Online Referrals for Special Education Evaluation

Referral System AND Data System

2011 Administrators’ Academy August 24 and 25, 2011

Gail Ghere, PhDSpecial Education Department &Office of Leadership Development

Learning Goals—To be able to:

Access and navigate the data on the referral system

Locate the data to answer student, team and school questions

Use the data for and with school processes Recognize the key district trends from 2010-

2011

Think back…

Last year, who used the online referral system to look at student or school level data? For what purpose?

Last year, what special education referral data did you wish you could have accessed?

What reports can be

generated through

the Online

Referral System?

Student Reports

School Reports

District Reports

Curriculum Based Measurements

Standardized Data (2 years)

Interventions (at least 2 eight-week)

Incomplete referrals open on the system (Quick Report)

Detailed information with all complete and incomplete referrals (School Report)

School & District

Process and Outcomes

Multi-year trends

Who has rights to the data?

Student level –Based on Campus rightsCaveat—if someone is added to the

referral team

School level-Principals, APs, & Admin Interns should

have school-level rights Should see links to generate school

reports

We don’t want you accidently creating a new referral today!

Access the site:

Step 1: www.connect.spps.org

Step 2: Custom Websites (left side)

Step 3: Scroll to Referral for Special Education Evaluation

Step 4: Please bookmark the site

Step 5: Sign in with Campus ID and Password

Navigating the Online SE Referral Site

QUICK REPORT Open SY 2012 Incomplete referrals

currently open on the system

What do you see? What are the uses for

this report?

School Data

Incomplete referrals open on the system (Quick Report)

Detailed information with all complete and incomplete referrals (School Report)

QUICK REPORT Open SY 2012 Incomplete referrals

currently open on the system

What do you see? What are the uses for

this report?

SCHOOL REPORT Open SY 2011 Both complete and

incomplete referrals

School Data

Incomplete referrals open on the system (Quick Report)

Detailed information with all complete and incomplete referrals (School Report)

Identify school trends & concerns

Copy and paste school report into Excel

Use sort and pivot table features to look for: What is working? What is not working?

Student Data

Curriculum Based Measurements

Standardized Data (2 years)

Interventions (at least 2 eight-week)

Open a referral on a student who has one in progress Data: Curriculum based measures Data: Standardized testing—

System automatically pulls MCA strand data, MCA-M, MTAS and MAP over the in last two years (must be on our system)

How is the data presented When and why to access this data?

Data: Intervention data (baseline, intervention, results)

District data- What have we learned?

District Data

School & District

Process and Outcomes

Multi-year trends

Types of Initial Evaluations

Type of Initial Referral Count Percentage

Initial: No previous referral 816 87.8%

Initial: Out of state eval 77 8.3%

Initial: Previous IEP, over one year 36 3.9%

Grand Total 929 100.0%

Racial Composition of the Students Referred

0%5%

10%15%20%25%30%35%40%45%

American Indianor Alsakan Native

Asian or PacificIslander

Black, notHispanic

Hispanic White, notHispanic

Per

cen

t o

f T

ota

l R

efer

rals

Who is being referred?

Referral Source Count Percentage

Case Manager (if for re-evaluation) 47 5.1%

Child Care 1 0.1%

General Education Teacher 549 59.1%

Hospital 2 0.2%

Not Given 54 5.8%

Other Educational Source 53 5.7%

Parent 194 20.9%

Public Health 1 0.1%

Social Service Agency 1 0.1%

Supplemental Service Teacher 27 2.9%

Grand Total 929 100.0%

Who is referring?

What are the outcomes?

Primary Disability for Students Found Eligible

American Indian Asian

African

Amer

Hispanic

Caucasian

Grand Total

Deaf-Hard of Hearing 18 5 1 1 25

Developmental Cognitive Disabilities:Mild-Moderate 1 3 8 12

Developmental Delay 1 2 9 12

Emotional/behavioral disorders 1 2 42 3 15 63

Other health disabilities 2 4 26 5 17 54

Specific learning disabilities 4 16 35 22 15 92

Speech/language impaired 1 46 44 18 60 169

Grand Total 10 91 169 49 108 427

Percentage of Total 1.1% 9.8% 18.2% 5.3% 11.6% 46.0%

Teacher Decides to refer student

based on student data

Principal decides on the quality of the

referral:signs / does not sign

Child Study Team (CST) decides to proceed/ not

proceed with referral

For ELLs, CST refers to Assessment Team/

together decide evaluate / not evaluate

Parent signs / does not sign the

referral

Eligible / not eligible decided

SE Referral Process Data

Disability & placement

decided

= 0.4%

= 5.1%

= 1.3%

=7.1%

2010-2011

Reports from the Online

Referral System

Student Reports

School Reports

District Reports

Curriculum Based Measurements

Standardized Data (2 years)

Interventions (at least 2 eight-week)

Incomplete referrals open on the system (Quick Report)

Detailed information with all complete and incomplete referrals (School Report)

School & District

Process and Outcomes

Multi-year trends

Closing

What more do you want to know about?

What does your staff need to know about the system?

How will you use these data this year?