SEND OR SUBMIT ONLINE BY WITHIN 4 WEEKS OF YOUR THINKFASTInclude all Donation Forms and cheques/money orders in one envelope and send to:
THINKfastc/o Development and Peace1425 René-Lévesque Blvd. West, 3rd Floor Montréal, QuébecH3G 1T7
STAY CONNECTED & CONTINUE YOUR ENGAGEMENT Youth are better able to understand the work of Development and Peace after they have
completed the THINKfast. Encourage them to continue their involvement in the movement
even after the fast is completed. Contact your local animator for ideas on how to stay involved
as a group or as individuals. Contact information can be found on the last page of this guide.
FOR ORGANIZERSPAPERWORK GUIDE
www.devp.org/[email protected]
12
DONATION SUBMISSION FORMPlease complete this form and include it with your submission of donations.
FORM A:Total number of cheques:
Total of all donor cheques:
FORM B:Organizer cheque or money order number:
Total of all cash donations:
TOTAL FUNDS RAISED: $ ______________
______________
$ ______________
$ ______________
Mail this form, with the Donation Forms and cheques/money orders to:THINKfast
c/o Development and Peace1425 René-Lévesque Blvd. West, 3rd Floor Montréal, Québec
H3G 1T7
THANK YOU!
__________________
CONTACT PERSON:
YOUR EMAIL:
DATE OF YOUR THINKFAST EVENT:
SCHOOL/UNIVERSITY/PARISH NAME AND ADDRESS:
CITY/TOWN: PROVINCE:
POSTAL CODE: DIOCESE:
DONATION FORM A
www.devp.org/[email protected]
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DONATION FORM B
www.devp.org/[email protected]
15
FEEDBACK AND EVALUATIONPARTICIPANT’S FEEDBACK
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We have members across Canada to get connected with!Engage with D&P through youth councils, parish representative positions and school groups.
We have plenty of resources if you want to start your own initiative!
Want to get more involved?
www.devp.org/[email protected]
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ALBERTA AND NORTHWEST TERRITORIES
Calgary/ Edmonton/ grouard-mClEnnan/ maCkEnziE-Fort Smith/ St. Paul
Monica Nino8421-101st AvenueEdmonton, AB T6A 0L1Phone: 1 844 480-DEVP (3387)[email protected]
ATLANTIC
(ANGLOPHONE) antigoniSh/ CornEr Brook and laBrador/ grand FallS/haliFax-yarmouth/ St. John’SRebecca Rathbone2099 Gottingen St., Suite 208Halifax, NS B3K 3B2Phone: 902 [email protected]
(FRANCOPHONE) BathurSt/ CharlottEtown/ EdmunSton/ monCton/ Saint-John
Nicolas Kalgora45, rue YorkMoncton, NB E1C 2Y5Phone: 506 857-9531 ext. [email protected]
BRITISH COLUMBIA AND YUKON
kamlooPS/ nElSon/ PrinCE gEorgE/ VanCouVEr/ ViCtoria/ whitEhorSE
Jeremy LaurieJohn Paul II Pastoral Centre4885 Saint John Paul II WayVancouver, BC V5Z 0G3Phone: 604 683-0281 ext. [email protected]
MANITOBA
St. BoniFaCE/ winniPEg
Rachelle Rocque151, av. de la CathédraleWinnipeg, MB R2H 0H6Phone: 204 [email protected]
ONTARIO
(CENTRAL) kingSton/PEtErBorough/ toronto
Luke Stocking400-80 Hayden Street Toronto, ON M4Y 3G2 Phone: 416 922-1592 ext. [email protected]
(EAST, NORTH) alExandria-Cornwall/ ottawa (En)/ PEmBrokE/ Sault StE. mariE (En)/ thundEr Bay Tara HurfordDiocesan Centre1247 Kilborn PlaceOttawa, ON K1H [email protected]
(EAST, NORTH) HEarSt/ ottawa (Fr)Sault StE. mariE (Fr)/ timminS
Alfonso Ibarra RamirezDiocesan Centre180, Mont-Bleu Blvd.Gatineau, QC J8Z 3J5Phone: 819 771-8391 ext. [email protected]
(SOUTH-WEST) hamilton/ london/St.CatharinES
Nana Kojo DampteyBishop Farrell Library698 King St. WestHamilton, ON L8P 1C7Phone: 416 922-1592 [email protected]
QUEBEC
(CENTRAL, SOUTH) montréal/ Saint-JEan-longuEuil/ ShErBrookE/ Saint-hyaCinthE/ Saint-JérômE/ troiS-riVièrES
Jean-Paul St. GermainLore Bolliet1425 René-Lévesque Blvd West, 3rd floorMontréal, QC H3G 1T7Phone: 514 [email protected]@devp.org
(EAST) BaiE-ComEau/ ChiCoutimi/ gaSPé/ niColEt/ QuéBEC/ rimouSki/ SaintE-annE-dE-la-PoCatièrE Elisabeth Desgranges Pascal André CharleboisDiocesan Centre1073 René-Lévesque Blvd WestQuébec, QC G1S 4R5Phone: 418 [email protected] [email protected]
(WEST) gatinEau/ mont-lauriEr Alfonso Ibarra RamirezDiocesan Centre180, Mont-Bleu Blvd.Gatineau, QC J8Z 3J5Phone: 819 771-8391 ext. 240Fax: 819 [email protected]
SASKATCHEWAN AND KEEWATIN-LE PAS
kEEwatin-lE PaS/ PrinCE alBErt/rEgina/ SaSkatoon
Armella SonntagDiocesan CentreArchdiocese of Regina445 Broad St. NorthRegina, SK S4R 2X8Phone: 306 [email protected]
FOR THE FOLLOWING DIOCESES:
amoS/ ChurChill-hudSon Bay/ JoliEttE/ rouyn-noranda/ VallEyFiEld
Rosanne Athaide400-80 Hayden StreetToronto, ON M4Y 3G2 Phone: 416 922-1592 ext. 221 [email protected]
ANIMATION TERRITORIES