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On-Boarding/IdMAX Brown Bag April 21, 2011 Leslie Cahoon. Agenda. New Onboarding Features for IdMAX CICO/NAMS Update Check In Check Out reminders Check In Check Out Checklist CICO Check Out Process Onboarding Systems for Civil Servants Foreign National Process. - PowerPoint PPT Presentation
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On-Boarding/IdMAX Brown Bag
April 21, 2011
Leslie Cahoon
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Agenda
• New Onboarding Features for IdMAX• CICO/NAMS Update• Check In Check Out reminders• Check In Check Out Checklist • CICO Check Out Process• Onboarding Systems for Civil Servants• Foreign National Process
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New On-Boarding Features in IdMAX 3/24• Ability in the “Create Identity” process to Save an Identity Record for
a short period of time without submission into the Identity Process Workflow– Deleted 30 days after last modified date– Will not overwrite an existing Identity
• Expanding Invitation Process– Existing “terminated” identities– Foreign Nationals
March 23, 2010 3
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Check In – Check Out/NASA Access Management System
• The following items have been moved from CICO to NAMS:– All IT Applications– RSA Token– Code/Group Folders– Functional email accounts– SharedFolders
• Additional items are being identified to move over in a phased approach
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Check in – Check Out Reminders
• A Person record must be created before a Check In record for all non Civil servant personnel who are new to NASA
• Comments need to be entered in the both sections, comments and justification (cut and paste)
• The Check Out process is 3 pages (demo to follow)• When checking out a Detailee, enter a note stating what equipment is
being taken with the detailee (e.g. Blackberry, laptop, etc.) and to which center so ODIN knows what equipment needs to be picked up
• Make sure to close records and complete Check-out requests or your division could continue to be billed for equipment– There are currently over 500 old Check Out records being closed by
HITSS
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Check Out Checklist
• The Check Out Checklist for Civil Servants and Contractors has been updated and can be found at http://itcd.hq.nasa.gov/cico.html
• The Check Out Checklist is no longer delivered to HRMD once completed– Still can be used as a guide for departing employees and contractors
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Check Out
After you select verification emails you will select OK on the next screen
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Check Out
You must check Start Check Out to perform the actual Check out
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Onboarding Systems for Civil Servants
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New!! HQ On-Boarding Web Site
• http://itcd.hq.nasa.gov/onboarding.html
Bookmark it!!
