Creating an Organizational Structure Before we go ahead and create an Organizational Structure, let’s have a quick look at the terminology used in the organization structure.

Structures in SAP HCM

1. Organizational structure. 2. Enterprise structure.

3. Personnel structure

Pay scale structure Applicant structure Wage type structure

1. Organizational structure: It contains organizational objects /elements. These are called building

elements.

Organizational objects / elements are:

Organizational objects Org. key Organizational unit O

Job C Position S Person P

Cost center K Task T

Task group Ts

If we create any organizational object, System will assign a eight digit numeric number, which is called unique Number.

1. Organizational Unit: Represents a functional unit in your enterprise, Human Resources department, for example. According to how tasks are divided up within an enterprise, this could be a department, group or project team, plant, for example. Organizational units differ from other units in an enterprise such as personnel areas, company codes, business areas etc. These are used to depict structures (administration or accounting, for example) in the corresponding components.

Kinds of organizational units

A). Main Organizational unit / Root organizational unit: Whatever the organization we create for the first time is called Main organizational unit.

B). Sub organizational unit: Under Main org. unit whatever we create is called sub org.units.

2. Job: Jobs, in contrast, are classifications of functions in an enterprise (administrator, for example), which are defined by the assignment of characteristics. Jobs serve as job descriptions that apply to several positions with similar tasks or characteristics.

Jobs are used as templates to create Positions that means to say without a job we can’t create a position.

Example:

Manager Engineer Consultant Designer Administrator

3. Position: Represents a post that can be occupied by a person (employee) in the staff assignments of an organizational unit, purchasing administrator, for example. Positions differ from jobs. A job is not concrete but rather the basis for the creation of various positions with similar tasks and characteristics. . Positions are created based on jobs; it means to say without a job we can’t create a Position.

Job Position Manager HR manager

Marketing manager

Finance manager

Plant manager

Engineer Production engineer Site engineer

Software engineer

Consultant SAP HR consultant FI/CO consultant

SD consultant

Designer Software designer Web designer

1. Person: An individual, who is listed as an employee in Personnel Administration. A position can be occupied partially, hundred percentage.

2. Task: It is a collection of duties and responsibilities. Tasks are assigned to jobs and positions.

“Activity which is performed within an organizational unit”

1. Task group: It is a group of tasks which can be assigned either a job or a position.

* HOW TO CUSTOMIZE ORGANIZATIONAL STRUCTURE*

Organizational structure can be created in three procedures.

1. Simple Maintenance 2. Expert Mode / Detailed Maintenance 3. Organization and Staffing

Comment: If we create organizational Structure in any procedure, the same structure reflects in other two procedures.

If we create organizational structure in Simple maintenance and Organization and Staffing the relationship between the objects are assigned by the system. Where as in detailed Maintenance the user has to assign the relationship code.

The relationship between two objects is expressed in three digit numeric characters.

Each and every relation can be expressed in two ways.

1. Top down which is indicated with B

2. Bottom up which is indicated with A

For example:

TATA group of business---Btop down.

TATA mobiles business-- -Abottom up

In the above Organizational units i.e. BTATA group of business shows its relationship towards A i.e. TATA mobiles, in the same way A i.e. TATA mobiles shows its relationship towards B i.e. TATA group of business. That means to say TATA mobiles reports to TATA group of business / TATA group of business is the line supervisor of TATA mobiles.

So we come to know that the lower level organizational object is A

So we come to know that the higher-level organizational object is B

The relationship codes can be seen through transaction code “OOVK” table name is T778V

The relationship codes:

Relationship code Relationship bottom up Relationship top down

Indicates with A Indicates with B

*

001 Is a subdivision of Is subdivided into

002 Reports (line) to Is line supervisor of

003 Belongs to Incorporates

004 Is subordinate to (disc.) Is disc.supervisor of

005 Is subordinate to Is supervisor of

006 Substitutes for Is substituted by

007 Describes Is described by

008 Holder Holder

009 Successor Successor

010 Substitute Substitute 011 Cost center assignment Cost center assignment

012 Manages... Is managed by...

013 Staffing requirement Staffing requirement

014 Cost distribution Cost distribution

015 Is identical to Is identical to

017 Is carried out by Carries out 018 Previous org. assignment Previous org. assignment

019 Planned org. change Planned org. change

020 Is a specialization of Is a generalization of

021 Is equipped with Is contained in

022 Requires Is required by

023 Reserves Is reserved by

024 Takes place in Is location of

025 Is attended by Takes part in

026 Is held by Is the instructor for

027 Has a prebooking for Is prebooked for

028 Imparts Is imparted by

029 Presupposes Is presupposed by

030 Is a specialization of Is a generalization of

031 Requires Is required by

032 Fulfils Is fulfilled by

033 Is planned for Can attend 034 Was attended by Attended events of type

035 Is previous job of Is subsequent job of

036 Is organized by Organizes 037 Designated as successor Designated as successor

038 Has potential for Is a potential of

039 Supplies Is supplied by

040 Was cancelled by Has cancelled

041 Is an equivalent job Is an equivalent job 042 Interests and preferences Interests and preferences

043 Dislikes Is dislike of

044 Consists Of Is part of

045 Created Was created by

046 receives Was created for

047 Contains Is an element of

048 Application by Application for

049 Is developed by Develops

050 Assesses Is assessed by

051 Is a session of Is main event of

052 Attends session Is attended by

053 Still requires Is still required by

054 Uses (for attendee) Is used by (attendee) 055 Uses (for bus. event) Is used by (bus. event) 056 Person has cost center Persons on cost center 057 Has attendee apprsl model Is at'ee apprsl model for 058 Has event apprsl model Is event apprsl model for

059 Employee pool Employee pool

060 Capacity assignment Person assignment

061 Equals Equals 062 Requirement description Requirement description

063 Requires Defines demand for 064 Requirements definition Requirements definition

065 Planned assignment Planned assignment 066 Reserve pool assignment Reserve pool assignment

067 Exclusive

temp.assignment Exclusive temp.assignment

068 No shift planning No shift planning 069 Is temporarily done by Works temporarily as 070 Responsible for cost plan Responsible for cost plan 071 Parallel temp.assignment Parallel temp.assignment

072 Shift planning by Shift planner for

077 Passes through Is passed through by 080 Assigned to exposure grp Exposure group contains

081 Higher duty holder Higher duty holder 083 Is Key Position of Incorporates Key Position 088 Dotted Line Reports to Dotted Line Supervises

089 Dotted Line Reports to Dotted Line Includes

090 Is responsibility of Is responsible for 101 Country reassgmt to Country reassgmt from

108 Is assigned to Is assigned to

200 Replaces Is replaced by

201 Assigned role Role incorporates

202 Notification agent Notification agent

204 Possible roles Possible roles

207 Is identical to Is identical to

208 Is identical to Is identical to

209 Is filled by Has employment contract 210 Substitutes with profile Substitutes with profile

220 Belongs to has

221 Is object reference of Contains objects 222 Belongs organizationally Incorporates SAP objects 223 Is assigned (valid.per) Incorporates(for valid.) 224 Is object type of Is container instance of

225 Is event of Has event

226 Is method of Has method

227 Triggers Is triggered by

228 Terminates Is terminated by

230 Is part of Contains

231 Assignment exists Assignment exists

232 Has element Is an element of

240 Existence depends on Defines

250 Is responsible for Is responsibility of

262 Reports to Is superior of 263 Belongs (not uniquely) to Incorporates (not unique) 264 Belongs (uniquely) to Incorporates (uniquely)

280 Belongs to system Uses function

281 Belongs to function Has combination

282 Is an element of Has object

283 Sends message Receives message

290 Has administrator Is adminstrator for

291 Partner agreement Partner agreement 292 Maintains brokers Brokers are maintained 293 Has user for commissions Is user for commissions

299 Is supported by... Supported

300 Is financed by... Finances...

301 Increases Is increased by

310 Is responsible for Is responsibility of

311 Substitutes for Is substituted by 312 Belongs to (reclassif.) Incorporates (re-valuatn)

313 Reclassified from Reclassified into

314 Is to be financed by Is earmarked for 315 Responsible for Financing Responsible for Financing

400 Is child of Is parent of

401 Is assigned Is assigned

601 Represents Is Represented By

605 Is an Element Of Includes Element 606 Is attribute ref. for Refers to attributes of 607 Is described by Descriptive element of

620 Is assigned Is assigned

700 Is responsible for Is responsibility of

701 Is assigned Is assigned

710 Fulfils Is fulfilled by

711 Requires Is required by

712 Imparts Is imparted by 750 Vacant position in Incorporates vacant pos.

751 Is responsibility of Is responsible for

752 Fills Will be filled by

753 Publishes Published by

754 Publishes in Publishes

755 Application by Application for 756 Has applicant Applied for position in 900 Manager to manager Manager under manager 903 Belongs to (alternative) Incorporates(alternative) 962 Reports to (alternative) Is superior (alternative) 963 Belongs to (preferred) Incorporates (preferred)

Simple maintenance:

How to create organizational structure in Simple maintenance?

PathSAP easy accesshuman resourcesOrganizational managementExpert mode Simple Maintenance

Text Transaction code

Create

PPOC_OLD

Change

PPOM_OLD

Display PPOS_OLD

Enter “PPOC_OLD” in the command field “Or” Go through the path

Press enter you will get a screen “Create Organizational Unit”

Here in the above screen enter Organizational unit abbr.

Name of the root organizational unit and its validity period.

After entering abbreviation and name of the unit, enter foundation day of the unit.

Press enter or Press F8 or clicks on create.

Then you will get a screen, which contains unique number organizational key

In the above screen we can see the organizational unit, which we have created.

You can see “o” which specifies org. key (org. unit) and Unique No i.e. 50017316

Through this number we can identify this org. unit.

This organizational unit is known as Main / Root organizational unit.

HOW TO CREATE SUB ORGANIZATIONAL UNIT:

We can create sub organizational units.

Select “SSS1” and Press F7

You will get the following screen in which enter abbreviation and name of org. units.

Here too, enter abbreviation of the sub organizational units and name.

Press enter

Like the above procedure we can create many organizational Units.

How can we see this organizational structure in a structural procedure?

Select the root organizational unit i.e. SSS1

Click on - or

Again click on to get only abbreviation codes

HOW TO CREATE JOBS:

Now we are at a screen known as “organizational structure/ change

Change the screen, so click on “Staff Assignments” or F8

Now we are into a screen know as “Staff Assignments/ change”

Now you can see a screen, known as “Staff Assignments / Change, where we can create jobs.

So Press F9

In the above screen we have defined jobs abbreviations and text,

Then press enter.

Here we can’t see these jobs in organizational structure, but we can get a message on status bar like

“

Like this we can create many jobs as per our client requirement

HOW TO CREATE POSITIONS

Be sure that you should be at screen “Staff assignments / change:

Select the Organizational unit in which you want to create position

Click on ” ” or F8

Now I have selected corporate office

Here, enter job i.e. mgr1.

Press enter so that this job will transfer under position field.

Here you can create a position

Here we can create 999 positions at a time, but here I have created only one position.

Save.

Click on plus mark so that you can see the position

Like this we can create many positions as per our client requirement

For more information you can see the positions list

HOW TO CREATE A CHIEF

Be on the same screen “Staff Assignments/ Change

Select the position to whom you are making as a chief i.e. I am selecting CEO 50017335

Click on Edit chief positionCreate.

Press enter

Now you can see the chief position

Chief position icon is

REPORTING STRUCTURE

It shows who is boss and who is subordinate and who reports to whom.

Select the organizational units in which you are creating the reporting structure.

For example I am selecting corporate officeclick on “Go to “and click on reporting structure.

Here we will get screen in which we are going to create a reporting structure.

Now select any position to whom you are making boss. I am selecting Position No 50017327 click on

elevate

Select the position who is immediate subordinate to him. i.e. I am selecting position no 50017328

Press enter.

Like this you can create reporting structure.

For more information you can see the total structure

HOW TO CREATE A TASK

Click on Go to click on Task Maintenance

Select customer task under task type and click on create or F5

Here write abbreviation and name of the task and press enter and save so that system will assign a unique number

Like this we can create many tasks as per our requirement

HOW TO ASSIGN A TASK TO A POSITION

Select the position to which we are assigning a task

For example select position no 50017327 and click on “task profile” or F6

Here you can see position, job and Organizational Unit.

Select the position and click on Assign task or F8enter the abbreviation of task which we have created

Press enter

Again Press enter

Now here we can see the task, which we assigned to a position.

ACCOUNT ASSIGNMENT

In account Assignment we have to assign company code, controlling area, personnel area, personnel sub area and business area to a position.

Select the position to which we are maintaining the account assignment feature, click on Go to click on Account Assignmentselect the position click on “account assignment feature or Shift F7

How to assign a cost center to a position

Select the position and Press F7

Now we can see cost center how it is assigned to a position

Which will reflect in Organizational Assignment (0001) infotype

How to maintain infotypes

Organizational infotypes are:

Note: Business area, cost centre and controlling area will be created by the Fi/co consultants.

1. Where do we create these Organizational objects?

Transaction code “OOOT”

1. Where do we maintain number ranges to objects?

Transaction code “OONR” Table “t77Iv

Where do we see info types in IMG?

Transaction code “OOIT” table name t778t

IT Info type Name

1000 object 1001 Relationships 1002 Description

1003 Department/Staff

1004 Character 1005 Planned Compensation 1006 Restrictions

1007 Vacancy 1008 Acct. Assignment Features 1009 Health Examinations 1010 Authorities/Resources 1011 Work Schedule

1012 work area 1013 Employee Group/Subgroup

1014 Obsolete 1015 Cost Planning 1016 Standard Profiles 1017 PD Profiles 1018 Cost Distribution 1019 Quota planning

1021 Prices 1023 Availability Indicators

1024 Capacity 1025 Deprec. Meter/Validity 1026 Business Event Info 1027 Site-Dependent Info

1028 Address 1029 Business Event Type Info

1030 Procedure 1031 Room Reservations Info 1032 Mail Address

1033 Scale 1034 Name Format

1035 Schedule

1036 Costs 1037 Billing/Allocation Info 1038 External Key 1039 Shift Group 1040 NICHT MEHR VERWENDEN 1041 Business Event Blocks 1042 Schedule Model 1043 Appraisal Model Info 1044 Results Specification

1045 Valuation 1046 Requirements Attributes 1047 Processing Modules 1048 Proficiency Description 1049 Requirements Attributes 1050 Job Evaluation Results 1051 Survey Results 1060 Business Event Demand

1061 Web Link

1062 Knowledge Link 1063 Info business event grp 1070 Application area 1201 WF Object Method 1205 WF Workflow Definition 1206 WF Work Item Text 1207 Customer Task,replaces TS 1208 SAP Organizational Object

1209 Cost Data 1210 WF Container Definition 1211 WF Container Texts 1212 WF Event Binding 1213 WF Role Binding 1214 WF Other Binding 1216 Function Area Assigned 1217 Classification/Lock Ind. 1218 WF Def. Responsibility 1220 Activity Profiles 1221 Excluded Activities 1222 General Attribute Maint. 1240 Existence Dependency 1250 Prof.Gen.: Authorizations 1251 Prof.Gen.: Specifications 1252 Profile Gen.: Org. Levels 1253 Profile Gen.: Variants 1254 User Variables/Activ.Grps 1260 CIC Profile 1270 CO Group assignment 1403 Exposure: LTA 1404 Exposure: Task 1500 BS element management 1501 Pay scale valuation 1502 Allowance valuation 1503 Service type/category 1504 Budget Updates 1505 Budgeting Rule 1506 Reclassification rule 1507 Teaching hours 1516 Funding Status 1517 Excel Communication 1518 Assignment FM designation 1519 Integration FM 1520 Original budget 1600 Organizer ID (F) 1601 Statutory Specifications 1610 US Job Attributes 1612 WC State and Code 1613 WC State, Code, Attribute 1620 Job Attributes (D) 1630 NQF Unit standard

1631 NQF Qualifications 1632 NQF Outcomes 1633 Equity Attributes (ZA) 1650 Grade (FR) 1651 Grades (BE) 1652 Occupational Categories

How to write a description to an object i.e. we have to maintain the infotypes:

1. Select the object to which you are going to write the description, Shift +F4

Here I am selecting

Shift +F4

Select description option.

And click on

Write the description like

Press enter and save.