Oregon State Archives

Researching Your Agency’s History -Oregon State Archives ResourcesEmployment AuditoriumApril 3, 2008

Outline

Resources on our Website

Connor Edmonds (15 Minutes)

Resources On-Site at the State Archives

Layne Sawyer (15 Minutes)

Questions (10 Minutes)

Website Addresses

http://arcweb.sos.state.or.us

http://bluebook.state.or.us

Administrative Histories

Detailed Organizational and Programmatic Narrative

Helps Records Management Unit to Describe and Determine Retention for Agency’s Records Records Retention Schedule

Created to Provide Context to our Collections of Agency Historical Records

Administrative Histories Typical Content

Date history written by Archives staff Short narrative describing agency origin and

enabling legislative Narrative describing agency history highlighting

major changes Narrative includes: revised tasks and powers,

reorganizations and mergers, legislative mandates

“Present” organization of agency

Administrative Histories Contents: Agency Origin

Dept of Education Example

“The Oregon State Constitution of 1859 established a system of common schools, and designated the governor as Superintendent of Public Instruction with the provision that after five years the Legislative Assembly would be allowed to create an independent office for this purpose (Const., art. 8). The Legislative Assembly exercised this right in 1872 by enacting a law designating an elected four-year position, salary, and providing office space in the state capital (O.L. 1872, p. 146).”

From: http://arcweb.sos.state.or.us/recmgmt/sched/special/state/overview/20060017odeadov.pdf

Administrative Histories Contents: TimelineNarrative Style Example: Oregon Liquor Control Commission

“In 1936, an enforcement division was added to the Commission's duties. This new division was split into two sections: license inspectors, who acted as a liaison between the Commission and its licensees; and the "hard liquor" squad, which dealt directly with violators of the Oregon Liquor Control Act (bootleggers). Prior to the formation of this new unit, enforcement was the function of the State Police and local law enforcement officials.”

From: http://arcweb.sos.state.or.us/recmgmt/sched/special/state/overview/20010010olccadov.pdf

Administrative Histories Contents: TimelineList Style Example: Dept of Agriculture

“1957 A license and bond requirement is established for hay dealers. Grade A milk usage audit, virus-free nursery stock, and brucellosis eradication projects begin. A third grain inspection branch office opens. The Oregon Fryer Commission is created.

1958 Livestock district boundaries are revamped and clarified.

1959 Inspection of custom and mobile slaughter plants becomes compulsory. The Oregon Beef Council and the Highland Bentgrass Commission are established.”

From: http://arcweb.sos.state.or.us/state/ag/hist/histchron.htm

Administrative HistoriesWhere Are They?

Linked from Online Oregon Bluebook (A-Z) State Agencies, Boards and

Commissions Page http://bluebook.state.or.us/state/executive/

executive3.htm “Records, Publications and General

Information” Section of an Agency’s Page

Archives Holdings Listings

Linked from Online Oregon Bluebook, Same as Administrative Histories(A-Z) State Agencies, Boards and

Commissions PageAt:

http://bluebook.state.or.us/state/executive/executive3.htm

In: “Records, Publications and General Information” Section of an Agency’s Page

Other Website Resources

Additional to Administrative Histories and Archives Holdings Lists

Photos Records Retention Schedules Online Exhibits

State Archives On-Site Resources What’s on our website represents a small

fraction of our total holdings Requires a visit to our facilities

Visiting the State Archives

Location Reference Services

http://arcweb.sos.state.or.us/reference.html

reference.archives@state.or.us

Legislative Records

Legislative Committee Recordshttp://www.sos.state.or.us/archives/legislative/

legislative_guide/legislative_guide/legislative_inventory/legislative_inventoryintro.html

Emergency Board minutes, 1913- Online legislative minutes (1991-2007)

http://www.sos.state.or.us/archives/legislative/legislativeminutes/legminutes.html

Agency Records

Minutes of governing body/ commission Reports Correspondence

Governor’s Records

http://www.sos.state.or.us/archives/banners/governors.htm

Governor’s records Governor’s messages

Predecessor Agencies

Control Board, 1913-1969 http://www.sos.state.or.us/archives/state/control/

controlhome.htm Planning Board, 1935-1939

http://www.sos.state.or.us/archives/state/planbd/planhome.htm

Finance & Administration Executive Department & General Services Department of Administrative Services

Governor’s recommended budgets, 1915-1999