oracle accounts receivable

7/30/2019 oracle accounts receivable

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ACCOUNTS RECEIVABLEINVOICEENTRY, CREDITNOTEENTRY,TRANSACTIONENQUIRIES&REPORTS

Version 3June 2008


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Contents

Introduction ................................................................................................................3

Invoices........................................................................................................................4

Invoice Entry.............................................................................................................4Header Details............................................................................................................ 5Entering a Contact name .......................................................................................... 6Line Details ................................................................................................................. 6Splitting an Invoice between multiple Account Codes ......................................... 9Reviewing Completed (approved) invoices ......................................................... 10

Completing Invoices (for authorised signatories only).....................................12

Printing Invoices (devolved departments only) .................................................14

Cancelling an Invoice............................................................................................17Tracking Invoices...................................................................................................19

Attaching Documents to Invoices and Credit Notes.........................................20Creating the Attachment......................................................................................... 20Reviewing Documents with attachments............................................................. 22

Credit Notes..............................................................................................................23

Credit notes matched to Invoices........................................................................23Fully Credit an Invoice (Full Value) ....................................................................... 23Crediting Invoice Lines............................................................................................ 26Crediting a percentage of an invoice .................................................................... 28

Unmatched Credit notes.......................................................................................30

Enquiring on Credit Notes....................................................................................31Matched Credit Notes.............................................................................................. 31Unmatched Credit Notes ........................................................................................ 32Drilling down from a matched credit note to an invoice ..................................... 32

Transaction Enquiries............................................................................................34

Transaction Status.................................................................................................34Transaction Status: received/part-received/credited .......................................... 34

Transactions Listings............................................................................................36

Reports ......................................................................................................................38

Appendix I Getting Help.....................................................................................42

Appendix II - The Toolbar......................................................................................43

Appendix III Keyboard Shortcuts....................................................................44


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Introduction

This user guide assumes familiarity with navigating within Oracle Financials,either gained through attendance on the Navigation course, or through havingread the Navigating within Oracle Financials document. In addition,

appendixes are included at the end of this guide to provide assistance in gettinghelp and using the toolbar and keyboard shortcuts.

Familiarity with the Microsoft Windows environment is also assumed, as well asan understanding of basic Windows terminology, such as clicking and double-clicking.

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Invoices

Invoice Entry

Log into Oracle Financials. In the Navigator Window, expand Transactions.

Open Transactions by double-clicking on it or by selecting it and clicking on[Open].

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Header Details

In the top section of the window, the only field in which you must enter anythingis the Reference; all of the other fields will be automatically filled/generated.

The only ones you may need to change are the date and the source;

Date: You might need to change the date if a specific invoice date has beenagreed with the customer. Generally you would use the system default value,which will be the current date;

Invoice source- If it has been agreed that your department can use a specificrange of invoice numbers you must change the default invoice source fromSINV to SIN. SINV invoices are allocated invoice numbers by the system,SIN invoices will require you to enter the invoice number. Generallydepartment use SINVs.

Note that if your department uses SINVs the invoice reference number will fill inwhen you move to the next screen. It will also be displayed on the blue headerbar. You should make a note of this number before you exit the record.

Move to the Bill to section to select your customer, either by pressing the Tabkey, or clicking with the mouse in the Name field. Although it is possible for acustomer to have a different Ship-to address in most cases it is the same asthe bill-to address and it is the bill-to address that prints out on the invoice.You therefore only need to fill in the bill-to address.

Enter the beginning of the name of the customer in the Name field and press

the Tab key, or choose from the List of Values by clicking on the icon inthe Customer field. (or hold down the Control key on the keyboard and press L).Note that the Customers number will automatically be entered.

If you are dealing with a new customer not yet set up on the system you willneed to ask the Tax & Commercial Section to set them up by [email protected]. You will not be able to proceed with the invoice untilthis has been done.

Alternatively, enter the beginning of the Customers number in the Numberfield, or choose it from the List of Values; the Name field will automatically becompleted.

The Location will be populated automatically with the default primary bill-toaddress set up for the customer. If you need to change this to another validaddress either type it in or choose it from the List of Values. Note that theAddress section will be automatically generated.

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Entering a Contact name

You can enter a contact name underneath the Bill-to address in order to addressthe invoice to a named person. The contact name must be selected from thepick-list (control-L) and must already be set up. The contact name will print outon the invoice at the top of the address.

NB : If the contact name you need is not there please [email protected] to get it added to the customer record.

The invoice Terms (the number of days it is payble from the invoice date) willgenerally default in automatically. If it does not choose the correct option fromthe List of Values.

Enter the name of your department in the Salesperson field. It is important to fillthis out so that Finance Department know which department has generated aninvoice when they complete it. The list of Sales persons is available via a picklist(Ctrl and L).

Line Details

Click on Line Items in order to access the line details screen. You will need toseparate the invoice into different lines if more than one VAT rate is used. Forinstance if you have some standard rated VAT-able items and some non-VATable charges the invoice must be spit into separate lines to reflect this, asVAT is applied at invoice line level.

Fill in the Description field, Quantity, Unit Price, and Tax Code as below. Pleasenote that the tax code default of 2 (representing Standard rated VAT of 17.5%)will normally default in. If your invoice line should have a different rate (e.g. Efor exampt or 0 for zero then you must override the default value in the TaxCode field and type in the correct tax code for the line.

Fill in the Quantity and Price (note that only one department uses the UOM, ieUnit of Measurement field so you can ignore this).

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The total price will now display as below.

If you save the invoice by pressing File, Save or Control + S the line item andVAT totals will display at the top of the invoice and you will see the invoice totalsdisplayed

To enter additional lines press the down arrow key and fill out the details foreach new line. For example if you had an additional charge which was VATExempt you would need to enter another line.

When you save the record you will get the following message asking you tocomplete the distribution lines. Click OK to proceed to the distribution linesscreen.

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Click on the [Distributions] button in order to access the account code screen.

Click in the GL Account field and type in the 4-digit account code. This willopen the account code pop-up box below. The source code, unit code, optionalcode and company code segments will fill in automatically.

In the Analysis field, type in the correct Analysis Code or select it the List ofValues.

Save this record by clicking on the Save button on the Toolbar or by pressingCtrl and S. If you wish to enter another invoice immediately, click on the Saveand Proceed button on the Toolbar.

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Splitting an Invoice between multiple Account Codes

To fill in a line with multiple account code assignments e.g. where an item mustbe credited to several different cost centres - you need to fill out a new Accountline in the Account Assignment screen for each account code to be credited forthat line.

Complete the invoice lines in the usual way, as described above.

Press the [Distributions] button and enter the Account code screen.

When you first open up the account assignment screen the total amount forthe line selected will default into the first Account assignment line as below.

You need to change this to the correct value of the first line either by enteringthe percentage distribution in the percentage box, or by overwriting the defaultamount in the amount box.

In the above example, if you want to split the 20,000 total amount into 3amounts - 10,000, 8,000 and 2,000, first change the value in revenue line1 to 10,000 and fill in the account code.

You can then fill in the other account code lines by pressing the down-arrowkey to create a new revenue line. Fill in the account code and amount foreach one, until the total revenue lines equal the line total and the distributionpercentage is 100%, as below :

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Save the transaction.

Reviewing Completed (approved) invoices

Finance Division will complete (approve) invoices raised by the majority ofmigrated departments. The information below tells you what to do to get an

invoice complete and what to do when amendments are required to completedinvoices.

NB : You can change any details on the invoice before it has been completed.Once it has been completed you cannot make further changesto it.

In the majority of cases Finance Division will complete an invoice you have raisedwithin 2-3 days of your inputting it but often sooner. It is therefore important tocheck your invoices carefully immediately after input.

Please note that Central Finance will not be able to complete your invoice if thereare any lines or account code distributions missing. They will contact you if there

are any details missing, but this will cause delays in sending the invoice out.

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You can check whether an invoice has been completed or not by calling it up andchecking whether the Complete checkbox is ticked (see below):

Tick

indicates

invoice

approved.

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Completing Invoices (for authorised signatoriesonly)

A number of departments have been given the authority to complete (approve)and print their own departments invoices. This is generally in cases where theirinvoices are all of a similar nature and generally have the same VAT code in each

case. In order to complete and print invoices you need to have a departmentalInvoice approvals responsibility, such as JA- AR Invoice Approvals.

To identify invoices awaiting approval navigate to the Transactions Summaryscreen by going to the menu Transactions then Transactions Summary.

Click on the yellow folder icon. You can then select the type of transactions youwant to view from the following list of folders:

Choose Incomplete invoices to view and complete all SINVs by clicking OKon the highlighted option:

Click Yes when prompted as follows:

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The list of chosen invoices will appear in the Transactions Summary screen:

To complete them without review select the invoice you want by clicking in therow and pressing Complete. To review the invoice first click on Open and

the invoice header screen will open up for the selected transaction. From thereyou can drill down in the invoice lines and distribution lines. You can thencomplete the invoice on the header screen.

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Printing Invoices (devolved departments only)

A number of departments enabled to completer their own invoices are also able toprint them out. In order to print you will need to have a departmental invoiceapproval responsibility. Invoices can only be printed out it they have beencompleted (authorized).

Go to the screen Print documents then choose the option Invoices.

You will be prompted to choose the mode of report running. Leave the choice asSingle in the following and press OK.

In the next screen type UCL and the press TAB in the report name field.

Choose the UCL selected sales invoices option and click OK (for the Dept ofPathology choose UCL selected sales invoices for Histopathology).

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Click ok and input the following fields as per below. Those you must enter are

the invoice number(s) (you must put in a range here you will not be able toleave either transaction number parameter blank), and the open invoicesonly? field, which should be changed to No, or you will only be able to printun-credited and un-receipted ones.

Click OK. In the next screen click Options

In the next screen you should input your departmental printer name (select itfrom the list if you do not already know it). Change the number of copies to 1 ormore (if you leave it as 0 there will be no output).

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Click OK to return to the previous screen and then click Submit. The invoicewill print out on the specified printer within a couple of minutes.

You can re-print an invoice as many times as you like (remember to use theparameter setting NO in response to the open invoices only?)

Invoices for Overseas Customers.

Only invoices which have a GBP value can be created in FIS and this section is

intended to provide guidance where the customer is located overseas andrequires the UCL invoice to reference the customers functional currency.

Create a GBP sales invoice on FIS and include details of the foreign currencyamount and estimated exchange rate in the line description e.g.

Services provided $10,000 at rate of $1.50 = 1

In this example the GBP value will be 6666.66

This is likely to be acceptable for the majority of overseas customers however,

there maybe occasions whereby the overseas customer insists on an invoicedenominated in their functional currency. In this case, in addition to the FISgenerated invoice you may also create a manual version of the sales invoice forthe customer, denominated in their preferred currency.

Creating a manual invoice denominated in a foreign currencyNavigate to the Finance website and find the copy of the sales invoice templateusing the link below;

http://www.ucl.ac.uk/finance/secure/fin_acc/salesrec_proc.htm#invoices

Save the template to your computer.

Amend the sign to the relevant foreign currency symbol and complete thedetails as necessary.

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http://www.ucl.ac.uk/finance/secure/fin_acc/salesrec_proc.htm#invoiceshttp://www.ucl.ac.uk/finance/secure/fin_acc/salesrec_proc.htm#invoiceshttp://www.ucl.ac.uk/finance/secure/fin_acc/salesrec_proc.htm#invoices


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The invoice number on the template should be the same as the FIS AR generatedinvoice number.

This manual invoice is merely created to satisfy the customers requirementfor a foreign currency invoice.

The Tax and Commercial Accounting department will complete the FIS generated

GBP sales invoice as usual. The manual invoice should only be sent to thecustomer once the FIS generated invoice has been approved and printed.

Send a copy of the manual and FIS generated invoices to credit control for theirrecords along with a covering note so that when the payment is received it willfacilitate the matching process.

When the payment is received from the overseas customer, credit control willmatch the payment to the invoice and any foreign exchange gain or loss will becredited or debited to the department.

Cancelling an Invoice

An invoice can be cancelled by deleting it at any time before it has beencompleted and printed by Central Finance. Once it has been both completed andprinted it is not possible to delete it. See the section on Credit notes matched toinvoices if you need to cancel a completed/printed invoice.

To cancel an incomplete Invoice:

Call up the invoice in either the Transactions screen or the Transactions

summary screen.

Choose the option Edit in the horizontal menu.

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You will be given the option to delete or clear the record. Select Delete and youwill be asked to confirm. If you click on [OK] the invoice will be deleted from thesystem and the system generated number allocated to it will be withheld.

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Tracking Invoices

To retrieve your invoice once you have saved it, expand on Transactions in theNavigator Window and open the Transactions window.

Click on the [Find] button on the Toolbar, or choose Find from the View

menu on the toolbar.

It is possible to search on any of the fields displayed in the window by typing in

the value of the criteria on which you want to search, or by typing in part of thevalue followed by a percent sign (%) if you do not know the value name in full.

If the

invoice has

been

completed,

this check

box will be

selected

Use this

scroll bar

to display

more

columns

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Attaching Documents to Invoices and Credit Notes

You can attach a file (word, Excel, PDF, HTML) or a note to a receivables invoiceeither at header or at line level in order to provide supplementary information forfuture reference. The files cannot be printed out automatically with the invoice

print but can be viewed when the document is opened and could be printedseparately and attached manually. The principal use at UCL would be to makeadditional attachments viewable by staff who review and complete invoices inputby others this removes the need to send paper work in the internal post.

Creating the Attachment

An attachment can be added while you are processing the invoice or can beadded when you have finished the input and saved it.

Either recall an invoice you have just input or input the header details of a new

one. To create the attachment at header level first save the header (if just input)and then click on the Attachments icon on the toolbar:

When you click this the attachments screen will open up.

You can use this screen either to attach a file located in a folder on the UCLnetwork or an HTML file. You can also type an on-screen note using the blanknotes screen.

In both cases first fill in the Categorycode using a value from the picklist(accessible using the icon. You can generally use the Miscellaneous

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heading. Input a description of the attachment (this will enable you to locate itand re-use the attachment on future occasions).

To attach a file click in the Data Type field and call up the picklist and selectoption File. Press the TAB button and you will be taken to the file browserscreen:

Press the Browse button and find your file in the relevant directory:

When you click on the file it will be placed in the Oracle browser and you will beasked to confirm its upload. You will then be returned to the FIS screen:

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Check that the file has uploaded by clicking Open Document. The uploadedfile should be displayed.

If you need to use this attachment again you can do so by retrieving it from yourstored documents by clicking the Document Catalog button above. This willdisplay a list of all transactions. You can shorten the list by typing in parametersor recall the document directly if you know its name or part of the description.Click Find to retrieve.

Having located the correct file you can then either Preview it or Attach it to yournew document.

Reviewing Documents with attachments

When you review a transaction or credit memo you will be able to see instantlywhether an attachment exists by the format of the paperclip attachment icon on

the toolbar. If there is no attachment the icon will appear empty: . If there is

an attachment the paperclip icon will appear to be clipped: . To open theattached document simply click on the icon and the details will be displayed asdescribed above.

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Credit Notes

Credit notes matched to Invoices

If you have entered, completed and printed an invoice in error (for example, the

wrong customer was chosen or the customer does not accept the invoice and youagree to cancel it), you cannot delete it.

If you wish to cancel it, you should raise a matched credit memo against it. Thishas the effect of reversing the invoice distributions and closing the invoice in theAccounts Receivable ledger.

You can credit a whole invoice or part of an invoice if it is partially in error.

Firstly navigate to the Credit Transactions screen.

Fully Credit an Invoice (Full Value)

In the Credit Transactions screen, select the invoice number you wish tocancel by typing in the invoice number in the Transaction numbers field asbelow:

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Press[Find] to call up the screen below.

Notice that the details of invoice number 1042757 default in. (The example

below is a credit note matching an SINV, so the credit note automatically usessource SCRN. If the invoice is a SIN the credit note default will automatically beSCN).

If the invoice you are crediting is of type SIN you will need to add a credit memonumber in the number field (which, unlike in the SINV example below, will notbe greyed out).

Fill in the Reason field (press Ctrl and L for a list of reasons, and choose themost appropriate).

Press [Credit balance], you will receive the following confirmation message.

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Press [OK]. The screen will then appear as follows. Note that the balance dueis now zero.

Save the record. If the transaction is an SCRN (matching an SINV) the systemwill now automatically generate a credit memo number. These always start withthe first digit 2. If the invoice is a SIN the invoice number field will not begreyed out as above and you will be required to type in a credit note number.

The account code(s) used in the original invoice will automatically havereversed. If you need to view them, click on the [Credit Lines] button and thenclick on the [Distributions] button. You will see the credited account codes asbelow. You should not need to amend these.

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This credit memo can now be completed.

Crediting Invoice Lines

As for a fully credited transaction illustrated above, first of all call up thetransaction you wish to partially credit in the Credit Transactions screen. Youwill see the details below :

Select a reason from the pick-list in the Reason field. If the transaction is anSCR (i.e. matching an SIN type invoice), you will also need to add a creditmemo number in the Number field, which will be an active field for transactionsinput as SCNs.

Save the record. If the transaction is an SCRN, a credit memo number will beautomatically generated.

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Press [Credit lines] to bring up the following screen :

Click in the first field and press Ctrl and L to bring up details of the line(s) of theinvoice. In this case there is only one line.

To credit back one item in this line (there were 2 items in total) input a quantityof minus 1 (-1) in the quantity field. Press tab and the unit price and total willautomatically be filled in as below :

The portion of the line value now credited including any associated VAT will bereversed and the balance of the transaction will be reduced by the amount youhave credited. The reduced transaction will remain open until it is receipted.

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You can view the accounting lines for the credited transaction by clicking on the[Distributions] button.

The credit memo can now be approved.

Crediting a percentage of an invoice

You can credit back an invoice by a percentage or by a specific amount and creditthe distribution lines of the transaction proportionately. For example you haveraised an invoice for 300 + VAT on 2 different invoice lines (e.g. 200

accommodation and 100 entertainment plus VAT) and have coded the income toseveral different account codes. If you now need to reduce the total amount by50% or 176.25 the steps are as follow:

Navigate to the Credit transactions screen and find the invoice you need toreduce:

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Click in the Reason field and select a pre-defined credit reason from the pick-list available when you press Control _L.

Click in the Line amount field and input an amount preceded by a minusfigure for the reduction. Alternatively input 50 (or whatever percentage isappropriate) in the % column to credit the whole invoice by 50%. Do the sameto reduce the tax (VAT) amount. You should end up with the following position:

Save the record. The credit memo number will appear in the number box(because this is a SCRN). The distribution lines will have been populatedautomatically and the account codes used in the original transaction will all havebeen credited pro-rata (in this case by 50%).

The credit memo can now be completed (approved).

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Unmatched Credit notes

You may wish to raise an unmatched credit note if you have agreed with thecustomer that the credit memo may be applied to future invoices (for examplewhere an invoice was incorrect but has already been paid). In this case you willneed to ensure that the Credit Controllers are aware which future invoices the

credit note may be applied to.

Enter the Transactions screen.

Type in the Header information in the following order :

Credit reference (your reference number for the credit note);Source must be SCRNDate (leave default)Currency (leave default)Class must be changed to Credit memoGL Date (leave default)

Type must be SCRN

Fill in the other header details exactly as you would for invoice input.

Fill in the line details exactly as you would for an invoice, except that either thequantity or the unit price (but not both) must be given as negative values (seebelow) :

Input the [Distributions] screen exactly as you would for an invoice.

Save the record.

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Enquiring on Credit Notes

Matched Credit Notes

When you now make an enquiry on a credited invoice you will see the credit note

attached to it. To view this, navigate to the Transaction screen. Select View >Find and input the invoice number in the enquiry screen.

Click [Find]to bring up the details.

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Click on the [Details] button in the balances area of the screen (top right) to gainaccess to the summary screen below:

This shows that invoice 1042757 has been fully credited and has a NIL balance.

Unmatched Credit Notes

If you enquire on an unmatched credit note and press the [Details] button you willsee the following:

Drilling down from a matched credit note to an invoice

You can find out the invoice number that a credit note has been matched to.

Navigate to the Transactions menu option and open the Transactions form.Locate the credit memo number you wish to investigate by pressing View andFind, type in the credit note number in the parameters screen and pressFind. The transaction will be displayed.

Click on the form tab headed Reference and the invoice details will bedisplayed:

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Click in

this tabto view

the

invoice

details

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Transaction Enquiries

Transaction Status

You can make simple on-screen enquiries about the following:

Whether an invoice Transaction has been paid/partly paid, credited or remainsoutstanding.

List of all transactions raised by your department between certain dates, givingcustomer details.

Transaction Status: received/part-received/credited

Navigate to Transactions and open the screen.

Select View > Find to enter the next screen.

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You may search on any of these fields to find the transaction you want. Forinstance, if you do not know the invoice number, only that it starts with U, typeU% in the first transaction number field. Use the Tab key to copy the same criteriaonto the other side of the range. If the invoice began in the range A-C you wouldtype A% in the left field and C% in the right. Press [FIND] to access the listcontaining options for the criteria you have given, e.g. if you knew your invoice

had the first 6 digits 104275:

You can then select the required invoice. This will take you to the entry screen.

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You can review the line, accounting and VAT (tax) details by clicking on them.

Click on the [Details] button to reveal the following details :

This shows that this invoice has been partly receipted and that 270.00remains to be paid by the customer.

The value of any credit notes raised against the invoice would be shown as aminus figure in the Credits line. Fully paid/credited invoices would show abalance of zero.

Transactions Listings

In order to do simple on-screen listings of transactions, e.g. invoices by

department, invoices by customer code, you need to do the following:

Example:

To obtain a screen list of invoices raised by your department

Navigate to the Transactions Summary screen.

Click the View option in the toolbar and then click the option Find.

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Type in your departments salesperson with any other criteria you need, such asdate range, customer name, completion status etc.

Press Find and the search results will be displayed:

Use the vertical and horizontal scroll bars to view all of the records.Alternatively you can export them into a spreadsheet by pressing Action thenExport in the menu.

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Reports

There are a number of pre-defined reports within Accounts Receivable. In order toaccess these you should choose the Reports option in the main menu. Withinthis you will be given the following report options:

The most useful reports are in Accounting, Collections and Listings. If you expandone of these categories in the menu, e.g. Accounting, you will get the followingmessage:

The default option is Single Request. Click [OK].

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The next screen offers a pick list. Choose the report you want from the list - e.g.to run a 7-bucket aged debtors report for a single customer, choose the reportfrom the pick-list.

You will then be asked to set parameters to specify the range of customers,transactions and dates, and also level of detail you want the report to run on.

Click [OK] when you have finished entering.

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On the next screen click on [Submit request] the report will then be run in thebackground. You can check on its progress by entering the View option on themenu and choosing the Requests option within it.

When the report shows as completed you can view it to screen by clicking the[View Output] button. If you need a printed copy select Tools from the menu

and then Reprint.

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Notes

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Appendix I Getting Help

At any point during your work, it is possible to access Help pages related to thework you are doing. Click on the Help menu and select Window Help. Your webbrowser will open and display the Help pages which are related to the Windowwhich was open.

Click on the

links to take

you to the

relevant page.

If this page does not answer the queries you have, try clicking on the Contents orIndex links at the top of the screen.

If you wish to read all of the pages for a particular subject, use the Next andPrevious links to navigate through the topic.

If you are confused by any of the jargon used by Oracle, either on the Help pagesor in the Oracle Financials application itself, try looking for the word in theGlossary. Note: This Glossary does not provide details of the differencesbetween American and English Accountancy terms, and is not a fullycomprehensive list.

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Appendix II - The Toolbar

Delete Recorddelete the currentrecord from the database.

Status Bar provides informationabout your actions and brief error

messages Clear Recordclear the currentrecord from the window. Navigate To...open the Navigator

window. Folder Toolsopen the Folder tool

palette. Zoominvoke a custom-definedZoom.

Translations...open theTranslations window. Savesave any pending changes in

the current form. Attachments...open the

Attachments window to update or

view the current attachment or add anew attachment.

Save and Proceedsave any

pending changes and prepare the formfor the entry of the next record.

Or Print...print the current screen or in

special cases, display a list of reportsto print.

No Attachmentsopen theAttachments window to create a newattachment.

Clear Formclear all pendingchanges in the current form. Clears allchild windows but does not close them.

List of Values/Pick List...show thelist of values for the current field.

Edit Field...open the Editor window

for the current field. Switch Between Summary &Detailswitch between the summary

and detail view of the current record. Window Helpopen help for thecurrent window.

Find...open View window to selectrecords. Switch Responsibility...display the

Responsibilities window onlydisplayed when the Navigator windowis active.

New Recordcreate a new record.

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Appendix III Keyboard Shortcuts

To get a list of Keyboard Shortcuts while using Oracle Applications, click on theHelp menu and choose Keyboard Help

Block Menu Ctrl & B Function 5 Shift & Ctrl & F5

Clear Block F7 Function 6 Shift & Ctrl & F6

Clear Field F5 Function 7 Shift & Ctrl & F7

Clear Form F8 Function 8 Shift & Ctrl & F8

Clear Record F6 Function 9 Shift & Ctrl & F9

Commit Ctrl & S Insert Record Ctrl & Down

Copy Ctrl & C List of Values (PickList)

Ctrl & L

Count Query F12 Next Block Shift &PageDown

Cut Ctrl & X Next Field Tab

Delete Record Ctrl & Up Next Primary Key Shift & F7

Display Error Shift & Ctrl & E Next record Down

Down Down Next Set of Records Shift & F8

Duplicate Field Shift & F5 Paste Ctrl & V

DuplicateRecord

Shift & F6 Previous Block Shift & PageUp

Edit Ctrl & E Previous Field Shift & Tab

View Query byExample, Enter

F11 Previous Record Up

Run Query Ctrl & F11 Print Ctrl & P

Exit F4 Return Return

Function 0 Shift & Ctrl & F10 Scroll Down PageDown

Function 1 Shift & Ctrl & F1 Scroll Up PageUp

Function 2 Shift & Ctrl & F2 Show KeyboardShortcuts

Ctrl & K

Function 3 Shift & Ctrl & F3 Up Up

F ti 4 Shift & Ct l & F4 U d t R d Ct l & U