OFFICE TOOLS

1) Which one of the following is NOT a valid data type?a. Date/Timeb. Realc. Currencyd. OLE

2) When you set filter to Exclude specified criteria, ---a. only the records matching the specified criteria will be displayed.b. all records other than those matching the specified criteria will be displayed.c. all records will be displayed.d. all records matching the specified criteria will be deleted.

3) The default storage size for Text type data isa. 8 Charactersb. 50 Charactersc. 255 Charactersd. No default size

4) Which of the following number format you will use to store the age of a person?a. Byteb. Integerc. Singled. Double

5) Which is the format that displays a time as 16:00 ?a. Short Timeb. Medium Timec. Long Timed. General Time

6) A field name cannot consist ofa. Letter A to Zb. Numbers 0 to 9c. !d. @

7) The operator And is a a. Relational operatorb. Logical Operatorc. Arithmetic operatord. None of these

8) To select a value in the datasheet view, youa. Click to the left of the valueb. Double click on the valuec. Click anywhere on the valued. Click on the column heading

9) Which one of the following is NOT a valid filter tool in the toolbar?a. Filter by Selection

b. Filter by Queryc. Filter by Formd. Apply Filter

10) The process of displaying a subset of specific records that meet a certain criteria isa. Sortingb. Updatingc. Filteringd. Browsing

11) The size of Memo field is .....a. 8Kb. 16Kc. 32Kd. 64K

12) Which of the following operator returns the remainder of division by an integer number?a. <b. *c. Modd. ^

13) What is the default width of the columns in the Datasheet view?a. 15.67b. 8.33c. 12.00d. 10.00

14) Which of the following displays the system date?a. Dateb. Date()c. Dayd. Day()

15) When you reduce the field size of a text field from 25 characters to 10 characters, Access willa. delete all data in the fieldb. truncates the data in the field to first 10 charactersc. truncates the data in the field to last 10 charactersd. retains all data but displays only first 10 characters

16) A Dynaset is a a. dynamic view of the datasheetb. a data-entry form created by form wizardc. a subset of records obtained as a result of a queryd. a datasheet view created by joining two tables

17) Which is the format that displays a date as 31-Aug-2002 ?a. General Dateb. Long Datec. Medium Dated. Short Date

18) A memo field in Access table can store upto ............ charactersa. 255

b. 1024c. 32768d. 65535

19) An Integer number field can store a. any number from 0 to 255b. any number from –32768 to +32767c. any number from – 2,147,483,648 to +2,147,483,647d. any number

20) When you apply a filter to a record set, Access displays ---a. the records in Ascending order.b. the records in Descending order.c. the records meeting the specified criteria.d. the records not meeting the specified criteria.

21) To extract ‘PUT’ from the word ‘COMPUTER’ you would use the functiona. MID$(“COMPUTER”,3,3)b. MID$(“COMPUTER”,4,3)c. LEFT$(“COMPUTER”,3)d. RIGHT$(“COMPUTER”,4)

22) A relational database in which each record in one table has only one matching record in the other table is known as a. One-to-many relationshipb. One- to-one relationshipc. Many-to-One relationshipd. Many-to-Many relationship

23) To set up a one-to-many RDBMS it is essential that both tablesa.must be sortedb.must have a common fieldc.must have primary keyd.must be Filtered

24) What would happen when you run a query with an invalid field name in the Criteria row of the query?a. The query will run, but return no records.b. An error message will appear informing that the field name is not found.c. A dialog box will appear asking you to enter a parameter value for fieldname specified.d. The square brackets [] will be converted to "" and Access will search for the field name.

25) SupplyDate and OrderDate are two date fields in an Access table. Which of the following queries displays records that match the criteria SupplyDate is not later than 30 days after the OrderDate?a. “SupplyDate <= OrderDate + 30”b. [SupplyDate] <= [OrderDate] + 30”c. “(SupplyDate) < (OrderDate) + 30”d. “SupplyDate < OrderDate + 30

26) Which of the following input mask format you would use to display phone number as0253-2530373 ?

a. !\(9999”)”\-9999999;b. xxxx-xxxxxxxc. 0000\-0000000;;#d. ####-#######;;#

27) How many types of data types are supported by Access?a. 3b. 6c. 9d. 12

28) Each record in an Microsoft Access database has an uniquea. Text fieldb. AutoNumber fieldc. Number fieldd. Date/Time field

29) In a database view you can select the whole table using mouse by a. Triple clicking in the selector column of the tableb. Shift Clicking in the selector column of the tablec. Clicking in the upper left corner box at the junction of fieldname row and selector columnd. Double clicking anywhere in the table

30) Chronological sorting of records means –a. sorting records on Numeric fieldb. sorting records on Text field c. sorting records on a combination of Text and Numeric fieldsd. sorting records on date field

31) In the toolbox shown, which one is the Command Tool ?a. 5b. 6c. 7d. 8

32) To select two or more consecutive columns in a dynaset, you usea. Shift + clickb. Ctrl + clickc. Alt + clickd. Not possible

33) The Query that is normally used to transform record-oriented data into a summary view that resembles an Excel worksheet isa. Cross tab queryb. Action queryc. Select queryd. Parameter query

34) In Datasheet view, a solid triangle in the selector column indicates –a. Current record has been selectedb. New record is being enteredc. Current record is being modifiedd. Current record is locked

35) Which one is the correct field size for single numeric data type?a.1 byteb.2 bytesc.4 bytes

d.8 bytes

36) The operator which is used to test whether a numeric value or Date lies within a specified range of values isa. LIKEb. BETWEENc. INd. AND

37) What is the field size of Long Integer data numeric type?a. 1 byteb. 2 bytesc. 4 bytesd. 8 bytes

38) The indicator that appears in the selector field when a record is locked isa. A slash in a circle markb. A pencil markc. An Asteriskd. A solid triangle

39) When a numeric value 12300 is entered in a Integer number field formatted as 000000.00, the value will be displayed asa. 12300.00b. 12300c. 012300.00d. 12,300.00

40) To edit a Memo field you press one of the following key combinationsa.Shift + F2b.Ctrl + F2c.Shift + Enter d.Ctrl + Enter

41) What does the character ‘&’ represents when used as an Input Mask symbol in a text field?a. Text character is not requiredb. A numeric digit is requiredc. A blank space is requiredd. Any character or space required

42) Which one of the following statement is NOT correct?a. A primary key field acts as an Index.b. A primary key allows entering of duplicate records.c. By default, Access displays records as per the default sort order of the data in the primary key.d. A primary key ensures that each record can be identified with unique data.

43) To show less space between records in a report, you need to adjust the height of the:a. Report Headerb. Page Headerc. Detail Sectiond. Page Footer

44) If the Required Field property for a field is set to ‘Yes’:

a. The type of data you may enter is restrictedb. You must enter data in the field for each recordc. You can only enter Yes or Nod. All fields must be filled for each record

45) To find records in one table that don't have related records in another table, you would use ---a.Find unmatched records query.b.Action query.c.Parameter query.d.Update query.

46) By default, when you enter a value of .12 in a numeric field formatted as Percent, the data is displayed asa..12b.12.00%c.12%d.12.00

47) A Calculated field is a. a field in a query that computes a value based on data in other fields of the tableb. a field in a table which stores totals and sumsc. a field in a table that allows numeric data to be entered in itd. a number which tells the total number of fields in a table

48) To ensure that the date entered in a date field is not later than today, the validation rule is, …… a.Date

b.< Datec.>= Dated.<= Date

49) Switchboards are special types of what?a. Formsb. Reportsc. Macrosd. Queries

50) Which one of the following is not a pre-defined form formats that are available for designing formsa. Columnarb. Tabularc. Justifiedd. Stepped

51) A negative currency data value of –10000.00 in Currency data type field is displayed as:a. -10,500.00b. -$10,500.00c. ($10,500.00)d. (10,500.00)

52) What happens when you click on the Exclamation mark (!) tool? a. the table gets sorted on the primary keyb. data entry form is invokedc. a query is executedd. the view toggles between design and datasheet views

53) Which one of the following properties is NOT associated with a field?

a. Data typeb. Field Sizec. Indexd. Fieldname

54) The range of values that can be stored in a Byte is –a. 0 to 255b. 0 to 16c. 0 to 32768d. 0 to 127

55) The size of Date/Time field is ---a. 2 Bytesb. 4 Bytesc. 8 Bytesd. 16 Bytes

56) You can quickly size a label to fit its text by:a. Double-clicking a sizing handleb. Double-clicking the move handlec. Double-clicking the top or bottom edged. Double-clicking the text

57) Enforcing Referential Integrity ensures that ...a. You can have orphan recordsb. You can delete records at randomc. You cannot delete a record from the main table if there is a related record in another tabled. You can add new records even though there is no related record in the other table

58) The symbol for the Primary key isa. Broken Pencilb. Keyc. Lockd. Solid Triangle

59) In a Datasheet view, you can select all the records by clicking mouse –a. In the upper left corner box of the tableb. In the column field headerc. Anywhere in the Tabled. Anywhere in the selector box

60) How many types of data types are supported by Access?a. 3b. 6c. 9d. 12

61) The function which returns the current system date isa. DateAddb. Dayc. Dated. DateValue

62) Which is the appropriate data type for storing Rate of an item?

a. Textb. Numberc. Long Integerd. Currency

63) Which of the following sections are displayed when you create a Report from scratch in design view?a. Detail Onlyb. Detail & Report Header/Footerc. Detail & Page Header/Footerd. Detail, Page Header/Footer & Report Header/Footer

64) A Crosstab is a. a query which computes summary totals based on values for each row and columnb. a method for moving the cursor using TAB key in the datasheet view c. a query which summerises all numerical fieldsd. a query which updates the records when new transactions are entered

65) To ensure that phone numbers are entered in the format; (xx) xxxx xxxx you should:a. Set a validation ruleb. Create a macro which checks that the data is in the correct formatc. Create an input maskd. Use the Conditional Formatting feature

66) Which one of the following is a valid join type?a. Left Inner Joinb. Inner Joinc. Right Inner Joind. Outer Join

67) SupplyDate and OrderDate are two date fields in an Access table. Which of the following queries displays records that match the criteria SupplyDate is not later than 30 days after the OrderDate?a. “SupplyDate <= OrderDate + 30”b. [SupplyDate] <= [OrderDate] + 30”c. “(SupplyDate) < (OrderDate) + 30”d. “SupplyDate < OrderDate + 30

68) What does & symbol represent when used as a user-defined custom format in a text field?a. a text character (or a space) is requiredb. a numeric digit is requiredc. a blank space is requiredd. a text character is not required

69) An asterisk (*) mark in the selector column of database view indicatesa. A new record is being enteredb. A record is being deletedc. A record is being modifiedd. The relevant record has been locked

70) The long form of SQL isa. Summery Query Languageb. Structural Query Languagec. Simple Query Languaged. Sequential Query Language

71) When you sort a set of records using sorting tool in a database sheet viewa. all associated fields of the records also gets re-arrangedb. the record numbers gets changed along-with the sortingc. all associated fields of the records do not get re-arrangedd. all other information gets hidden

72) What happens when you press Ctrl+Home key combination in database view?a. Cursor moves to the first field in that rowb. Cursor moves to the first field of the first recordc. Cursor moves to the last field in the last recordd. Cursor moves to the first field in last record

73) To which one of the following data types you can apply Field size property?a. AutoNumberb. Long Integerc. Textd. Currency

74) By defualt, the records in the Database sheet is displayed ---a. sorted on Primary key in Ascending order.b. sorted on Primary key in Descending order.c. in the same order as entered.d. in the reverse order of the records enetred.

75) A numeric field with field size as Byte can store numbers from 0 to ........a. 120b. 255c. 1024d. 64000

76) In a datasheet view, what happens when you press the END key?a. the cursor moves to the last record in the tableb. the cursor moves to the last field of the current recordc. the cursor moves to the first field of the last recordd. Nothing happens

77) Numeric data value of 4567.976 will be displayed in General number format asa. 4567.976b. 4,567.98c. 4,567.976d. (4567.98)

78) When you apply a filter to a database in datasheet view, the records meeting the filter criteria a. gets hiddenb. gets deletedc. gets copiedd. gets displayed

79) To convert a string type data to numeric type, you would use the functionaVALbSTRcNUMdCHR

80) By default, Currency Number format displays numbers asa. 1234.5b. 12345c. $1,234.50d. 1,234.50

81) To select two or more non-consecutive columns in a Dynaset, you usea. Shift + clickb. Ctrl + clickc. Alt + clickd. Not possible

82) When drawing or adjusting a line, keep it straight by holding the:a. [Alt] keyb. [Ctrl] keyc. [Tab ] keyd. [Shift] key

83) The expression to show one week from today is:a. Date() + 7b. Date + 7c. Today +7d. 7 + Date()

84) Which of the following validation rule correctly evaluates Age to be between 20 and 55?a. 20 > Age < 55b. BETWEN 20 TO 55c. BETWEN age > 20 AND age < 55d. BETWEN 20 AND 55

85) To select more than one consecutive columns in the database sheet, a. click on the columns one by oneb. hold down Ctrl key when you select columnsc. hold down Shirt key when you select columnsd. hold down Alt key when you select columns

86) To which one of the following fields you can't assign a data type?a. Textb. Date/Timec. AutoNumberd. Number

87) Which one of the following is NOT a valid filter tool in the Datasheet view?a. Filter by Selectionb. Filter by Queryc. Filter by Formd. Apply Filter

88) To store numeric value 3.14 which number format you will use?a. Integerb. Singlec. Long Integerd. Byte

89) Long Date pre-defined format displays the dates asa. 11/23/98, 08:35:00 AMb. 23-Nov-98c. Monday, November 23, 1998d. 23/11/98

90) To which one of the following data types, you can’t set pre-defined display format?a. Numberb. Currencyc. Date/Timed. Text

91) Medium Date pre-defined format displays dates asa. 11/23/98,08:35:00 AMb. 23-Nov-98c. Monday, November 23, 1998d. 23/11/98

92) Indicate the appropriate data type to store data value ‘Number of students’a. Currencyb. Integerc. AutoNumberd. Text

93) A query which computes summary totals based on values for each row and column is known asa. Update queryb. Action queryc. Make Table queryd. Cross tab query

94) The process of displaying a subset of records meeting a spcific criteria is known as ---a. Sortingb. Filteringc. Updatingd. Browsing

95) A query which computes summery totals in the form of rows and columns is known as –a. Action queryb. Cross-tab queryc. Parameter Queryd. Summery query

96) Indicate the appropriate data type you would use to store ‘Married or not’ type of information.a. Textb. Yes/Noc. Look Upd. OLE

97) In the Toolbox shown in the figure identify the More Controls toola. 1b. 2c. 6d. 9

98) What is the input mask to ensure that the data is exactly 4 characters long and starts with letter Sa. “????S”b. “S????”c. “S???”d. “S!!!!”

99) The margin to the left of your text is known as ?a. Selection Bar or strip -------b. Margin Setterc. Control Panneld. None of the above

100)Which key would you press to undo a latest action?a. Ctrl + nb. Ctrl +z -------c. Shift + zd. Shift + n

101)When you copy a selected text option it gets stored in ?a. RAMb. Hard diskc. BIOSd. Clipboard ----------- -

102)If you type any documents in WORD each word would be checked with?a. Previous datab. Dictionary --------c. Operating Systemd. Internet Explorer

103) If you do not want to manually correct the spelling you can do by?a. Autocorrect option -------b. Autospell optionc. Spellchecker optiond. Correction option

104) If don’t want two initial letters of any word to be capital you have to do a setting in ?a. AutoCorrect Dialog Box --------b. Dictionaryc. Task Managerd. Tool Bar

105) This is the basic working difference between the electronic typewriter and MS WORD?a. Digitizerb. Joystickc. Word Wrapping ---------d. Mouse

106) Delete key deletes a character?a. To the left of the insertion point --------b. To the right of the insertion point.c. To the top of the insertion point.d. To the bottom of the insertion point.

107) Your work in word is automatically stored saved after particular intwerval of time Because of ?a. AuomaticFormatterb. AutoDocc. AutoRecover ---------d. AutoGenerator

108) You can go to the end of the document by pressing?

a. End key --------b. Scroll keyc. Backspaced. Page Down key

109) How many scroll bar does Word has?a. 5b. 2 -------c. 6d. 1

110) How much text can you SELECT in word?a. 1 MBb. 2 MBc. 3 MBd. ANY AMOUNT --------

111) Shift + Ctrl + End what does it do?a. It deselects the text from insertion point to the end of the document. b. It selects the text from insertion point to the end of the document ---------c. It deletes the text from insertion point to the end of the documentd. It inserts the inserts text from insertion point to the end of the document

112) Which of the characters are there in the formatting tool bar?a. Bb. Ic. Ud. All of the above.---------

113) How can you change the colour of the font?a. Setting Font Color ----------b. Background colorc. Form colord. Can’t change the colour.

114) How can you make the sentence in small caps?a. Cntr + Shift + Cb. Cntr + Shift + Vc. Cntr + Shift + K ---------d. Cntr + Shift + D

115) UPPERCASE same as Small caps?a. Trueb. False

116) Ctrl + Shift + D a. Double underlines the text ---------b. Divides the text into twoc. Gives the Direction of the cursor from the insertpoint.d. NO such function

117) By default what is the page margin of your documenta. 1.5”b. 2”c. 1”d. 0.5

118) There are the section break that can be applied?a. Next page and Continuous Section ---b. Odd page or Even Page Section ---c. Previous Page or First Page Sectiond. None of the above.

119) Ctrl + Shift + > a. Decreases the size of the page>

Decreases the size of the font to 10.b. Decreases the size of the font to the next listed size.c. None of the above.

120) Word is called versatile becausea. It can show a document in different formatsb. It can be used to type a document which can be used by any software.c. It can save large amount of data without complainingd. All above

121) To select the whole page we have the following option?a. Shift + Ab. Shift + Insertc. Shift + Vd. Ctrl + Ae.

122) To substitute a word appearing repeatedly in your document with different words of same meaning you can use?a. Dictionaryb. Thesaurusc. Compilerd. Interpreter

123) When you do any spelling mistake you come to know becausea. A red line appears under the wrong word ---b. A message appears on the screen c. Word stops accepting other words from the keywordd. It immediately closes the document.

124) Ctrl + Shift + Ha. Highlights the selected textb. Hides the selected text ----c. Hides the current documentd. No such option

125) By default which is the character format in Worda. Times New Roman --------b. Adobe Caslon Proc. Akruti office Priya off landd. Arial

126) Where is Bullet Tool? a. Format Tool -----------b. Task managerc. Start Menud. Control Panel

127) When Right Alignment for the page is set a. It aligns the text to the right side of the page -----------b. It checks whether the alignment is right or wrongc. It does the right type of alignment to the documentd. None of the above

128) Word has its own search engine?a. True -------b. False

129) Which one of the following is not a valid Query in Access database? Action querya. Suspend queryb. Delete queryc. Cross tab query

130) A Database is aa. a collection of records b. program for drawing picturesc. program for playing gamesd. program for playing music

131) To store data in Microsoft Access database, you must first create –a. a Query fileb. a Tablec. an Entry formd. a blank page

132)Which one of the following is the format property symbol that forces all characters to be displayed in lower case?a. @b. >c. &d. <

133) When a numeric value 12300 is entered in a Integer number field formatted as #####.##, the value will be displayed asa. 12300.00b. 12300c. 012300.00d. 12,300.00

134) Which of the following ensures that the date is not earlier than 1.1.2001 and not later than today?i. “>1/1/2001 AND <=DATE()”ii. “>=#1/1/2001# AND <= #DATE()#”iii. “#1/1/2001#” AND <DATE()”iv. “>=#1/1/2001# AND <=DATE()”

135)Which one of the following ensures that the value entered in a numeric field is positive and more than zero?

i. # 0ii. 0

1. 0iii. < 0

136) The place holder for creating an Input mask to allow only letters (A-z) and Numbers (0-9) isi. Lii. Aiii. @iv. 9

137) In the toolbox shown, which one of these tools is Control Wizards?i. 4ii. 5iii. 6iv. 9

138) Which one of the following is NOT a valid action query?i. Appendii. Make Newiii. Deleteiv. Update

139)Which of the following number format you will use to represent population data of major cities?i. Doubleii. Long Integeriii. Integeriv. Single

140) The term database in Access refers toi. a Query fileii. a Table fileiii. an Index fileiv. a group of associated files

141) Which of the following shortcut you would use to repeat the value in the record above to the current field in a table?

i. Ctrl + ‘ii. Ctrl + Y

iii. Ctrl + ;iv. Ctrl + ~

142) Text data type field in Access Table can store a maximum ofi. 8 charactersii. 255 charactersiii. 50 charactersiv. Unlimited number of characters

143) Which of the following result you will get for the function INSTR(“ABCDE”,D)?i. 1ii. 3iii. 4iv. 5

144) Which is the correct expression when applied to a field City returns a set of records having cities starting with letter “N”

i. City = “N”ii. Like “N”iii. City=”?N”iv. City = “*N”

145) How do you select more than one consecutive column in the database sheet?i. Click on the columns one by one.ii. Hold down Ctrl key and select columns.iii. Hold down Shift key and select columns.iv. Hold down Alt key and select columns.

146) To start a new paragraph in a Memo field, you pressi. Tabii. Ctrl + Enteriii. Shift + Tabiv. Shift + Enter

147) Which one of the following is NOT a valid filter tool in the Datasheet toolbar?i. Filter by Selectionii. Filter by Queryiii. Filter by Formiv. Apply Filter

148) A negative value of –12,500 will be displayed asa. -12,500b. -$12,500c. (12,500)d. ($12,500)

149) Which of the following statement about MDE files is true?a. Tables can’t be deleted b. VBA code becomes read-onlyc. MDE files are used to publish pages to the internetd. Forms and Reports can't be opened in design view

150) In Access the term 'Database' refers to ---a. the file in which data is stored.b. a group of associated files or objects.c. an index file.d. a query file.

151) Which of the following functions removes leading spaces from the string?a.RTRIMb.LTRIMa. SPACEb. MID

152) The data type of AutoNumber field in an Access table is a. Doubleb. Long Integerc. Integerd. Byte

153) Columnar form displays ......a. One record at a time.b. A number of records at a time.c. Displays records in horizontal format.d. Displays records in a tabular format.

154) A field defined as Memo data type can allow a maximum of ......... charactersa. 255 bytesb. 1Kc. 64Kd. 128K

155) A locked record in a database is indicated by ---a. an asterisk mark in the selector column.b. a pencil mark in the selector column.c. a slash in a circle mark in the selector column.d. a solid dot in the selector column.

156) Currency data type is used where you –i. want to display the currency symbolii. want to display only two decimal placesiii. want to prevent rounding off during calculations iv. Want to create a summery total

157) Which of the following result you will get for the function INSTR(“ABCDE”,D)?i. 1ii. 3iii. 4iv. 5

158) The pre-defined Medium date format displays date asi. 11/23/98, 08:35:00 AM

ii. 23-Nov-98iii. Monday, November 23, 1998iv. 23/11/98

159) When a numeric value 12300 is entered in a Integer number field formatted as #####.##, the value will be displayed as

i. 12300.00ii. 12300iii. 012300.00iv. 12,300.00

160) What is the extension for Access database file ?i. .DBFii. .MDBiii. .DOCiv. .ACC

161) A set of instructions written using Visual Basic for Applications in Access is known as –i. Moduleii. Macroiii. Reportiv. Memo

162) Caption field property allows you to a) Assign your own field heading b) Rename the existing field name c) Display the fieldname in Uppercase d) Hide the fieldname

163) The operator used to concatenate two strings is – a. + b. - c. ; d. &

164) A fieldname cannot be started with a a. Blank b. @ c. Letter A to Z d. Digit 0 to 9