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Did you know “Flag Day” is cele-brated every year on June 14th? Other fun facts about Flag Day include: • George Washington and two other members of the Continen-tal Congress asked Betsy Ross to sew the first American flag in 1776. • Betsy Ross was only in her early 20's when she completed the first flag with thirteen stars arranged in a circle. • As for the colors, red stood for hardi-ness and courage, white for purity and inno-cence, and blue for vigilance and justice.
I hope we are all inspired to proudly wear our red, white and blue on June 14, 2011 and celebrate Flag Day. It’s also another opportunity to thank the courageous men and women of our military who serve as the defenders of our wonderful flag. IIMC – Annual Conference I had the opportunity to represent “Team Clerk” in Nashville in early May at the IIMC Annual Conference. Between committee meetings, education sessions and network-ing events, the conference was a whirlwind of activity. California was represented by over 40 clerks and the highlight of the week undoubtedly was the installation of our very own Colleen Nicol as President of IIMC. Congratulations again to Colleen! Team Clerk is well represented at the IIMC level through Colleen and our wonderful Region IX Directors Peggy Hawker and Kristie Smithers. In addition, at the IIMC Annual Conference
President’s Message
I N S I D E T H I S I S S U E :
President’s Message 1
Conference Report 2
2012 Conference 3
Green Project 3
Professional Devel-opment Update
4
Newly Designated 5
Legislative Update 5
Classifieds 10
CCAC Board 13
C I T Y O F L A T H R O P
OFFICIAL WORD J U N E 2 0 1 1 V O L U M E 1 2 , I S S U E 6
S P E C I A L L I N K S O F I N -T E R E S T :
• Gladwell Govern-
ment Services, Inc. http://www.gladwellgov.org/
• GG-One Software
http://www.ggonesoftware.com/
• IntelliBridge Partners
http://www.IntelliBridgePartners.com
• Lapkoff & Gobalet
Demographic Re-search Inc. http://www.demographers.com
the new Board of Directors unanimously approved the crea-tion of an ad hoc IIMC Legisla-tive Committee. The primary purpose of the committee is to monitor and review federal legis-lation pertinent to the municipal clerk profession, identify trends in state and international legisla-tion affecting the profession, and when appropriate provide rele-vant written reports regarding the same. Position papers and articles may also be provided for
consideration by the Board of Directors and dissemination to the membership. The creation of the 11-member committee, one representative from each region, has many benefits. First and foremost, the com-mittee would provide the new and ongoing benefit of federal legislation review to IIMC members. Currently most legislation moni-toring occurs at the individual state levels. Federal legislation monitoring is needed be-cause it also directly impacts the profession, especially in the area of elections. Second, the committee would serve as an additional unifying link bringing all eleven regions to-gether to share and discuss legislative items of mutual concern. Finally, the committee will serve as an important tool to continue promoting awareness of and elevating the profession. Through many of the state legis-lative committees, the associations and members have successfully connected with local representatives and state legislators. Input from the clerks is valued and sought for local impact purposes. The same benefit can be realized at the federal level also.
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Randi Johl, JD, MMC CCAC President
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President’s Message Continued League of California Cities – Important Dates As a reminder, the City Clerks’ Municipal Department annual business and transition meeting will be held at the League Annual Conference in San Francisco on Wednesday, September 21, 2011. The $100 cost is similar to previous years and includes the depart-ment meeting, lunch and the 4-hour program estimated at 1 CMC/MMC point. In addi-tion, the annual New Law and Election Seminar will be held in Long Beach on November 30, 2011 – December 2, 2011. The details for this conference are being finalized by the planning committee and will be available soon. That is all the pending news for now. Upcoming newsletter attractions include June League Policy Committee meeting reports, FPPC regulations status and fun 4th of July anecdotes.
CCAC 2011 Conference Report CCAC has felt the impact of the economic downturn and the shrinking travel budgets in local government agencies. Since 2007, we’ve seen a trend of reduced registration at all of our events, not only in our number of registered attendees but also in the number of vendors, VIPS and other guests. Since 2007, we’ve seen the following de-cline in the total attendee numbers (registrations, vendors, VIPS, etc.) at our Annual Conferences:
However, there is an upside to having a smaller number of conference attendees. CCAC always provides quality conference training sessions, but a smaller room tends to create a more intimate learning environ-ment and provides for a different kind of learning. We can leverage the smaller group size for a different kind of learning experience for our members while we weather the current economic cycle and reduced conference registration numbers.
Year Location Attendance 2007 Palm Springs 307
2008 Bakersfield 234
2009 Rohnert Park 200
2010 Ventura 180
2011 South Lake Tahoe 151
Year Location Attendance 2007 Palm Springs 307
2008 Bakersfield 234
2009 Rohnert Park 200
2010 Ventura 180
2011 South Lake Tahoe 151
Vendors and attendees also have the opportunity for more one-on-one interac-tion and can have more in-depth discus-sions regarding the needs of their agen-cies, resulting in stronger relationships and products that better address the needs of our profession in the long run. There are still a few stray bills out there, but, I’m happy to report, that greatly in part to sponsorships provided by our vendors and the hard work and diligence of our Conference Coordinator Extraordi-naire Rex Osborn, we have made it into the black again this year! The economy hasn’t seemed to dampen our personal shopping habits at the CCAC Store or participation in our won-derful Silent Auction, Cruise Raffle and new Live Auction fundraising events. Thanks to our members, CCAC raised more than $7500 for our CCAC scholar-ship fund and MCEF scholarship endow-ments. Thanks to everyone who served on the Conference Committee, our awesome conference volunteers, our amazing con-ference staff, our generous sponsors and to all of you, the members, who made this a great conference and a great week in South Lake Tahoe!
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2012 CCAC Annual Conference It’s not too early to start planning for the next CCAC Annual Conference especially as it relates to speakers and subject areas. Do you know of any dynamic, energetic, knowledgeable speakers whose topics could be of interest to City Clerks? If so, please forward their name, contact information and subject matter to [email protected] or [email protected] and we'll make sure they get on the CCAC Master Speaker List for future conferences. These potential speakers could be paid professional speakers or local government colleagues with specific ex-pertise such as City Attorneys and City Managers. Any and all suggestions are more than welcome. Thank you all in advance for your suggestions!
A Story of Two Trees Pat Hammers, MMC Cathedral City It was my pleasure to attend the Cali-fornia City Clerks Association Confer-
ence in South Lake Tahoe April 27-29. It was a great venue and we were very close to each other and we felt a strong camaraderie. As many of you know, the State Board of Directors approved the “Green Team” suggestion of planting a tree in the Host City as a way to rec-ognize the hosting city and leaving our mark for future visitors to South Lake Tahoe. This tree was chosen to be placed in a Memorial park along Hi-way 50, where the Veterans Memorial and the Children’s Memorial are located. It is a Canadian Red Maple and is the only deciduous tree among many tall and stately pines. It will change colors in the fall to a bright red, before losing it leaves for the winter. Susan Alessi, South Lake Tahoe City Clerk, and the CCAC con-ference host, worked very closely with us as we explored the feasibility of getting the tree planted, preparing a “Plaque” for the dedication of the tree, and made sure we got a photo op while we were in their city. My sincere thanks to Susan Alessi, who literally jumped through hoops in getting the weather to finally cooper-ate and for all of her work and patience as we accomplished this goal. We also extend to the
Shirley Concolino, MMC CCAC 1st Vice-President
City of South Lake Tahoe our ap-preciation of their gracious accep-tance of this tree and placing it in such a special area. Just two weeks later we were in Nashville, Tennessee for the 65th IIMC International Conference, where you all know, our very own Colleen Nicol was sworn in as the President of the International Institute of Mu-nicipal Clerks. This was exciting within itself. On Thursday morning right after the Annual Meeting Marilyn Swing (Host City Clerk) invited Colleen and me to take a short ride and take advantage of a photo op for the tree CCAC do-nated to the city of Nashville. We took a short ride to Two Rivers Park and there in front of the Two Rivers Mansion was CCAC’s tree, a burr oak that will grow to 9 or 10 feet in diameter, and over a hundred feet tall and could live several hundred years. The Two Rivers Mansion was the home of President Harding for twelve years until his death in 1923 several months before the birth of his only child. The historic mansion is now used for special occasions like weddings and parties. Joining us was Tennessee Association of Clerks and Recorders (TAMCAR) President Lanaii Benne (Franklin Tennessee Assistant City Re-
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A Story of Two Trees Cont. corder) and her husband (he took the pic-tures). Interesting to note, Nashville suf-fered severe flooding last year losing 10 burr oaks from the Hermitage alone. Parks were devastated all over Nashville and many, many trees had to be replaced. CCAC was honored to have their tree planted in such a beautiful and historic set-ting. We have provided for a brass plaque, but the Metropolitan Beautification & Envi-ronmental Commission of the Department of Public Works, has yet to decide on what kinds memorials will be approved for use in their parks. We are confident they will ac-cept our design for the plaque and look for-
ward to the permanent memorial to be placed soon. I need to express to the Host Committee Chair, Marilyn Swing our sincere thanks for all you have done. Without you, we could not have accomplished this goal. Also, a
very special thank you to the Department of Public Works and the Metro Beautification & Environmental Commission for their assistance with our project. And last, but certainly not least, the “Green Team” of CCAC, Lisa Pope (Malibu), Lorrie Brewer (Santa Cruz), Colleen Nicol (Riverside), thank you for your assistance, support, and enthu-siasm. I believe we have started a project that will allow CCAC to map their participa-tion all over the world! It is good for the environment, it is good for the Organization, and it will be our legacy, our place in history for many years to come.
Professional Development Update Please take the time and consider the benefit you will derive from attending one or more of the following training opportu-nities: • TTC Series 400 June 7-10
(Registration now open – see CCAC’s Website)
• Central Division Nuts & Bolts Workshop July 21 and 22 (Registration now open – see CCAC’s Website)
• CEPO Leadership Series August 7-12 (Registration now open at www.cepoweb.com )
• TTC Series 100 September 6-9 (Registration open late July – early August)
• LOCC’s Annual Pre-Conference Workshop September 21 – “Public Hearings – The Good, The Bad and The Complicated” (Registration now open – see the LOCC’s website)
• Southern Division Nuts & Bolts
Workshop November 3 and 4 (Registration now open – see CCAC’s Website)
• LOCC’s New Law and Election Seminar November 30 – Decem-ber 2. Save the dates for this Semi-nar to be held in Long Beach. Got training funds left in FY 2010/2011? Registration and hous-ing will not officially open until Au-gust but the League can invoice your city now for registration prior to June 30 to use remaining training dol-lars. Contact the League Registrar, Kerri at [email protected] today.
Should you have questions about any of the listed training venues, please do not hesitate to contact me or any of the Pro-fessional Development Representatives. Our contact information can be found on the CCAC Website or on the final page of the Official Word.
Joann Tilton, MMC Professional
Development Director
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Legislative Update This report will provide CCAC members with a quick update on several Bell-related legislative bills that were initially brought to your attention in April. If you will recall, the League Governance Committee discussed these bills in great detail and provided League staff with comments, concerns and proposed amendments. These bills sparked con-cern amongst CCAC members and be-cause of your feedback, the CCAC Legis-lative Committee continues to monitor and provide input as needed. As of this writing, I am pleased to report that sev-eral of these bills are dead.
AB 23 (Smyth–R) Local agency meetings: simultaneous meetings: prohibition. (as amended 4/14/2011) Summary: Authorizes a legislative body convening simultaneous or serial order meetings of any other legislative body, only if a clerk or member of the convened legislative body verbally announces the amount of
compensation or stipend that each mem-ber will be entitled to receive as a result of convening the simultaneous or serial meeting of the second legislative body. Status update: The bill was signifi-cantly amended on April 14. The bill passed off the Assembly Floor early in May and is now in the Sen-ate and will be heard on June 8, 2011 in the Senate Committee on Governance & Finance. AB 148 (Smyth–R) Local govern-ment: ethics training: disclosure. (as amended 4/14/2011) Summary: Adds agencies compensation setting guidelines to the required ethics training curriculum. Requires local agencies to post records of ethics training on web-sites and submit copies of training re-cords to the Controller. Requires local agencies with written attendance com-pensation or reimbursement policies to post them on its website and submit cop-ies to the Controller.
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Newly Designated
Dawn Abrahamson, MMC Legislative Director
Transparency, Ethics & Open Meetings
Congratulations to the following IIMC Members for achieving their designations!
Certified Municipal Clerk:
ο Phillip Scollick, CMC, City of Irvine ο William W. Flores, CMC, City of Elk Grove ο Kimberly Wilson, CMC, City of Mill Valley ο Vickie Kroneberger, CMC, City of Palos Verdes Estates
Master Municipal Clerk:
ο Mitzi Ortiz, MMC, City of Lathrop
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Status update: This bill died in the Assembly Appropriations Commit-tee on 5/27/2011. AB 392 Alejo–D) Ralph M. Brown Act: posting agendas. (as amended 4/14/2011) Summary: Requires agencies to post, along with the agenda, 72 hours in advance of a public meeting any specified staff gen-erated reports that relates to an item on the agenda and also requires the writing to be posted on the agency’s website if one exists. Status update: This bill died in the Assembly Appropriations Commit-tee on 5/27/2011. AB 582 (Pan–D) Open Meetings. Local Agencies. (as amended 4/14/2011) Summary: Amends the Ralph M. Brown Act to re-quire that proposed compensation in-creases above 5% for specified employ-ees be publically noticed twice. The first notice will be for general notice and nonvoting discussion. The compensa-tion increase, if deemed necessary by the legislative body must be noticed a second time, no less than 12 days after the first notice, announcing a vote on the matter. Status update: This bill died in the Assembly Appropriations Commit-tee on 5/27/2010. AB 1345 (Lara–D) Local Govern-ment. Boards and Councils. (as amended 3/31/2011) Summary: Creates a process to appoint members to serve on the governing board or council of a local government in the absence of a quorum.
Legislative Update Cont. Status update: The author has in-dicated that he will make this a 2-year bill, which means that the bill will not move until Jan. 2012, if at all. AB 1355 (Lara–D) City Officials. Standards. (as amended 3/24/2011) Summary: Would require the Secretary of State (SOS) in consultation with the Control-ler, the Treasurer and the League of California Cities to develop recommen-dations for minimum educational and certification standards for the following appointed and/or elected city officials: city clerk, city manager, and city treas-urer. Status update: This is a 2-year bill, which means that the bill will not move until Jan. 2012, if at all. SCR 8 (Yee–D) Sunshine Week. (Chapter 7; Statutes of 2011) Summary: This Senate Concurrent Resolution would designate March 19, 2011, to March 23, 2011, as Sunshine Week and encourages all Californians to partici-pate in appropriate activities relating to open government and access to public information. Status update: Chaptered. SCA 7 (Yee) Public Bodies. Meet-ings. (as amended 4/13/2011) Summary: Would put a proposition before the vot-ers that amends the Constitution and would require that public bodies provide public notice of meetings and disclose any action taken at a public meeting. This bill is intended to circumvent the Ralph M. Brown Act mandate related to
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Governance, Transparency, Ethics & Open Meetings bills
will impact the duties of the City
Clerk.
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noticing and posting of public meetings. Status update: This bill is currently pending action on the Senate Floor.
AB 46 (John A. Perez–D) Local gov-ernment: cities. (as amended 4/4/2011) Summary: Provides that every city with a population of less than 150 people as of January 1, 2010, would be disincorporated into those cities' respective counties as of 90 days after the effective date of the bill, unless a county board of supervisors de-termines, by majority vote within that 90-day period, that continuing such a city within that county's boundaries would serve a public purpose. Status update: This bill recently passed out of the Assembly and is currently awaiting policy committee assignment. The League Board of Directors dis-cussed this bill at length at its meeting in May. The Board of Di-rectors moved that the board re-quest the Administrative Services Policy Committee and the Housing, Community and Economic Develop-ment Policy Committee review and advise the board on a possible League position on this bill in light of the following factors: • The League’s mission to “expand
and protect local control for cit-ies.”
• The following League’s core val-ues that we believe: • in conducting the business of
government with openness, transparency, respect, and civility.”
• -“the spirit of honest public service is what builds com-munities.”
• “open decision-making that is one of the highest ethical standards honors the public trust”
• “ethical and well-informed city officials are essential for the responsive, visionary leadership and effective and efficient city operations”
• The League’s overall strategic interests and the status of other League priorities, as described by League staff.
AB 834 (Hernandez–D) Local Gov-ernment. Contracts. (as amended 4/14/2011) Summary: Requires a legislative body to review any private party contract with a total value of $250,000 or more that contains an automatic renewal clause on before the annual date the contract may be re-scinded. The legislative body must make findings on the record whether the con-tract contains updated information and whether the contract fits the needs of the legislative body. Status update: This bill did not have the requisite votes to get off the Assembly Floor on May 16. The bill is on the Assembly Floor pending reconsideration. AB 1344 (Feuer) Local Governance. (as amended 5/27/2011) Summary: Requires a charter proposed by a charter commission, whether elected or ap-pointed by a governing body, for a city or city and county to be submitted to the voters at and established statewide or
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Legislative Update Cont.
Governance
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municipal general election. This bill includes several provisions related to employment contracts and compensa-tion increases and makes several changes to the Ralph M. Brown Act. Status update: This bill was signifi-cantly amended on May 27, 2011. This bill is pending action on the Assembly Floor. To follow the status of bills contained in this writing, you may access the infor-mation on the League of California Cit-ies’ website: http://www.cacities.org/issues/a d m i n / t r a c k l e g / i n d e x . j s p ?nav_sec=advo To find a full text of the bills and their status, history, votes, and analyses you may also access the following website: http://www.leginfo.ca.gov/bilinfo.html League Board Update: Following Legislative Action Days, the League Board of Directors held its meeting on May 19-20 in Sacramento. Below are highlights from the Board of Directors meeting: ADVOCACY – LEAGUE GOALS FOR 2011/12 League Strategic Goal No. 1 – Strong Partnerships for a Stronger Golden State: League officers and staff have been looking for opportunities to part-ner with state policy makers and other leadership groups and stakeholders to advance ideas that will reform and revi-talize the structure, governance, fiscal integrity and responsiveness of our state government and intergovernmen-tal system. To date, League officers and Executive Directors have partici-pated in a meeting of City-County-School (CCS) Partnership with California Forward. League Executive Committee, Executive Director and Legislative Director have
Legislative Update Cont. met with the Governor on several occa-sions with discussions covering redevel-opment, pension reform, and Gover-nor’s efforts to extend key taxes neces-sary to implement an “all cuts” budget. League Strategic Goal No. 2 – Sustain-able and Secure Public Pension Sys-tems: League staff completed first phase of a survey of city actions at the local government collective bargaining table. The results are on the League website. Close to 300 cities responded to the survey. The League plans to update survey at least on an annual basis as bargaining results are reported. Pension reform panels were organized and executed as a special workshop at the February City Managers Department Conference in Monterey. Pension work-shops are currently being scheduled at the upcoming League Annual Confer-ence in San Francisco. The Little Hoover Commission issued pension reform recommendations in a report in February entitled “Public Pen-sions for Retirement Security” that con-tained some far-reaching recommenda-tions, including rolling back retirement benefits for existing public employees to pre-1999 levels. The report has drawn a firestorm of criticism from la-bor groups and some legislators, but many city officials are coming to the conclusion that the only way to truly control pension costs in the next several years will be to make such changes. The recommendations in the report were shared recently with the League’s Employee Relations Policy Committee that will review them again at its June meeting. The report can be found at: http://www.cacities.org/index.jsp?zone=locc&previewStory=28436’ A potential stumbling block when ad-dressing pension reform issues can be theory recognized in some California Supreme Court opinions that a public
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Follow the Status of Bills on the
League of California Cities
Website.
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employee has a “vested right” to the pension he/she was promised when first hired by an agency. It is believed by some that this theory allows the pension benefits of existing employees to only be enhanced but not reduced. It is a theory that is based in constitutional contract law, both state and federal. Because of the central importance of this question in pension reform, the League has commis-sioned a legal opinion on this subject that will be shared with the board in the near future. The City Manager’s Department devel-oped a Pension Reform Action Plan Paper which was received by the League Board and discussed at great length. Following discussion, the Board of Directors moved that the recommendations in the Draft Pension Reform Action Plan, as amended, be further reviewed and, where appropriate, revised by the Execu-tive Committee after receiving special legal counsel on the vested rights ques-tion. The recommendations contained in the Action Plan, as amended, should then be referred to the League’s Em-ployee Relations Policy Committee and the Revenue and Taxation Policy Com-mittee for further review and recommen-dation to the board of directors at its July meeting. Further, the officers of the City Attorney’s Department shall be consulted as well in the review of the vested rights question. League Strategic Goal No. 3 – Respon-sive and Accessible League Services: The League continues to enhance tools used to communicate with members. The organization is planning a complete web-site overhaul in 2011, leveraging social media platforms to help effectively dis-seminate messaging, and utilizing tech-nology to b ridge geographical distances between staff and members.
E-Newsletter: In December, the League began to increase the frequency of City Advocate Weekly from a weekly publica-tion to one that publishes multiple times a week. Social Media: The Communications De-partment is using social media on a daily basis to inform followers of legislative and other developments on a timely ba-sis. More than 1,000 people now like the L e a g u e ’ s F a c e b o o k p a g e (www.facebook.com/LeagueofCACities) and the legislative Twitter page, @CaCities, now has more than 500 fol-lowers. Social media has played a major role in the campaign to protect redevel-opment. The League’s Education programming updates are sent to Twitter followers @CaCitiesLearn. Distance Learning: The City Attorney’s Department offered a “Prop 26 Update” Webinar in April. Almost 100 listening sites participated in the program. In late April, the Grassroots Public Affairs Direc-tor implemented video conference call meetings with League’s regional staff. Having the visual element added to these biweekly meetings enhances the connectivity of the team and makes sharing information easier. Website: Registration and housing for the 2011 Annual Conference is now open on the new website – www.cacities.org/AC The League is moving forward with the project to completely overhaul the www.cacities.org in 2011. Request for proposals was completed in late April and sent to potential vendors in early May. Staff anticipates selecting a vendor for the project this month with a new website rolled out by the end of the year
Legislative Update Cont.
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2010/11 CCAC Board of Directors2010/11 CCAC Board of Directors2010/11 CCAC Board of Directors Randi Johl, JD, MMC, President, Lodi, 209-333-6702, [email protected]
Shirley Concolino, MMC, First Vice-President, Sacramento, 916-808-7200, [email protected]
Jamie Anderson, MMC, Second Vice-President, Yucca Valley, 760-369-7209, [email protected]
Cynthia VanWormer, CMC, Recording Secretary, Fort Bragg, 707-961-2823, [email protected]
Lucinda Williams, MMC, Fullerton, Treasurer, 714-738-6355, [email protected]
Mitzi Ortiz, MMC, Communications Director, Lathrop, 209-941-7228, [email protected]
Dawn Abrahamson, MMC, Legislative Director, Fremont, 510-284-4063, [email protected]
Joann Tilton, MMC, Professional Development Director, Manteca, 209-456-8017, [email protected]
Margaret Wimberly, CMC, Northern Division Professional Development Representative, Brentwood, 925-516-5182,
Dana Davidson, MMC, Central Division Professional Development Representative, Merced, 209-385-6231,
Pat Hammers, MMC, Southern Division Professional Development Representative, Cathedral City, 760-770-0385,
Patrice Olds, MMC, Northern Division Trustee, Walnut Creek, 925-943-5819, [email protected]
Nanci Lima, MMC, Central Division Trustee, Lemoore, 559-924-6700, [email protected]
Kimberly Rodrigues, MMC, Southern Division Trustee, Agoura Hills, 818-597-7303, [email protected]
Lorrie Brewer, MMC, Northern Division Chair, Mountain View, 650-903-6399, [email protected]
Lori Martin, CMC, Central Division Chair, Waterford, 209-874-2328, [email protected]
Juana Laur, MMC, Southern Division Chair, Laguna Niguel, 949-362-4300, [email protected]
Lisa Pope, MMC, Past President, Malibu, 310-456-2489, ext. 228, [email protected]
Colleen Nicol, MMC, IIMC President, Riverside, 951-826-5557, [email protected]
Kristi Smithers, MMC, Region IX Director, Wasilla, AK 907-373-9091, [email protected]
Margaret (Peggy) Hawker, MMC, Region IX Director, Newport, OR 541-574-0613, [email protected]
League Representative: Lorraine Okabe, Information Services Mgr., 916-658-8236, [email protected]
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