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Online Health and Safety systems – are they worthwhile ?
Lee Stampton CMIOSH, Cert Ed Environmental, Health and Safety Consultant Director, Health and Safety South East Limited www.healthandsafetysoutheast.com Louise Perryman M.A. Director, Business Development Elmstone Systems www.elmstonesystems.co.uk
• What might make an organisation consider using one?
• When does the benefit really start to show?
• Are they just another cost or do they pay their way?
Online Health and Safety systems – are they worthwhile ?
Online Health and Safety systems – are they worthwhile ?
Online Environmental, Health and Safety systems – are they worthwhile ?
Myth of the Month: Health and safety is a threat to village fetes
The reality If you believe everything you read, health and safety
is to blame for lots of fun events being cancelled. Plastic duck races, village fetes and even morris
dancing have all allegedly fallen victim to excessive health and safety regulations.
People often assume that the rules are so complex they make it too much effort to organise an event.
But when managed sensibly, health and safety shouldn’t (and doesn’t) stop things happening. As part of a well-run event, good planning and
practical actions help to make sure that things go smoothly. The important thing is to make sure that health and safety is fit for purpose and
acted upon. It certainly isn’t about cancelling events – we’re here to save lives, not stop
them.
Health and Safety South East Ltd
Sensible risk management IS about:
• Health and safety is about saving lives, not stopping people living
• Risk management should be about practical steps to protect people from real harm and suffering - not bureaucratic back covering.
• Risk management is about reducing injury, not stopping fun.
• The challenge - to find a balance between the unachievable aim of absolute safety and the kind of poor management of risk that damages lives and the economy
Sensible risk management IS about:
• Ensuring workers and the public are properly protected
• Providing overall benefit to society by balancing benefits and risks, with a focus on reducing real risks – both those which arise more often and those with serious consequences
• Enabling innovation and learning, not stifling them
• Ensuring that those who create risks manage them responsibly and understand that failure to manage real risks responsibly is likely to lead to robust action
• Enabling individuals to understand that as well as having the right to protection, they also have to take responsibility for their actions…
Make sure the power is off before you enter the water
Health and Safety South East Ltd
Sensible risk management is NOT about:
• Creating a totally risk free society
• Generating useless paperwork mountains
• Scaring people by exaggerating or publicising trivial risks
• Stopping important recreational and learning activities for individuals where the risks are managed
• Reducing protection of people from risks that cause real harm and suffering
Business benefits of good EH&S management
Good practice in EHS makes sound business sense. You can:
• Protect your workers and the environmental from the suffering and damage caused by accidents, spills and ill health
• Reduce absences and sick leave
• Retain staff
• Maintain your organisation's reputation
• Boost productivity and profits
• Reduce your insurance premiums and legal costs
• Secures contracts/tenders
What is Effective Management?
• HSG 65
• OHSAS18001
• ISO 9001
• ISO 14001
• BS 8555
• Etc.
How can an online database help you with PDCA approach?
Reporting Incidents
Risk Management – through
effective Risk Assessment
Learning lessons
Reviewing Performance
Action tracking
Risk Profiling - trending
Planning Audits –
Internal & External
Objectives & Targets
Measuring Performance
Inspections
• Incident and Near Miss Management
• Risk Assessment
• EHS Inspection Audit Reporting
• Action Tracking
• Ability to develop client specific modules
Environmental Health & Safety modules
Mirashare – Core modules
Paper
Adhoc Systems
People
Workload
How Problems develop in growing organisations
Our Solution
Incident and Near Miss Management
Record Analyse and Act upon Incidents
• Recording of Incidents, Near Misses and Unsafe Observations
• Full Investigation progress – Team, Facts, Photographs etc
• Corrective and Preventative Action handling
• Investigation approval and closure control
• Management metrics and data to aid root cause analysis, risk
management and trending of real issues.
• Ability to communicate incidents between sites, depts, shifts simply and clearly
• Improves near miss reporting across site, ease of use and acceptance by staff
Incident and Near Miss Management
Incident and Near Miss Management
Incident Report Form - Expanded
Incident Report Form - Expanded
Incident under Investigation
Metrics
Metrics – Live Drill Down
Metrics
Action Tracking
Our Solution
Integrated into all the Mirashare systems
Also operates as stand-alone tracking system
Uses electronic signatures to track closure & approval
Automatic escalation of overdue actions
Summary views and ability to trend by person, issues, dept. etc. Management metrics – easy to see, track, monitor
Action Tracking
Action Tracking
Your own personal actions Your reportees’ actions Actions in your departments
Action Tracking
Risk Assessment
Manage the Risk
• Complete system for creating many types of Risk Assessments Manual Handling, Task Bask, Confined Space and Environmental Impact Assessments, etc
• Improves the quality of Risk assessments
• Enables consistent approach to be adopted
• Enables cloning of Risk assessments and emailing to clients
• Corrective and Preventative Action handling
• Manages the approval cycle
• Acts as a Training record
• Version control and Review Cycles
• Trending of data, to enable better quality risk assessments
Risk Assessment
Risk Assessment
Risk Assessment
Checklist example
Checklist example
Inspection Audit Reporting
Regular checks and Audits with good feedback loop
• Simple to use system for recording any kind of inspection or audit
• Totally configurable checklist style questions
• Record observations, attach evidence and responses and email reports
• Corrective and Preventative Action handling
• Trending of issues
• Ability to plan and programme audits through out the year
Inspection Audit Reporting
Inspection Audit Reporting - Summary
Inspection Audit Reporting - Details
Inspection Audit Reporting - Checklist
Inspection Audit Reporting - Checklist
Observations can be recorded against any question and actions assigned to colleagues
Most effective in environments with: 1. Potential for frequent and/or serious incidents to occur 2. Where quality management is paramount 3. Where reputation is key or client confidence is important 4. Accredited systems – 9001, 18001, 14001, etc
• You have full oversight of the incident management progress • You have version controlled risk assessments • All the data & documents are kept together, permanently. • Actions are followed through, reducing progress chasing • Data is categorised and the database tools provide Management
with the information they need to promote continuous improvement and trending for business improvement planning
• Over time preventative actions from near miss reporting will make your organisation safer.
So - is it worth the trouble?
Save management time:
Chasing paper Chasing people Producing metrics
Get things done (or complain!)
Corrective & Preventative Actions Timely Reviews Regular Inspections & Audits
Improve EHS Management
Reduce number of Incidents Up to date and thus relevant Risk information
Compliance
Know that agencies are informed when necessary Comprehensive Environmental, Health & Safety data
So is it worth the trouble?
• Saves you time
• Supports better decision making
• Saves you money
• Helps protect company reputation
• Enables audit compliance to be achieved and maintained
Will it help the organisation prosper financially?
Overview of modules – common functionality
Action
Tracking
Risk
Assessment
Audit
Reporting
Action
Tracking
Incident
Management
Charting
Module
Security
Module
Reporting
Module
Module
Search
Module
Questions