On-the-Job Training and Apprenticeship Programs: Using … · On-The-Job Training ... The application will be assigned to a manager for review Approval Decision You will receive a

Virginia Department of Veterans Services


State Approving Agency for Veterans Education & Training

900 East Main Street, Sixth Floor, West Wing Richmond, Virginia 23219

804-786-0571

On-the-Job Training and Apprenticeship Programs: Using the GI Bill to Train Profitable Employees


Learning Objectives

• How this program can help your company

• Role of the State Approving Agency (SAA)

• Distinguish the differences between an Apprenticeship (APP) program and On-the-Job training (OJT)

• Basic understanding of program requirements and the SAA approval process

• Explain employer and Veteran responsibilities under these programs

• Impact you have on the military community


How Can This Help You?

Your company has an interest in recruiting and hiring veterans GI Bill® is an earned benefit aimed at employment

Separates your company from the competition

Keep Veterans in Virginia

Grow Governor’s “New Virginia Economy”

Available for large, medium or small companies Huntington Ingalls Industry with 20,000 employees

Defense Logistics Agency with 4,000 employees

Pyramid Electrical Contractors with a handful of employees

Benefits apply across public or private industry

Retention – cash incentive that costs the company

Approved OJT or Apprenticeship Companies


MISSION & RESPONSIBILITY

To ensure access and quality instruction, appropriate administration and fair and equitable practices for every Veteran (and eligible person) who enters a Virginia SAA-approved education or training program

We do this by:

• Validating and approving education and training programs to be pursued by Veterans and eligible persons

• Overseeing Virginia’s educational institutions and training facilities to ensure compliance with federal and state guidelines

• Ensuring the interests and prerogatives of the state are preserved in both processes

Role of the State Approving Agency


Veterans Affairs definition (CFR 21.4261): An industry-sponsored curriculum that offers hands on and theory training

in a trade or skill leading to a occupation

Examples: electrician, plumber, barber, cosmetologist and steamfitter

• Minimum 6 months, usually longer than two years

• Requires 144 hours of supplemental instruction per year

• May be registered or non-registered

• Registered Apprenticeships come with assistance: US Department of Labor

Virginia Department of Labor and Industry

• Under the guidance of qualified instructor

APPRENTICESHIP (APP)


Veterans Affairs definition (CFR 21.4262): OJT is any training on the job that does not qualify as an apprenticeship

course Examples: Police Departments, Fire Departments and Sheriff’s Offices

• Minimum length six months; maximum length two years • Supplemental related instruction is not required • Trainee to learn an occupation under the supervision of a

skilled worker (shorter period of time than an apprenticeship) • Positions that require a short training period in order to be

fully qualified and receive the prevailing wage will not be approved (example: grocery store stocker)

On-The-Job Training (OJT)


Wage Requirements • Starting pay must be no less than

50% of a journeyman’s wage

(DVA requirement, not DOLI)

• One month prior to completion of the training the veteran must be paid at least 85% of a journeyman’s wage

• Employers are required to provide wage increments

(public facilities are exempt from this clause)

Job Requirements • Trainee must be supervised at

least 50% of time

• Job training must lead to an entry-level full-time job

• CANNOT be paid by commission

• CANNOT be managerial positions

• CANNOT be jobs that don’t require very much training

• Credit for previous training or experience must be documented

OJT/APP Requirements


• SAA is the approving agency for approval, management and compliance

• US DOL or VA DOLI approves Registered Apprenticeships

• Many approved APP and OJT programs – check O*Net, DOT for help

You do not need to recreate the wheel!

Things You Need To Know


Approval Process

Complete Application Packet • Employer’s Application VA Form 22-8865 (Employer ID, Training Program, Wage Progression Scale)

• VA Form 22-8794 Designation of Certifying Official

• VA Form 20-8206 Compliance with Equal Opportunity Laws

• DOLI - Training Program Outline (Employer ID, Training Program, Wage Progression Scale)

• DOLI - Work Process (Example on next page)


Work Processes Example

Breakdown of Work Processes Electrician 824.261-010

48 Months

A. Residential Wiring of residences, duplexes and small apartment buildings and necessary shop work and preparation

1,000 Hours

B. Commercial Wiring of public commercial, school and hospital buildings; the installation and repair of all equipment therein

3,000 Hours

C. Industrial Wiring of all industrial buildings and equipment ; the maintenance, repair and alteration of the same

3,000 Hours

D. Specialized Systems Wiring of systems which include sound, data transmission, telephone, fire alarm, fiber optics, energy management, closed circuit TV, programmable controllers and nurse call systems

1,000 Hours

Total Hours 8,000


Approval Process

Submit Application The application will be assigned to a manager for review

Approval Decision You will receive a letter confirming approval or disapproval

Inspection Visit If approved, the manager will come out to your facility within 30 days from

the date of approval; In some cases the inspection visit will be completed before your application is approved

Virginia Department of Veterans Services What Will This Look Like At

My Organization

Person(s) identified for processing certifications • Initial application package

• Report hours monthly Track time with pay records

Only report time worked (not sick, etc.)

• Report changes

• Record work process/hours

• Update programs/wages

• Compile audit files

Virginia Department of Veterans Services Impact Your Company Can Have

On The Military Community

• Richmond, Post 9/11 Veteran

• 4 Year Apprenticeship

Benefit may not affect company wages

Veteran begins 48 month apprenticeship

First 6 months into program veteran receives 100% E-5 BAH

Veteran completes 48 month program

Scenario

First 6 months: $7,920

Next 6 months: $6,336

Program Duration $28,512

Virginia Department of Veterans Services Additional Resources

• VA’s online Employment Center allows you to post your Apprenticeship Job Openings: https://www.vets.gov/employment

• American Job Centers can assist you in identifying available qualified Veterans who are looking for job opportunities: http://www.careeronestop.org

• Assistance with US Department of Labor Registered Apprenticeship: www.dol.gov

• Assistance with Virginia Department of Labor and Industry: www.doli.virginia.gov

• Learn more about the GI Bill®: www.benefits.va.gov/gibill

• Look up organizations/employers “Approved for the GI Bill®”: http://inquiry.vba.va.gov/weamspub/buildSearchInstitutionCriteria.do

• Create training programs within occupation standards: www.onetonline.org

• Virginia Department of Veterans Services: www.dvs.virginia.gov

https://www.vets.gov/employment

http://www.careeronestop.org/

http://www.dol.gov/

http://www.doli.virginia.gov/

http://www.benefits.va.gov/gibill

http://inquiry.vba.va.gov/weamspub/buildSearchInstitutionCriteria.do

http://www.dvs.virginia.gov/


DOLI Contacts

Central Region

North Run Business Park

1570 East Parham Road

Richmond, Virginia 23228

Phone: (804) 371-3104

Fax: (804) 371-3166

Northern Virginia Region

10515 Battleview Parkway

Manassas, Virginia 20109

Phone: (703) 392-0900

Fax: (703) 392-0308

Tidewater Region

Interstate Corporate Center, Building 6

6363 Center Drive, Suite 101

Norfolk, Virginia 23502

Phone: (757) 455-0891

Fax: (757) 455-0899

Southwest Region

Brammer Village

3013 Peters Creek Road

Roanoke, Virginia 24019

Phone: (540) 562-3580

Fax: (540) 562-3587

Abingdon Field Office

The Johnson Center

468 East Main Street, Suite 114

Abingdon, Virginia 24210

Phone: (276) 676-5465

Fax: (276) 676-5461

Lynchburg Field Office

3704 Old Forest Road, Suite B

Lynchburg, Virginia 24501

Phone: (434) 385-0806

Fax: (434) 385-0848

Verona Field Office

201 Lee Highway

Verona, Virginia 24482

Phone: (540) 248-9280

Fax: (540) 248-9284

Main Street Centre

600 East Main Street, Suite 207

Richmond, Virginia 23219.

Phone: (804) 371-2327

Fax: (804) 371-6524

Human Resources

Fax: (804) 786-0139

http://www.doli.virginia.gov/offices/office_central.html

http://www.doli.virginia.gov/offices/office_manassas.html

http://www.doli.virginia.gov/offices/office_tidewater.html

http://www.doli.virginia.gov/offices/office_roanoke.html

http://www.doli.virginia.gov/offices/office_abingdon.html

http://www.doli.virginia.gov/offices/office_lynchburg.html

http://www.doli.virginia.gov/offices/office_verona.html

http://www.doli.virginia.gov/offices/office_headquarters.html


State Approving Agency Contacts

• General Inquiries [email protected] (804) 786-0571 Fax: (804) 786-0809

• Martina Murray, Assistant Director

[email protected] (804) 225-2720

• Tramaine Carroll-Payne, Senior Regional

Manager [email protected] (804) 248-1239

• Phil Clayberg, Regional Manager [email protected]

(804) 489-0552

• Bobbie Blakely, Regional Manager [email protected] (804) 310-0609 • Helen McClure, Compliance Survey Support

Specialist [email protected] (804) 225-2298 • Manhatten Royal, Operations Coordinator

[email protected] (804) 225-2298

mailto:[email protected]










QUESTIONS

To download presentation: https://www.dvsv3.com/downloads

Documents

On-the-Job Training and Apprenticeship Programs: Using … · On-The-Job Training ... The application will be assigned to a manager for review Approval Decision You will receive a