OPERATIONS REORGANIZATION June 9, 2009 Joseph “Jay” Johnston, Jr. Interim COO Operations Organizational Structure

OPERATIONS REORGANIZATION

June 9, 2009

Joseph “Jay” Johnston, Jr.Interim COO

Operations Organizational Structure

Operations Spending - Schools

$0

$10,000,000

$20,000,000

$30,000,000

$40,000,000

$50,000,000

$60,000,000

$70,000,000

2006 2007 2008

Total SpendingTotal x Bond, BR & Util.


ChiefOperations

Officer

Maintenance& Repair Shops

Custodial, Grounds &

Graffiti Abate.

Site Engineering,Fire, Safety &

Energy Management

OperationsHR

Coord.

OperationsFinanceCoord.

School Monitors,Safety, Security

& Key Control

ExecutiveAssistant

ChiefHR

Officer

ChiefFinancialOfficer

Transportation& Vehicle

Maintenance

Warehousing,Distribution,Inventory &

Logistics

Bond &ArchitectureManagement

Planning, MISSpace Rentals& Portables

•Eliminate redundancy of services across

Operations to increase efficiency and reduce

costs

•Create functional reporting relationships to

ensure consistent application of policies and

procedures

• Create a more responsive structure to address school requirements• Reduce management layers and service delivery costs• Establish direct lines of accountability to critical services

•Consolidate Financewarehousing &

Operations warehousing

into one organization

New Construction

& Renovations

Maintenanceand Repair

School PrideEngineering

School Pride Appearance

Planning, Land &

Building Use

Student Safety,Investigations &

Security

StudentTransportation

Shipping & Receiving

OperationsBudget/Payroll

OperationsPersonnel &

Ombudsperson

Program Managers

Demographics Ed. Facilities Plan IGAs Easements/Deeds Rentals Room Use Records Portable Planning Recycling Solid Waste

Bond Programs Capital Projects Site & JTED Projects Project Management Constr. Inspectors Project Accounts Portable Management

Electric Shop HVAC Shop Plumbing Shop Paint & Glass Shop Carpentry Shop Lock ShopEnviron Services Asbestos Abatement

Site Engineers Fire Alarms & Sprinklers Preventive Maint. Security Systems PA Systems Safety Training EMCS

Custodial Support Grounds Support Graffiti Abatement

Furniture Equipment Materials Supplies Property Control Mail Room Print Shop


FTE % Change

Existing Positions Retained

740 92%

Reductions

55 6.8%

New/Revised Positions

26 3.2%

Total FTE Authorized in 08-09

805 100%

Change in Administrator Positions

-2.0 -40%

Change in Mgt. & Supv. Positions

-16.0 -30%

Change in Worker Positions

+36.0 4.7%

Total projected savings of $1.2 million

Change in Staffing - Summary


Custodial Staffing

Approach 23,000 sq. ft. 25,000 sq. ft. 27,000 sq. ft.

*Central < 3 380 349 325

**Central < 2 371 347 320

* Any building with insufficient square footage to warrant 3 FTE will be managed centrally but housed locally

** Any building with insufficient square footage to warrant 2 FTE will be managed centrally but housed locally

•Since the last analysis, property improvements have increased building space by roughly 1 million sq. ft.

•Losing 100% of our capacity to clean a school due to vacation, sickness, etc., is unacceptable for any length of time

• Target Objective – 50% of central staff operating out of a school site by winter break


Mechanical Staffing

86,200 sq. ft. 92,600 sq. ft. 107,000 sq. ft.

MGT Current ASU 2008

102 95 82

•Since the last analysis, property improvements have increased building space by roughly 1 million sq. ft.

•Allowing our mechanical systems to deteriorate faster than their life expectancy is unacceptable



Grounds Staffing

•Since the last analysis, real property has remained the same (1,450 acres)

•The current average response time is 31 days, a decrease of 15% would increase response time to 36 days


35 Acres 30 Acres 45 Acres

-15% Current ASU

42 49 32


Transportation Staffing

•Since 2007, miles driven has decreased by roughly 4% and projected enrollment by an additional 3%

•Post Unitary impacts need to be solidified before final staffing numbers

•New routing system will help to reduce unnecessary mileage

5% Fewer Students

56,554 Enrolled Students

5% More Students

-5% Current +5%

277 291 306


Benchmark Data

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CA CA CA CO CO CO TX AZ AZ AZ AZ AZ AZGrounds 37 21+16SB 21 31(16) 20 27 (50*) 25** 29 58 20 14 53

Custodial 259 (1) 6+261SB 238(50*) 440(234) 248 0** 491 54** 137 198 124 349Engineers 0 0 0 0 58 10 0 0 0 21Electrical 7 4 6 21 6 12 7 3 5 7Plumbing 4 3 6 16(15) 4 14 3 3 4 15Carpentry 12 8 5 17 (3) 1 (1*) 18 8 2 3 12HVAC 9 4 18 17 (3) 17 20 13 5 6 13Paint 8 6 7(4) 15 (3) 0 10 2** 2 3 8Glass 2 0 3 0 1 1 0** 0 1 2Lock Shop 2 2 3 4 3 3 3 12 2 5Prev. Maintenance 0 7 4 8 3 16 4 17 0 12Fire & Safety Sys. 2 (2) 2 6 0 3 11 9 3 0** 13EMCS 0 0 1 0 0 6 2 0 0** 4Environ. Services 0 0 4 2 2 3 2*** 0 0** 3

Other/Special/NotesSB - site based *summer 8****

Acre Coverage 1,200 725 1,230 1,887 1,342 1,100 1,750 1,349 717 780 900 386 1,450District Sq. Ft 5.2m 4.4m 4.1m 13.5m 6.26m 6.66m 9.5m 8.5m 4.9m 4.8m 5m 2.0m 9.0mDistrict Sq Mi. 133† 75? 108 140 100 242† 367 94.3Number of Sites 47 77 (6) 56 63 (8) 47 48 (7) 38 21Number of Buildings 306 (621) -- 73 -- 298 312†(43) 374 75 (59)Avg. age of Buildings 24 64 22 30 20 20+ -- 35

Student Enrollment 61,507 49,801 47,532 73,053 52,983 50,631 61,003 75,249 35,073 35,178 30,049 15,602 61,958Economic Disadvantage 43.9% 38.6% 30.8% 67.6% 4.6% 21.6% 39.0% 45.7% 26.5% 22.8% 11.4% 64.0% 37.4%Reading Proficieny 57.1% 58.0% 58.4% 75.5% 95.4% 91.7% 93.2% 73.1% 79.4% 77.8% 81.6% 56.4% 62.9%Math Proficieny 61.5% 58.6% 60.4% 65.0% 91.5% 86.2% 83.4% 75.7% 78.4% 78.2% 80.2% 56.4% 59.9%Teacher/Student Ratio 20.9 21.5 21 17.7 17.9 21.6 15 19.2 17.9 19.5 20 19.7 17.2Op Expenditures/Student $7,495 $7,032 $7,663 $9,728 $7,793 $7,843 $6,952 $6,497 $6,443 $6,347 $5,935 $7,351 $7,410

*Substitutes **** Eight additional staff supervisors over multiple areas** Contract Services utilized in addition to staffing Numbers are notated as FTE (PT) unless otherwise noted

*** Environmental positions that we consider in Grounds, not ES † Estimate is based off of general figures given

141 (moststaff

basedat

schoolsites)

Standard Staffing per Comparable School Districts

109K sqft per

FTE **(out-

source-ingof

some srvcs)


MIS & Planning

MIS & Planning Program Mgr Bryant Nodine

Admin Secretary

Rentals Coordinator

MIS Supervisor

Jim Righter

Transp. Routing

Manager Kent Maple

Planning Technician

Energy Manager Tina Cook

Transp. MIS Program Manager

Dennis Donovan

Auto Data Control

Programmer

Apprentice

•Consolidate all MIS and Planning functions


Bond & Architecture

Bond & Architecture Program Manager

Marcus JonesAdmin Secretary

Facilities Data

Manager

Senior Project

Manager Francis Cole

Project Manager

Portables Manager

Construction Inspector




Clerk Typist II

•Transfer Bond financial accountability to

Operations Finance


Apprentice

Maintenance & Repair

Maintenance & Repair Program Manager

David Rodriguez

Admin Secretary

Electric Shop Supv. Edward Gomez

Electrician

HVAC Refrig Supv

Alex Roman

HVAC Mechanic

Sheet Metal

Worker

Plumbing Shop Supv

Al Baker

Plumber Facilities

Plumber Irrigation

Plumber Welder

Paint/Glass & Lock Shop Supv

Oscar Moreno

Painter

Glazier

Carpentry Shop Supv. Fred Edwards

Carpenter

Roofer

Surface Material

Tech

Locksmith

Environmental Services

Asbestos Abatement

ApprenticeApprentice

•Consolidate all specialty shops into one

Maintenance and Repair organization


Apprentice

School Pride Engineering

Site Engineering Program Manager

Harry Ain

Admin Secretary

FacilitiesQuality

Inspector

EMCS Tech

High School/Admin Mechanical

Supervisor

Engineers

Fabrication & Maint. Tech

Fire & Safety Tech

Middle/Elem School Mechanical Supervisor

MechanicalMaintenance Tech

Fire & Safety Tech

•Re-Align focus to schools and add 3

Mechanical Maintenance Technician positions

•Combine all mechanical related functions into School based teams

Prev Maint. Tech

Prev Maint. Tech


•William Markley will be one of the Mechanical

Supervisors. •The other is TBD.

School Pride Appearance

Site Appearance Program Manager Reginald

McClendonAdmin Secretary Sr.

CustodialFacility

Inspector

High School/Admin AppearanceSupervisor

Middle School Appearance Supervisor

Elementary School Appearance Supervisor

Graffiti Abatement

East

Graffiti Abatement

West

Custodians

Grounds

Pesticide Technician

Grounds Equip Repair

Equipment Operator

Cement Finisher & Assist

PE Equipment Repair

Custodians

Grounds


Grounds Equip Repair

Equipment Operator

PE Equipment Repair

Custodians

Grounds


Equipment Operator

•Re-Align focus to schools and transfer 27 custodial positions from

Deseg to M&O at the schools

•Combine all appearance related functions into School based teams


•Richard Hoffman and Johnny Sanchez will be two of the Appearance

Supervisors. •The third is TBD.

Warehousing, Distribution, Inventory & Logistics

Warehousing, Distribution, Inventory & Logistics

Program Manager – TBD

Warehouse Supv. Property Control

& Facility Warehouse Rey Bussari

Property Control Warehouse Technician

Asset ManagementAssociate

Warehouse Supv. Campbell Warehouse & Mail Room Rick

Fuller

Warehouse / Delivery Worker

Print Shop Manager

Mike Ortiz

Asset ManagementAssociate

•Combine all warehousing & distribution functions

into one organization


Transportation

Director ofTransportation

Tom Mulligan

East Facility

Mgr-Scott McClelland

Admin Asst

West Facility

Mgr-Rosie Aguilar

West Quality Control

East Quality Control

Project Coord.

Joe Bidwell

Central Facility Mgr-Nick Makres

Router

Dispatch

Trans Tech

Bus Drivers

Bus Monitor

Router

Dispatch

Trans Tech

Bus Drivers

Bus Monitors

Router

Dispatch

Trans Tech

Bus Drivers

Bus Monitors

Day Mech SupervisorK

en Bolle

Upholsterer

E. Lead Mech

Mechanics

Fleet Serv Tech

Auto Parts

Mechanics

Night Dispatch

•Up to 30 additional drivers added to reduce

overtime

Fleet Serv Tech

C. Lead Mech

C. Lead Mech

Swing Mech Supervisor

Leonard Santos


School Safety

District Coordinator School Safety Warren

AllisonConf Admin Asst

Safety & Security Mgr Buddy Waters

Traffic Safety Officer NW

Investigations

Team 1 Leader David Vildusea

Lincoln Unit 1 PUEBLO Wakefield Grijalva Hollinger Lynn/Urquides Mission View Ochoa Rose Van Buskirk Warren White

Swing Shift Uniform

Officers (4)

Swing Dispatcher

Shift Sergeant

Lincoln Unit 2 CATALINA Utterback Blenman Cavett Cragin Davis Holladay Hughes Jeff Park Pueblo Gardens WrightLincoln Unit 6

CHOLLA Maxwell Safford Brichta Manzo Menlo Park Oyama Tolson Tully Banks Hohokam Johnson Lawrence Maldonado Miller Vesey Valencia

Lincoln Unit 10 TUCSON Drake TAPP Mansfeld Roskruge Borton Carrillo Drachman Miles Richey Robison Robins

Team 2 Leader Phil Mason

Lincoln Unit 3 PALO VERDE Booth-Fickett Corbett Hudlow Kellond Myers-Ganoung Wheeler

Mid Shift Uniform

Officers (3)

Mid Dispatcher

Shift Sergeant

Lincoln Unit 4 SAHUARO Gridley Magee Bloom Gale Henry Steele Schumaker Soleng Tom Van Horne Wrightstown

Lincoln Unit 5 SABINO Mary Meredith Townsend Dodge Collier Davidson Ft. Lowell Fruchthendler Wright Whitmore

Lincoln Unit 7 RINCON/UNIV Vail Naylor Bonillas Duffy Howell Lineweaver Roberts Rogers Sewell

Truancy Abatement

Lincoln Unit 8 SANTA RITA Carson Secrist Borman Dietz Dunham Erickson Ford Lyons Marshall Reynold

Traffic Safety Officer SW

Traffic Safety Officer SE

Traffic Safety Officer NE

Traffic Safety Officer Central

Bus Driver Training

Crossing Guard Coord.

Day Dispatcher

Office Supervisor Key Control

Crossing Guards (200)

School Monitor Training


OPERATIONS REORGANIZATION

Q & A


Documents

OPERATIONS REORGANIZATION June 9, 2009 Joseph “Jay” Johnston, Jr. Interim COO Operations Organizational Structure