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onRouteBC Project Update

November 17, 2014

By:Ministry of Transportation and Infrastructure

forThe BC Trucking Association

1. Introductions

2. Ministry Strategic Goals

3. Challenges

4. Outcomes

5. Overview

6. Current Status

7. Next Steps

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Agenda

• Jeff Monty – Project Sponsor

• Jean Bishop – Project Manager

• Jan Lansing – Commercial Transport Advisor

• Jesse Piccin – Software Engineer and Technical Lead

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Introductions

1. Improved infrastructure drives economic growth and trade

2. British Columbia’s transportation sector is globally competitive

3. Greenhouse gas emissions from the transportation sector are reduced

4. British Columbia’s highway system is safe and reliable

5. Excellent Customer Service

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Ministry Strategic Goals

• Out of 130,000 permits annually, 55,000 require routing• System cannot generate or store detailed routing

information so it is difficult to track where our permitted vehicles travel

• Infrastructure planning doesn’t yet benefit from knowledge of high commercial traffic corridors

• Ministry sees benefits to furthering our knowledge of clearance restrictions on secondary highways and for width restrictions

• Self-permitting (TPS Web) hasn’t been adopted by industry

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Challenges

• Commercial carriers will be able to receive more auto-approved permits through a new online self-service

• This will be more efficient - available 24/7 and on mobile• Ministry will know, through routing, where each trip was

taken and when the travel was approved • Ministry will become an even more trusted partner with the

commercial transportation industry and the public

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Outcomes

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Overview Industry

Oil & Gas Mining AgricultureManufacturing

Commercial Transportation Companies

Ports

Prince RupertPort Authority

Port Metro Vancouver

External Agencies

Ministry of Finance- Government Agents Revenue Management System (GARMS)- BC Express Pay

Insurance Corporation of BC (ICBC)- ICBC Client System

Geo BC- BC Geocoder- Integrated Transportation Network (ITN)

Ministry of Transportation and Infrastructure

CVSE

PPC – Receive/Create Permit Application

Vehicle and Load Details- Vehicle Configuration- Commodity

Route Planning- Restrictions- Policy & Legislation- Engineering- Pricing- Conditions

Issue Permit- Permit- Driving Instructions- Conditions

Corporate Finance

Planning Infrastructure

and Maintenance

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Overview

Restriction Data

Management

Routing Utility Service

Data Sources

Road Network

DriveBC Events

Ministry Staff (PPC) Carriers

PermitsRoad Issues

Routes

Seasonal Load Restrictions

Extraordinary Loads

• Application ‘back-end’ where restrictions are stored that would allow a vehicle to travel safely on a given route

• Where changes are implemented to reflect & easily update:• ‘Geographic specific’ policies• Provincial and ‘permittable’ roads • Structure clearance information

• Enables the Routing Utility Service to automatically select a safe route for the specified vehicle configuration, and often auto-approve

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OverviewRestriction Data Management:

• Will look for an auto-approvable route for the specified vehicle configuration between the selected origin and destination

• Generates the warnings that will be shown along areas on the desired route where there are issues (restrictions)

• Users will be able to adjust their load dimensions or route accordingly and move forward with the permit auto-approval process

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OverviewRouting Utility Service:

• The application ‘front-end’ for Ministry staff and Carriers • Map screen where:

• Users enter trip details - origin, destination and stops along the way

• Route is displayed & manipulated (adjustable parameters)

• Hypothetical permits can be generated• Users will be able to copy/paste previous application

information • Permits are auto-approved without the PPC

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OverviewonRouteBC Interface:

Key Points to Consider:• Vendor Procurement will start with a Request for Proposal (RFP)• Product Development time estimates (4 months) are not aligned

with current industry standards from the Agency Interviews • Testing (1 month) is also not aligned with industry standards from

the Agency Interviews • GO LIVE date was July 2015

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TimelinesOriginal Approach

Product DevelopmentJanuary 2015 to May 2015

Vendor ProcurementNovember 2014 to January 2015

Set Up & Testing

May 2015 to June 2015

Requirements & DesignApril 2014 to November 2014

Go LiveJuly2015

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Agency Interviews

  Texas Dep't of Transportation

Oklahoma Dep't of Public Safety

Oklahoma Dep't of Transportation

Alberta Ministry of Transportation

BC Ministry of Transportation (Current)

Total Development Time3 Years 1.25 Years 2 Years (9 months

Dev time)14 Years starting in 2000

8 Years starting in 2005

Total Testing Time 1 Year 6 Months 6 Months 3 Months Unknown

% On-Line60% (increasing annually)

70% 70% 100% 7%

# of Permits3,000/Day (1,095,000/yr)

548/Day (200,000/yr)

1,000/Day (365,000/yr)

No Response 356/Day (130,000/yr)

Needs Met after Development?

Not completely Not completely Mostly Yes but phased over 14 years

Not completely

Infrastructure requirements

15 Web Servers 12 Servers 3 Servers No Response 6 Servers

Requirements Level before RFP?

High level High level High level 14 years of change mgmt

No RFP - Purchase of Alberta system

  Texas Dep't of Transportation

Oklahoma Dep't of Public Safety

Oklahoma Dep't of Transportation

Alberta Ministry of Transportation

BC Ministry of Transportation (Current)

Total Development Time3 Years 1.25 Years 2 Years (9 months

Dev time)14 Years starting in 2000

8 Years starting in 2005

Total Testing Time 1 Year 6 Months 6 Months 3 Months Unknown

% On-Line60% (increasing annually)

70% 70% 100% 7%

# of Permits3,000/Day (1,095,000/yr)

548/Day (200,000/yr)

1,000/Day (365,000/yr)

No Response 356/Day (130,000/yr)

Needs Met after Development?

Not completely Not completely Mostly Yes but phased over 14 years

Not completely

Infrastructure requirements15 Web Servers 12 Servers 3 Servers No Response 6 Servers

Requirements Level before RFP?

High level High level High level 14 years of change mgmt

No RFP - Purchase of Alberta system

Key Points to Consider:• Time to ensure requirements are complete and are in-line with current

industry standards from the Agency Interviews• Vendor Procurement will include both a Request for Information (RFI)

and a Request for Proposal (RFP)• Product Development time estimates (13 months) and

Testing/Training (6 months) are in line with current industry standards from the Agency Interviews

• GO LIVE date could be December 201614

TimelinesRecommended Approach

GoLiveDec2016

Product DevelopmentApril 2015 to May 2016

Requirements & DesignApril 2014 to December 2014

Set Up, Testing & TrainingMay 2016 to November 2016

Vendor ProcurementDecember 2014 to April 2015

1. RFI/RFP

2. User Group Meeting

3. Vendor Selection

4. Development

5. Testing & Training

6. GO LIVE!

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Next Steps:

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Questions?