OPERATING PROCEDURESOF

ContentsI. Troop Governance 3II. Troop Purpose, Philosophy and Goals 3III. Troop Year, Membership & Dues/Fees 3IV. Troop Meetings 4V. Patrol Meetings 4VI. Patrol Leaders’ Council and Monthly Meetings 4VII. Scoutmaster’s Conference 4VIII. Board of Review 4IX. Court of Honor 5X. Uniforms 5XII. Activity Participation 6XIII. Troop Treasurer 8XIV. Troop Income & Fundraising 8XV. Service Projects 9XVI. Parent Participation 9XVII. Troop Committee 9XVIII. The Chartered Organization Representative 11XIX. The Troop Committee Chair 11XX. The Scoutmaster Team 12

XXI. Youth Protection 12XXII. Drug, Alcohol and Tobacco Use and Abuse 13XXIII. Conduct & Discipline 13

Discipline: 13XXIV. Complaints 14

BOY SCOUT TROOP 109 OPERATING PROCEDURESOPERATING PROCEDURES CHARTERED ORGANIZATION:

COMMUNITY CHURCH OF POWAY

1. I. Troop Governance The Rules and Regulations of the Boy Scouts of America, San Diego Imperial Counciland Black Mountain District will govern Troop 109. The purpose of these Troop Operating Procedures is to provide additional written guidance for the operation of Boy Scout Troop 109. These Operating Procedures will be updated on an “as required” basis. These Operating Procedures, adopted by the Troop Parent Committee, are put in place to promote the successful and consistent conduct of Troop business and activities and to create a harmonious atmosphere in which to foster the Spirit of Scouting.

2. II. Troop Purpose, Philosophy and Goals Troop 109 is established as a family-oriented Troop with the intent to promote Scouting with family involvement along the way. There will be equal emphasis placed on the following: Personal Growth and Advancement, the Outdoor Program, Duty to God, Duty to Country, and having fun while doing the aforementioned. The ultimate goal follows the mission of the BSA, “To prepare young people to make ethical choices over their lifetimes by instilling in them the values of the Scout Oath and Law”.

3. III. Troop Year, Membership & Dues/Fees The Troop 109 program year is from January 1 through December 31. New membership is dependent on the following: 1) attendance at one meeting accompanied by a parent prior to completing the membership process 2) completion of an application and 3) payment of annual dues in full. Membership in Troop 109 should not be dependent on the ability of family to pay dues and purchase a uniform therefore any financial hardship situations

can be addressed directly to the Troop Parent Committee. All Scouts will pay annual dues no later than November 30 of each year. The Troop Parent Committee is responsible to establish the dues amount which will cover general costs incurred by the Troop, registration and other fees due to the Council, a subscription to Boy’s Life magazine (optional) and operating expenses of the Troop as deemed appropriate. Incoming Scouts joining the Troop after February 1 will pay a pro-rated reduction per month as determined by the dues amount established. The Troop will reimburse dues paid at the pro-rated amount per month to any Scouts whose family is relocated out of the San Diego area. Any exceptions to the above must be approved in advance by the Troop Parent Committee. Financial hardship: there may be families who do not want their financial situation known to the entire committee. It is recommended that three positions be assigned as the Contact Committee (e.g., Parent Committee Chair, Scoutmaster and Treasurer) to discuss the situation. The Contact Committee can then bring an anonymous recommendation to the full Parent Committee.

4. IV. Troop Meetings Troop meetings will be held on a minimum, the second and fourth Monday evenings of each month. The first Monday of the month will feature Scoutcraft activities with emphasis on teaching and learning skills. If a change or cancellation of a Troop meeting is necessary, announcements will be made at prior meetings, by email and on the website at www.troop109.org. In addition, Patrol Leaders will be called and will subsequently notify each Scout. Scouts are expected to attend Troop meetings in Class A uniforms unless the PLC determines that Class B is acceptable (generally the summer months).

5. V. Patrol Meetings Patrol meetings should be held at least once a month. The Patrol Leader shall decide the time and place for each Patrol Meeting. One registered adult leader and a parent of a participating Scout, one of whom must be at least 21 years of age and have current YPG certification, is required to maintain two-deep leadership. Scouts are expected to attend Patrol meetings and be dressed in Class B uniforms, at a minimum.

6. VI. Patrol Leaders’ Council and Monthly Meetings

The Patrol Leaders’ Council (PLC) is responsible for the planning of troop meetings, campouts, and other Troop activities. Members of the PLC include the Senior Patrol Leader, Assistant Senior Patrol Leader(s), Patrol Leaders, Troop Scribe, Quartermaster, Historian, Librarian, Scoutmaster, and Assistant Scoutmasters. Other Troop officers are welcome to attend as non-voting members. PLC meetings will be held monthly as scheduled by the Senior Patrol Leader and the Scoutmaster.

7. VII. Scoutmaster’s Conference Scoutmaster conferences will be held in accordance with BSA requirements. The Scout must initiate and request the Scoutmaster conference as part of his normal advancement requirements. The Scoutmaster may not convene a conference involving his or her own child. In such an instance, the Scoutmaster shall identify an Assistant Scoutmaster to conduct the required review. .

8. VIII. Board of Review Troop 109 shall conduct Board of Review interviews in accordance with Boy Scouts of America, Desert Pacific Council, Black Mountain District guidelines. Scouts will be interviewed by the Troop 109 Board of Review members as the final step in the advancement process for each rank. Each Scout is responsible for contacting the Board of Review Chairman to request a Board of Review date. Each Scout appearing at a Board of Review will present their Scout Handbook to the Board and will dress in the full Class A uniform including merit badge sash, if established. The Board of Review shall consist of at least three registered members of the Troop Parent Committee. No Parent/Guardian or Relative of the Scout being reviewed may sit on the Review Board. No member of the Scoutmaster Team may sit on any Review Board. For advancements to the rank of Eagle, the Troop Committee shall hold a Troop Board of Review to help prepare the Eagle candidate. This Troop Board of Review is held before the Eagle candidate submits his application and Eagle Project to the Desert Pacific Council. Under current council policy a Council Eagle Board of Review will review Eagle Candidates.

9. IX. Court of Honor A Court of Honor will be held a minimum of two times per year to recognize Scouts who have advanced in rank and/or have earned other awards. Every Scout and their Parents are expected to attend the Court of Honor to show support for the Scouts, the Troop, and Scouting. Scouts will wear full Class A

uniforms to the Court of Honor. Scouts must allow a minimum of two weeks following a Board of Review to be recognized at the next Court of Honor.

10. X. Uniforms Boy Scout uniforms are an important part of the Scouting program. Scouts are expected to acquire a full Class A uniform which consists of the following BSA articles: shirt (including all BSA required patches), and a BSA neckerchief. A Troop 109 neckerchief will be worn by each Scout who has achieved the rank of Tenderfoot. Optional, but encouraged items include: regulation pants or shorts, belt with buckle, hat, socks, and dark shoes. Pants shall be worn at the Scout’s natural waist and shirts are to be properly tucked into the pants. Scouts are required to purchase uniforms within 60 days of joining Troop 109. The Class A uniform is required at all Troop meetings and designated functions. In general, the Class B t-shirt, at a minimum, is required for all outings and summer Troop meetings, but Class A is required for travel to summer camp. In cases of financial hardship, the Troop Parent Committee will work with parents to obtain the proper uniform elements.

1. XI. Troop Equipment The Troop shall elect a Troop Quartermaster as part of the Scout Troop election process and the Parent Committee Chair shall appoint an Equipment Chair to jointly control and maintain all Troop equipment. In general, the Troop provides cooking stoves and patrol boxes with non-consumable cooking equipment. The Quartermaster shall coordinate the equipment needs of the patrols and obtain any necessary items from the Equipment Chair. The Equipment Chair and Quartermaster shall maintain a full inventory of all troop equipment, ensure that all equipment is maintained when not in use in the centralized storage facility, and make required equipment available as required before each troop activity. A complete physical inventory shall be held yearly and when there is a leadership change of the Equipment Chair. Replacement and maintenance of items with a life expectancy of one-year or less (consumables, lantern mantles, etc.) is the responsibility of the individual Patrols. When Troop equipment is issued to a patrol or Scout for use during an outing or campout, the Patrol or Scout assumes responsibility for the return of the equipment in good, clean, and undamaged condition.

11. XII. Activity Participation

The Scoutmaster must approve all campouts, troop activities, and patrol outings. Requirements for participation for all short and long-term campouts are as follows: Three registered adult leaders of Troop 109, one must be at least 21 years of age and the adult leaders in combination must have current BSA Youth Protection Guideline (YPG) Certification, First Aid and CPR training. When using private cars to transport Scouts on troop activities, the tour leader will:

ensure that all vehicles are fit for the journey ensure that drivers have provided proof of insurance as required by the

laws of the State of California (on file with the Outdoor Chair).

ensure that each occupant is provided with a seatbelt. ensure that the drivers avoid driving in a caravan that can impede

traffic flow. maintain an activity sign-up list. Completed and signed permission

slips, and the parents’ disclosure of medical conditions that may affect the Scout’s health and safety, medications the Scout is taking, and permission for medical care is mandatory.

payment of activity fee (if applicable) is necessary in order to attend an activity or event.

A current health history signed by a parent or guardian must be submitted for registration. The Advancement Chair will maintain the original Troop forms. The Scoutmaster will maintain a copy of all forms and make sure the Tour Leader has a copy for each activity. Class 1 Activities: Includes any event that does not exceed 72 hours, where the activity is similar to that normally expended at home or at school, and where medical care is readily available. One registered adult leader and a parent of a participating Scout, one of whom must be at least 21 years of age and have current YPG certification, is required for activities other than camping.Class 2 Activities: Includes any event that exceeds 72 consecutive hours where the level of activity is similar to that normally expended at home or at school, and where medical care is readily available, such as at a resident camp, tour camping, and hiking in relatively populated areas. An annual Health History signed by a Parent or Guardian supported by medical evaluation completed within the past 12 months by a licensed Health-care Practitioner is required. The personal Health and Medical Record-Class2 Form No. 34414, is designed primarily for resident Boy Scout summer camp, but can be used for any Class 2 type of activity. Class 3 Activities: Includes any event involving strenuous activity such as backpacking, high altitude, extreme weather conditions, cold water exposure, fatigue, athletic competitions, high adventure challenges, or remote conditions where available medical care cannot be assured. Examples include high adventure activities, jamborees, and extended backpacking trips in remote areas. A current Health History supported by a

Medical evaluation within the past 12-month performed by a licensed Health-care Practitioner. Form No. 34412 is to be used by youth for Class 3 activities. Adults 40 and older will use this form for Class 2 and 3 activities. FINANCE

1. In order to establish a framework for expense guidelines and revenue fundraisers, the Treasurer will prepare an annual budget for presentation to the Troop Committee in January. After consultation with the PLC, the Troop Committee shall approve a budget no later than the Troop Committee's February meeting.

2. After consultation with the PLC, the Troop Committee will establish fundraising activities for the Troop each calendar year.

3. Profits from fundraising activities will be split between the Scouts and Troop Treasury as follows:

a. Each Scout will have a special account that is maintained by the Troop Treasurer. One-Hundred percent (100%) of the profits earned by the Scout in fundraising activities will be placed in his personal account. A Scout may use the funds in his personal account to purchase scout equipment for himself, defray camping costs and fees, or for food expenses at campouts.

.4. If a Scout transfers to another Troop, the remainder of the funds in his personal account will be forwarded to the new Troop or Venture Crew Unit. If a Scout quits the Scouting program, is no longer part of scouting, or when he reaches the age of 18, the troop treasurer shall contact the scout as to his wishes for disbursement of his scout account. The options presented to him will be: transfer to an active sibling account, or donate to Troop 109; Troop 109 Scholarship Account; or to the Chartered Organization. 5. Authorized signatories on Troop checks shall include the Troop Treasurer, Scoutmaster, and Committee Chair, and any one signature shall be sufficient. Payments may be authorized for any expenses that are within the current budget, provided reimbursement requests are accompanied by proper documentation. If an amount requested exceeds the budget, or is not otherwise reflected in the budget, approval of the Troop Committee must be obtained before funds can be disbursed.6. The Troop Committee shall authorize all Troop expenditures by a majority vote. In the event of an emergency, the approval of at least two signatories must be obtained prior to any fund disbursement. The signatories must be mindful of the scope of the budget when considering such expenditure.7. The Troop Committee shall have an Auditor position, this position shall serve for not more than one year unless by Committee Vote. This position shall perform Bi-Annual audit of all financial records of the troop and scout accounts.

12.13. Scout Account’s 14. The Scout Account’s primary use is intended for payment of any

Summer Camp planned by Troop 109. Scouts of Troop 109 may also use

their earned funds for other items that further the success of said scout or spread the spirit of Scout Oath, Law, motto, and slogan with prior approval. Said items include 1) supplies for a Scout Outing or Activity, 2) needed items to complete a Merit badge or Eagle Scout Project, and/or 3) a donation to the Troop for scholarship or supplies; and/or 4) donation to a favorite charity. The Scout must follow procedure set forth to request funds for use other than summer camp. The Scout will seek approval of the items by two registered Adult Leaders assigned by the Scoutmaster prior to completing the reimbursement form and submitting with receipts outlining the expenditure.

15. XIII. Troop Treasurer The Troop Treasurer is a registered member of the Troop committee and is responsible for maintaining the Troop treasury. The Troop Committee will approve ALL expenditure of funds from the Troop treasury in any amount in excess of $250. A minimum of two signatures of committee members will be maintained on the bank signature card. The second signature must be from a member of a separate family. The Treasurer is required to notify the Troop Parent Committee prior to making any administrative changes to the Troop’s bank account. The Treasurer has the responsibility to prepare and submit an annual budget to the Troop Parent Committee in January of each year as submitted from the various activity coordinators and any dues change recommendation for each new operating year no later than during the month of February. In addition, the Treasurer is required to submit an income statement and balance sheet at each Troop Committee meeting reflecting the status of Troop finances for the month ending, and for year-to-date.

16. XIV. Troop Income & Fundraising Troop 109 fundraising will adhere to the guidelines prescribed by the San Diego Imperial Council San Diego Imperial Council and the Boy Scouts of America. Troop 109 fundraising will be conducted under the guidance and control of the Troop Committee.

17.Fundraising - Scouts and their families are expected to support Troop fundraising. Fundraising must support either of the following two goals: augment the annual registration fees paid by each Scout to the degree necessary to meet the operational financial requirements of the Troop, or provide an opportunity for each Scout to earn and apply funds toward the cost of the activity fees and/or the cost of the annual summer camp.

Fundraising will be accomplished by the Scouts under the guidance of the Troop Parent Committee and will typically involve the sale of some kind of merchandise or the conduct of some type of service. A Unit Money Earning Application must be completed and submitted to the Council office via the Troop Committee chairperson ahead of the planned event. The Fundraising Chair has the responsibility to prepare and submit the application to the Troop Committee Chair in a timely manner. The Fundraising Chair has the responsibility to work with the Troop Treasurer to identify the anticipated funding requirements and providing fundraising options to the Troop Committee and Scoutmaster for consideration.

18. XV. Service Projects Scouts are expected to participate in Troop, Patrol and Eagle service projects. The Troop considers a Scout’s participation in these Troop activities an important part of the rank advancement requirement for “Scout Spirit”. The PLC must provide the opportunity for at least 3 hours of Community Service per quarter. The Scoutmaster will approve service projects and determine appropriate participation performance for advancements. Service hours should not be double counted in the scouting program. For instance, 4 hours of service credited towards a merit badge requirement should not also be credited towards rank advancement. The following criteria shall be considered for approval:

1. Documented troop or district BSA service event will qualify. 2. Outside official BSA events, the following must be observed.

1. Scoutmaster approval prior to performing the service project. To confirm that the project meets the goals and standards of BSA, the scout should be prepared to discuss:

i. How does the service benefit the community? ii. How does it related to scouting ideals?

iii. Will the scout be wearing his scout uniform Class A or B iv. Is there proper adult supervision?

b. Documentation of the scout attendance, confirming participation hours (start and completion time). This could be a note from the adult scout organizer, some general attendee list, or other.

19. XVI. Parent Participation Parents are expected to be supportive of the Troop’s efforts to provide the environment Scouts need to excel. It is expected that one parent from each family become a “Registered Adult Leader” with the troop. It is essential that each Scout’s parents make every effort to participate actively in the Troop. The Parent Committee meets on the third Monday of each month and all parents are encouraged to attend and review the troop’s operating budget,

to solicit parent participation in Troop activities and to ensure that communication channels are open. Each Scout’s family is encouraged to share in the responsibility for driving Scouts to and from activities, accompany Scouts on outings, and become Merit Badge Counselors. For each outing, there will be a minimum need for Parents participating in outings and they must be registered adults with the Troop and pay the minimal San Diego Imperial Council registration fee. All registered adults must be YPG trained. In some cases, not all of the parents participating are registered and some are relatives of Scouts and this is permissible as long as the requirement of registered adults has been met.

20. XVII. Troop Committee The Troop Committee’s primary responsibility is to handle all Troop Administration activities so that the Scoutmaster Team can focus entirely on the Scouts. The Troop Parent Committee membership is open to any and all adults who have a desire to help our Scouts and follow BSA and Troop laws and policies. The Troop Parent Committee is composed of the following voting positions of responsibility: Committee Chair, Chartered Organization Representative, Secretary, Treasurer, Advancement Chair, Board of Review Chair, Outdoor Chair, Equipment Chair, Publicity Chair, and Adult Training Chair. All Committee Members must be registered adult Scouters to have a vote. The Committee Chair may designate additional Committee positions as needed. The Troop Parent Committee shall do the following:

Provide adequate meeting facilities. Carry out the policies and regulations of the Boy Scouts of America. Be fiscally responsible monitoring adequate funds and the

disbursements following the Troop’s approved budget. Obtain, maintain and properly care for Troop property. See that quality adult leadership is recruited and trained.

1. Membership and participation in the troop committee is encouraged for at least one parent, step-parent, grandparent and or guardian of each scout or sibling scouts. Any BSA registered parent or guardian of a scout is a voting member of the Troop 109 committee and is entitled to 1 (one) vote on any issue before the committee. Only BSA registered adults (parents or guardians of scout members of troop 109) may vote. No more than two registered parents, step-parents, grandparents and or guardians, or combination of the above, of a scout or sibling scouts, may vote in the troop committee. Non-registered parents may participate in the discussions but are not entitled to vote.

2. The Troop Committee is the troop's board of directors and supports the troop program. The Troop Committee does the following:

a) Ensures that quality adult leadership is recruited and trained. In case

the Scoutmaster is absent, a qualified Assistant Scoutmaster is assigned. If the Scoutmaster is unable to serve, a replacement is identified subject to the assent of the Charter Organization and approval of the troop membership.

b) Arranges adequate meeting facilities.c) Advises the Scoutmaster on policies relating to Boy Scouting

and the Charter Organization.d) Supports Leaders in carrying out a program consistent with

the troop purpose and philosophy.e) Is responsible for finances, adequate funds, and

disbursements in line with the approved budget plan.f) Obtains, maintains, and properly cares for troop property.g) Ensures the troop has a suitable outdoor program (minimum

10 days and nights per year excluding summer camp).h) Serves on Boards of Review.i) Supports the Scoutmaster in working with individual Scouts and

problems that may affect the overall troop program.j) Arranges accommodations for the special needs and assistance

some boys may require.k) Helps with the Friends of Scouting campaign.l) Assists the Scoutmaster with handling Scout behavioral

problems.3. Committee Positions include the following as a minimum:

a) Troop Committee Chairmanb) Treasurerc) Secretaryd) Auditor

d) Outings Coordinatore) Advancement Coordinatorf) Fund-Raising Coordinatorg) Membership Coordinator

h) Summer Camp CoordinatorPersons to fill these positions will be elected at the Annual Planning Meeting or at any other time by vote of the Troop Committee. There shall be no limit to the number of terms for any of these positions. Any person elected to one of these positions is expected to serve at least until the following Annual Planning Meeting. If any member of the Troop Committee shall at any time cease to meet the qualifications or fulfill the duties of the position, that person shall be removed from the Troop Committee Position by a resolution adopted by 2/3 vote. Persons holding Troop Committee Positions can continue to hold these positions upon approval by Troop Committee at Annual Planning Meeting. Any move to remove a person from a Troop Committee Position will require a 2/3 vote.4. Other Committee Coordinators and Subcommittees. In addition to the Minimum Committee Positions, the Troop Committee Chairman will seek persons to carry out numerous other tasks. These appointed Coordinators

serve at the discretion of the Committee Chair. These Coordinator positions include, but are not limited to:

a) Refreshments / Court of Honor Subcommitteeb) Troop Adult Quartermasterc) Uniform Exchanged) Leader Training Coordinatore) Transportation Coordinatorf) Eagle Coordinatorg) Recharter Coordinatorh) Service project Coordinatori) Roundtable Representativej) Religious Emblem Coordinatork) Medical Records Coordinatorl) Honor Guard Coordinator

21. XVIII. The Chartered Organization Representative The Chartered Organization Representative (COR) is a member of the Troop Committee and works with the Chartered organization to ensure communication between the Chartered Organization and the Troop Committee. The COR must be a member of the Chartered organization.

22. XIX. The Troop Committee Chair The Committee Chair presides over the Troop and the Troop Parent Committee. The duties of the Committee Chair are:

Oversee and support the Scoutmaster in delivering a quality Troop Program.

Organize the Committee to see that all Committee functions are delegated, coordinated, and completed.

Maintain a close working relationship with the Chartered Organization Representative.

See that the Troop Leaders and Committee Members have training opportunities.

Interpret national and local policies to the Troop. Prepare Troop Committee Meeting agendas. Call, preside over and promote attendance at monthly Troop

Committee Meetings. Ensure Troop representation at monthly roundtables. Secure qualified trained individuals for camp leadership.

Arrange for charter review and re-charter annually.

23. XX. The Scoutmaster Team The Scoutmaster is the adult leader responsible for the image and program of the Troop. The Scoutmaster’s duties include:

Training and guiding boy leaders using the methods of Scouting to achieve its aims.

Meeting regularly with Patrol Leader’s Council (PLC). Attending all Troop activities or arranging for qualified substitute. Attend Troop Committee meetings. Delegating responsibility to Assistant Scoutmasters and other parents

in the Troop to help assist the Troop program. Participate in the monthly District Roundtable or send a representative. Ensure an outdoor program with at least 10 nights camping per year.

The Scoutmaster shall have a team of Assistant Scoutmasters to help operate the Troop. Each ASM shall be assigned specific program duties and provide periodic status reports to the Scoutmaster. Parents or Adults who would like to become Scoutmaster or ASM must submit an application and agree to obtain Youth Protection Guidelines (YPG) training within 30 days and Boy Scout Specific Adult Leader Training within 90 days of registration. The Troop will pay the registration fee and SALT training fee for Scoutmaster and ASMs if the training is completed within the prescribed time period. Members of the Scoutmaster Team are discouraged from participating in Troop Boards of Review or be voting members of the Troop Committee unless there are no Parent Committee members available to serve or vote.XXI. Youth Protection For their own protection, and that of the Scouts in Troop 109, the Scoutmaster, ASMs, Troop Parent Committee Members, merit badge counselors, and all registered adults must complete BSA YPG Training within 30 days of registration. YPG training must be renewed every three years. Troop 109 will comply with the Safe Scouting policies of BSA.

24. XXII. Drug, Alcohol and Tobacco Use and Abuse Troop 109 will operate in compliance with BSA policy that prohibits the use of alcoholic beverages and controlled substances at any Scouting event or activity. Troop 109 prohibits further the use or purchase of alcoholic beverages or tobacco by any representative of the Troop, while in uniform.

25. XXIII. Conduct & Discipline Scouts are expected to observe common courtesy and good behavior at all times putting to practice the Scout Oath and Scout Law. Improper conduct outside of Boy Scouting may affect troop standing.

1. Discipline: In order to preserve a positive environment during all Troop and patrol activities, any Scout who violates the conduct as outlined directly above will be subject to disciplinary review and action. It is the express view and hope of the Troop Committee that none of these discipline steps need to be taken, but are put in writing so that the uniformed Adult Leadership has clear guidelines in the event that they are required. Incidents are categorized as either Yellow Card or Red Card depending on the severity of the conduct infraction. Examples of infractions are provided below as well as the process that will be followed to put the matter to rest:

Yellow Card Incidents: 1. Repeated use of foul language 2. Shoving, grabbing, kicking, etc… 3. Repeated talking out of turn or otherwise being disruptive during organized meetings Red Card Incidents: 1. Intentionally misleading another Scout or Troop leader, bringing harm or damage to a person or thing. 2. Stealing or destroying the property of another Scout or the Troop. 3. Drug, alcohol or tobacco use during Troop activities. 4. Fighting or otherwise bringing injury to another Scout. 5. Possession of pornographic materials.

Actions resulting from the aforementioned misconduct will follow the Yellow and Red Card system as described below:

Yellow Card – Patrol Leader, Senior Patrol Leader, or member of the Scoutmaster Team can issue a yellow card warning for any conduct violation. The infraction must be reviewed by the respective Assistant Scoutmaster prior to issuance of the Yellow Card to the Scout. The Assistant Scoutmaster is responsible for reviewing the incident with the Scout. Two yellow card warnings issued successively during an activity will be referred to the Scoutmaster for review and may become a Red Card incident. Red Card – A Red Card incident can result from a Scout receiving two Yellow Cards in succession during one Troop activity or from one Red Card conduct per the incident examples listed above. Issuing a Red Card requires that the Scout be suspended from all activities until a conference with parents is held.

The Scoutmaster is responsible for the investigation and fact finding to ensure that the situation is fully understood. The Scoutmaster is required to provide in writing a summary of the incident and recommended disciplinary action to the Troop Committee. The disciplinary action recommendation can include immediate dismissal from the troop, probation, or suspension. No action will be taken without Troop Parent Committee approval. At a minimum, if a Red Card is issued, the Scout will be prohibited from participating in the next Troop activity.

26. XXIV. Complaints Parent concerns about Troop or Patrol operations should be addressed to the Scoutmaster for resolution. Parents may not directly make comments or suggestions about Troop or patrol operations, or take physical action directly with any Scout other than his/her own son. This policy is in place for protection of both adults and the Scouts. Any Complaints should be addressed in the following sequence: 1. Scoutmaster or member of the Scoutmaster Team 2. Parent Committee Chair 3. Chartered Organization Representative 4. San Diego Scout Headquarters 5. Boy Scouts of America Troop 109 Operating Procedures June 2011