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Omnicom COVID-19 Safety Training: What You Need to Know to Stay Safe

June 2020

INTRODUCTION»This training deck was prepared for agencies by Omnicom’s outside

legal counsel, Davis & Gilbert. »This training deck was created to supplement the policies and

procedures outlined on the Returning to the Office Safely microsite and are required in certain US jurisdictions.

»The contents of this training are required to be used by our US-based agencies prior to Phase 1 of our Returning to the Office Safely guidelines.

»While this training was created for our US-based agencies, all Omnicom agencies are allowed to use this training deck as a tool when returning to the office.

COVID-19 Safety Training: What You Need to Know to Stay Safe1

WHAT IS COVID-19

»Coronavirus (COVID-19) is a respiratory illness caused by a virus

»Symptoms can be mild (or non-existent) to severe»No specific vaccine or treatment currently available

- The best defense is PREVENTION


HOW DOES COVID-19 SPREAD

»The virus spreads mainly from person-to-person- Between people who are in close contact with one another

(within 6 feet)- Through respiratory droplets produced when an infected person

coughs, sneezes or talks- These droplets can land in the mouths or noses of people who are

nearby or possibly be inhaled into the lungs- It is also possible that a person can get COVID-19 by touching a

surface or object that has the virus on it and then touching their own mouth, nose or eyes — although this is not the main way the virus spreads

»People who are not showing symptoms can spread the virus


SYMPTOMS OF COVID-19

»Fever or chills»Cough»Shortness of breath

or difficulty breathing»Fatigue»Muscle or body aches


»Headache»New loss of taste or smell»Sore throat»Congestion or runny nose»Nausea or vomiting»Diarrhea

(This list does not include all possible symptoms)Symptoms may appear 2-14 days after exposure to the virus

Remember: Anyone can have mild to severe symptoms

SYMPTOMS OF COVID-19

»Emergency warning signs of COVID-19 — seek emergency medical care immediately:- Trouble breathing- Persistent pain or pressure in the chest- New confusion- Inability to wake or stay awake- Bluish lips or face

• Call 911 or call ahead to your local emergency facility

• Notify the operator that you are seeking care for someone who has or may have COVID-19


HIGH-RISK INDIVIDUALS

»Certain individuals are at higher risk of severe illness from COVID-19- Individuals over age 65- Those with underlying medical conditions, including:

• Chronic lung disease

• Moderate to severe asthma

• Diabetes

• Hypertension

• Severe heart conditions


HIGH-RISK INDIVIDUALS

»Certain individuals are at higher risk of severe illness from COVID-19- Individuals over age 65- Those with underlying medical conditions, including: (Cont’d)

• People who are immunocompromised

• Many conditions can cause a person to be immunocompromised, including cancer treatment, smoking, bone marrow or organ transplantation, immune deficiencies, poorly controlled HIV or AIDS, and prolonged use of corticosteroids and other immune weakening medications

• Severe obesity (body mass index [BMI] of 40 or higher)

• Liver disease

• Chronic kidney disease that requires dialysis


HOW TO PREVENT THE SPREAD OF COVID-19

»“Social Distancing” - Avoid close contact- Avoid close contact with people who are sick, even inside your home.

If possible, maintain 6 feet between the person who is sick and other household members• Close contact = being within 6 feet of someone who has COVID-19 for

10+ minutes

- Put distance between yourself and other people outside your home• Stay at least 6 feet (about 2 arms’ length) from others

• People without symptoms can still spread the virus

• Do not gather in groups; stay out of crowded places and mass gatherings

• Keeping distance from others is especially important for high-risk individuals


HOW TO PREVENT THE SPREAD OF COVID-19

»Practice hand hygiene often- Wash your hands frequently

• With soap and water for at least 20 seconds

• Especially after you have been in a public place or after blowing your nose, coughing or sneezing

- If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol or 70% isopropanol. Apply to all surfaces of your hands and rub them together until they feel dry

- Avoid touching your eyes, nose, and mouth with unwashed hands


HOW TO PREVENT THE SPREAD OF COVID-19»Cover your mouth and nose with a disposable face mask or cloth face

covering when around others, especially if 6 feet distance cannot be maintained- A face covering is meant to protect others in case you are infected (when

combined with physical distancing and frequent hand washing), as you can spread COVID-19 to others even if you do not feel sick

- Continue to keep 6 feet distance between yourself others — a face covering is not a substitute for social distancing

»Cover coughs and sneezes- If you do not have a face covering on, always cover your mouth and nose

with a tissue when you cough or sneeze or use the inside of your elbow

- Throw used tissues in a closed receptacle

- Immediately practice hand hygiene


HOW TO PREVENT THE SPREAD OF COVID-19»Clean AND disinfect frequently touched surfaces daily. This includes

desks, phones, keyboards and mouses- You can get cleaning and disinfection supplies from [insert

contact/location]»Monitor your health

- Be alert for symptoms- Take your temperature if symptoms develop

• Thermometers will be available in the office for your use

• Not within 30 minutes of exercising or after taking medications that could lower your temperature, like acetaminophen

- Notify your manager or your office’s COVID-19 Coordinator immediately if you start experiencing symptoms and/or you have a fever


SELF-SCREENING AT HOME

» If you live in a community where COVID-19 is or might be spreading (currently, that is virtually everywhere in the United States):- Monitor your health closely!

• Be alert for symptoms — watch for fever, cough, shortness of breath,or any other symptoms of COVID-19

• Take your temperature if symptoms develop

- Practice social distancing



» If you feel healthy, but recently had close contact with a person with COVID-19:- Stay home and monitor your health

• Remain at home until 14 days after your last exposure

• Check your temperature twice a day and watch for symptoms of COVID-19

• If possible, stay away from people who are at a higher risk for getting very sick from COVID-19



» If you (a) have been diagnosed with COVID-19, (b) are waiting for test results, or (c) have cough, fever, shortness of breath, or other symptoms of the virus:- Stay home until it is safe to be around others


If you think/know you had COVID-19 and had symptoms:3 days with no fever, andSymptoms improved, and10 days since symptoms first appeared

If you tested positive but had no symptoms:10 days have passed since testPeople with conditions that weaken their immune system might need to stay home longer than 10 days. Consult your healthcare provider for more information.


» If you live with others, stay in a specific “sick room” or area and away from others (use a separate bathroom if possible)

»Review CDC guidance on caring for yourself or someone else who is sick



» If you recently traveled from somewhere outside the United Statesor on a cruise ship or river boat:- Follow CDC guidance for returning from international travel

or cruise ship or river voyages• Stay home for 14 days after returning

• Monitor your health and practice social distancing

»Employees should avoid non-essential travel is possible and check the CDC’s Traveler’s Health Notices (https://wwwnc.cdc.gov/travel) prior to travel


https://wwwnc.cdc.gov/travel

IF YOU THINK YOU MAY HAVE COVID-19

»DO NOT COME TO WORK!It is important that all employees notify their manager and do not come to work if they have a frequent cough, fever, difficulty breathing, chills, muscle pain, headache, sore throat, recent loss of taste or smell, or if they or someone they live with have been diagnosed with COVID-19

HOW TO PUT ON, TAKE OFF, AND DISCARD DISPOSABLE FACE MASKS

»Clean your hands (with soap and water or hand sanitizer) before touching the mask

»Determine which side of the mask is the top (it is usually the side that has a stiff bendable edge meant to mold to the shape of your nose)

»Determine which side of the mask is the front (the colored side is usually the front and should face away from you; the white side usually touches your face)

»Place and secure the mask on your face using the ear loops/ties on the mask


HOW TO PUT ON, TAKE OFF, AND DISCARD DISPOSABLE FACE MASKS

»Mold or pinch the stiff edge to the shape of your nose»Pull the bottom of the masks over your mouth and chin. There should

be no gaps between your face and the mask»Replace the mask with a new one as soon as it is damp. To remove,

avoid touching the mask; only touch the ear loops/ties»Throw the used mask in a closed receptacle and then practice

hand hygiene»Do not reuse disposable masks


HOW TO PUT ON, TAKE OFF, AND CLEAN CLOTH FACE COVERINGS

»Clean your hands (with soap and water or hand sanitizer) before touching the face covering

»Put it over your nose and mouth and secure it under your chin»Try to fit it snugly against the sides of your face»To remove, avoid touching the masks; only touch the ear loops/ties»Fold the outside corners together


HOW TO PUT ON, TAKE OFF, AND CLEAN CLOTH FACE COVERINGS

»Place the covering in the washing machine or wash by hand with a bleach solution- Bleach solution (5 tablespoons household bleach per gallon or

room temperature water or 4 teaspoons household bleach per quart of room temperature water)• Check to see if the bleach is intended for disinfection and ensure that it

is not past its expiration date. Never mix household bleach with ammonia or any other cleanser

- Soak the face covering in the bleach solution for 5 minutes- Rinse thoroughly with cool or room temperature water

»Dry your face covering complete after each wash (if possible, place the face covering in direct sunlight)


OTHER TIPS FOR WEARING FACE COVERINGS

»Don’t put the face covering around your neck or on your forehead»Don’t touch the face covering while using it; if you do, practice

hand hygiene»Do not touch eyes, nose or mouth when removing a face covering and

wash hands immediately after removing»Face coverings should be washed after each shift»Remember:

- Face coverings do not protect the wearer and are not personal protective equipment (PPE)

- Face coverings can help protect people near the wearer, but do not replace the need for physical distancing and frequent hand washing


WORKPLACE POLICIES AND PRACTICES TO PREVENT THE SPREAD OF COVID-19


RETURN TO THE OFFICE – PHASED-IN APPROACH

»Phase 1 (25%); Phase 2 (50%); Phase 3 (100%)- During Phases 1 and 2 [Accurate?], no one will be required to

return to the office if they are not comfortable doing so- Please speak to your direct supervisor or HR regarding any

personal circumstances (e.g., underlying conditions, child or elder care issues, commute)

»Staggered / rotating work days and schedules»Teleconferencing or videoconferencing in lieu of in-person meetings

whenever possible»Limits on the size and duration of any in-person meetings


BEFORE HEADING TO THE OFFICE

» If you feel sick, do not go to the office»Check your temperature before coming to the office. If it is over

100.4ºF (38ºC), do not go to the office»Practice social distancing during your commute. If using public

transport, use face coverings and gloves. Discard gloves before entering the office and wash your hands before entering your workspace


BEFORE HEADING TO THE OFFICE

»Do not gather in large groups inside or outside the building»Practice social distancing when standing in line for building turnstiles

and elevators/stairs»Do not take crowded elevators»Use collection points for used face coverings and gloves»Minimize the items you bring back and forth from home


OFFICE ETIQUETTE

»Employees are strongly encouraged to wear a face covering and gloves at all times. Disposable face masks and gloves will be provided for your use

»Stay 6 feet away from others whenever possible. If not possible, you must wear a face covering

»Follow all signs and visual markers in the office regarding social distancing, direction of traffic, limits on occupancy, cleaning/disinfection protocols and other safety measures

»Anyone entering the office (including visitors) will be advised to wear a mask and sanitize their hands upon entering the workspace

»The Company will provide tissues, no-touch disposal cans, and hand sanitizer for use by employees [CALIFORNIA ONLY]


OFFICE ETIQUETTE

»Wait outside the restroom if the space is crowded»Please use mobile phones, Jabber or Teams whenever possible

(as opposed to desktop phones)»Keep desktops clear and take all personal items home. Please wipe

down surfaces with provided wipes before and after use - Be aware of the hazards of the cleaners and disinfectants used in

the workplace — read bottles and follow the manufacturer’s instructions!

- Wear PPE (such as gloves) and ensure cleaners and disinfectants are used in a manner that does not endanger yourself or others

- [Insert any other instructions specific to the cleaning/disinfectants that will be used in that office] [CALIFORNIA ONLY]


OFFICE ETIQUETTE

»Avoid sharing equipment with others (e.g., headsets, keyboards, etc.). If an item must be shared, please wipe it down before and after you use it

»Avoiding sharing personal items with co-workers (e.g., dishes, cups, utensils, towels, etc.)

»Whenever possible, pick up food deliveries in the building lobby and wash hands after unpacking items


THERMOMETERS

»Thermometers will be available in the office for your use» [Insert instructions on how to use the thermometers]


VISITORS

»Visitors may be required to undergo temperature checks to enter the building- Anyone with a temperature of over 100.4ºF (38ºC)

will be denied access


Phase 1 Visitors will not be permitted

Phase 2 Only essential visitors will be permitted

WILL I BE NOTIFIED OF A CONFIRMED COVID-19 INCIDENT IN THE OFFICE?

»We will notify you if we are aware you have been in close contact with someone diagnosed with or presumed to have COVID-19

»You will be asked to work from home for up to 14 days, maintain social distancing, and self-monitor to ensure that you do not develop symptoms or become sick

»Please keep your calendar up-to-date with when, where and who you have met for contact tracing purposes


WHAT TO DOIF YOU FEEL SICK AT THE OFFICE

» Immediately notify your manager and your office’s COVID-19 Coordinator

»You will be isolated from other employees and provided with a mask and gloves

»Your office’s COVID-19 Coordinator will ensure that you have a safe way to get home

»You will be asked to remain home for 14 days


WHAT TO DOIF YOU FEEL SICK GENERALLY

» If you have a fever, cough or other COVID-19 symptoms, you might have COVID-19- If you experience one of

the emergency warning signs, get emergency medical care immediately (call 911 or call ahead to your local emergency facility)


WHAT TO DO IF YOU FEEL SICK GENERALLY»Do not go to the office»Stay home except to get medical care — most people have mild

illness and are able to recover at home- Do not leave your home, except to get medical care- Do not visit public areas

»Take care of yourself- Get rest and stay hydrated- Take over the counter medicines (e.g., acetaminophen)- Stay in touch with your doctor

• Call ahead before you get medical care so your provider can protect its employees and other patients

- Avoid public transportation, ride-sharing, or taxis. COVID-19 Safety Training: What You Need to Know to Stay Safe35

WHAT TO DO IF YOU FEEL SICK GENERALLY

»Separate yourself from other people- As much as possible, stay in specific room and away from other

people and pets in your home- If possible, you should use separate bathrooms. - If you need to be around other people or animals in or outside of

the home, wear a cloth face covering. »Monitor your symptoms

- Follow care instructions from your healthcare provider and local health department


WHAT TO DO IF YOU FEEL SICK

»Wear a cloth face covering over your nose and mouth if you must be around other people or animals, including pets (even at home)

»Cover your coughs and sneezes- Throw away used tissues in a lined, closed receptacle- Immediately practice hand hygiene

»Practice hand hygiene often- Avoid touching your eyes, nose, and mouth with unwashed hands


WHAT TO DO IF YOU HAVE TESTED POSITIVE FOR, THINK YOU HAVE, OR MAY HAVE BEEN EXPOSED TO COVID-19?»Stay home — do not go to the office» Immediately notify your manager and your office’s COVID-19

Coordinator»Contact your healthcare provider»You may be asked to work from home for up to 14 days, maintain

social distancing, and self-monitor to ensure that you do not develop symptoms or become sick


[INSERT OFFICE-SPECIFIC SLIDES]

»For California offices, this must include information regarding that office’s site-specific “safety plan” [CALIFORNIA ONLY]


[INSERT BUILDING-SPECIFIC SLIDES]


CALIFORNIA SUPPLEMENT


COVID-RELATED LEAVE BENEFITS [CALIFORNIA ONLY]

»California employees may be entitled to certain employer or government-sponsored leave benefits that would make it financially easier to stay at home:- Families First Coronavirus Response Act (FFCRA)

• Emergency Paid Sick Leave

• Emergency Paid FMLA

- Disability insurance- Paid family leave


COVID-RELATED LEAVE BENEFITS [CALIFORNIA ONLY]»California employees may be entitled to certain employer or

government-sponsored leave benefits that would make it financially easier to stay at home:- Paid sick leave

• Los Angeles Supplemental Paid Sick Leave Ordinance [remove if not applicable to agency/office]- Applies to employers with 500 or more employees in the LA or 2,000 or more

employees nationwide

- Up to 80 hours of supplemental paid sick leave for COVID-19 related reasons

• San Francisco Public Health Emergency Leave Ordinance [remove if not applicable to agency/office]- Applies to employers with 500 or more employees

- Up to 80 hours of additional paid sick leave for certain COVID-19 related reasons


COVID-RELATED LEAVE BENEFITS [CALIFORNIA ONLY]

»California employees may be entitled to certain employer or government-sponsored leave benefits that would make it financially easier to stay at home:- Workers compensation

• If you reported to your employer’s worksite between March 19 and July 5, 2020 and tested positive or were diagnosed with a COVID-19-related illness, you may be eligible for workers’ compensation benefits and a presumption of work-relatedness of COVID-19 under the Governor’s Executive Order N-62-20

»For additional information, visit: https://www.labor.ca.gov/coronavirus2019/


https://www.labor.ca.gov/coronavirus2019/

QUESTIONS?

»You will be receiving additional materials regarding your return to work

» If you have any questions, please contact HR or the COVID-19 Coordinator for your office

This PowerPoint is intended for Omnicom Group Inc. only. It is not intended to provide legal advice to any other person or entity and its distribution to any other person or entity does not establish an attorney-client relationship. The content of this PowerPoint is subject to change due to changes in federal, state or local law and guidelines.


QUESTIONS?

This PowerPoint is intended for Omnicom Group Inc. only. It is not intended to provide legal advice to any other person or entity and its distribution to any other person or entity does not establish an attorney-client relationship. The content of this PowerPoint is subject to change due to changes in federal, state or local law and guidelines.


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Omnicom COVID-19 Safety Training: What You Need to Know to ... › wp-content › uploads › 2… · 13 COVID-19 Safety Training: What You Need to Know to Stay Safe If you think/know