On-the-Job Training National Emergency Grant Project (OJT/NEG Project)

On-the-Job Training National Emergency Grant Project (OJT/NEG Project)Webinar & Roundtable Discussion

Thursday, April 14, 2011

Agenda Part I: OJT/NEG Project UpdatesIntroductions/HousekeepingOJT/NEG Project Status ReportChanges to OJT/NEG Project forms Changes to OJT/NEG Project PolicyGeneral RemindersQ & A

Part II: Roundtable Discussion

Topics covered assume working knowledge of OJT/NEG Project, forms, and processes.

Part I: Webinar FeaturesTeleconference lines will be muted during first part of the sessionDuring first part, periodic breaks for Q & ADuring second part, all lines will be open for discussion

Interacting with the presenterUse the Chat (Q & A) Pod to post your questions or comments Questions will be addressed either during presentation or during open discussion

Download todays materialsAll of the materials presented today are available for immediate download:Go to File Share 2 on left side of screenSelect the file you would like to download (todays powerpoint presentation is called OJTNEGProject_Webinar_4.14.11)Click Save to my computer Follow directionsPowerpoint and other materials will be available on OJT Website by Monday, April 18th: http://www.massworkforce.org/ojt/

Part I: Roll CallBerkshireBostonBristolBrocktonCape & IslandsCentral MassFranklin/HampshireGreater LowellGreater New BedfordHampdenLower Merrimack ValleyMetro NorthMetro South/WestNorth CentralNorth ShoreSouth ShoreDCS

WELCOME!

Part I: OJT ResourcesMassachusetts OJT Website: http://www.massworkforce.org/ojt/ Training documents (past & present)Links to policies and formsOJT outreach materials

MassWorkforce Issuance #10-92: On-the-Job Training/National Emergency Grant Project (OJT/NEG Project)Attachment A: Operational and Administrative GuidanceAttachments C N: OJT Forms

Upcoming:Updated OJT/NEG Project Policy (MassWorkforce Issuance #10-92)

Part I: Status ReportOJT Development Statewide (as of 4/13/11)

Part I: Form Changes

New ChangeOJT-Pre-Contract Form (Attachment E)Review form in detail momentarily

Recent Changes

Employer Eligibility Checklist (Attachment D)Updated links to debarment list on Employer Eligibility Checklist and Guide

OJT Contract (Attachment F)Added stipulation that employers will not be reimbursed for trainee paid time off.Employers must still pay trainees same as other employees.

Part I: Revised Pre-Contract FormOJT Pre-Contract Form Changes (Attachment E)

BackgroundDOL wants trainee skill gap to be documentedMOSES & training justification form not cover all the required information Consistent forms and documentation statewide

New FeaturesSkill Gap Analysis sectionSpecification of OJT position, SOC#, and SVP LevelCareer Center and Trainee sign-offs

Part I: Revised Pre-Contract Form

Download this Form:

Go to File Share 2 on left side of the screen. Select the document called PreContractwSkillsGap.doc

Example can also be found on MA OJT website.


Pre-Contract Example

Fictionalized version of the new OJT Pre-Contract form.

You can download the example version by going to File Share 2 on left side of the screen. The document is called PreContract_Guide.doc

Document will also be on Massachusetts OJT website.Contact Information

Section is the same as in the previous Pre-Contract form


On-the-Job-Training Details section is similar to previous version.

Now requiring:OJT Position TitleO*NET SOC #O*NET Job ZoneSVP Level3. Staff sign-off is also required


Skill Gap Analysis

Required Skills for OJT Position

Use OJT job description and draft training plan to determine skills needed for the position.

List skills required for the position that that are pertinent to on-the-job training (even ones you know the trainee possesses).

Skills can include abilities, knowledge, experience.


Candidate Skill Level Indicate the candidates skill level by checking one of the boxes: Unskilled = the candidate has very little to no experience. Training will be required for this candidate to gain proficiency. Some Skill = the candidate has some familiarity with the skill/topic. Some training will be required for this candidate to gain proficiency.Skilled = candidate possesses this marketable skill. No training is required.


How Skill Level Determined Indicate how you know the candidate has this skill: Self Attestation = this is what the candidate reports and may be difficult to substantiate through other means.Assessment Results = the skill is determined by some diagnostic tool (e.g. standardized test)Other = other means to determine how the skill level was ascertained. When selecting this option, please indicate which other method was used.


Notes/Explanation

Provide additional information to support skill level determination. Be specific.

This information may be helpful for the employer in determining the match to the OJT position.


OJT Candidate sign-off


The Primary Operators will require the new OJT Pre-Contract Form for all new OJT paperwork submissions starting Monday, April 18, 2011.

OJT Pre-Contract forms already submitted and approved will not need to be re-submitted.

Signed originals can be kept in the local area files.

Teleconference lines are open

Part I: Policy ChangesOJT/NEG Project Policy Change

Rapid Response voucher amounts have been increased to $3300 each (same as NEG vouchers)Each area is still guaranteed two NEG vouchers until April 29th, 2011. After April 29th, all vouchers and training funds will be available on a first-come first-served basis until grant money runs out.Areas who have received $1500 Rapid Response voucher will be given the increased $3300 amount (contact your Primary Operator)Trainee eligibility requirements still apply (see next slide)The Primary Operator determines which voucher your area will get

The OJT/NEG Project Policy will be updated to reflect these changes soon.

Part I: Policy ChangesTeleconference lines are open for questions

Part I: General Reminders (MOSES)

Remember to add the OJT prefix to the name of the Employer as a Training Provider


Remember to add the OJT prefix to the name of the OJT course name The name of the course should be the OJT + the name of the OJT position


Dont forget to indicate the wage subsidy when making the enrollment!

Part I: General Reminders (MOSES)Case Plan Tab/ AssessmentComplete Labor Market for Skills section.Use LMI information that relates to the OJT position.

Part I: General Reminders (MOSES) Summary of what to include in the Labor Market Skills Box:

Use local area labor market information that can be documented from a reputable source and annotate the information source.

Explain why the customer cant find work locally i.e. the customer has: no work history; has no or obsolete job skills; the industry or occupation that the customer has skills in is no longer available.

Explain why after the job training the outlook for finding local area employment in the occupational job that the person has trained for would be good.

Hint: When conducting labor market research also look for wage information.

Part I: General Reminders (MOSES)Case Plan Tab/ Training Justification All aspects of the Training Justification must be complete. Complete with information relevant to the OJT. Be sure to include how the OJT will benefit the job seeker

Part I: General RemindersAdditional Points of Clarification:

The OJT must start the first day of employmentEmployers should not hire candidates before the start of the OJT

A candidate meets the long-term unemployed requirement if s/he has experienced at least 22 weeks of unemployment by the start of the OJT

Entered employments are counted after the OJT ends and the (former) trainee is working under unsubsidized employment

Employers must submit attendance & payroll records with their training reimbursement invoice

All candidates must meet the WIA Dislocated Worker eligibility requirements to be eligible for the OJT/NEG Project, regardless of funding source (NEG and Rapid Response -- see next slide)

Part I: General RemindersTeleconference lines now open for questions

Part II: Roundtable DiscussionProvide opportunity for local areas to talk to each other about OJT

Share ideas and promising practices

Discover ways to streamline or improve the OJT/NEG Project

Feel free to address each other, not just the presenter

Part II: Roundtable DiscussionLines are open, please join the discussion:

State name and Career Center/WIB

If there is background noise, please place phone on mute

Part II: Roundtable DiscussionWhat outreach strategies have you employed to attract interested employers?

How has your area organized internal communication with Career Center/WIB staff to accomplish all tasks related to OJT development?

What is your method for finding appropriate matches to available OJT positions?

Any other questions for your colleagues around the state?

Any recommendations for your colleagues around the state?

Contact Information

Regional Employment Board of Hampden CountyDavid CruiseOJT Coordinator(413) [email protected] Greater New Bedford Workforce Investment BoardDonna RamosOJT Coordinator(508) 979-1504 [email protected]

Boston / Central Office:Cheryl ScottOJT/NEG Project Manager(617) [email protected]

Documents

On-the-Job Training National Emergency Grant Project (OJT/NEG Project)