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||ETH-Bibliothek
vmitet Career Event, 18th October 2017
18.10.2017Barbara Hirschmann 1
Open Access PublishingOptions, Policies, Best Practices
||ETH-Bibliothek
1. Introduction to Open Access
2. How does is work? Green Road Gold Road
3. Policy framework
4. ETH Zurich’s Research Collection
18.10.2017Barbara Hirschmann 2
Agenda
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1. Introduction
18.10.2017Barbara Hirschmann 3
||ETH-Bibliothek 18.10.2017Barbara Hirschmann 4
What is Open Access?
«Open access […] literature is digital, online, free of charge,
and free of most copyright and licensing restrictions.»
(Peter Suber, 2012)
without costs for the readeraccessible
possibility to reuse
• Download• Copy• Distribute• Print• Textmining• …
||ETH-Bibliothek 18.10.2017Barbara Hirschmann 5
Conventional publication cycle
Author(as producer)
Publisher
Bookseller/ librarysupplier
Library
Author(as recipient)
||ETH-Bibliothek 18.10.2017Barbara Hirschmann 6
Conventional publication cycle
Author(as producer)
Publisher
Bookseller/ librarysupplier
Library
Author(as recipient)
Peer Review
Layout & Copy-editing
Distribution
Selection & Acquistion
Delivery
Paid bytaxpayer
Paid bytaxpayer
||ETH-Bibliothek 18.10.2017Barbara Hirschmann 7
Journal price increases compared to Consumer Price Index
Annual US journal price increases compared to Consumer Price Index (CPI).Source: Tillery, Kody (2013). 2012 Study of Subscription Prices for Scholarly Society Journals. Allen Press, Inc. Retrieved on 18 March 2016 from: http://allenpress.com/system/files/pdfs/library/2012_AP_JPS.pdf.
||ETH-Bibliothek 18.10.2017Barbara Hirschmann 8
Publisher profit margins
Company Profit marginElsevier 39%Springer 34%Wiley 42%
Company Profit marginMicrosoft 20%Google 17%McDonalds 19%
“Publishing obscure academic journals is that rare thing in the media industry: a license to print money.” (The Economist, 14 April 2012)
||ETH-Bibliothek
Increased visibility, fast access Authors retain copyright Greater research efficiency
through early discussion of results
Promotes international and inter-disciplinary cooperation
Publicly-funded research results should be publicly available
… A solution for the «serials
crisis»?
18.10.2017Barbara Hirschmann 9
Why Open Access?
How would you rate a completetransformation of academic publishingtowards an OA-based model?
ETHZ open accesssurvey 2017
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2. How does it work?
18.10.2017Barbara Hirschmann 10
||ETH-Bibliothek 18.10.2017Barbara Hirschmann 11
Self-archiving (Green Road)
Author(as producer)
Publisher
Bookseller/ librarysupplier
Library
Author(as recipient)
Peer Review
Layout & Copy-editing
Distribution
Selection & Acquistion
Delivery
Publication in Repository
||ETH-Bibliothek 18.10.2017Barbara Hirschmann 12
Self-archiving (Green Road)
InstitutionalRepository
DisciplinaryRepository
OpenDOAR(Directory of Open Access Repositories)
Academic Networking Site
MultidisciplinaryRepository • Commercial start-up
• No copyrightclarification at upload
• Currently brought tocourt by Elsevier & ACM due to massive copyrightinfringements
• Not-for-profit
• All uploads checkedagainst publishers’ copyright regulations
||ETH-Bibliothek 18.10.2017Barbara Hirschmann 13
Self-archiving: copyright issues
Subscription publishers usually require authors to transfer copyright or grant them an exclusive license to publish their work
But: They also usually allow some sort of self-archiving after a certain period of time (embargo) if you do not upload the publisher’s PDF but a manuscript version of the paper
(no publisher layout & logo)
Where to look up the regulations? SHERPA/RoMEO Database: http://www.sherpa.ac.uk/romeo Publisher/journal website Copyright transfer agreement
||ETH-Bibliothek 18.10.2017Barbara Hirschmann 14
Which format?• Usually Postprint
(= author’s manuscript after peer review)
When?• Possible embargos
between 2 and 36 months
Where?• Author’s website• Institutional repository• Disciplinary repository
||ETH-Bibliothek
What is an OA journal?
Quality Control (Peer Review)
Different funding mechanisms Article Processing Charges Institutional, society, library funding
Author retains Copyright (standard licence: CC-BY)
18.10.2017Barbara Hirschmann 15
Open access journals (Gold Road)
||ETH-Bibliothek
Is the journal indexed in DOAJ (Directory of Open Access Journals)?
18.10.2017Barbara Hirschmann 16
How to assess the quality of OA journals
||ETH-Bibliothek 18.10.2017Barbara Hirschmann 17
DOAJ: Tick / Seal
Journals that were accepted in to DOAJ after March 2014 when DOAJ launched its new criteria for journals to be accepted in to DOAJ. The new criteria require a higher level of compliance to best practices and publishing standards. Journals that do not have The Tick are in the process of reapplying under the new criteria.
Journals that achieve a high level of openness, adhere to Best Practice and high publishing standards.
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Did someone leave a review on QOAM (Quality Open Access Market)?
Is the publisher a member of OASPA (the Open Access Scholarly Publishers Association) or COPE (the Committee on Publication Ethics)?
Have a look at the journal’s website: Does the journal conduct a peer review process? Are acknowledged scientists among the authors and editorial board members?
More tips: http://thinkchecksubmit.org
18.10.2017Barbara Hirschmann 18
How to assess the quality of OA journals
||ETH-Bibliothek 18.10.2017Barbara Hirschmann 19
OA journals: How much does it cost?
Journal APC Impact factor 2016
€ 735 -
€ 1’560 3.786
€ 2’460 9.797
€ 3’700 13.092
||ETH-Bibliothek 18.10.2017Barbara Hirschmann 20
OA journals: institutional funding
ETH Library covers APCs if Corresponding author is affiliated with ETH Zurich Article is published in a fully OA journal of one of the following publishers:
||ETH-Bibliothek
Not financed by ETH Zurich nor most research funders!
For example: Spinger OpenChoice Wiley Online Open IEEE Hybrid Journals …
18.10.2017Barbara Hirschmann 21
Subscription journals with OA option («Hybrid journals»)
Subscription fees
Publication fees (APCs)
«Double Dipping»
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3. Policy framework
18.10.2017Barbara Hirschmann 22
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Adopted by swissuniversities General Assembly in January 2017 Goal: all publicly funded publications must be freely accessible by 2024 Action items: Adopting and aligning OA policies Negotiations with publishers Coordinating and pooling resources Alternative forms of publishing Communicating and raising awareness Supportive regulatory framework National monitoring
18.10.2017Barbara Hirschmann 23
Open Access in Switzerland: National Strategy
Take-away for individual researchers: Action items mostly directed at
Swiss institutions Institutions and research funders
come up with or update their ownpolicies
Researchers have to comply withinstitutional/funder policies
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2006 ETH Zurich signs Berlin Declaration on Open Access to Scientific Knowledge
2008 ETH Zurich adopts Open Access policy Requires staff to post electronic copies of research papers to ETH institutional
repository Encourages staff to publish in open access journals Mandates that all doctoral theses must be deposited in ETH institutional
repository
2013 ETH Zurich adopts “no-waiver policy” for doctoral theses
18.10.2017Barbara Hirschmann 24
Open Access at ETH Zurich I
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2015 ETH Zurich signs LERU statement for the 2016 Dutch EU Presidency (“Christmas is Over”)
2017 Online survey among scientific staff at ETH Zurich
2018 New open access policy to be adopted
18.10.2017Barbara Hirschmann 25
Open Access at ETH Zurich II
||ETH-Bibliothek 18.10.2017Barbara Hirschmann 26
Open Access in EC-funded projects
Regulation
OA mandatory for • Peer-reviewed publications
Requirement • Deposit paper in repository
Max. embargo period • STM: 6 months• HSS: 12 months
Funding for OA articles
• APCs for OA journals can be claimed as project expenses
• FP7 post-grant Open Access funding available
How to comply (3 options):• Publish in OA journal• Publish in subscription journal
with max. 6 months embargo• Publish in subscription journal
with longer embargo, and payfor immediate (hybrid) OA
In all 3 cases:• Deposit paper in the Research
Collection• Inlude the Grant ID in the
metadata form
||ETH-Bibliothek 18.10.2017Barbara Hirschmann 27
Open Access in SNSF-funded projects
Regulation
OA mandatory for • Journal articles• Book publications
Requirement • Deposit paper in repository
Max. embargoperiod
• Articles: 6 months• Books: 24 months
Funding for OA articles
• APCs of up to CHF 3’000 can be claimedas project costs
• No hybrid journals
Funding for OA books
• Yes, via project budget or independentpublication grant
How to comply (3 options):• Publish in OA journal• Publish in subscription journal
with max. 6 months embargo• Publish in subscription journal
with longer embargo, and payfor immediate (hybrid) OA
In all 3 cases:• Deposit paper in the Research
Collection• Inlude the Grant ID in the
metadata form
||ETH-Bibliothek
• APC without upper limit• Funding of Gold OA Publications independent of project duration• Systematic Monitoring of OA Compliance• Sanctions for Non-Compliance• …
18.10.2017Barbara Hirschmann 28
New SNSF policy to be announced within the next months
||ETH-Bibliothek
• Open Access publishing is developing steadily, but slowly
• The financial aspects of Gold Open Access are not solved• Can financial savings be achieved? Who will finance additional costs during the “transition
period”?
• Green Open Access probably not to become a standard if it does not come with strong enforcement mechanisms
• The current academic reward system is a major barrier for change in the scholarly publication system
18.10.2017Barbara Hirschmann 29
Challenges
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4. Research Collection
18.10.2017Barbara Hirschmann 30
||ETH-Bibliothek
Publication directory /university bibliography
Open access repository
Research data repository
18.10.2017Barbara Hirschmann 31
Research Collection: «3 in 1»
www.research-collection.ethz.ch
||ETH-Bibliothek 18.10.2017Barbara Hirschmann 32
Publication directory / university bibliography
Websites (AEM)
Annual Academic Achievements
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Publish original works (e.g. reports, presentations, theses…) Self-archive scientific papers (Green OA)
18.10.2017Barbara Hirschmann 33
Open access repository
Publisher version Open access version
||ETH-Bibliothek
• Publish, share or archive your researchdata
• As supplementary materialor stand-alone publication
• All file formats allowed
• Retention periods:10 years / 15 years / indefinite
18.10.2017Barbara Hirschmann 34
Research data repository
||ETH-Bibliothek 18.10.2017Barbara Hirschmann 35
Automatic & manual ingest
Manual inputform
Web of Science / Scopus: daily
automatic updates
Input form
DOI query
Batch import: BibTex / RIS
New item in Research Collection
||ETH-Bibliothek 18.10.2017Barbara Hirschmann 36
Upload fulltexts / add organisational code / suggest edit
||ETH-Bibliothek 18.10.2017Barbara Hirschmann 37
Access rights for full texts / data files
Open access Embargoed ETHZ users Selected users Closed access
Publications
Research data
||ETH-Bibliothek 18.10.2017Barbara Hirschmann 38
Citable DOIs & DOI preview option
||ETH-Bibliothek 18.10.2017Barbara Hirschmann 39
Citation counts / Altmetrics / Download statistics
||ETH-Bibliothek 18.10.2017Barbara Hirschmann 40
Linking betweenpublicationsanddatasets
||ETH-Bibliothek 18.10.2017Barbara Hirschmann 41
Step-by-step instructions
||ETH-Bibliothek
Copyright questions re. OA publishing Advise re. SNF and EU open access
and open data requirements APC funding for OA journals Data management and digital curation ORCID at ETH Zurich …
18.10.2017Barbara Hirschmann 42
The ETH Library’s E-Publishing & Digital Curation services
Research Collectionwww.research-collection.ethz.ch
Open Access at ETH Zurichwww.library.ethz.ch/open-access
Digital Curation at ETH Zurichwww.library.ethz.ch./digital-curation
||ETH-Bibliothek
ContactBarbara HirschmannE-Publishing Product [email protected]. 044 632 06 90
18.10.2017Barbara Hirschmann 43
Thank you! – Questions?