Oracle iSupplier Overview

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2012 KPIT Cummins Infosystems Limited

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Agenda

Solutions to serve,Services to

EXCEL

ModernisationOur Solutions that facilitate

businesses to maximize their output

with available resources and

minimize the cost of resources

through Innovative, Effective,

and Smarter ideas

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Supplier Registration

Key Processes

-PO Acknowledgement

-PO Request for Changes by Supplier

-PO Advance Shipment Notice

-PO Invoice Process

Q & A

Key features

What is I-supplier? An Introduction


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The portal reduces the procurement time and procurement costs

What is I-Supplier? An Introduction

I-Supplier portal provides a platform for effective real time communicationbetween suppliers and Buyers.

The Portal improves the communication and change management with the

suppliers

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KEY FEATURES OF ISUPPLIER PORTAL

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BUYING

COMPANYSUPPLIER

Purchase Order

Ack PO/Cancel PO

Req for Change

Submit ASN

View receipt

Create or View Invoices

View Payments

Forecast Schedules


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KEY FEATURES AVAILABLE TO SUPPLIER

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View purchasing and sourcing documents like PO,BPA,RFQ,Auction ..Acknowledge all the above mentioned docs

Request for changes in PO and the cancellations

View change history to POs and the agreement

View real time the Bids ,RFQs and Auctions

Submit Advance Shipment Notice

View Shipments

View Receipt Status and Overdue

View Invoices and create Invoices

View Payments


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Manager Supplier User Registration.

Manage Supplier User access to I-Supplier

Respond to the changes requested by the Suppliers on POs

An Internal user, access all the information a supplier can access using

iSupplier.

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KEY FEATURES AVAILABLE TO BUYER


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Prerequisites

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The Purchasing module should be implemented for the buying company.

The supplier should have access to internet and a browser to access the I-Supplier

Portal.

The Selling company should be registered as a supplier in oracle.


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Supplier can submit a registration page by using a registration link .Buyers can

provide the registration link on the website or they can send exclusively tosupplier by notification.

The buying company receives the notification about the supplier request.

The buying company approves or reject the supplier registration request.

A notification is sent to the supplier about the registration status.

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Use Supplier UserAdministration

Responsibility to

Invite users

Register Supplier User

Approve and manage UserBuyers can reset passwords

for the supplier


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Buyers can

register for the

supplier if they

have sufficient

privileges


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Supplier Registration Process

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Register Supplier UserProvide access toresponsibilities to the

supplier while doing

registration.

Only the responsibilities

that are flagged as

external using the system

profile POS: External

Responsibility Flag are

listed here.

Specify the default

responsibility for each

application using profile

Sourcing Default

Responsibility For

External User at site

level


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You can restrict the

access to the site or the

contact

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The user name isautomatically

created.

The securing

attribute

ICX_SUPPLIER_OR

G_ID is

automatically set

for the user

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Buyers canreset the

suppliers

password

Manage Supplier user

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PO Acknowledgement

Buyer creates PO against Supplier with Acknowledgement Option. Supplier receives a notification on the PO

Supplier can accept or reject the PO or PO Shipments

Buyer gets a notification on the supplier action

The supplier acceptance is recorded on the PO

The process improves communication between buying company and supplier

and records suppliers commitment. This helps for better planning.

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PO Acknowledgement

PO Against Supplier

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PO Acknowledgement

You can set the

acceptance on PO at

Document or shipment

level

If the acceptance is atthe document level, then

the entire document has

to be either accepted or

rejected .

If the acceptance is at

the shipment level, then

supplier can accept or

reject each shipment

PO acceptance

options

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I-supplier Home Screen

Notification

Purchase

Orders

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PO Acknowledgement

PO

AcknowledgementAcknowledge the PO

Set the system Profile

POS: Default Promise

Date while

acknowledgement to

Yes to default the

promise date to need-

by-date on each order

acknowledgement.

It is now possible to

acknowledge or

create change

requests on multiple

orders simultaneously

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PO Acknowledgement

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PO Acknowledgement

The acceptance onthe PO can be seen

by going tools and

then Acceptance

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PO-Request for the changes

Buyer creates a PO against Supplier

Supplier receives a notification on the PO

Supplier can request for changes to the unit price on the lines

Suppliers can request to change promise date, or quantity on the

shipping schedules

Suppliers can request for splitting the shipping schedule

Buyer receives a notification on the suppliers request for change

Buyer can accept or reject the requests.

Buyers action is communicated to the supplier by notification

The communication between the buyer and supplier is a closed loop

communication. Changes requested by supplier can be seen on real

time and it helps buying company to plan for any delays in supplies

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PO against Supplier

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Supplier can login to the I-supplier login and select the purchase order which he wants to

request changes for..

Supplier can view the shipping details on a PO Supplier can set the price andsupplier item at the line level

Supplier can change or set the promise date, quantity and price at the shipment

level

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Once the change is approved by the buyer one can see change

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Here the I-supplier could see if the Buyer has accepted the changes

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PO-Advance Shipment Notice

Advance Shipments notice is provided by supplier to buyers.

Buyers receive notification and details on the advance

shipment notice.

This helps buying company know about the incoming supplies

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Shipment NoticesSupplier can create

ASN for a shipment

and submit it to the

buyer.

The ASN is

basically to provideadvance notice to

the buyer about a

shipment.

ASN gives

shipment

information like

country of origin,

packing Slip etc

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Click on the Create advance Shipment Notice and select shipment for which

ASN is to be created and Add to Shipment Notice

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Enter the Shipment Header Information

You can

enter

Shipment

Number,

Shipment

date and the

Expected

Receipt Date.

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Enter Shipment Line Information

Enter the

Packing Slip,

Container

number and

the country ofOrigin and

other details

which can

default on the

shipment.

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Buyers can see the ASN notification from supplier in the Notification list

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PO-Receipts and Invoices

Suppliers can view receipts for their shipments

Suppliers can also view any rejections to their shipmentsand take corrective action

Suppliers can view over due shipments information

Suppliers can create invoices against the receipts

Suppliers can view invoices and payments

Suppliers get real time information about their receipts,

invoices and payments

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In order to receive against the ASN, Run the Receiving transaction

processor and check the Manage Shipments

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Once the receiving is done at the buying company , suppliers can view the receipts

at the I-supplier portal.

Supplier can

view thereceipts

Supplies

can view

Returns

Suppliers

can viewover due

receipts

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PO-Invoices

Supplier can view and create Invoices

Supplier can

view and create

invoices

Supplier can

view and create

invoices for thereceipts

Go to Finance

tab to see the

invoice info and

create invoices

Supplier can

create invoice

with or without

PO

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PO-Invoices

Select a PO

and hit GO

Select the

PO and hit

Add to

Invoice

Click Nextand fill the

invoice

details

Submit the

invoice

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PO-Invoices

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Q & A

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Thank You

Presented by:Ravikumar Singh

SME-Distributions

KPIT Cummins Infosystems Ltd.

Email: [email protected]
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Documents

Oracle iSupplier Overview