Online Reporting ProposalOnline Reporting Proposal

Online Reporting ProposalOnline Reporting Proposal Developed for Department of Florida VFW

by a Florida IT company Department of Florida is now entering it's

3rd year using this system. Department of Virginia now entering their

first year. Recently approved by Department of

North Carolina.

Online Reporting ProposalOnline Reporting Proposal Benefits

Paperless Reduce or eliminate printing cost Eliminate postage costs

Centralized database Reports are immediately available to District and

Department officers and committee chairs Automated point system simplifies All-State

reporting Easy administration and system set-up

Online Reporting ProposalOnline Reporting Proposal Ease of use

User-friendly navigation and very low graphics (runs quickly even on dial-up)

Simplified forms take less time to fill out and submit (most forms take less than two minutes to fill out.)

District & Department Officers and committee chairs can retrieve information quickly

System is Internet-based so it is available anywhere you have an internet connection.

Online Reporting ProposalOnline Reporting Proposal Costs

ONE TIME setup fee of $20/post $20 x 305 posts=$6100

Ongoing $60/month maintenance (Dept only) $60 x 12 months=$720 Total Year 1 Commitment $6100 + $720 = $6820 Total Year 2 and beyond (maint only) $720/year

Online Reporting ProposalOnline Reporting Proposal Cost Savings

Primarily postage savings: Example: If each post reduces it's program

reporting expenses by an average of just 5 stamps/month

5 stamps x $0.44 = $2.20 x 12 months = $26.40 $26.40 x 305 posts = $8052 (paid off in one year!)

Possible additional savings for reduced printing/copying costs and travel costs

Time savings at all levels.

Online Reporting ProposalOnline Reporting Proposal Other notes

If approved by Council of Administration, all posts would be required to participate. (For those posts who can’t, District can enter info.)

System setup time is minimal. System could easily be available by July 1, 2010 or shortly thereafter.

A customizable duplicate system is also available for the Ladies Auxiliary and MOC.

($20/unit setup + $60/month maintenance , each)