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OIA Live and Learn – OABI/OAR/VSSC
VAST – VA Site Tracking
July 2013
Jill Powersw/Linda Heeg-Krause & Rhonda AlboDeputy Director, OAR/VSSC843-830-0317
VETERANS HEALTH ADMINISTRATION Office of Informatics and Analytics
VAST – VA Site Tracking
VAST is the authoritative database source for data on the names, number, location (physical location, mailing address and latitude and longitude), site classification and leadership personnel of VHA’s sites of health care delivery. This includes leased and owned inpatient sites and Vet Centers, and leased, owned, contracted and mobile outpatient sites of care. Each site in VAST will have an official station number assigned by the Finance Service Center.
VETERANS HEALTH ADMINISTRATION Office of Informatics and Analytics
VAST – Collaborative Project
• Governance• Chair - Lynne Harbin (HEC)• Co-Chair - Jill Powers (VSSC)• Ellen Bradley (ARC)• DeAnn Farr (10P1/PSSG)• Linda Heeg-Krause & Rhonda Albo (VSSC)• Eric Jennings (10N)• Nancy Lapointe (DSO)• James Mallard (HEC)• Sandra Rolon-Rodriguez (FSC)• Adam Walmus (MDC, Houston)• Lynn Wetterau (VISN 2)• Joe Zimmerman (VISN 12)
• Technical Support– SP Thakur (VSSC)– Tom Bricker (formerly VSSC)– Chad Holmes (VSSC)– Don Mann (VSSC)
• Operations/Maintenance– Jill Powers (VSSC)– Linda Heeg-Krause (VSSC)– Rhonda Albo (VSSC)– Margaret Bell (VSSC)
• Owner:• DUSH for Operations & Management (10N)
• Chief Business Office (CBO/10NB)• Health Eligibility Center (HEC)
VETERANS HEALTH ADMINISTRATION Office of Informatics and Analytics
VAST Top Priorities
Provide & maintain a web based tool with Facility demographic information that can be updated in real time and will
• Data quality• Provide transparency • Locating services for Veterans/Service Members• Inquiries from Congress • Strategic Planning & Capital Asset Management• Dynamic/real time Reports • VistA Institution File & the Financial Services Center Database• Authoritative source
VETERANS HEALTH ADMINISTRATION Office of Informatics and Analytics
Progress to Date
Database successfully transitioned
Web Application successfully deployed
Transitioned Maintenance, operations and historical info
Reconciliation process established
Established Governance Board
Completed training VISN, 10N, FSC
Published static and dynamic VAST Reports
Allows you to view all the attributes of a facility
Allows the facility to request a change to the attributes of a site, then goes through the electronic approval process
VETERANS HEALTH ADMINISTRATION Office of Informatics and Analytics
Facility Attributes captured in VAST
• VISN, Station Number, Official Station Name, Location Descriptive Name, Rurality
• Parent Station & Complexity Level (from OPES)• Site Classification (hospital, CBOC, etc)• Operational status, site approval date, Planned or actual activation date,
first workload date• Ownership – Staffing (VA Only, Joint DOD and/or Joint IHS)• Address – Street & Mailing, Congressional District and Geo-coded
information• Phone Numbers, Operational Hours• Secondary Services & Children (divisions/CBOCs, etc)
Allows the facility/VISN to request temporary or
permanent deactivation – then goes through the
electronic approval process
Allows the facility to request reactivation of a site, then goes
through the electronic approval process
11
Current Approved Quarterly
Report
“Real Time” Report
Transpare
ncy!
All Attributes for
sorting/counting!
VETERANS HEALTH ADMINISTRATION Office of Informatics and Analytics
Major VAST milestones within the next 6 months
• Populate Leadership data elements
• Continue to improve data quality
• Use VAST data and information to populate all VHA Intranet and Internet Websites
• Reconcile and integrate with the Capital Asset Inventory
• Integrate Continuum of Care new Site Designations & additional sites
VETERANS HEALTH ADMINISTRATION Office of Informatics and Analytics
Major Challenges in Next Steps• Populate Leadership data elements
• Will require detailed coordination as the Leadership data elements will be used by numerous offices as the authoritative source:
• ADUSH for O&M• Emergency Management• VHA Human Resources Management• VHA Websites
• Continue to improve data quality
• Needs to be easy to make changes
• Needs to be easy for anyone to report errors, so changes can be made
• As VAST is used in more reports, errors can be spotted by more individuals
VETERANS HEALTH ADMINISTRATION Office of Informatics and Analytics
Major Challenges in Next Steps• Use VAST data and information to populate all VHA Intranet and
Internet Websites to provide real time addresses, phone numbers, leadership names, status, etc.
• Working with PSSG, HEC and WebOps to ensure all are using the same source
• Google Map like interface
• Reconcile and integrate with the Capital Asset Inventory
• VA Owned and leased spaces need to match
• May require more data elements in both databases as the purposes are different
VETERANS HEALTH ADMINISTRATION Office of Informatics and Analytics
Major Challenges in Next Steps – New Site Classification Changes
• Continuum of Care Workgroup contacting each VISN to go over all sites of care, and determine tentative classification
• Reviewing workload of sites with station numbers
• Determining what existing sites will now get station numbers• Gathering attributes of new sites that get numbers• Tentatively classifying the new sites that get numbers
• Securing approval for new sites of care station numbers
• Assigning station numbers
• Establishing a baseline count of sites
VETERANS HEALTH ADMINISTRATION Office of Informatics and Analytics
New Classifications
Microsoft Excel Worksheet
VETERANS HEALTH ADMINISTRATION Office of Informatics and Analytics
Questions
???
VETERANS HEALTH ADMINISTRATION Office of Informatics and Analytics
Contact UsE-mail Group – VAST [email protected]
Jill L. Powers [email protected]
Linda Heeg-Krause [email protected] 704-918-4346
Rhonda Albo [email protected]
