Open Access and Institutional repositories: the context

Susan Ashworth

DAEDALUS Workshop – 27 June 2005

International policies on Open Access

• Budapest Open Access Initiative (BOAI), 2002

• US Sabo Bill ("Public Access to Science"), 2003

• Berlin Declaration, 2003• OECD Declaration on Access to

Research Data from Public Funding, 2003

Budapest Open Access Initiative

• BOAI-2 ("gold"): Publish your article in a suitable open-access journal whenever one exists• BOAI-1 ("green"): Otherwise, publish your article in a suitable toll-access journal and also self-archive it – the Institutional Repository route

The “Green and Gold routes to Open Access”

Open Access in the UK

• House of Commons Science and Technology Committee, Scientific Publications: Free for all?

• The Wellcome Trust • JISC: funding streams for institutional

repository work• Research Councils UK draft policy – currently

out to consultation• Russell Group Universities – recent

statement

Funder and institutional policies: how will authors react?

Actual and potential proportions of Open Access Arcticles

Authors who would self-archive if required

28%

Authors already self-archiving at least one TA

article39%

Authors unwilling to provide OA even if

required3%

Authors already publishing at least one article in an OA Journal

4%

Authors who would self-archive willingly if

required26%

39% of authors self-archive; 69% would self-archive willingly if required Swan & Brown (2004)

Open Access in Scotland

• Open Access meeting 11th October 2004, Royal Society of Edinburgh

• Attended by main stakeholders – Senior HEI staff – Principals, Vice-Principals– SHEFC, Scottish Executive, Research Institutes

• Scottish Declaration on Open Access launched at that meeting

• Open Access Team for Scotland (OATS) set up

• IRIScotland funded by JISC June 2005

Scottish Declaration on Open Access

• All Scottish Universities have now signed the Scottish Declaration

• Commits HEIs to:– Set up institutional repositories, and/or liaise with other

organisations to establish a joint repository.– Encourage, and where practical mandate, researchers to deposit

copies of their outputs (articles, reports, conference papers, etc) in an institutional or co-operative repository.

– Encourage, and where practical mandate, the deposit of PhD theses in an institutional repository.

– Review intellectual property policies, to ensure that researchers have the right and duty to provide an open access version of their research.

OATS and IRIScotland

• Open Access Team for Scotland: SCURL, SLIC, National Library of Scotland, CDLR

• Successful bid to JISC Digital Repositories call, IRIScotland will:

– Explore - in collaboration with university senior managers and researchers - ways of bringing about cultural and organisational change.

– Develop a broad framework for a distributed institutional repository infrastructure for Scottish research.

Institutional repositories and Institutions

• Lobbied for high level support from within the University from the start

• Have continued to highlight new developments for relevant staff – Principal, VP for Research, University Research Committee

• Link between Institutional Repositories and management of publications - RAE

Institutional Repositories and Publishing

• Institutional repositories are not publishers• At Glasgow we have separate repositories for

published, peer-reviewed material and other kinds of material such as theses, working papers etc.

• ePrints software has been used at Glasgow to create an open access journal – JeLit

• Important that these distinctions are clear as there is anxiety about repositories and publishing

Institutional repositories and authors

• It has been shown that articles made freely available online are more highly cited, i.e. open access increases impact

• The easiest and fastest way for authors to make papers freely available, and thereby maximise their impact, is by depositing them in institutional repositories

• Many journals now allow authors to deposit a copy of their article into an institutional repository

Current Journal Tally: 92% Green!

FULL-GREEN = Postprint 65% PALE-GREEN = Preprint 28% GRAY = neither yet 8%

Publishers to date: 107Journals processed so far: 8919http://romeo.eprints.org/stats.php

RoMEO Directory of PublishersProportion of journals formally giving their green lightgreen light to author/institution self-

archiving is is already 92%already 92% and and continues to grow::

Bibliography• Budapest Open Access Initiative

– http://www.soros.org/openaccess/

• Berlin Declaration– http://www.zim.mpg.de/openaccess-berlin/berlindeclaration.html

• Arzberger, P. et al. Promoting access to public research data for scientific, economic and social development.

– http://epl.scu.edu:16080/~gbowker/promoting%20access.pdf

• Scientific publications: free for all?– http://www.publications.parliament.uk/pa/cm200304/cmselect/cmsctech/399/399.pdf

• Swan, A. and Brown, S. JISC/OSI Journal authors survey. Report– http://www.jisc.ac.uk/uploaded_documents/JISCOAreport1.pdf

• Open Access Team for Scotland (OATS)– http://scurl.ac.uk/WG/OATS/index.html

• Scottish Declaration on Open Access– http://scurl.ac.uk/WG/OATS/declaration.htm

• ROMEO Directory of Publishers– http://www.sherpa.ac.uk/romeo.php